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Home My WebLink AboutAward Quotation - City Cemetery Headstone Repairs - Stone Revival Historical PreservationINTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS TO: Linda M. Martin, Clerk Board of Public Works FROM: Patrick Sherman Department of Venues Parks & Arts SUBJECT: City Cemetery Monument Repairs: VPA Project 1068-2018 DATE: July 24th, 2018 On July 10=h, 2018, the Board of Public Works opened and read bids for the above project. The bidders ranked as follows: Bidder Bid Amount 1. Stone Revival Historical Preservation $10,385.00 for 67 monuments listed Price per repair $165.00 Price per reset $145.00 Venues Parks & Arts reviewed the quote and found that the quote is the only responsive and responsible quote received. Venues Parks & Arts recommends award of a contract for $166.00 per repair and $145.00 per reset to the lowest responsive 1 responsible bidder, Stone Revival Historical PrPsprvation The Department of Public Works has appropriated sufficient funds from Facilities & Grounds Maintenance: Account number: 201-1101-452.36-09 Thank you and please let me know if you have any questions. 1316 COUNTY -CITY BOILDING 227 W. BOLILE'VA10) SOUTHTIEND, INDIANA46601-1930 CITY CIF SOUTH BEND PETEBUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS July 24, 2018 Brad Manzenberger Stone Revival Historical Preservation 129 Brunswick Drive Greenwood, IN 46143 RE: Quotation Award — City Cemetery Headstone Repairs Dear Mr. Manzenberger: Niom.' 574/235-9251 FAX 574/ 2J5-9171 The Board of Public Works at its meeting held on July 24,2018, awarded the above referenced quotation to you in the amount of $165/per repair and $145/per reset for sixty-seven (67), more or less, monuments. Please forward the following documents in ones mittal by August 7. 2flIN to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (5 74) 23 5 - 9251. Sincerely, Linda M. Martin, Clerk GA A. Git,o-r SUZANNA M. FRITZBER(i Ei..IZABETH A. MARAINK JAMr"s A. MUELLER TI IL RESE J. DORAU CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PU13LIC WORK PROJECT NAME: PROJECT NO. QUOTES DUE City Cemetery Monument Repairs 1068-2018 July 101h, 2018 @ 9:00am (Must be completed for all quotes. Please type or print) Date. J CA d018 Firm: � �/� V Address: 19 Y -ofi-5 to ' cke- lei—. (, - City/State/Zip: 6 fn� . 1 �} y�i( ephone Number: � 312) �l0 " � ! ZQ .. . . ........._.— Agent of Bidder (if Applicable): �kvldl Pursuant to notices given, the undersigned offers too furnish and/or material necessary to complete the public works project of: / _ the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated J-Lr (y 5( Proposal) beld � � �/ for the sum of enter the Total Quote as shown on the Pro osal (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attact=nt. ,, By ACCEPTANCE The above quote is accepted this Ll day of Subject to the following conditions: BOARD OF PUB C OR Ga ilo Presid nt -M. t � Elizabeth A. Maradik, Member James A. Mueller, Member er- (Printed Name of Person uzanna M. Fritzberg, ember T se,J. Dorau, Member (- est: Linda M. Martin, Clerk 20 / P Version 10/31/2017 Page - 9 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME City Cemetery Monument Repairs PROJECT NO. 1068-2018 QUOTES DUE July 1011, 2018 A- 9:00am Item No. Description Quantity Total Amount Repair and/or reset of monuments listed in specifications. 67 Monuments/ lump sum C.11 $ J0 �` Total Amount of. Quote $ 0 Cost per additional Monuments Average Price per Repair Average Price per Reset Firm: 5 fz� Address:j. r J1ZS c iC City/State/Zip:�a'11(cx lOV Telephone Number: " i 6(41) Fax Number: By ; ��/ /,�4/ J'� rr (� € nature) (Printed Name of Person Signing) Version 10/31/2017 Page -13 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 24th Day of July, 2018, by and between, Stone Revival Headstone Repairs, 129 Brunswick Drive, Greenwood, IN 46143, HEREINAFTER called the Contractor, and the Board of Public Works herein called the 'Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: CITY CEMETERY HEADSTONE REPAIRS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $165/PER REPAIR, $145 PER RESET FUNDING: FACILITIES AND GROUNDS MAINTENANCE The unit prices for this improvement were those prices as received and accepted by the Board on the 1 Oth Day of July, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS V Gary, . Gilot, President Elizabeth A. Maradik, Member STONE REVIVAL HISTORICAL PRESERVATION Printed Name Suz nna M. Fritzb r9, JaMgs A. Mueller, Member Signature MemberL Therese J. Dorau, Member .—Aest: Linda artin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 07/19/2018 Department VPA: Facilities & Name Patrick Sherman Grounds BPW Date 07/24/2018 Phone Extension 5601 Ike: oi Dd, Prior to Submittal: to, Board, �Legal Z Attorney Name Clara McDaniels Controller Controller review is required for all Contracts $5,000,.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Z Michael Schmidt H Agreement L] Contract LEI Proposal Addendum F] Professional Services ❑ Resolution El Bid Opening ❑ Bidl Award Req. to Advertise El Title Sheet Quote Opening Z Quote Award ❑ Change Order No. El C/O & PCA No. ❑ PCA ❑ Ease/Encroach. F-1 Traffic Control F-1 Other: Company or Vendor Name Stone Revival Historical Preservation New Vendor 0 Yes F-1 No Z If Yes, Approved by Purchasing MBENVBE Contractor F] MBE n WBE MBE/VVBE Contractor Requested Z No [J Yes Name of Company Project Name City Cemetery Headstone Repairs Project Number 10,68-2018 Funding Source Facilities and Grounds Maintenance Account No. 201-1101-452,36-09 Amount $165 per repair, $145 per reset Terms of Contract Fixed fee per monument: 67 monuments more or less: Purpose/Description Repair and reset of monuments in CityCemetery. M Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination, INon-Debarment, E-Verifv. Iran. etc. Amount of El increase [:J Decrease Previous Amount Current Percent of Change New Amount Total Percent of Change: Dispersal After, Approval Copy Original F-1 F-1 F-1 El