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Home My WebLink AboutAward Bid - Spec P - Two More or Less 2018 or Newer Mid Size Four Door Hybrid Sedan Automobiles - Gates Toyota1316 COUNTY -CITY BUILDING 227 W, JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS July 10, 2018 Shaun Dralle Gates Toyota 640 W Ireland Road South Bend, IN 46614 PHONE 574/235-9251 FAX 574/ 235-9171 RE: Award Bid — Two (2), More or Less, 2018 or Newer, Mid -Size Four Door Hybrid Sedan Automobiles — Spec P Dear Mr. Dralle: The Board of Public Works, at its meeting held on July 10, 2018, awarded the above referenced bid to you in the amount of $13,711 each ($25,711 less $12,000 trade-in), for a total of $27,422 A representative from the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. GILOT SOZANNA M. FRITZBERo ELIZABETI � A. MARADIK JAMEs A. MUF?CL,Etz Tj IERE SE J. DORAU 120ON (',ounty-City Building 227 W Jefferson Blvd. South Bend, Indiana 46601-1830 Phone574/235-9216 VFY 5741235--5567 Fax 574/235-9928 CITY OFSOUTH BEND 1'ETE u'rTIGIE , MAYOY R DEPARTMENT OFADMINISTRATION AND FINANCE June 26, 2018 Board of public Works 1308 county -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award two more or less 2018 or Newer mid -size four door hybrid sedan automobiles to the most responsive and responsible bidder — Cates Toyota. The unit price of the sedan is $25,711 and the City will be trading in two (2) vehicles at a price of $12,000 per vehicle. This purchase will be funded through 2018 Fire Department Capital. Budget 287-0902-422-43-02. It should be noted that both bids included the Local Business Preference, but the Local Business Preference cancelled each other. Listed below are the bids received for your review. ***Denotes Lowest Bidder ***Gates Toyota —Spec P Description Qty Unit Price Total 2018 Toyota Camry 2 $25,711 $51,422 Purchase Price $51,422 Trade In 2 $12,000 $24,000 Bid Comparison Price $27,422.00 Gates Chevy World, - Spec P Description Qty Unit Price Total 2018 Chevy Malibu 2 $25,828 $51,656 Purchase Price $51,656 Trade in 2 $12,000 $24,000 Bid Comparison Price $27,656.00 If you have any questions or concerns regarding this matter please don't hesitate to call. Sincer-1 t, eff Hudak Central Services I)ivision CITY OF SOUTH BEND Spec P - Two (2) more or less 2018 or Newer Mid -Size Four Door Hybrid BID NAME Sedan Automobiles FOR BIDS DUE May 8, 2018 at 9:30 a.m. Description YearlMakelModel Unit Price 1 90) S0q r1D Trade In Value Description. Year/Make/Model Unit Price VIN:IGCJTBFE4C81 2012 Chevrolet Colorado Uj 30069 $ VIN:IGCJTBFE1C81 2012 Chevrolet Colorado C(� 29770 Estimated number of days for delivery from award date. UL(O �W )37-gC1 91 Fax Number: By BOARD OF PUBLIC WORKS 12 (Signature) P�LA. ^,) 0�RLA_ E: (Printed Name) (Title) kllOA---------.----.---- Gary �„d t, Presi leant x x SL➢7antia M. F tzberg, Menfiber James A. Mueller, Member IN l li a etl� A. 1' aradik, Member k f w� ^w,9„mom III el' se J. �Daiali, Member YO., jj ;West: Linda M. Makin, Gl rk. i (To be completed only by Contractors/Bidders chdining to be a "local Indiana bmsiuess"prnsucmtt to I.C. 36-1-12-22) I INDIANA LOCAL BUSINESS PREFERENCE CLAIM A ''local Indiana business "refers to anv of the follow4ng: (])A business avlrose principal place of brts•ines•s is located in crn rrffeetecl c•ourrty. (2) A business that pays cr nrajnrity of its payroll (itr dollar volrvne) to r esirleuts of affected counties, (3) A business that.emplgys residents of afffected corarties as a majority of its employees. (4) A business that stakes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive ec•ononric impact on the alketed counties as defined by criteria in rules adopted by the political subdivision. An "gjfected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph Count Elkhart County, Morshall County, Starke County and LaPorte County There are the jblloivirrg price preferences Jbr ,supplies purchased from a local Indiana business: • 5% fora purchase evpected by the ptfrchasing crgerrcy to be less than $50,000 • : 3%,far a purchase expected by the purchasing agency to be at least $50,000 but less than $100,000. • 1 % fora purchase expected by the purchasing a encv to beat least $100,000, Date: P� Pursuant to I.C. 36-1-12-22, C,4TES 1`010 TA claims a local Indiana business j preference for Project /kin- St4 G -FoLkk- DOOR At4!V( 1) (Project # SAES- ) located within the City of South Bend, St. Joseph County, Indiana. € � The location of the principal place of business is �� (0 aft i v 0 ��, �' � � � t "i �1) � ta,t�r,•�.,.,t St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting docurnentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPL PING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITY NUMBERS, Dated this day of�20 1 5 GCS To Contract r der (Finn Signature of Contractor/Bidder or Its Agent SfiffU�1 ()2(+C[C FL C f /qfttV A6f Printed Name and Title is 8 Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM June 26, 2018 Jeff Hudak Department Central Services BPW Date July 10, 2018 Phone Extension 574-235-9316 ❑ Agreement Lj Contract L] Proposal U Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control n Other: Company or Vendor Name New Vendor MBEIWBE Contractor MBEIWBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of ❑ Gates Toyota ❑ Yes ® No ❑ If Yes, Approved by Purchasing F MBE I❑ WBE ❑ No ❑ Yes Name of Company Spec P — Two (2) more or less 2018 or Newer Mid -Size Four Door Hvbrid Sedan Automobiles 2018 Fire Department Capital Budget 287-0902-422-43-02 $ 25,711 per unit, 2 trade ins at $12,000 per unit. Bid Opening Date: ❑ Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination. Non -Debarment, E-Verifv, Iran, etc. Increase Decrease Previous Amount Current Percent of Change New Amount Total Percent of Change: % Dispersal After Approval Copy Original ® ❑ Jeff Hudak ® ❑ Todd Skwarcan ® ❑ 1316 (70UNTY-CITY BUILDING' 227 W, JEFFERSON BOULEVARD Sourn Bj.,'ND. INDIANA 46601-1830 CITY OF SOUM BrND PrBUTTIGIEG, MAYOR BOARD OF PU13LIC WORKS July 10, 2018 Shaun Dralle Gates Chevy World 636 W. McKinley Avenue Mishawaka, IN 46545 PHOKE 574/235-9251 FAX 574/ 235-9171 RE: Award Bid — Two (2), More or Less, 2018 or Newer, Mid -Size Four Door Hybrid Sedan Automobiles — Spec P WTVININ-0m. 10 The Board of Public Works, at its meeting held on July 10, 2018, awarded the above referenced bid to Gates Toyota in the amount of $13,711 each ($25,711 less $12,000 trade- in), fora total of $27,422 Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk. Enclosure GARY A. GILOT SUZANNA M. FRrrZBERG EuZABETH A. MARADIK JAMEs A. MUELLER THERESE J. Doi) Au