HomeMy WebLinkAboutProfessional Services Agreement - enFocus, Inc. - DCI Internship Program1316 COUNT'y-Crry Buu,t)jw,
227 W. k.1TERSON BouLEVARD
SOOTH 13F,,,ND. INDIANA 46601-1830
CITY OF Sovrtj BEND PETEBUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
July 10, 2018,
Daniel Collins
enFocus, Inc.
635 S. Lafayette Blvd.
South Bend, IN 46601
RE: Professional Services Agreement
Dear Mr. Collins:
Niow, 574/235-9251
FAX 574/ 235-9171
The Board of Public Works, at its meeting held on July 10, 2018, approved the above
referenced agreement for the Department of Community Investment Internship Program in
the amount not to exceed $40,000.
Enclosed please find a copy of the agreement for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251,
Sincerely,
Linda M. Martin, Clerk
Enclosure
GARY A. Gii..o'I' SUZANNA M. NITZMR(,, Ei,JZABE'TH A. MARADIK JAIVIFs, A. MUELLER TiIERESE J. DORAU
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In collaboration with:
Compiled by:
Daniel Collins
Director of Operations
July 2018
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Proposal Surrirriary Sheet
Name of Organization
Summary of Proposal
Proposed Project Duration
Total Requested Amount
Name of Organizational Contact
Title of Organizational Contact
Address of Organizational Contact
Email Address of Organizational Contact
City of South Bend
This proposal outlines enFocus efforts to
support the City of South Bend:
Department of Community Investment
internship program.
July 1 " 2018,— December 315t 2018
i
Alkeyna Aldridge
Director of Engagement & Economic
Empowerment
County -City Building
227 W Jefferson Blvd
South Bend, IN, 46601
Telephone Number of Organizational Contact (574)-235-589'6
Name and Title of enFocus Project Contact
Telephone Number of enFocus
Daniel Collins, Director of Operations
574-993-5378 (Office)
574-220-2710 (Daniel Cell),
CONFIDWOALITY NOTICE: This document and its contents are confidential. If you have received this
document in error, please destroy immediately,
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enFoa,m 4S e r vices St i r-n rt a r
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The City of South Bend (City) will spend a maximum of $40,000 on enFocus interns for the
Department of Community investment (DCI) 2018 internship program. enFocus will contribute
$0.00 per intern, per hour in personnel costs for interns. The City will be responsible for the
payment of the remainder of the personnel costs involved in hiring interns for the DCI's
internship program. The allocation of intern resources and distribution of funds will be up to
the discretion of DCI on an as needed basis.
Tirn(,fline and Payrnent Scheclule
DCI's internship program will begin on July 15t, 2018 and conclude on December 31", 2018.
Interns will be hired when available and as required. enFocus will invoice DCI on the last
calendar day of each month for any hours worked that month.
enFocus late rr"isi-iip Engagiarr"ien t
Summary
This document details the formal agreement between enFocus and the City of South Bend for
an internship program between July 15t, 2018 and December 31I't, 2018.
1. Backgrc.)und (for enf--oct-is Records)
In December 2013, enFocus, Inc. received the "Call to Action to Develop Meaningful
Employment Opportunities Grant" from the Lilly Endowment, Inc. through the University of
Notre Dame. One goal of the grant is to create an internship ecosystem and feeder system of
talent in Northern Indiana by injecting human capital from our regional institutions into both
enFocus and regional organizations. The Lilly Call to Action Grant allows enFocus to support an
internship program at the City of South Bend, Students and recent graduates will! engage in
experiential learning opportunities in several subjects, from communications to information
technology. The experience is meant to promote business and civic growth within the City, and
to introduce talented students to the opportunity to complete meaningful projects in municipal
This document and its contents are confidential. If you have received this
document in error, please destroy immediately.
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government. This engagement will allow the City to utilize top national talent that otherwise
would not have been available to the City.
2. Contract Provisions
enFocus, Inc. known as "First Party" agrees to enter into this contract with the City of South
Bend, known as "Second Party" effective July 15t, 2018.
This agreement is based on the following provisions:
1. The City of South Bend will spend a maximum of $40,000 on enFocus interns for DCI's
2018 internship program.
2. enFocus, Inc, will contribute $0.010 per intern per hour.
3. The City of South Bend will be responsible for the payment of the remainder of the
personnel costs involved in hiring interns for the DO internship program.
Furthermore, the First Party agrees:
1. to pay full personnel costs according to enFocus internship policies and procedures
(see Appendix A for PeopleLink staffing and payment procedures) and bill the City the
agreed amounts upon payment.
and the Second Party agrees:
1. to follow enFocus internship policies and procedures regarding employee and
preliminary onboarding in accordance with PeopleLink Staffing (see Appendix A for
PeopleLink staffing and payment procedures).
2. to comply with PeopleLink hours submission procedures (See Appendix A)
3. to, allow enFocus, as a result of the support from the Lilly Call to Action grant award, to
report the number of interns and breadth of work completed to the Lilly Endowment, so
that enFocus may achieve target metrics for human capital injection in the region.
