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Home My WebLink AboutAward Bid - Ravina Park Bowman Creek Stabilization Proj No 117-073A - Williams Creek Management Corp1316 COUNTY -CITY BUILDNO 227 W, JEFFERSON BouLE'VARD S011TH BEND. INDIANA 46601-1930 CITY OF Soun-i BFND PE' E BUTTIGIEG, MAYO( R BOARD OF PUBLIC WORKS July 24, 2018 Aaron Lasley Williams Creek Management Corporation 4620 South County Road 600 East Plainfield, IN 46168 NNW, 574/235-9251 F'AX 574/ 235-9171 RE: Award Bid — Ravina Park Bowman Creek Stabilization — Project No. 117-073,A Dear Mr. Lasley: The Board of Public Works, at its meeting held on July 24, 2018, awarded the above referenced project to you in the amount of $271,7 10, subjeetto funding. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal within two weeks to any attention for Board of Public Works approval: 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item 44 for all subcontractors you use if you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosures GARY A. GILOT SUZANNA M. FjzrrZBERG Et,iZABE'm A. MARADIK JAMEs A. Muf.:uii',R THERESE" J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Alicia Czarnecki SUBJECT: Award Project No. 117--073A Project Name: Ravina Park Bank Stabilization DATE: July 17, 2018 On July 10, 2018, the Board of Public Works opened and read quotes for the above project. The bidders ranked as follows: Bidder Total Bid Amount 1. Williams Creek Management Corporation $271,710.20 2. Acorn Landscaping, LLC $297,840.17 3. HRP Construction, Inc. $345,782.10 All bids were correct as read. I recommend award of a contract for Ravina Park Bank Stabilization to the lowest responsive I responsible bidder, Williams Creek Management Corporation, in the amount of $271,710.20. Award of contract is subject to sufficient funding appropriated from Special LOIT — Ma'or Projects / 257.0608,431.42.96. Please call with your questions. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 24th day of July, 2018, by and between, Williams Creek Management Corporation, 4620 South County Road 600 East, Plainfield, IN 46168, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 117-073A DESCRIPTION: RAVINA PARK BOWMAN CREEK STABILIZATION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $271,710; SUBJECT TO FUNDING FUNDING: SPECIAL LOIT — MAJOR PROJECTS The total bid for this improvement were those prices as received and accepted by the Board on the July 10, 2018 The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS Gary A. Gilot, President 4_,4N1z-- Suzanna M. Fril2berg, Member Therese J. Dorau, Member Elizabeth . Maradik, Member WILLIAMS CREEK MANAGEMENT CORPORATION Printed Name James A. Mueller, Member Signature ttest: Linda M. artin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal I �� ill i 11 irill-11 111ir I -iiliiii Project Name Ravina Park - Bowman Creek Stabilization Project No. 117-073A Far BidlsDue .Duly loth, 20118 PART I (Must be completed for all bids. Please type or print) Date: Bidder (Firm): WiLWAMVCZ��—,,�.AA A46Ne'f4T-`6Wb .d Z&F Address: S. e"&,Vry 'Ffowp T-- City/State/Zip: , lij q4166 Telephone Number: Agent of Bidder (if Applicable): A4^ Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: ,FnVWA—Rft#C - :&WHAd (19151l ��ASJLIZM7601 the City of South Bend, Indiana, in accordance with plans and specifications prepared by: J-1 #JG]9 and dated APUIIL, .2011B 7WJ for the sum of (enter the Total Bid as shown on the Proposal) —7Z-0 1l;40Pxd:b -4%va&wry 911 1110 , 00 (Enter sum of Total Base Bid plus Alternates shown on