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Home My WebLink AboutAward Quotation - City Cemetery Path Resurfacing - Acorn Landscaping LLCINTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS TO: Linda M. Martin, Clerk Board of Public Works FROM: Patrick Sherman Department of Venues Parks & Arts SUBJECT: City Cemetery Path Resurfacing: VPA Project 1067-2018 DATE: July 24th 2018 On July 10th, 2018, the Board of Public Works opened and read bids for the above project. The bidders ranked as follows: Bidder Bid Amount 1. Acorn Landscaping LLC $46,830.00 Venues Parks & Arts reviewed the quote and found that the quote is the only responsive and responsible quote received. Venues Parks & Arts recommends award of a contract for $46,830.00 to the lowest responsive 1 responsible bidder, Acorn Landscaping LLC. The Department of Public „Works has appropriated sufficient funds from the COIT: Account number: 408-1001-460.42-01 Thank you and please let me know if you have any questions. 1316 Couwry-Ci ry Bwu)i No 227 W, JEHT'.imN BouLEVARD S01 F1 11 BEND. INDIANA 466011-1830 CITY OF Sours-4 BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS July 24, 2018 Jeff Ritschard Acorn Landscaping I.I,C 3680 W. Sample Street South Bend, IN 46619 RE: Quotation Award — City Cemetery Path Resurfacing Dear Mr. Ritschard: PHONE 574/235-9251 ]',%x 574/ 235-9171 The Board of Public Works at its meeting held on July 24, 2018, awarded the above referenced quotation to you in the amount of $46,830. Please forward the following documents in one submittal by August 7,2018 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any farther questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, I,inda M. Martin, Clerk TJ IER 1, sE J, DO RAU GARY A. GILOT SUZANNA M. FRITZBER(i ELIZABEt'i i A. MARADIK JAMEs A. MUELLER PROJECT NAME: City Cemetery Path Resurfacing PROJECT NO. 1067-2018 QUOTES DUE jUly loth , 2018 @ 9: 00am (Must be completed for all quotes. Please type or print) Date: Firm; Address: ................ City/State/Zip: Telephone Number: Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: 6 lrr� Cb 14V-11 r��4 'e I A�gz� 16; V:'�Zle ;Ile, Z� the City of South Bend:, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated for the sum of (enter the Total Quote as shown on the Proposal) ,421e1Y-X-r)( aVV/ (Enter Sum of Total Quote plus Alternates shown: on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached wiill be specifically referenced at the applicable page. If additional units of material included in the contract are needed ' cost )f units must be the same as that shown in the original contract if accepted by the City of South Bend, rfthe quos to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment l A"o M ACCEPTANCE, The above quote is accepted this day of Subject to the following conditions: B '71ZD ;F7 ,NJBrM CO S GGaW r Gilot, Pre 'dent ( LI ULL Elizabeth A. Miaradik, Member James A. Mueller, Member 20 / V Suzan n6M vFritzberg, M4nber h "'ese J. Dor Member t est. bnda M2Martin C Version 10/31/2017 Page - 7 Public Works Quote QUOTE/PROPOSAL PEACK CITY OF SOUTH BEND PROJECT NAME city Cemetery Path Resurfacing PROJECT NO. 1067-2018 QUOTES DUE July 10th , 2018 @ 9:00am -Fte-M No., . ....... ...... Description Quantity Unit Unit Price Total Amount 1 Resurface of Cemetery Path 3500 linift 1 lin/ft Total Amount of Quote 00 Firm: Address: B� & �Z, X.J. � C&-, Gity/State/Zip: J� Telepho t -2 e (Printed Name of Person Signing) Versi'on 10/31/2017 Page - 11 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 24th Day of July, 2018, by and between, Acorn Landscaping LLC, 3680 W. Sample Street, South Bend, IN 46619, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: CITY CEMETERY PATH RESURFACING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $46,830 FUNDING: COIT The unit prices for this improvement were those prices as received and accepted by the Board on the 10th Day of July, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PIJBLI WORKS ACORN LANDSCAPING LLC Gary A. Gilot, President Elizabeth A. Maradik, Member Printed Name 10A . ....... SuANAX Frit fb rg, James A. Mueller, Member Signature Member Therese J. Dorau, Member test: Linda k Ma in, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal BOA 1ZD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 07/19/20 Name Patrick Sherman Department VPA: Facilities & Grounds BPW Date 07/24/2018 Phone Extension 5601 Legal ❑ Attorney Name Clara McDaniels Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Michael Schmidt LJ Agreement El Professional Services F-1 Bid Opening F-1 Quote Opening F-1 Change, Order No. F-1 Ease/Encroach. F Other: a Contract F-1 Resolution Bid Award: Quote Award C/O & PCA No. Traffic Control Company or Vendor Name Acorn Landscaping LL Proposal ❑ Req. to Advertise x= New Vendor El Yes Z No El If Yes, Approved by Purchasing MBE/WBE Contractor 0 MBE F-1 WBE MBE/WBE Contractor Requested Z No F-1 Yes Name of Company Project Name City Cemetery Path Resurfacing Project Number 1067-2018 Funding Source Account No. Amount Terms of Contract COIT 408-1001-460,42-01 $46,830.00 LuMD SUM Addendum El Title Sheet Purpose/Description Resurfacing of overgrown paths in City Cemetery. E Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verifv. Iran, etc, Amount of ❑ increase Decrease Previous Amount Current Percent of Change New Amount Total Percent of Change: Dispersal After Approval Copy Original F-1 F-1 F1 F-1 0 0