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HomeMy WebLinkAbout06262018 Board of Public Works MeetingAGENDA REVIEW SESSION JUNE 21, 2018 192 programmed with the existing river lights. Mr. Gilot noted these will be located in the white water in front of the Century Center Hall. Mr. Sherman stated they will save a lot of electricity. Mr. Eric Horvath questioned if there will be additional contracts brought to the Board, asking if this is just the Professional Services Agreement. Mr. Sherman confirmed another contract will come to the Board for the work. - Award Bid — Berlin Place Site Mr. Kyle Silveus, Engineering, stated there is a Development Agreement in the works that will cover the difference in the budget and this bid. Ms. Maradik noted it should be awarded subject to funding. - Request to Advertise for Bids — Fat Daddy's Building Demolition Mr. Silveus noted this building is becoming dangerous and a source of safety concerns so they have decided to demolish it after attempts at development failed. - Professional Services Agreement — Beam, Longest, and Neff LLC Mr. Gilot suggested to Mr. Silveus they should have a public meeting on this pedestrian bridge at Leeper Park, noting there has been some neighborhood resistance in his past experience. Mr. Horvath stated that part won't happen in this agreement, this is more of a feasibility study. He noted if it comes back as a feasible project, then at that point there should be a meeting with the River Bend Neighborhood. - Standards and Specifications Update Mr. Gilot asked if the Board had anything to review to show the updates. Ms. Kara Boyles, City Engineer, noted she sent a pdf of the revisions to the City Standards and Specification for the Board to review. Mr. Gilot requested she do a brief paragraph with bullet points of the highlights. Ms. Boyles stated she would and informed Mr. Gilot that they met with consultants and the revised documents have been posted online for sixty (60) to ninety (90) days since the meeting. She stated she requested comments but have only gotten a couple, and those were incorporated into the revisions. Ms. Boyles noted there are still three (3) sections that will be done at a later date. Attorney DeRose suggested this policy should be adopted through a resolution. The Board agreed to revise the agenda to change the adoption of the City of South Bend Standards and Specifications to a Resolution. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:22 a.m. BOARD OF PUBLIC`WORKS Gary A. Gilot, President Elizabetfi A.' Maradik, Member Therese J. Doran, Member Suzanna M. Fritzberg, Member James A. Mueller, Member ATTEST: Q��L Linda M. Martin, Clerk REGULAR MEETING JUNE 26, 2018 The Regular Meeting of the Board of Public Works was convened at 9:01 a.m. on Tuesday, June 26, 2018, by Board President Gary A. Gilot, with Board Members Elizabeth Maradik and James Mueller present. Board Members Suzanna Fritzberg and Therese Dorau were absent. Also present was Board Attorney Clara McDaniels. REGULAR MEETING JUNE 26, 2018 193 ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of a Reserved Handicapped Permit application. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on June 7, June 12, and June 19, 2018, were approved. OPENING OF BIDS — 2018 CURB AND SIDEWALK CONSTRUCTION — PROJECT NO. 118-007 (MVH) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC. 25200 SR 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted M Division Al Total $158,984.77 Division A2 Total $46,145.88 Division B1 Total $31,437.00 Division B2 Total $38,576.01 Division C Total $83,769.00 Division D 1 Total $114,344.76 Division D2 Total $60,890.94 Division E Total $46,936.00 Division F Total $41,404.14 Division G1 Total $45,093.50 Division G2 Total $32,190.00 Total All Divisions $699,772.00 WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Division Al Total $201,658.00 Division A2 Total $49,479.00 Division B1 Total $42,895.00 Division B2 Total $45,459.00 Division C Total $112,069.00 Division D 1 Total $172,676.00 Division D2 Total $88,275.00 Division E Total $65,239.00 Division F Total $48,225.00 Division G1 Total $57,525.00 Division G2 Total $36,945.00 Total All Divisions $920,445.00 PREMIUM CONCRETE SERVICES, INC. 712 Richmond St. Elkhart, IN 46516 I 1 REGULAR MEETING JUNE 26, 2018 194 1 1 Bid was signed by: Max Yeakey Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted Division Al Total $176,655.00 Division A2 Total $49,451.00 Division B1 Total $37,968.00 Division B2 Total $36,160.00 Division C Total $90,382.00 Division D 1 Total $127,153.00 Division D2 Total $64,195.00 Division E Total $55,129.00 Division F Total $46,141.00 Division G1 Total $51,950.00 Division G2 Total $37,500.00 Total All Divisions $772,684.00 Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above bids were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — INSTALLATION OF BIKE PARKING SPACES — PROJECT NO. 118-059A (COIT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The Clerk of the Board stated no quotes were received. OPENING OF QUOTATIONS — MISHAWAKA AVENUE ROTO ROOTER JETTER REMOVAL — PROJECT NO. 118-069R (SEWER CAPITAL) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: SELGE CONSTRUCTION CO., INC. 2833 S. 111h St. Niles, MI 49120 Quotation was submitted by Robert Kuhns Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $109,200.00 Division 1 Total $56,400.00 Division 2 Total $52,800.00 E::] HRP CONSTRUCTION, INC. