HomeMy WebLinkAboutOpening of Quotes - 2018 Lamppost Program Proj No 118-033 - Gama Sonic USA IncQUOTE NAME 118-033 2018 Lamppost Program
FOR QUOTES DUE July 24, 2018 by 9:00 am local time
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
Solar Lamppost with Hand Auger
Base
100
LSUM
$398 each
$39,800 (-10% disco�uni
free shlpftg)
Total Amount of Quote
$35,820
Quoter (Firm): Gairna Sonic USA, Inc
Address: 6185-F Jimimy Carter Blvd
City/State/Zip: Norcross, GA. 30071
Telephone Number: 678-736-8303 x 104 Fax Number: 678-736-8308
By &
(Signature)
Matt Cohen
(Printed Name)
Director, Commercial Sales
(Title)
BOARD OF PUBLIC WORKS
Gary A.g1l6t' President Ell-za6efh'M.Ma`radik, Member
M
James A. Mueller, Member
Therese J. Dorau, Member
A ST: Linda M. Martin, CI&-k
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QUOTENAME
FOR QUOTES DUE
CITY OF SOUTH BEND, INDIANA
SELLER'S QUOTE FOR SALE OR LEASE, OF MATERIALS PEACE
AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT'AND
NON-DISCRIMINATION COMMITMENT FOR SELLERS
118-033 2018 Lamppost Program
July 24,2018 by 9:00 am local time
Date: 07-17-18 Firm:
Address: 6185-F Jimmy Carter Blvd
City/State/Zip: Norcross, GA 30071
,Agent of Firm (if Applicable): Matt Cohen
Gama Sonic USA, line.
Telephone Number: ( 678 ) 736-8303 X1 04
When the prospective Contractor is unable to certify to any of the statements belo)v, it shall attach an explanation to thisAffidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Georgia
) SS:
Gwinn,ett COUNTY
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to, the price to be bid by anyone at such
letting nor to, prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on
account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
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a. For purposes of this Certification, "Iran" means the government of Iran and any agency
or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as
amended from time -to -time,
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract with
an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain
this certification throughout the term of the contract with the City of South Bend, and
understands that the City may terminate the contract for default if the Contractor fails to
cure a breach of this provision no later than thirty (30) days after being notified by the
City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual orientation
or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by the
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State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise
("WBE") as a factor in determining the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against
said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid that
my proposal does not include the use of steel products or foundry products made in the
United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States made
steel or foundry products is unreasonable. Prior to award and upon submission of bid
which does not use steel products or foundry products made in the United States, the City,
through its director of public works, shall make a determination if the price of United States
made steel or foundry is unreasonable. I understand that violations hereunder may result
in forfeiture of contractual payments.
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I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this �17th day of July , 2018
Gama Sonic USA, Inc
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
Matt Cohen - Director, Commercial Sales
Printed Name and Title
Subscribed and sworn to before me this 1.7th-- day of
My Commission Expires Ma f ca 1 -A0 D'O
County of Residence
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Version 8 — 02/25/14
(To be completed only by Contractors/Bidders claiming to be a 'local Indiana business" pursuant to l.C. 36-9-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A 'local Indiana business" refers to any of the following:
(1) A business whose principal place of business is located in an affected county.
(2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of its employees.
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the
political subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules
adopted by the political subdivision.
An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph
County: Elkhart County, Marshall County, Starke County and LaPorte County
There are the following price preferences for supplies purchased from a local Indiana business:
• 5% for a purchase expected by the purchasing agency to be less than $50,000
• 3% for a purchase expected by the purchasing agency to beat least $50,000 but less than $100,000.
• 1 % fora purchase expected by the purchasing agency to beat least $100, 000.
Date:
Pursuant to I.C.36-1-12-22,
for Project
Joseph County, Indiana.
claims a local Indiana business preference
(Project # ) located within the City of South Bend, St.
