The URL can be used to link to this page

Home My WebLink About07-09-18 Personnel and Finance 4 SpLIT11 U jb x x 1865 OFFICE OF THE CITY CLERK KAREEMAH FOWLER, CITY CLERK PERSONNEL &FINANCE JULY 9, 2018 3:47 P.M. Committee Members Present: Karen White, Gavin Ferlic, Regina Williams-Preston, John Voorde Committee Members Absent: None Other Council Present: Jake Teshka, Tim Scott, Jo M. Broden Other Council Absent: Oliver Davis, Sharon L. McBride Others Present: Kareemah Fowler, Bianca Tirado, Graham Sparks, Bob Palmer, Casey Colvin, Gabriel Murei, David Boling, Elivet Navarro Presenters: Jen Hockenhull, Therese Dorau, Steve Cox Agenda: Bill No. 28-18-June 2018 Transfer Ordinance Substitute Bill No. 29-18-June 2018 Appropriation Ordinance- Civil City Funds Bill No. 30-18-Appropriation Ordinance-Enterprise Funds Committee Chair Karen White called to order the Personnel and Finance Committee meeting at 3:47 p.m. She introduced members of the Committee and proceeded to give the floor to the presenters. Bill No. 28-18-June 2018 Transfer Ordinance Jen Hockenhull, City Controller with offices on the 12th floor of the County-City Building, stated, In front of you are our budget transfers. We do these quarterly and so we are back for the second (2nd)time this year. The reason they are so long this quarter is not because we are doing a lot more but we are just trying to close some things up. We had originally gone to consolidate everything in Parks to do all of our maintenance out of one (1) group and then charge everybody for different things. It sounded really great in theory but when it came to applying that practice it was very cumbersome for everyone involved so we are just cleaning things up to account for everything. Everything else is just transferring between supplies and services. There is nothing too exciting to note. Committee Chair White then opened the floor to Committee and Council Members. There were no questions or comments from Committee or Council Members. Committee Chair White then INTEGRITY1 SERVICES ACCESSIBILITY JENNIFER M.COFFMAN BIANCA L.TIRADo JOSEPH R MOLNAR CHIEF DEPUTY/DIRECTOR OF OPERATIONS DEmmiDIRECrOR OF POLICY ORDINANCE VIOLATION CLERK EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1 227 W.Jefferson Blvd.I South Bend,Indiana 466011 p 574.235.92211 f 574.235.9173 1 www.southbendin.gov ®CITY OF SOUTH BEND I OFFICE OF THE CLERK opened the floor to members of the public wishing to speak in favor of, or in opposition to, the legislation. There were none. She then turned the floor back to the Committee for further comment or main motion. Committeemember Gavin Ferlic made a motion to send Bill No. 28-18 to the full Council with a favorable recommendation. Committeemember Regina Williams-Preston seconded this motion which carried by a voice vote of four(4) ayes. Substitute Bill No. 29-18-June 2018 Appropriation Ordinance- Civil City Funds Committeemember Ferlic made a motion to accept the Substitute version of Bill No. 29-18. Committeemember John Voorde seconded this motion which carried by a voice vote of four (4) ayes. Ms. Hockenhull stated, In front of you are our Civil City requests for additional appropriations. The most significant are the AmeriCorps grant request for funds to come out of the General Fund. That is the first half of the page there. It will be partially funded through a grant,partially through the General Fund and also some Water and Wastewater Funds. We also have some Fire Department overhauls for engines and things like that. Continuing on down the page, these are actually reductions in the budgets for Venues, Parks & Arts. Along the lines of the maintenance situation I spoke to previously, we are just reducing the budget here to increase the budget in the other Fund and they all offset. We are also establishing Fund#312 to pay for the debt service for the Park's Bond and then decreasing the budget for the Hall of Fame Bond. We are just cleaning everything up. We had originally budgeted everything in Fund #313 to pay for the Hall of Fame and Parks Bond. We now have a new Fund for just the Parks Bond. The Disparity Study is also one here and is coming out of COIT Fund #404. The other large one (1) on here is for our equipment purchases. We have a new lease to pay for various vehicles and things throughout the City. We have our lease proceeds and so now we are just requesting it to be approved. Therese Dorau, Director of Sustainability with offices on the 13th floor of the County-City Building, stated, We are launching a new program that is partially funded with a confirmed AmeriCorps State of Indiana grant that will be a comprehensive approach to housing quality issues for low-income families. I'm sure we are all aware that some of South Bend's housing stock has moderate to serious repair needs. We have a sense that this housing is disproportionately occupied by low-income, fixed income and renting families. There is also a very high energy burden. Low- income households, nationally, have three (3) times greater portion of their income spent on utilities that higher income households do. This creates a lot of barriers for economic vitality for the individuals as well as for the community. We do not have the appropriate housing stock. The solution we are proposing is to create kind of a S.W.A.T. team of volunteers, AmeriCorps members, that can create and make simple repairs, energy and water efficiency upgrades