HomeMy WebLinkAbout2018-05 - Departmental Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Departmental Financial Report
Page Contents
2 Fund Guide
3 Narrative
4 Summaries
8 General Fund Departments
21 Special Revenue Funds
59 Debt Service/Capital Project Funds
80 Enterprise Funds
103 Internal Service Funds
111 Trust Funds
114 Redevelopment Commission Funds
Distribution
Mayor Pete Buttigieg
Chief of Staff Laura O'Sullivan
Deputy Chief of Staff Suzanna Fritzberg
Common Council
Department Heads
Fiscal Officers
May 31, 2018
Controller
Page # General Fund Page # Enterprise Funds
8 101 General Fund 80 287 Emergency Medical Services Capital
81 288 Emergency Medical Services Operating
General Fund Departments 82 600 Consolidated Building Fund
9 101-0101 Mayor 83 601 Parking Garages
10 101-0201 City Clerk 84 610 Solid Waste Operations
11 101-0301 Common Council 85 611 Solid Waste Capital
12 101-0302 WNIT Contract 86 620 Water Works Operations
13 101-0401 Administration & Finance 87 622 Water Works Capital
14 101-0404 Morris Performing Arts Center 88 624 Water Works Customer Deposit
15 101-0405 Palais Royale Ballroom 89 625 Water Works Sinking
16 101-0501 Legal Department 90 626 Water Works Bond Reserve
17 101-0602 Engineering 91 629 Water Works Reserve Operations & Maintenance
18 101-0801 Police Department 92 640 Sewer Repair Insurance
19 101-0901 Fire Department 93 641 Sewage Works Operations
20 101-1008 Human Rights 94 642 Sewage Works Capital
95 643 Sewage Works Reserve Operations & Maint.
Special Revenue Funds 96 649 Sewage Sinking
21 102 Rainy Day 97 653 Sewage Debt Service Reserve
22 201 Parks & Recreation 98 659 Sewer Bond 2011
23 202 Motor Vehicle Highway 99 661 Sewer Bond 2012
24 203 Recreation Nonreverting 100 670 Century Center
25 209 Studebaker-Oliver Revitalizing Grants 101 671 Century Center Capital
26 210 Economic Development State Grants 102 672 Century Center Energy Conservation Debt Svc
27 211 Department of Community Investment (DCI)
28 212 Dept of Community Investment Grants Internal Service Funds
29 216 Police State Seizures 103 222 Central Services
30 217 Gift, Donation, Bequest 104 224 Central Services Capital
31 218 Police Curfew Violations 105 226 Liability Insurance
32 219 Unsafe Building 106 278 Take Home Vehicle Police
33 220 Law Enforcement Continuing Education 107 279 IT / Innovation / 311 Call Center
34 221 Landlord Registration 108 711 Self-Funded Employee Benefits
35 227 Loss Recovery 109 713 Unemployment Compensation
36 244 Emergency Phone System 110 714 Parental Leave
37 249 Public Safety LOIT
38 251 Local Roads & Streets Trust Funds
39 252 Excess Welfare Distribution 111 701 Firefighters Pension
40 257 LOIT Special Distribution 112 702 Police Pension
41 258 Human Rights Federal Grant 113 730 City Cemetery
42 265 Local Road & Bridge Grant
43 271 Eastrace Waterway Redevelopmemt Commission Funds
44 273 Morris PAC / Palais Royale Marketing 114 324 TIF - River West Development Area (Airport)
45 274 Morris PAC / Self-Promotion 115 422 TIF - West Washington
46 280 Police Block Grants 116 425 TIF - Leighton Plaza (Redevelop Retail)
47 281 Economic Develop Commission-Revenue Bonds 117 429 TIF - River East Development Area (NE Dev)
48 289 HAZMAT 118 430 TIF - Southside Development #1
49 291 Indiana River Rescue 119 432 TIF - Southside Development #3
50 292 Police Grants 120 435 TIF - Douglas Road
51 294 Regional Police Academy 121 436 TIF - River East Residential (NE Res)
52 295 COPS MORE Grant 122 433 Redevelopment General
53 299 Police Federal Drug Enforcement 123 439 Certified Technology Park
54 404 County Option Income Tax 124 452 2018 TIF Park Bond Capital
55 408 Economic Development Income Tax 125 454 Airport Urban Enterprise Zone