❑ The location of the principal place of business is
(Address)
Cl St. Joseph County, Indiana
❑ The following county located adjacent to St. Joseph County, Indiana:
❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
❑ The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St.
Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount
paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents
of St. Joseph County and the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS,
BIDDER SHALL REDACT ALL SOCIAL SECURITY NUMBERS.
Dated this day of , 20_
Contractor/Bidder (Firm)
Signature of ContractoriBidder or Its Agent
Printed Name and Title
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QUOTE NAME
FOR QUOTES DUE
118-033 2018 Lamppost Program
July 24, 2018 by 9-00 am local time
Pursuant to notices given, the undersigned offers Quotes) to the City of South.Bend in accordance with the
following attachment(s) which specify the class or item number or description, quantity, unit, unit price.
F.O.B. destination is Bureau of Streets at 731 South Lafayette Boulevard, South Bend, IN 46601
A. This project includes the furnishing of lamppost materials detailed in these specifications.
II. QUOTING REQUIREMENTS
A. Vendor shal,l provide cut sheets of fixtures, poles, and mounting bases AT THE TIME OF
QUOTE. Quotes received without supplemental cut sheets will be rejected.
111. TERM "OR EQUAL"
A. Prevailing Specifications: None
B. Additions
1. Where the term "or equal"' is used in these specifications, the Quote provider deviating from
specified item shall file with his/her Quote a letter fully explaining and justifying his/her
proposed article or equal, The City of South Bend shall be the sole judge in determining if
the "or equal" offered meets the specification.
IV. TAX EXEMPT
A. Prevailing Specifications: None
B. Additions
1. Materials and properties purchased under contract with the Owner that becomes a
permanent part of the structure or facilities constructed are not subject to the Indiana Gross
Retail 'Tax (Sales Tax). The exemption number will be furnished to the Contractor upon
award.
V. INDEMNIFICATION
A. Prevailing Specifications: None
B. Additions
1. Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its
agents, officers, and employees, from all costs, losses, claims and suits, including court
costs, attorney fees, and other expenses, arising from or out of the negligent performance
of this Contract by Contractor, or because of arising out of any defect in the goods, materials
or equipment supplied by the Quote provider.
VI. DELIVERY
A. Prevailing specifications/INGOT Standard Specification Section: None
B. Additions:
1. Within seventy-five (75) days after receipt of formal purchase order
2. Shipping costs included in total package price.
3. F.O.B. Destination
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Vll. TERMS OF PAYMENT
A. Prevailing Specifications: None
B. Additions
1. One payment after product is received and accepted
Vlll. COMPLETION
A. The City reserves the right to cancel the order if the complete materials are not delivered by
seventy-five (75) days from time of receipt of formal purchase order.
IX. WARRANTY
A. Prevailing Specifications: None
B. Additions
1. All Parts shall include the following:
a. Performance specifications
b. Bill of Materials
c. Warranties on all parts
(i) A minimum 2 year warranty covering workmanship and material on all parts
d. Installation and safety requirements
X. SOLAR LAMPPOST WITH HAND AUGER BASE
A. Prevailing Specifications: None
B. Additions
1. Solar Lamppost with Hand Auger Base shall consist of the fixture, pole, and mounting base
as specified in this section.
a. Solar Lamppost Fixture
(i) Shall be a single head lamp with 300 Lumens output
(ii) Shall contain five (5) 8 Watt heavy duty solar panels with mono -crystalline solar
cells with weather resistant tempered glass
(iii) Shall contain 4 pack of Lithium Ion rechargeable batteries, with battery capacity of
6000 mAh and 3.2 voltage
(iv) Shall contain 21 super bright LEDs with bright white light at 6000K color
temperature
(v) Shall be powder -coated rust -resistant cast aluminum with black finish with clear
beveled glass panes
(vi) Shall provide automatic dusk to dawn operation and switch for high/low brightness
(vii) Shall provide light duration of up to 72 hours after full charge
(viii) Lamp Head shall meet the following dimension requirements:
Dimension
Minimum
Maximum
Height
18 in.