4, to require interns to create profiles on Indiana I NTERN.net, and to complete a one -page
reflection on work completed and experience gained submitted to enFocus by and no
later than the last day of the City internship,
5, to coordinate with the enFocus internship coordinator to enroll City interns in the Intern
Social Network (ISN) program, created by enFocus and the St. Joseph County Chamber
of Commerce.
& to evaluate intern employment and social experiences through a survey compiled by
enFocus and the St. Joseph County Chamber of Commerce.
CONFIDENTIALITY NOTiCE: This document and its contents are confidential. If you have received this
document in error, please destroy immediately.
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The standard hourly rate of pay for interns will be $11 .25 ($14.06 including the 25% PeopleLink
fee). If the City decides to pay an intern a higher hourly rate than $11.25 then the City will be
responsible for the additional expense.
2, SigIriatui es
*Invalidity or unenforceability of one or more provisions of this agreement shall not affect any
other provision of this agreement.
*This agreement is subject to the laws and regulations of the State of Indiana
By signing this agreement, all parties agree to the terms as described above. Alterations to this
agreement can only be made by both parties and must be placed in writing. Both parties will
receive a printed copy of this agreement, and will be responsible for upholding its terms.
YNOTICE., This document and its contents are confidential, If you have received this
document in error, please destroy immediately.
POOR
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Appem:,:1fix A— er"J"ocus Staffing Process
Eien(4its and Pz)y Rate, Agreed
PeopleLink Service Option
o Interns
• Payment 25% above the hourly pay
Services included
• Payroll taxes
• Worker's compensation and benefits
• State and local taxes
• Pre -employment drug screens
• Drug screen costs associated with accidents
• Criminal background checks
• Accounting and payroH administration
2. New Intern Process,
• enFocus will be responsible for contacting PeopleLink and providing them with the
incoming intern's contact information
• PeopleLink will reach out to the intern to schedule a time for the individual to come into
PeopleLink's office to fill out all necessary paperwork and conduct a drug test
CONFIDEM'JAL I i YNOTICE: This document and its contents are confidential. If you have received this
document in error, please destroy immediately,
Daniel Collins, Director of Operations
enFocus N:am,e and Title Printed
enFocus Signature
3- 2-vig,
Date
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City of South Bend, by its
Board of Public Works
Second Party Name and Title Printed
Gary G0ot, President
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Therese Dorau, l ember
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Efizabeth Maraclik, Member
James Mueller, Member
ATTEST:
Liriva Martin, Clerk
Date
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CONADEN DAL ITY AJUNCE: This document and its contents are confidential. If you have received this
document in error, please destroy immediately.
WI U ta A 9 A [a] a A IX TM [emo MAI 0 1 big] MA I
City of South Bend 227 W Jefferson Blvd
TO: Board of Public Works, Linda Martin
CC: Alkeyna Aldridge, Brian Donoghue, Michael Schmidt, Jennifer Hockenhull,
Benjamin Dougherty, Sandra Kennedy
FROM: Daniel Collins
SUBJECT: enFocus: DC1 Internship Program
DATE: 7/2/2018
Linda and Members of the Board,
We are submitting for review and approval this agreement with enFocus for professional
services related to an internship program for the Department of Community Investment. This is
an extension of the same engagement that ran from November 2017 —Jlune 2018.
This agreement will allow enFocus to provide internship services to the Department of
Community Investment from July I't — December 311t and to be, reimbursed by the City for the
expense.The total requested amount for the engagement is not to exceed $40,000.
Thank you,
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Department Community
Name _A�(key!ja Aldridge Investment
BPW Date 7-110-18 Phone Extension 5896
Legal Z Attorney Name Kennedy
Controller z Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing z
F] Agreement F-1 Contract ❑ Proposal H Addendum
Z Professional Services F] Resolution
0 Bid Opening n Bid Award El Req. to Advertise ❑ Title Sheet
n Quote Opening F-1 Quote Award
n Change Order No. 0 C/O & PCA No. F] PCA
F-1 E,ase/Encroach, F-1 Traffic Control
F-11 Other:
Company or Vendor Name enFocus, Inc.
New Vendor E:]YesZ No Ellf Yes, Approved by Purchasing
MBE/WBE Contractor [:] MBE [_1 WBE
MBE/WBE Contractor Requested [:] No [:] Yes Name of Company
Project Name
Project Number
Funding Source D
Account No. 211-1001-460-31.06
Amount $40,000
Terms of Contract 7/1/2018 - 12/31/2018
Purpose/Description Internship Program
E]Required Contractor's Certification Form Attached (Non -Collusion,
Non-Discrirnunation:, Non Debarment, E-Verifylran, etc.)
Amount of ❑ increase $
❑ Decrease, $
Previous Amount $
Current Percent of Change:
New Amount
Total Percent of Change:
E.
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Copy
Original
E] Alkeyna Aldridge
F Beth Leonard
F-1 Jen Hockenhull