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Home My WebLink AboutProcession - Kelly Cares Foundation Game Day Chase1316 COUNTY-0 1*Y BvILRING 2.27 W. JEFF RSON BOULEVARD Souni BEND. INDIANA 46601�-1830 BOARD 01i PUBLIC July 10, 2018 Ann A.mico Moran Kelly Cares Foundation 1251 N. Eddy Street, Suite 20'0 South Bend, IN 46617 RE: Event: The Game Day Chase 5K Run +'Walk. Date:, September 15, 2018 Dear Ms. Moran: N ioNf 574J 235-9251 FAX 5740 2.35-9171 The Board of PublicWorks, at its meeting held on July 10, 2018, approved your request to conduct the alcove referenced event an September 15, 2018, from 7:30 a.m. to 10:00 a.m., on the updated route discussed with Police and Traffic & Lighting, Be advised you are responsible to clean up immediately after the event and prior to the Notre Dame football game. Enclosed please :lend copy of your approved permit. The Police Department asks that runners may use the road, and all walkers must use the sidewalks. Further, the Police Department recommends that the walls start fifteen minutes after the run so the two can be differentiated for security purposes. All participants should obey all traffic laws. Police and volunteers will furnish an escort and traffic control. If l can be of any further assistance to you in this matter, please call me at (574) 235-9251, Sincerely, Linda 141, Martin, Clerk Enclosure GAEi4" A. Gii,o"r SUTANNA M, F1z1'rzBf jzCj EuZAE3E'rH A. MARAD1K ,lAMEs A, ➢ViUF,1A,,ER THERESE J. DORAU APPLICATION FOR USE OF Ile, PUBLIC RIGHT-OF-WAY FOR PROCESSIONS The Board of Public Works must have FOUR (4) weeks prior notice of the event.' 1865 A ft A''Vt. Sponsor; % A'11 �( I Submitted By: ...... ftta�� Address: a-;-brleAJA-1-2- C City: mm Phone: �j Ll 'a 0 L,A Lf6 2 State', Zip: Dlli— 4 It-111 T ---------- (�,- Email: L,,i �xu Gun (h? Cn o rt Sponsor may use the public right-of-way described as (describe route and attach map) 0 limai. — PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO CHANGE YOUR ROUTE FOR SAFETY PURPOSES I �� (I "I �? (A " j ( , Event name: 14e, (L-r "exi'v, 41 �A- The Board of Public Works must have FOUR (4) weeks prior notice before event occurs All certificates of insurance, pre -paid costs, ma`p"S, and any other applicable information requested or required by the Board of Public Works have been provided with this application ex,,, 4>e, The event shall be held oevent n and no other date Registration time for thstarts at (.41�y 1(,,�)Ip.M (� 01) Starting time of the procession is 1p.m. Estimated completion time is a.i -Op.m. This event involves the use of the following roadways This event involves Closure of City residential streets This event involves County roads F] This event involves State highways F-1 This event involves use of a park (Must obtain permission from Park Board) I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939 to organize meeting) A This event involves the use of the sidewalk j Y`(,�,( � q""" Participants must stay on the sidewalk and obey all traffic laws. C� V4— This event is a local/regional onal even'T Please circle the appropriate event type) This event will be coordinated with the property owner/business where staging will take place Updated 08/2017 2 PERMIT/AGREEMENT FOR A PROCESSION I Sponsor shall reimburse the Board for the actual cost to the City for the event, if deerned necessary. 2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event. 3. Sponsor shall provide to the Board all additional licenses, pert -nits and documentation required for the event. 4. If this event results in closure of a residential street, all residents within the affected area must be notified of this event. The APPLICANT must make a reasonable attempt to notify all residents that reside on the block. A copy of a brochure or letter describing the event purpose, date, and time must be distributed to all affected neighbors and included with the application. 5, If this event results in closure of a residential street, the applicant is responsible, prior to the event, for determining if there are any residents affected that could potentially need assistance in accessing their residence. The applicant is responsible for providing said resident access or transportation to their property. 6. Sponsor agrees to abide by all terms and conditions of the Board's policy governing walks, runs, parades or other similar event adopted by the Board on March 3, 1985. 7. In order to ensure public safety during the event, the Board agrees to furnish traffic planning, materials, equipment and personnel as deemed necessary by the Police Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable, the Board of Park Commissioners. 8. Sponsor acknowledges that the Police Department reserves the right to change this route for safety purposes. 9, in consideration for approval by the Board and the use of the sidewalks for the purposes set out above, the undersigned agrees and undertakes to hold the Civil City of South Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or expenses, including attorney fees, which the Civil City of South Bend may suffer or incur, as a result of any claims or actions which may be made by any person, including a participant in said activity, arising out of the approval of the request to use the sidewalks indicated in the City of South Bend. The undersigned certifies that he/she is authorized to bind the above mentioned sponsor to the terms hereof. 10. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works I understand the above rules and regulations and that this application may be denied based on any false or incomplete information, Sponsor Signature RETURN FORM TO: Board of Public Works 1316 County -City BlLilding 227 Wes(Jefferson Boulevard South Bend, IN 46601 Phone: (574) 2359251 # Fax: (574) 235-9171 Printed Name Alvim, ApAi. Title RD OF PUBLIC WII. KS APPROVAL Member Member Member Date RETURN FORM TO: Board Of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 40601 Phone: (574) 235-9251 ® Fax: (574) 235-9171 Leeper Ave' cn N• �' D Ln S r n • M 4T �u�� 000 H9 o • R a y r � IS li.H N O m .., S Q eny;DWep @AON CD. [D co (D State Rd 23 1 ; .... IS APpg N z p CD eny suing CD lip o0 0 N ., o EU -v a �y m Raschelle Care From: Marcia Qualls Sent: Wednesday, June 27, 2018 1:48 PM To: Linda Martin; Raschelle Carey Subject: Game Day Chase At the meeting today with Ed, Gene and Ann Moran the decision was made to change the start time of the Game Day 5K Run to 7:30am. This due to Notre Dame changing the start of the Notre Dame vs Vanderbilt football game to 2:30pm. Marcia 1