19 in.
Width
10 in.
11 in.
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b. Solar Lamppost Pole
(i) Shall provide 78" pole height with 3" Diameter
(II) Shall be powder -coated rust -resistant cast aluminum with Black finish
c. Solar Lamppost Mounting Base
(1) Shall provide mounting base that requires no electrical wiring or digging, with 24 in.
galvanized metal auger stake
(ii) Shall have built-in level on top of mounting base
(iii) Shall provide turning bar for installation and three (3) additional support stakes
(iv) All additional hardware required for installation included
2. All hardware required for assembly and installation of the Solar Lamppost shall be included
in the quote package.
3. Any product specific tools required for installation shall be included in the quote package.
4. The pay item Solar Lamppost with Hand Auger Base shall include all materials as specified
for one -hundred (100) lampposts including the fixture, pole, and mounting base specified in
this section, plus any additional hardware required for installation.
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NOUNUMIUm-
I R3 ORM Li A :11 U 114
1. BID FORMS AND EXECUTION
A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failure to do so will be at the Bidder's risk.
B. Each, Bidder shall furnish all information required Iby the Notice, Instructions to Bidders and
Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal
and Non -Collusion, Affidavit, which is a part of the provided form, where indicated, provide, a
notary signature and provide all other information required.
C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
indlividual, his/her name and post office address must be shown. If made by a partnership or
joint venture, the name and post office address of each member of the partnership or joint
venture must be shown. If made by a corporation, the Proposal must be signed by an officer
of the corporation or by a representative duly authorized by the corporation to execute the
Proposal in its behalf.
2. SEALED BIDS ONLY
A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classification of material Bids, i.e. "Bid for
Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies."
B. When samiples are required, such samples shall be delivered or shipped at the Bidder's
expense to the address specified in the Invitation, to Bid. Samples must be shipped
separately from Bid documents and labeled clearly with the Bidder's name, address and the
commodity or equipment classifications and documents, the item (and item number, if any),
and Material Safety Data Sheets (if applicable). All samples must be representative of the
commodities or equipment which will be supplied by the successful Bidder. All samples will
become the property of the City of South Bend and none will be returned, unless otherwise
stated in the Specifications.
C. In the event of an inconsistency between provisions of the contract documents, the
inconsistency shall be resolved by giving precedence in the following order:
ORDER OF PRECEDENCE
A, Bid Form attached Proposal
B. Amendments to Specifications
C. Specifications
D,, Special Provision
E. Instructions to Bidders
F. Notice to Bidders
DELIVERY OF BIDS
A. Bids must be delivered to the Office of the Board of Public Works, 13th Floor, County -City
Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235-
9251, by the time specified (local time) in the Notice to Bidders. If not delivered personal!ly,
the sealed envelope containing the Bid must be mailed to the following address:
City of South Bend
Clerk of the Board of Public Works
1316 County -City Building
2�27 West Jefferson Boulevard
South Bend, Indiana 46601
B. The Post Office Department will be considered agent of the Bidder in delivering the Bid. The
City will not be responsible for deliveries. Any Bids received after the time specified will
be returned unopened.
C. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
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D. The Board may reject any Bid that does not conform to these requirements as non-
responsive.
5. ADDENDA— NO VERBAL INTERPRETATIONS
A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,
or other Quoting Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the Quoting document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the Bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City. All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6. REJECTION OF PROPOSALS CONTAINING ALTERATION ERASURES INCOMPLETE
BIDS AND ETC.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate Bids (except when and insofar as are invited), incomplete Bids,
erasures or irregularities of any kinds.
B. All blank spaces for Bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible Bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous extension and totals for the purpose
of comparing Bids.
