HomeMy WebLinkAbout01/31/11 Board of Public Works Claims ReviewCLAIMS REVIEW MEETING JANUARY 312011 32
A Claims Review Meeting of the Board of Public Works was convened at 8:31 a.m. on Monday,
January 31, 2011 by Board President Gary A. Gilot with Board Members Donald E. Inks and
Carl P. Littrell present.
AWARD PROPOSAL — COVELESKI STADIUM SCOREBOARD IMPROVEMENTS —
PROJECT NO. 111 -005B
Mr. Gilot apologized to those present for not getting the scoring matrix for the above proposal
request posted on the City website within forty -eight hours, as he had promised. He stated it was
his fault, he requested it be held for additional review over the weekend. He noted it is now
posted and available for review. Mr. Dave Rafinski, Wightman Petrie, consultant for Coveleski
Stadium and Community and Economic Development, advised the Board that on January 24,
2011, proposals were received and opened for the above referenced project. The proposals were
reviewed and scored by a committee of representatives from Coveleski Stadium, Engineering,
Community and Economic Development and their Consultant. After reviewing those scorings,
Mr. Rafinski recommended that the Board award the contract to Daktronics, 27140 Lynde Drive,
Olmsted Township, Ohio, in the amount of $927,600.00. Mr. Rafinski noted that Daktronics was
not the lowest bidder, but scored the highest with a total score of ninety -four (94) points, based
on size, materials, maintenance, training, warranty, cost, and experience. Mr. Gilot stated the
award to Daktronics was the best value and the experience level of Daktronics was much higher
than any of the other companies submitting proposals. Mr, Gilot made a motion to approve the
contract award to Daktronics. Mr. Inks seconded the motion, which carried. Mr. Littrell noted the
contract lists terms of obligations on the part of the City and should be reviewed by Legal before
approval. Therefore, Mr, Gilot amended his motion to approve the award to Daktronics as
recommended, subject to the review of the terms of the contract by Legal. Mr. Inks seconded the
motion, which carried.
APPROVE CLAIMS
Mr. Inks stated that a request to pay claims has been received by the Board; each claim is fully
supported by an invoice; the person receiving the goods or services has approved the claims; and
the claims have been filed with the City Fiscal Officer and certified for accuracy.
Mr. Inks stated the following claims were submitted to the board for a proval:
Name
Amount of Claim
Date
City of South Bend
$9,104,214.67
01/26/2011 &
01/27/2011
City of South Bend
$663,448.51
01/31/2011
Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved
as submitted, Mr. Littrell seconded the motion, which carried.
PRIVILEGE OF THE FLOOR
Representatives of Local Union No. 645 asked the Board if a Project Labor Agreement was
being used for the Coveleski Stadium Main Concourse project. Mr. Gilot stated he would check
with the consultant, but that was one project he had requested the project labor agreement be
used. Mr. Gilot stated any complex projects with tight schedule constraints are a good use of the
PLA's.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Littrell,
seconded by Mr. Inks and carried, the meeting adjourned at 8:43 a.m.
BOARD OF PUBLIC WORKS
Gary A._ Gilot, presider t
Wald E. Inks, Member
Carl P. Littrell, Member
CLAIMS REVIEW MEETING JANUARY 31 2011 33
ATTEST:
Linda A Martin, Clerk