Proposal) {Numerical) The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendurns attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the, bid is to be awarded on, a unit basis, the itemization of the units shall be showqgq_-"epara e attach rpant.1- By vLev (Printed Name of Person Signing) ACCEPTANCE The above bid is accepted this q- _ day of Subject to, the following conditions: 113O�D OF PUBLIC WOPI�St- Xtr Gary Al Gilot, Presi ent Elizabeth A. Mairadik, Member James A. Mueller, Member IJAAIul Sc*(Tz'dnn-a M. Fritzberb, Mbmber Therep" J. Dorau Member 14 AtteAt: Linda M. Martin, Clerk 20, / Y Version, 10/17/2017 Contractor's Bid for Public Works - 28 [Kai 111 g a-ael reln" --] I amm ;M;J!J:J M CHECKLIST FOR BIIDDETS Project Name Ravina Park — Bowman Creek Stabilization Project No. 117-073A For Bids Due -July Myth, 2018 From time to time the South Bend Board of Public Works finds it necessary to reject a bid because it does not comply with statutory requirements. In preparing your bid, please use the following checklist in order to make sure that your bid is done in the proper manner. Proper bid security included. The bidder has the option of providing either a Certified Check or Bid Bond. Bid prepared on the City of South Bend Contractor's Bid for Public Work Form, completely executed, Contractor's Non -Collusion and Non -Debarment Affidavit, Certification Regarding Investments with Iran, Employment Eligibility Verification, Non-Discrim i nation Commitment, and Certification of use of United States Steel Products or Foundry Products. Proof of MBEANBE Participation Goal Form [MWBE-1.0]. If minimum participation goal is not met, also provide Evidence of Good Faith Efforts Form [MWBE-2,O] and MBEANBE Contacted Form [MWBE-2.1]. X Acknowledge Receipt of /--- Addendum(s) included with the bid". Y All required additional information is included with the bid. Proposal statements and other affidavits all signed by the proper party with name either printed or typed underneath signature. Y This checklist submitted with the Bid. This checklist is provided for bidder's use in assuring complliance with required documentation; however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications. Bidder: ,ozrtxrwvT1i,,J Date: By Authorized Repr( Signature: aunt Name& i itie: ~16" elfils'Le-i Versbn 10/17/2017 Contractor's Bid for Public Works - 27 BID/PROPOSAL CITY OF SOUTH BEND Project Name Ravinia Park — Bowman Creek Stabilization Project No. 117-073A For Bids Due July 1011, 2018 Description Quantity nit Unit Price Amount No. I BANK STABILIZATION AND PARK CONSTRUCTION ONSTRUCTION ENGINEERING I LS 4t76 _ #// 2 CLEARING AND GRUBBING 450�0 SFT 4R., 3 TREE REMOVAL, SMALLER 10" DIA 5 EACH 4 TREE REMOVAL, LARGER 10" DIA 2 EACH N)2S7. 4,6, W.9SIO, 5 BRIDGE REMOVAL 1 LS A'- terM 6 EXCAVATION, CHANNEL CUTTING/SHAPING 80 CYD 7 TEMPORARY EROSION CONTROL I LS 1#//, 74.0" 74. It- 8 BURRITO EROSION CONTROL MAT (SC I 50B1�J 2200 SFT e9- 37-0t!- — 9 BURRITO E4FILL MATERIAL (BLENDED MIX) 50 CYD 0 10 EROSION CNTRL VEGETATED LOG I(CARDNO) Is LFT 11 LOG VANE 2 EACH 617. 10— Z34- ea' 12 TOE WOOD STRUCTURE FOUNDATION LOGS 245 LF71' 4/4Z, 13 BAND FILL MATERIAL (LIMBS, ETC,) 40 CYD 42.