7. TRADE DISCOUNTS
A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidders unit
price, unless otherwise specified.
8. VEHICLE BIDS
A. Bidders may Bid on one (1) or more vehicles, provided however, that the Bid submitted for
each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly
labeled on Bidders may Bid on one (1) or more vehicles, provided however, that the Bid
submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the
envelope clearly labeled on the outside as to the specific vehicle for which the Bid is being
submitted. Bidders may submit separate Bid bonds for each vehicle being Bid upon OR may
submit one (1) Bid bond equal to 10% of the combined total of all vehicle Bids submitted.
9. The Board may reject any Bid that does not conform to these requirements as non-
responsive.
10. TAX EXEMPTIONS
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana
State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any
certificate of exemption required.
11. WITHDRAWAL OF BIDS
A. Withdrawal of Bids will be allowed only in those cases in which a written request to withdraw a
Bid is received by the Board of Public Works prior to the date and hour for receiving and
opening Bids. In such cases, the same will be returned to Bidder unopened.
12. ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
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13. PRICES MUST BE DELIVERED PRICES
A. The Bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as
specified in the Invitation to Bid. No fuel surcharges accepted.
14. AWARD — WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
15. SPLITTING OF AWARDS/DIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the Bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
Bid documents.
16. BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
17. PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the Bid is
made by the City.
18. NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
19. SOURCE OF SUPPLY
A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
20. PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
21. INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor falls or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
D. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code.
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22. ASSIGNMENTS
A. No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City.
23. CANCELLATION
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
24, DEDUCTION OF DAMAGES
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
25. METHOD OF INVOICING FOR PAYMENT
A. Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
26. OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
27. ESTIMATED QUANTITIES
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of Bids. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
28. TERM "OR EQUAL"
A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from
specified item shall file with his/her Bid a letter fully explaining and justifying his/her proposed
article or equal. The City of South Bend shall be the sole judge in determining if the "OR
EQUAL" offered meets the Specifications.
29. INDEMNIFICATION CLAUSE
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Contract by the Bidder or because or arising out of any defect in the goods, materials or
equipment supplied by the Bidder.
NOTE: Incoming mail does not reach the Board of Public Works until after 9:30 a.m. If
you are sending your Bid via Federal Express or another overnight source,
please confirm that your package will arrive before the Bid opening time and
date.
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* Maintenance free
* (4) Li -Ion Rechargeable Batteries Included
(3.2V/.30OOmAh) (12A)
GS-97NF3 GS-97NS GS-97ND GS--97N't
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Instruction Mannual
GS-97NF
GS-97NF2
Introduction
GS-97NW
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Thank you for your purchase. GAMA SONIC@ solar charged lighting
eliminates the problems associated with most solar lighting available
today, GAMA SONICO solar charged lights are brighter and last all night
with a full day solar charge. Unique design, superior light output and
numerous installation options confirm the outstanding value of our
product.
1
LAMA SONice has been recognized as a worldwide leader in the
lighting industry for over 20 years. The company also offers unique
multi -purpose rechargeable products that range from party ligihts to
emergency lighting products.
For technical assistance and more information call our Toll Free,
number:
800-835-4113 (only within the US)
Visit our websi'te or download the latest version of your instruction
manual: www, ic.corn Or wwm_.aa_masonic.comLLj_se_r-
gWdes
Please read the instruction manual carefully to obtain the best results
from your purchase.
For optimum light duration throughout the night, it is very important
to mount your solar lamp post in a spot where it will receive the
maximum amount of sunlight throughout the day.
NOTE: For best results, the solar lamp must be charged for two sunny
days in the "ON" position.
1, Detach the upper part of the lamp as shown in Fig. 1 and
Fig. 2 by turning it counterclockwise.
2. Turn "ON" the operation switch (see Fig. 3.) by choosing
your desired brightness level:
Low "I" - lasts longer using dimmer light,
High "II" - Brighter light output,
3. Reassemble the upper part of the lamp by placing it on
top of the 4 hinges, and then tuirn it clockwise.