56 410 Urban Development Action Grant 126 754 Industrial Revolving Fund
57 655 Project Releaf 127 315 Redevelopment Bond - Airport Taxable
58 705 Police K-9 Unit 128 317 Coveleski Debt Service Reserve
129 328 Redevelopment Bond - Palais Royale
Debt Service/Capital Project Funds 130 351 2018 TIF Park Bond Debt Service Reserve
59 312 2017 Parks Bond Debt Service 131 752 South Bend Redevelopment Authority
60 313 Football Hall of Fame Debt Service 132 756 Smart Streets Debt Service
61 755 South Bend Building Corp 133 758 Erskine Village Debt Service
62 757 2015 Parks Bond Debt Service
63 377 Professional Sports Development
64 760 Eddy Street Commons Debt Service
65 401 Coveleski Stadium Capital
66 403 Zoo Endowment
67 405 Park Nonreverting Capital
68 406 Cumulative Capital Development
69 407 Cumulative Capital Improvement
70 412 Major Moves Construction
71 416 Morris Performing Arts Center Capital
72 450 Palais Royale Historic Preservation
73 451 2018 Fire Station #9 Capital
74 471 2017 Parks Bond Capital
75 677 Football Hall of Fame Capital
76 750 Equipment/Vehicle Leasing
77 751 2015 Parks Bond Capital
78 753 Smart Streets Bond Capital
79 759 Eddy Street Commons Capital
2
May 2018
The Monthly Departmental Financial Report
The City of South Bend has developed the attached Monthly Departmental Financial Report to provide
current year financial information for each City fund, as well as individual departments within the General
Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash
balances and staffing levels. Also included in this report are text boxes that allow departmental fiscal officers
to provide an explanation of significant expenditure and staffing variances and spending on major capital
projects. Departmental fiscal officers are asked to complete the monthly financial reports (“blue sheets”) for
their funds and General Fund departments no later than the 18th of the month following the reporting period.
The staff of the Department of Administration & Finance then summarizes the data and publishes this
consolidated report no later than 30 days after the end of the reporting period.
The Monthly Departmental Financial Report supplements—but does not replace—other financial reports
that the City prepares such as the Monthly Financial Report, Controller’s Cash Report, the Department of
Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial
Report (CAFR).
Summary Trends & Observations
As of May 31, 2018, total revenue for the year was $116,741,700, 34% of estimated revenue. As of May
31, 2017, total revenue received was $98,253,239. Revenue is higher than this time last year due to the
issuance of the 2018 TIF Park Bonds and 2018 Fire Station #9 Bonds. Property taxes are received in June
and December each year and are budgeted at $77,600,790 in 2018. Local income tax (LOIT, COIT and
EDIT) receipts are budgeted to be $29,256,797 in 2018, to be received in monthly installments of $2.44
million.
As of May 31, 2018, total expenditures were $127,992,894 and outstanding encumbrances were
$67,695,782, a total of $195,688,676 which represents 41% of the amended expenditure budget.
Encumbrances are either holdovers from previous years or obligations for the remainder of the year.
If encumbrances were excluded, expenditures were 27% of the amended expenditure budget at the end of
the period. Total expenditures, excluding encumbrances, were $132,372,550 as of May 31, 2017.
We hope that you find this Monthly Departmental Financial Report useful in better understanding the
finances of the City of South Bend. If you have any questions regarding this report, please contact the
Department of Administration & Finance by calling 311.