and lead abatement all at once. Ms.Dorau continued,We are looking to leverage the programs that already exist in our community and in our other Departments. We also want to educate residents in utility bill management and public safety around their homes. We want to do that by going into homes and creating trusted relationships and having hands-on case management to prevent paperwork barriers that stop people from programing. The AmeriCorps Grant is$149,130 and the grant begins on September 1St,2018. It is renewable for a three(3)year period in which case we can reapply for the same or an expanded EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1 227 W.Jefferson Bvld I South Bend,Indiana 466011 P 574.235.9221 If 574.235.9173 1 TTD 574.235.55671 www.southbendin.gov 2 CITY OF SOUTH BEND I OFFICE OF THE CLERK program after three(3)years. It is a reimbursement grant so what you are looking at is the full cost of the program expenses and then we apply for reimbursement for the portions covered in the grant. There will be twelve (12) new full-time positions including a Program Director, and Operations Manager and then ten(10)full-time AmeriCorps members. It is interesting to note that retirees are eligible to be AmeriCorps volunteers and they can give their education award to grandchildren or other family members. I would love to see an intergenerational mix of people. I really see an opportunity to align this program with other City priorities including lead abatement and other large home repair programs. Committeemember Williams-Preston asked, Is this the same thing as the Cities of Service grant? I know it's different because it's on a different thing but, is it? Ms. Dorau replied, The first difference is that this is money in hand. We have already applied for it and won it. Secondly, I believe that is more of an exterior repair and maintenance program whereas we will be working more inside the home. I think they can coordinate but they are different. Councilmember Jo M. Broden asked, When was this applied for?And congratulations. Ms. Dorau replied, Thank you. We applied for it in November of 2017. Councilmember Broden then requested a copy of the executive grant summary from Ms. Dorau. Committee Chair White then opened the floor to members of the public wishing to speak in favor of or in opposition to the legislation. There were none. She then turned the floor back to the Committee for further comment or main motion. Committeemember Ferlic made a motion to send Substitute Bill No. 29-18 to the full Council with •favorable recommendation. Committeemember Voorde seconded this motion which carried by •voice vote of four(4) ayes. Bill No. 30-18-Appropriation Ordinance- Enterprise Funds Ms. Hockenhull stated, Before you are our Enterprise Funds additional appropriations requests. The first two (2) are for EMS Capital. One (1) is for an agreement with the County to rebuild an ambulance for $210,000 and then the second (2"d) one (1) is transferring funds for an insurance repair from one (1) Fund to another. We paid the expense in 2017 but are fixing it in 2018. We also have some contributed capital that,for system development charges,were deposited into Fund #641 which is our Operations Fund for 2017. Again, we are correcting it by moving it to Capital Fund#642. Councilmember Broden asked, Could we get more context on the ambulance rebuild? Steve Cox, Chief of the South Bend Fire Department with offices located at 1222 S. Michigan Street, replied, This dates back to last fall. I can't remember the exact date but we had just purchased a brand new hazardous materials response truck. We budgeted for one (1) rebuild ambulance for this .year and one (1) new one (1). What occurred was the County approached us and they had two (2) ambulances that were able to be refurbished that they were just going to sell EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1227 W.Jefferson BVId I South Bend,Indiana 46601 p 574.235.92211 f574.235.91731TM574.235.55671www.southbendin.gov 3 0 CITY OF SOUTH BEND I OFFICE OF THE CLERK for, frankly, a very small amount of money. We were getting ready to offload our old HAZMAT Truck and they had a use for it and what we did was a swap. We had a thirty (3 0) year old vehicle for which we were paying a lot of maintenance on that we gave to the County and, in return, they gave us the two (2) ambulances. Those ambulances were able to be refurbished to a savings of approximately $60,000 over a brand new truck. Since the County gave us two (2) of those, we didn't have budgeted two (2) refurbishes. So we are now in front of you asking to do the second (2nd) one (1). Committee Chair White then opened the floor to members of the public wishing to speak in favor of or in opposition to the legislation. There were none. She then turned the floor back to the Committee for further comment or main motion. Committeemember Ferlic made a motion to send Bill No. 30-18 to the full Council with a favorable recommendation. Committeemember Voorde seconded this motion which carried by a voice vote of four (4) ayes. With no further business,Committee Chair White adjourned the Personnel and Finance Committee meeting at 4:00 p.m. Respectfully Submitted, Karen White, Committee Chair EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building I227W.Jefferson BvldI South Bend,Indiana 46601 p574.235.92211f574.235.9173 TTD574.235.55671www.southbendin.gov 4