4. Install the lamp onto your existing 3" post, using the
screws provided.
NOTE. If you are replacing an, existing gas/electric post light,
you must consult a certified technician to cancel them
before installation.
4
16
oN OFF
Operation Switch
Fig. 1 Fig, 2 Fig. 3
Assembly Instructions
GS-97NF
Place Lamp Part (A) on top of your existing 3" post and
tighten the 3 screws provided to secure the lamp.
GS-97NF21GS-9NF3:
1. Screw Arm part (B) onto part (C). There are 2 screw
holes per arm; one is on the inside bottom and one
is on the outside top.
2. Repeat step 1 twice for the GS-97NF2 and 3 times
for GS-97NF3.
3. Once step 2 is complete insert Part (D) into Part (C)
and secure with provided screws Part (H).
4. Place Part (C) on top of Pole and tighten the screws
Part (H).
5. Place lamp Part (A) onto the arm and secure with
the screws Part (F). Repeat twice in model GS-
97NF2 and 3 times in model GS-97NF3.
6. Place the lights on top of existing 3" post and
secure the Part (C) with screws provided.
3
GS-9'7NW
NOTE: locate your solar lamp facing the south for best results.
Use electric drill to make two holes in the wall, place provided
screw anchors into the holes, place the wall bracket (N) in line
with the holes and screw on with the provided screws,
Place Lamp (A) onto bracket and secure with the 3 screws
provided.
L
As of January 2017, ALL Imperial 11 Solar Lamps have (4) Li-lon
Rechargeable Batteries Included/Pre-Installed (32V/3000mAh) (1I2A).
Our Imperial 11 solar light duration will last 72 hours in the LOW setting
and 36 hours in the HIGH setting once alll batteries have been fully
charged in, the direct sun for +-3 days.
(After 2 Y2 -3 years, the batteries will need to be replaced.)
1. Detach the upper part of the lamp as shown in Fig. I by
turning it counterclockwise.
2. Make sure the operation switch is in the OFF position.
3. Release the battery compartment screws located on the
silver reflector and remove the old battery packs as shown
in Fig. 4. Make sure new batteries are (3,2V/30OOmAh)
(71 2A) Li -Ion Rechargeable Gama Sonic Batteries.
4. Install the new batteries into the battery compartment.
5. Reassemble the unit by reversing the above procedure.
Replacement batteries are available at
wAw.g-qr)2,qsorjic,com or via our Toll free
number.. +1 -800-835-4113
69
WARNING: Do not dispose of Li -Ion batteries in the regular trash,
municipal waste stream or by fire as batteries may leak or explode. Do
not open, short circuit, or mutilate batteries as injury may occur.
Preserve our environment by recycling Li -Ion batteries or disposing of
them in accordance with local, State and federal regulations. Do not
mix old and new batteries.
Maintenance
Clean the solar module regularly with a damp towel to guarantee
optimum performance of the solar panel. Do not use any type of
solvent for cleaning and be careful not to put too much pressure on
the module while cleaning.
Trouble Shooting
If your solar charged light does not come on at dusk despite
observance of all the instructions, please try the following steps:
1. Make sure that the solar light is not being affected by any
other light source.
2. Ensure the solar light is not positioned in the shade
during the day.
3. Make sure the switch in the lamp head is in the "ON"
position.
4. Check that the batteries are installed correctly.
NOTE: The performance of the solar light will vary with the time of
year. It will deliver more light when it has had a full day in the sun
rather than a day in overcast weather.
WINTERTIME TIPS: Keep snow and debris cleaned off the solar panels
so the batteries can recharge. If the lights are covered with snow for
an extended period of time, after the snow melts, allow all the
batteries to charge in full, direct sunlight for at least 6 hours to their
maximum capacity.
WARNING: Please keep out of reach of children.