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624 Quotation was submitted by Matthew Cain Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Division 1 Total $45,451.00 Division 2 Total $59,000.00 Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS —EAST RACE SIDEWALK REPAIR (UNDER COLFAX AVENUE) — PROJECT NO. 117-13OR (CURB & SIDEWALK/DRAINAGE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The Clerk of the Board stated no quotes were received. OPENING OF PROPOSALS — BUILDING CLEANING SERVICES FOR THE CITY OF SOUTH BEND VENUES, PARKS, AND ARTS (EVENT FUNDS) REGULAR MEETING JUNE 26, 2018 195 Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced service. Mr. Gilot stated the proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. He read the name of the following company submitting a proposal: INVO CLEANING SERVICES, LLC 4622 S. Burnett Dr. South Bend, IN 46614 Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above proposal was referred to the VPA review team for review and recommendation. AWARD BID — LINCOLN WAY WEST AND CHARLES MARTIN SR DRIVE IMPROVEMENTS —PROJECT NO. 117-072A (RWDA TIF) Mr. Kyle Silveus, Engineering, advised the Board that on June 12, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Silveus recommended that the Board award the contract to the lowest responsive and responsible bidder Selge Construction Co., Inc., 2833 S. 1 Vh Street, Niles, MI 49120 in the amount of $1,131,012.15. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — AMERITECH DRIVE PAVEMENT IMPROVEMENTS — PROJECT NO. 117- 057A (RWDA TIF) Mr. Roger Nawrot, Engineering, advised the Board that on June 12, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614 in the amount of $389,000 for the base bid only. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — BERLIN PLACE SITE CONCRETE LANDSCAPE PLANTINGS AND BLDG. 4 ROOF PAVERS — PROJECT NO. 118-057 (RWDA TIF) Mr. Kyle Silveus, Engineering, advised the Board that on June 12, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Silveus recommended that the Board award the contract to the lowest responsive and responsible bidder Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614 in the amount of $325,000 for Division B only. Divisions A, C, and D were rejected. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above, subject to funding through the Development Agreement. Mr. Mueller seconded the motion, which carried. APPROVE REQUEST TO REJECT BIDS — VENUES PARKS AND ARTS MAINTENANCE STORAGE BUILDING (PARK BOND SERIES) In a memo to the Board, Mr. Patrick Sherman, VPA, advised the Board that on June 12, 2018, bids were received and opened for the above referenced project. After reviewing those bids Mr. Sherman recommended that the Board reject all bids due to exceeding the budget for this project. He noted the scope will be adjusted and the project will be rebid. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bids be rejected as outlined above. Mr. Mueller seconded the motion, which carried. AWARD QUOTATION — 2018 JANITORIAL SUPPLIES (VARIOUS DEPARTMENTS Ms. Toni Laisure, Central Services, advised the Board that on June 12, 2018, quotations were received and opened for the above referenced supplies. After reviewing those quotations, Ms. Laisure recommended that the Board award the contracts to the lowest responsive and responsible bidders in unit prices as follows: a) Kabelin Commercial: Sec 1: Paper Products, Line Items 1 & 2 b) South Bend Chemical: Sec 1: Paper Products, Line Items 3 & 7 c) HP Products: Sec 1: Paper Products, Line Items 4, 5, & 6 d) All American Poly: Sec 2: Poly Trash Bags, Line Items 8, 9, & 11 e) Interboro Packaging: Sec 2: Poly Trash Bags, Line Items 12, 13, & 14 Unipak Corp: Sec 2: Poly Trash Bags, Line Item 10 L'I REGULAR MEETING JUNE 26, 2018 196 Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD QUOTATION — 2018 PREVENTATIVE MAINTENANCE AND REPAIRS OF HVAC EQUIPMENT AND CONTROLS (UTILITES OTHER CONTRACTURAL SERVICES, AND BUILDING MAINTENANCE) Mr. Jacob Klosinski, Wastewater, advised the Board that on June 12, 2018, quotations were received and opened for the above referenced service. After reviewing those quotations, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder, Ideal Consolidated, Inc., 806 West Sample Street, South Bend, IN 46601, in the amount of $65,821 for three (3) years, the Alternate Bid. