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Home My WebLink AboutAward Quotation - Light Up South Bend Riverside Lighting Proj No 118-011A - Martell Electric LLCINTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk n �+ Board of Public Worksj( FROM: Alicia Czarnecki SUBJECT: Award Project No. 118-011A Project Name: Light Up South Bend — Riverside Lighting DATE: July 17, 2018 On July 10, 2018, the Board of Public Works opened and read quotes for the above project. The bidders ranked as follows: Bidder Base Quote Alternate #1 i Total Quote Amount 1. Martell Electric, LLC $60,855.00 $27,861.00 $88,716.00 2. Pemberton Davis Electric, Inc. $83,960.00 $53,500.00 $137,460.00 All bids were correct as read. I recommend award of a contract for Light Up South Bend -- Riverside Lighting to the lowest responsive 1 responsible bidder, Martell Electric LLC in the amount of $88,716.00. Award of contract is subject to sufficient funding appropriated from COIT 1404-0602-431.31-06. Please call with your questions. 1316 COUNTY -CITY 11MIJANG 227 W. JEFFERSON BouLFIVARD SOU I'H FIF,W), NDIANA 46601-1830 Cry OF Soum BEND PETE BUTTIGIEG, MAYOR BOARD, OF PUBLIC WORKS July 24, 2018 Jennifer Brown Martell Electric LLC 1125 S. Walnut Street South Bend, IN 46619 PHONE .574/235-9251 FAX 574/ 235-9171 RE: Award Quotation — Light Up South Bend — Riverside Lighting — Project No. 118- OIIA Dear Ms. Brown: The Board of Public Works, at its meeting held on July 24, 2018, awarded the above referenced project to you in the amount of $88,716. Please forward the following documents in one submittal by August 7, 2018 to ray attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosures GMy A. GILOT SUZANNA M, NITZBEK, EUZAI*-rii A. MARADIK JAW,, A, MUFAIER T1 JF.Rr-.sL J. DORAU Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 07/17/2018 Alicia Czarnecki Purchasing ® Michael Schmidt Department Engineering U Agreement H Contract U Proposal jJ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control fl Other: Company or Vendor Name Martell Electric, LLC New Vendor ❑ Yes ❑ No ❑ If Yes, Approved by Purchasing MBEIWBE Contractor ❑ MBE ❑ WBE MBEIWBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name Light Up South Bend — Riverside Lighting Project Number 118-011A Funding Source COIT Account No. 404-0602-431.31-06 Amount $88,716.00 Terms of Contract Purpose/Description Rewirinq the historical lighting along Riverside Drive from Lafayette Boulevard to Leland Avenue, and along Riverside Drive from Leland Avenue to Hudson Avenue. ❑ Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Amount of ❑ Increase Decrease Previous Amount Current Percent of Change New Amount Total Percent of Change: Copy Original R Dispersal After Approval Kara Bovles Alicia Czarnecki CITY OF SOUTH BEND, INDIANA CONTRA TOR'S QUOTE FOR PUBLIC WOE NHGS PROJECT NAME: Light Up South Benid — Riverside Lighting PROJECTNO. 118-011A QUOTES DUE July 10, 2018 at 9:00 am (Must be completed for all quotes. Please type or print) Date: July 10, 2018 Firm: Martell Electric, LLC Address: 4601 Cleveland Rd City/State/Zip: South Bend, IN 46628 Telephone Number: ( 574 ) 271-5000 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Light Up South Bend- Riverside Lighting Project #118-011 A the City of South Bend, Indiana, In accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated j for the sum of (enter the Total Quote as shown on the Proposal) Eight -e I 1ht thousand seven hundred sixteen dollars 8-8716.O�O�� (Enter Sum of Total Quote and Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice, Any addendLIms attached will Ibe specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By (Signature) �Zzer M. Brown (Printed Name of Person Signing) The above quote is accepted this day of Subject to the following conditions: B RED OF PUBLIC'WYLK Gar A. it t r 'idrdnt Elizablet A. Maradik, Member James A. Mueller, Member 20 / Y AA' 'S'6iaft M. Ltzberg, lernber 0 es : Linda Version 1013112017 Page - 8 Public Works Quote kl jl QUOTE/PROPOSAL 0 CITY OF SOUTH BEND Light Up South Bend — Riverside Lighting PROJECT NAME —ADDENDUMI NO. I PROJECT NO. 118-011A QUOTES DUE July 10, 2018 at 9:00 am Item No. Description Quaq!!ty_ Unit Unit Price Total Amount I Maintenance of Traffic LS 1,617D0 1,617.00 2 Mobilization and Demobilization LS 1 829.00 1,829.00 3 4C / No. 4 Wire 2,60�0 LFT 5 0 1.r, nsn no Conduit, PVC, 2 In,, Schedule 80, 4 Open Trenching 1,100 LFT 4.70 5,170.00 Conduit, PVC, 2 In., Schedule 80, Directional Drilling 1,500 LFT 9.70 14,550,00 Miscellaneous Equipment for Lighting (insulators, finks, 6 waterproof splices, fuse holders, fuses) I LS 5,051 .0,0 5,051.00 Tesco Cabinet w/ Single Service, 7 Foundation, ftring, Etc. 1 EACH 6,731,00 6,731.00 8 Conduit, PVC, 3 In., Schedule 80 60 LIFT 13.70 822'.00 9 Restoration I LS - 2,235.00 223,5.00 10 Quazite Boxes (12 x 18) 14 T 555.00 7,770.00 A Urd 11VIII L-tnall Descrippon Uwl I j _qy2ntit Unit Unit Price Total Amount Item No. 1 Maintenance of Traffic I LS 1,41100 1,413.00 2 Mobilization and Demobilization 1 LS 1,247.00 1,247.100 3 4C / No. 4 Wire 1,500 LFT 4 Conduit, PVC, 2 In., Schedu 80. open Trenching 1,500 LFT 5,00 7,500-00 5 Miscellaneous Equipment for Lighting (insulators, links, waterproof splices, fuse holders, fuses).. 1 LS 2,8,85.00 2,885.00 : 6 Restoration 1 LS 1,676.00 1,6,76.00 1#Quazite Boxes (12 x 18) 8 EACII 555.00 4,440.00 ALTERNATE #1 TOTAL $27,861.00 Contractors shall be reguired to provide guotes on both Base gcote and Alternate#1. Firm: Martell Electric, LLC Address: 4601 Clevelan_d Rd City/State/Zip: South Bend, IN 46628 Telephone Number: 574 )...271-5000 F3axu b e r: 574 271-5400 By V(-' -Mgnature) J n for M. Brown- President {Printed' Name of Person Signing) Version 10/31/2017 Page - 13 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 24th day of July, 2018, by and between, Martell Electric LLC, 1125 S Walnut Street, South Bend, IN 46619, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the 'Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 118-011A DESCRIPTION: LIGHT UP SOUTH BEND — RIVERSIDE LIGHTING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $88,716 FUNDING: COIT The total bid for this improvement were those prices as received and accepted by the Board on the July 10, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC �W RKS Gar A. Gilot, P esiden Elizabeth A. Maradik, Member MARTELL ELECTRIC, LLC Printed Name Su arena M. Fritzberg, Ja s A. Mueller, Member Signature Member Therese J. Dorau, Member Attest: Linda M. Martin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal 1316 COUNTY-Crry BuiLDINd 227 W. h"IFFERSON Bouu-"VARD S001 I i BFW), INDIANA 46601-18.30 CITY OFSOUTHBEND PETEBUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS July 24, 2018 Tanner Leibovitz Pemberton Davis Electric Inc 916 E. McKinley Ave. Mishawaka, IN 46545 hiow; 574/235-9251 FAX 574/ 235-9171 RE: Award Quotation — Light Up South Bend — Riverside Lighting — Project No. 118-011 A Dear Mr. Leibowitz: The Board of Public Works, at its meeting held on July 24, 2018, awarded the above referenced project to Maitell Electric, LLC, in the amount of $88,716. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, M Lffida M. Martin, Clerk Enclosure GARYA. Gii..o'r SUZANNA M. FRITZBERG E1.,1ZAB[','A'l-j A. MARADIK JAMEs, A, MUF]J,ER TfuRESE J. DORAU