C:
G,4MA SONIC
MARES SOLAR
Instruction Manual
C% M01 od�el: 53
Introduction
Thank you for your purchase. LAMA SONIC@ has been recognized as a
worldwide leader in the lighting industry for over 20 years. The company also
offers unique multi -purpose rechargeable products that range from party lights
to emergency lighting products.
For technical assistance and more information call our Toll Free number:
800-835-4113 (only within the US).
Visit our website or download the latest version of your instruction manual:
MM&9amasonic.com Or wmya.amasoWic.comIuser-_ aides
q__
NOTE: The, GS-3 is built to support the Gama Sonic solar lamp post with
singile head units that are mounted on a firm base.
It is recommended that all double and triple head units be secured into hard
floor, such as: cement or hardwood.
Using our GS-3 where the soil is not firm enough,, and/or for double or triple
head solar lamp posts, is not recommended and the user shall bear the sole
responsibility for any such use.
NOTE: The lamp post mounting system will go, approximately 161" into
the ground. Make sure that there are NO utility lines or pipes in the area
you waint to install the lamp post mounting system. If unsure please
check with your local utility company for assistance.
09011 =41m, 60: M.
a. Use the EZ Lamp Post Anchor to install the following products:
GS-94-S,GS-914B-S,,GS-97B-S,GS-97NS,GS-98-S,GS-98B-S,
GS-1 04S.
b. For more information on how to install, you can visit the product
page at: hqps:// amasonic.com/product/ez-anchor-solar-lamp-
ppst-anchor-kit-qs-3/
*** PLEASE CALL 811 BEFORE YOU BEGIN TO DIG***
Every digging job requires a call — even small projects like planting trees or
shrubs.
If you hit an underground utility line while digging, you can harm yourself or
those around you, disrupt service to an entire neighborhood and potentially be
responsible for fines and repair costs,
W�oNOR a
LIMUM0 V1 0 0
a homeowner -or a professional excavator, one call to 811 gets
your underground utili�ty lines marked for FREE,.,
2. Installation Safety:
• Use Working Gloves, Safety Glasses.
• Make sure not to allow children to be near during
installation.
• Check stability of the Lamp post after installation is
completed.
WORKING GLOVES
K,
Read the instruction manual carefully to obtain the best results from your
purchase.
Unpack and identify the following parts:
The EZ lamp post mounting system will make installation of your lamp post a
carefree experience.
NOTE: The following steps are for reference only. Consult your local
hardware store for the best installation method for your particular surface.
Fig 1 1 Fig 2 1 Fig 3
NOTE: For dry or hard ground use water to soften the ground before using
auger stake
K
3. Installation:
1. Remove Parts F1 — F3 from the Auger stake (B) and set aside.
2. Place the Adaptor (A) on to the Auger stake (B)
3. Place the Turning bar (D) in the hole through the Adaptor and the
Auger stake, Fig. 1
4. Place Adaptor mounting system in desired location and apply
downward pressure while turning the Turning bar clock wise.
5. Occasionally check the Level Tool on the Adaptor to ensure your auger
stake is straight, see part A.
6. Stop turning once the ground stop ring has reached ground level, see
part B.
7. Remove the Turning Bar and replace with the metal sleeve (part F3).
8. Replace alternate screw (part F1) and washers (part F2) through
sleeve and secure with wing nut, Fig 2.
9. Place the small stakes (Part C) in appropriate Adaptor holes and
hammer into the ground for additional strength.
Ground adaptor installation is complete and ready for your Gama Sonic lamp
post installation.
1. Remove bolt caps (part E) and washers (part 174) from Adaptor bolts
(part A).
2. Slide lamp post base over Adaptor bolts.
3. Replace washers (part F4) and bolt caps (part E) to secure the base to
the Adaptor.
4. See instructions for solar lamp post installation to install the remaining
parts of your lamp post.
4