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 - IRONWOOD DRIVE PAVEMENT REHABILITATION AND INTERSECTION — PROJECT NO 117-071A (LOCAL ROAD AND BRIDGES GRANT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of C&E Excavating, Inc., 53767 County Road 9, Elkhart, IN 46514, indicating the contract amount be increased by $4,615.80 for a new contract sum, including this Change Order, in the amount of $1,352,208.30. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — 100 WAYNE STREET PLAZA AND STREETSCAPE - PROJECT NO. 116-047R (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Premium Concrete Services, Inc., 712 Richmond Street, Elkhart, IN 46516, indicating the contract amount be increased by $32,850 and forty-three (43) days, for a new contract sum, including this Change Order, in the amount of $256,960 and a new completion date of June 16, 2018. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — WEST RACE EMERGENCY REPAIR — PROJECT NO. 115-115 (HOTEL/MOTEL TAX) Mr. Gilot advised that Mr.. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of HRP Construction Co., 5777 Cleveland Rd., South Bend, IN 46628, indicating the contract amount be increased by $9,150 and seven (7) days, for a new contract sum, including this Change Order, in the amount of $93,250 and a new completion date of June 1, 2018. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — DOWNTOWN CROSS STREET IMPROVEMENTS — PROJECT NO. 117-041A (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Walsh & Kelly, 24358 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $10,799.20 for a new contract sum, including this Change Order, in the amount of $1,669,859.80. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — ALLEY DRYWELL INSTALL (NEAR ST VINCENT & NOTRE DAME AVE PROJECT NO. 117-101 (LRSA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of John Boettcher Sewer & Excavating, 3505 N. Home St., Mishawaka, IN 46545, indicating the contract amount be increased by $500 for a new contract sum, including this Change Order, of $10,421. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $10,421. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. REGULAR MEETING JUNE 26, 2018 197 APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — 2017 DEMOLITIONS, PHASE 2 — PROJECT NO. 117-121 (EDIT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Ritschard Bros., Inc. 1204 W. Sample Street, South Bend, IN 46619 indicating the contract amount be decreased by $30,000 for a new contract sum, including this Change Order, of $391,088. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $391,088. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — YORK ROAD SEWER REPAIRS — PROJECT NO. 115-139R (LRSA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of C&E Excavating, Inc., 53767 CR9 N, Elkhart, IN 46514, for the above referenced project, indicating a final cost of $68,338.50. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 2017 CRACK SEALING — PROJECT NO. 117-102 (LRSA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Asphalt Restoration Services, LLC, PO Box 2484, South Bend, IN 46680, for the above referenced project, indicating a final cost of $85,000. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 2017 CENTRAL SERVICES REMODEL —PROJECT NO. 117-118 (CENTRAL SERVICES CAPITAL) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Gibson -Lewis, LLC, 1001 W. 1l1h Street, Mishawka, IN 46544, for the above referenced project, indicating a final cost of $55,258. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — NORTH STATION WELL NO. 1 REPLACEMENT — PROJECT NO. 118-071 (WATER WORKS CONSTRUCTION ENGINEERING) In a memorandum to the Board, Ms. Amy Kryston, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — MIAMI BASIN IMPROVEMENTS — PROJECT NO. 116-082C (SSDA TIF) In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — FAT DADDY'S BUILDING DEMOLITION — PROJECT NO. 118-066 (RWDA TIF) In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — HOWARD PARK REDEVELOPMENT AND ST. LOUIS BLVD. IMPROVEMENTS — PROJECT NO. 117-047B (PARK BOND, REDA TIF, REGIONAL CITIES & CUMULATIVE CAPITAL) In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. REGULAR MEETING JUNE 26, 2018 198 REQUEST TO ADVERTISE FOR THE SALE OF CITY -OWNED PROPERTY — 306 DUBAIL AVENUE In a memorandum to the Board, Mr. Andrew Netter, Community Investment, stated his department has received an application to purchase vacant City -owned property at the above address. He noted in his memorandum that he has determined that the City has no need for the property; the intended use of the petitioner is appropriate; and the petitioner is eligible to purchase the property as an abutting property owner. Mr. Netter stated he is therefore requesting to advertise the sale of the property per I.C. 36-1-11-5. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above request was approved. REQUEST TO ADVERTISE FOR THE SALE OF CITY -OWNED PROPERTY — 1129 LAWRENCE STREET In a memorandum to the Board, Mr. Andrew Netter, Community Investment, stated his department has received an application to purchase vacant City -owned property at the above address. He noted in his memorandum that he has determined that the City has no need for the property; the intended use of the petitioner is appropriate; and the petitioner is eligible to purchase the property as an abutting property owner. Mr. Netter stated he is therefore requesting to advertise the sale of the property per I.C. 36-1-11-5. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS — WATER SERVICE LINE REPAIR PROGRAM REQUEST FOR APPLICANTS (WATER WORKS OPERATING FUND) In a memorandum to the Board, Mr. Ed Herman, Water Works, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the above request was approved. ADOPT RESOLUTION NO. 29-2018 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.29-2018 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 2011 AND 2012 CHEVY IMPALAS WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 26TH day of June 2018. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ James A. Mueller REGULAR MEETING JUNE 26, 2018 199 ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 30-2018 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA APPROVING THE DONATION TO REGIONAL CITIES INITIATIVE Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.30-2018 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA APPROVING DONATION TO REGIONAL CITIES INITIATIVE WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") exists and operates in accordance with the laws of the State of Indiana; and WHEREAS, Michiana Partnership, Inc. d/b/a South Bend/Elkhart Regional Partnership ("SBERP") is an Indiana non-profit corporation organized to serve the communities of north - central Indiana (the "Region"), including the City of South Bend (the "City") through relationship building between local institutions of higher education and the communities, improving the physical and social connectivity within the Region, and investing in programs and facilities that influence economic, work force, and community issues for the benefit of the Region; and WHEREAS, the Indiana Regional Cities Initiative is a program designed to help Indiana communities work together to develop a strategic plan to attract and retain talented individuals; and WHEREAS, SBERP manages the Regional Cities Initiative in the Region ("Regional Cities Initiative"), which includes the City; and WHEREAS, the goals of the Regional Cities Initiative are to educate a world -class workforce, recruit and retain talent, attract and grow companies in complement to existing manufacturing, assist entrepreneurs, and promote the inclusion and opportunities for minorities; and WHEREAS, the City through its Department of Community Investment ("DCI") connects residents to economic opportunities and incentivizes businesses and entrepreneurs to locate and expand in the City, and, in so doing, desires to attract, develop, and retain a talented workforce; and WHERAS, DCI has determined that SBERP is an ideal partner for assisting with local economic and workforce development efforts due to SBERP's experience and expertise, including its knowledge of the local and regional economy, working relationships with local government, understanding of available incentives, and ability to make connections; and WHEREAS, SBERP is seeking contributions from various stakeholders, including private investors, local government, higher education institutions, and community foundations, to promote and support the Regional Cities Initiative; and WHEREAS, DCI wishes to promote and support the Regional Cities Initiative by committing to donate a total of Thirty Thousand Dollars ($30,000) over a four-year period from 2018 through 2021 to SBERP for that purpose; and WHEREAS, DCI intends to provide the first installment to its four-year commitment to the Regional Cities Initiative in 2018. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1 L] REGULAR MEETING JUNE 26, 2018 200 1. The Board hereby resolves to donate Fifteen Thousand Dollars ($15,000.00) to SBERP to be used in the furtherance of the Regional Cities Initiative and in honor of DCI's commitment thereto. 2. This Resolution shall be in full force and effect upon its adoption by the Board. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on June 26, 2018, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 31-2018 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA ADOPTING REVISED CONSTRUCTION STANDARDS AND SPECIFICATIONS AND PREVAILING SUPPLEMENTAL SPECIFICATIONS Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.31-2018 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ADOPTING REVISED CONSTRUCTION STANDARDS AND SPECIFICATIONS AND PREVAILING SUPPLEMENTAL SPECIFICATIONS WHEREAS, pursuant to Ind. Code § 36-1-12 et seq. as amended from time to time, the City of South Bend, Indiana Board of Public Works ("Board") has authority over construction of "public works" as defined by IC 36-1-12-2; and WHEREAS, the Board's duties include but are not limited to establishing the Specifications and Construction standards to be used by all firms or companies entering into an agreement or contract with the City of South Bend Board for design and construction of Public Works projects; and WHEREAS, the Board last approved a revision of the Construction Standards and Specifications to be used for City of South Bend Public Works Projects at its meeting held on April 25, 2011; WHEREAS, the Engineering Division of the City of South Bend (the City) Department of Public works, with the technical assistance of Lawson -Fisher Associates, P.C., has recently undertaken a comprehensive review and revision of the Constructions Standards & Specifications governing Public Works projects within the City and has made and recommended significant changes to this Board's previously approved Construction Standards and Specifications, a copy of which is attached hereto as Exhibit A which have been available for public view and comment for at least 60 days; and WHEREAS, it is anticipated that Exhibit A will require future additions as Sections 8 and 9 covering the subject matter of landscape, lighting, finishing and fixtures, among other things. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. The Construction Standards and Specifications attached hereto and incorporated herein as Exhibit A are hereby adopted and approved and shall be used by all firms or companies entering into an agreement or contract with the City of South Bend Board for design and construction of all Public Works projects, and those Specifications and Standards REGULAR MEETING JUNE 26, 2018 201 previously approved by this Board in conflict with Exhibit A shall be of no further force or effect; Section H. Those additions to Exhibit A now contemplated as Sections 8 and 9 covering the subject matters of landscape, lighting, finishing and fixtures, among other things, may be approved by the Board by motion at a future meeting or meetings. Section III. This Resolution shall be in full force and effect as of the date of its adoption by the Board. Adopted the 26th day of June, 2018. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for annroval: Type Business Description Amount/ Motion/ Funding Second Service Public Safety Provide 2018 Billed Per Maradik/Mueller Agreement Medical Firefighter's Annual Service/Per Physicals Employee (Fire Personnel Medical Benefits) Professional Beam, Longest Design of Pedestrian $24,400 Maradik/Mueller Services and Neff, LLC Bridge for the Leeper (RWDA TIF Agreement Park Improvement BOND) Project Professional KIL Lafayette Building $32,700 Maradik/Mueller Services Architecture/ Skylight and Masonry (RWDA TIF) Agreement Planning Repairs Supplemental IDEM Bowman Creek $30,000 Maradik/Mueller Environmental Supplemental (Wastewater Project Environmental Project Contractual Application Service) Amendment No. Abonmarche CAD Drafting NTE $5,000 Maradik/Mueller 1 to Consultants Services (LRSA Traffic Professional Signal Services Maintenance) Agreement Promotion Uber Transportation Pilot $50,000 TABLED Agreement Technologies, Program with (Other Maradik/Mueller Inc. Employees of Notre Communication/ Dame and Beacon Transportation) Health Systems Professional Associated New River Lights at $15,878 TABLED Services Controls + Century Center (Hotel/Motel Maradik/Mueller Agreement Design Tax Fund) Professional Veritas, LLC Beck's Lake NTE $120,000 Maradik/Mueller Services Environmental Study (Legal Agreement Professional Services) Release of Menard, Inc. Release Six (6) NA Maradik/Mueller Easements I Easements for I REGULAR MEETING JUNE 26, 2018 202 I Redevelopment of Land for Menard's New Store APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried Judd McNally Residential July 4, 2018; Madison St. from Maradik/Mueller Block Party — 8:30 a.m. to Greenlawn Blvd. to Madison Street 1:00 p.m. Coquillard St. Block Party Flora Cole Residential July 4, 2018; Brookfield St. from Maradik/Mueller Block Party — 9:00 a.m. to Keller St. to Marquette 3rd Annual 8:00 p.m. Blvd. Block Party Sylvester Residential July 4, 2018; Allen St. from Maradik/Mueller Harrington Block