- 14 EROSION CONTROL MAT (GEOWEB) 2900 SFT 15 LIVE STAKES ( VO.C., INSTALLED DORMANT) 2880 EACH 16 OVERSTORY TREE, 2" CALIPER (@5 ; 1 RATIO) 10 EACH 17 FIELD STONE (STREAM RIFFLES) 10 CYD 16-- *3,415V t9- 18 AJACKS ARMORMENT 18 CYD ZIA- 19 GRAVEL LEVELING SUBBASE (FOR AJACKS) 40 CYD 'y e— 20 WETLAND BURRITO WRAP (I-PVIAX) 1500 FSF T 20 LIVE PLUGS 600 SFT 4t A 9 4/1) Version 10/17/2017 Contractor's Bid for Public Works - 1 21 DISTURBANCE AREAS REGRADE, TOPSOIL 24 CYD W. 16-0- * 1, qq P/ 2,rp- 22 GRASS SEED 50 SYD Its, tP- 23 EXCAVAT10N, COMMON 150 CYD 24 SIDEWALK, PCCP, 4 IN (+/- 200 SW, 210 SFT PAD) 145 SYD 25 COMPACTED AGGREGATE, NO 53 20 TON O'g, 41PIl 26 BACKFILL, TOPSOIL 45 CYD 63. Alt. It'll vi 27 GRASS SEED 50 SYD 2-9 TEMPOFd�R�KRQSTON GONTROI 4- LIS SUBTOTAL 771.4 MOBILIZATION AND DEMOBILIZATION (5% MAX) PROJFCT TOTAL Bidder (Firm): C ? wjr-rz"e- Address: City/State/Zip: Telephone Number: ,j3 -cie I (Signatur@)_.,.— (Printed Name of Person Signing) Version 10/17/2017 Contractor's Bid for Pubhc Works - 2 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 07/17/2018 Department Public Works Name Alicia Czarnecki Division/Bureau Engineering BPW Date 07/24/2018 Phone Extension 5903 Required Prior to Submittal to Board Legal ❑ Attorney Name: Clara McDaniels Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ ❑ Agreement Amendment Lj Contract ❑ Proposal LJ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: Other: General Release Company or Vendor Name Williams Creek Management Corporation ❑ Yes ❑ No ❑ If Yes, Approved by New Vendor Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBEIWBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name Ravina Park — Bank Stabilization Project Number 117-073A Funding Source Special LOIT -- Major Projects Account No. 257.0608.431.42.96 Amount $271,710.20 — subject to sufficient funding Terms of Contract Purpose/Description ❑ Required Contractor's Certification Forms Attached (Non - Collusion, Nan -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Amount of ❑ Increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: % New Amount Total Percent of Change: Dispersal After Approval Copy Original ® ❑ Kara Boyles, City Engineer ® ❑ Alicia Czarnecki ❑ ❑ 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BouLEVARD, SOUTI I REM). INDIANA 46601-1930 CITY of SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS July 24, 2018 Jeff Ritschard Acorn Landscaping LLC 3680 W. Sample Street South Bend, IN 46619 PHONE 574/235-9251 FAX 574/ 235-9171 RF: Bid Award — Ravina Park Bowman Creek Stabilization — Project No. 117- 073A Dear Mr. Ritschard: The Board of Public Works, at its meeting held on July 24, 2018, awarded the above referenced project to Williams Creek Management Corporation, in the amount of $271,7 10, sulaj ect to funding. Enclosed please find your bid bond. Thank you for bidding, and we hope you bid with us, in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Clerk, Lin �Iart Enclosure GARY A. GlLOT SUZANN A M , Fik I I ZBI'-RG ELIZABETI i A., MARADIK JAMEs A. MUE'LLER THERES]"J. DORALJ 1316 COUNTY-Crry BUILDING 227 W. JEFFERSON BOULEIVARD SOU I'll RFND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE, BUTTIGIrG, MAYOR BOARD OF PUBLIC WORKS July 24, 2018 Matthew Cain HRP, Construction Inc. 5777 Cleveland Road, PO Box 266 South Bend, IN 46,624 PHONi- 574/235-9251 FAX 574/ 235-9171 RE: Bid Award — Ravin,a Park Bowman Creek Stabilization — Project No. 117- 073A Dear Mr. Cain: The Board of Public Works, at its meeting held on July 24, 2018, awarded the above referenced project to Williams Creek Management Corporation, in the amount of $27 1,7 10, subject to funding. Enclosed please :find your bid bond. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Lin- Ya�M. Martin, Clerk Enclosure GMy A. Gii,o,r SUZANNA M. FRITZBEIZO ELIZABETH A. MARADIK ,TAMES A M U ELI � ER 'riul�FsiJ. DoRAU