Party — 11:00 a.m. to VanBuren St. to 41h of July 8:00 P.M. California St. Party Laresha Residential July 4, 2018; Kenmore St. from Maradik/Mueller Johnson Block Party — 10:00 a.m. to Western Ave. to Family Fun 8:00 p.m. Jefferson Blvd. Day Denise Zigler, Non- July 13 and Michigan St. from Maradik/Mueller Morris Residential August 10, LaSalle Ave. to Colfax Subject to Performing Block Party — 2018; 3:00 p.m. Ave. Construction Arts Center Pulse Fest to 8:00 p.m. South Bend Non- July 6, 2018; Jefferson Blvd. from Maradik/Mueller Museum of Art Residential 7:00 p.m. to Niles Ave. to Martin Block Party - 12:00 a.m. Luther King Jr. Blvd. Fireworks for Meet Me on the Island Kite Realty Non- July 14, 2018; Eddy Street from Maradik/Mueller Residential 6:00 a.m. to Angela Blvd. to Block Party — 1:00 p.m. Napoleon Street Cars & Coffee Hideaway at Sidewalk Cafe Wednesday — 237 N. Michigan St., Maradik/Mueller the LaSalle Permit Monday; 2:00 LaSalle Ave. Side of p.m. to 12:00 Building a.m. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — HAMMER & QUILL Mr. Gilot stated a Revocable Permit application has been received from Hammer & Quill, 613 E. Jefferson Blvd., for the purpose of encroaching onto the public right-of-way for the installation of an awning on the fayade of the building. The encroachment received all favorable recommendations and shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the Revocable Permit was approved. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the following traffic control device requests were approved: APPLICANT: Kite Realty Group RESTRICTION: Barricade Eddy Street from Angela Blvd. to Napoleon St. DATES/TIMES: Saturdays and Sundays; 12:30 a.m. to 4:00 a.m., as needed DESCRIPTION: South Bend Police Special Duty Officer's to Block Eddy Street on as -needed Basis to prevent Cruising and Noise REMARKS: Approved Subject to No City Equipment or Vehicles used REGULAR MEETING JUNE 26, 2018 203 NEW INSTALLATION: LOCATION: REMARKS: Handicapped Accessible Parking Space Sign 833 Brookfield Street All criteria has been met APPLICANT: Trisha Carrico, St. Joseph County Voter Registration DESCRIPTION: Reserved Handicap Permit LOCATION: Permit No. 1, Lafayette Blvd., County City Building Upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the following traffic control device request was denied: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 905 E. Bowman Street REMARKS: All criteria has not been met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. . Irish Rentals LLC/Cooreman Real Estate Group 1. Locations: a) 53791 Terre Verde Hills Court — Water/Sewer b) 53724 Terre Verde Hills Court — Water/Sewer c) 26650 Boulder Crest Ct. - Sewer B. Robert E. Hess, Jr. and Tina R. Hess 1. Location: 53280 Rose Quartz Lane — Sewer Upon a motion by Ms. Maradik, seconded by Mr. Mueller and carried, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. APPROVE RENEWAL OF WASTEWATER DISCHARGE PERMIT(S) In a Memorandum to the Board, Ms. Lauren Trapp, Division of Wastewater, submitted the following Wastewater Discharge Permit(s) for renewal and recommended approval: Edcoat, LLC, 30350 Edison Road There being no further discussion, upon a motion made by Ms. Maradik, seconded by Mr. Mueller and carried, the renewal of the permit was approved. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION AND OCCUPANCY BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type yp Approved/ Released Effective Date Robert Foegley Landscape Design & Contracting, Inc. Contractor Approved June 12, 2018 Ace Builders, Inc. Contractor Approved June 13, 2018 Torok Excavation, Inc. Occupancy Released May 3; 2019 Momper Insulation of Elkhart, LLC Occupancy Approved June 1, 2018 John M. Barany II Occupancy Approved May 24, 2018 Dakotah Pressure Wash Systems LLC Occupancy Approved May 31, 2018 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Mr. Mueller seconded the motion, which carried. 1 1 REGULAR MEETING JUNE 26, 2018 204 APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $57,219.500 06/19 & 06/21 /2018 City of South Bend $1,362,328.18 06/26/2018 06/26/2018 $2,066.70 06/19/2018 U.S. Bank National Association; Requisition No. 84; $119,251.73 06/25/2018 Smart Streets PNC Equipment Finance, LLC/U.S. Bank National $69,890 06/25/2018 Association; Requisition No. 4; Solid Waste Lease PNC Equipment Finance, LLC/U.S. Bank National $175,956 06/25/2018 Association; Requisition No. 5; Street Dept. Lease Tl l i nererore, Ms. maradix made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Mueller seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:08 a.m. ATT ST: Li da M. Martin, Clerk E BOARD OF PUBLIC WORKS F� r Gary A. Gilot, President Elizabeth A. Maradik, Member Therese J. Dorau, Me ber Suzanna M. Fritzberg, Member James A. Mueller, Member