3
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
May 31, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
City Funds
General Fund 60,006,889 1,494,012 6,735,840 6,039,062 53,271,049 11%
Special Revenue
102 Rainy Day 80,000 8,187 66,312 32,522 13,688 83%
201 Parks & Recreation 16,200,516 210,458 1,408,958 1,448,907 14,791,558 9%
202 Motor Vehicle Highway 11,288,058 711,808 4,061,941 4,565,362 7,226,117 36%
203 Recreation Nonreverting 1,647,205 76,141 475,417 505,671 1,171,788 29%
209 Studebaker-Oliver Revitalizing Grants 205,014 713 45,806 126,412 159,208 22%
210 Economic Development State Grants 75,887 316 4,987 19,103 70,900 7%
211 Department of Community Investment (DCI)2,655,381 14,423 731,229 851,635 1,924,152 28%
212 Dept of Community Investment Grants 2,941,929 166,785 884,216 896,430 2,057,713 30%
216 Police State Seizures 32,000 3,782 8,770 15,724 23,230 27%
217 Gift, Donation, Bequest 45,800 924 51,388 127,849 (5,588) 112%
218 Police Curfew Violations 300 10 83 90 217 28%
219 Unsafe Building 908,773 19,463 224,799 365,050 683,974 25%
220 Law Enforcement Continuing Education 271,500 19,138 111,709 128,466 159,791 41%
221 Landlord Registration 6,000 8 333 3,990 5,667 6%
227 Loss Recovery 4,000 560 4,988 3,094 (988) 125%
249 Public Safety LOIT 7,635,539 2,024,136 3,935,981 3,114,304 3,699,558 52%
251 Local Roads & Streets 1,868,000 174,065 1,328,942 527,432 539,058 71%
257 LOIT Special Distribution 2,240,000 671,605 703,696 165,840 1,536,304 31%
258 Human Rights Federal Grant 167,400 389 29,347 105,194 138,053 18%
265 Local Road & Bridge Grant - 597 2,156 2,000,000 (2,156) 0%
271 Eastrace Waterway - - - 4 - 0%
273 Morris PAC / Palais Royale Marketing 20,400 127 3,745 3,273 16,655 18%
274 Morris PAC / Self-Promotion 100,000 15,086 61,975 - 38,025 62%
280 Police Block Grants 35 3 25 12 10 72%
281 Economic Develop Commission-Revenue Bonds 200 22 180 88 20 90%
289 HAZMAT 10,200 22 175 84 10,025 2%
291 Indiana River Rescue 45,500 1,315 28,453 54,475 17,047 63%
294 Regional Police Academy 22,500 447 21,553 15,410 947 96%
295 COPS MORE Grant 92,000 14,999 45,342 49,740 46,658 49%
299 Police Federal Drug Enforcement 51,000 211 7,110 785 43,890 14%
404 County Option Income Tax 11,611,424 3,106,815 6,271,809 4,751,795 5,339,615 54%
408 Economic Development Income Tax 11,285,625 2,821,210 5,929,621 5,642,863 5,356,004 53%
410 Urban Development Action Grant 138,728 337 21,719 1,796 117,009 16%
655 Project Releaf 445,800 52,491 205,985 187,022 239,815 46%
705 Police K-9 Unit 2,020 2 19 9 2,001 1%
Special Revenue Total 72,098,734 10,116,594 26,678,771 25,710,432 45,419,963 37%
City Debt Service
312 2017 Parks Bond Debt Service 451,000 - - - 451,000 0%
313 Football Hall of Fame Debt Service 345,479 - 141 97 345,339 0%
755 South Bend Building Corp 2,636,025 599 1,326,310 1,327,178 1,309,715 50%
757 2015 Parks Bond Debt Service 379,907 31,602 125,712 130,603 254,195 33%
760 Eddy Street Commons Debt Service 1,279,472 425 630,131 - 649,341 49%
City Debt Service Total 5,091,883 32,626 2,082,294 1,457,879 3,009,589 41%
Capital Project
377 Professional Sports Development 620,000 - 37 243,475 619,963 0%
401 Coveleski Stadium Capital 44,250 43 352 289 43,898 1%
403 Zoo Endowment 400 - - 151 400 0%
405 Park Nonreverting Capital 145,600 1,033 2,986 57,213 142,614 2%
406 Cumulative Capital Development 459,200 317 3,306 1,555 455,894 1%
407 Cumulative Capital Improvement 278,500 145 2,284 151,137 276,216 1%
412 Major Moves Construction 518,178 2,271 326,281 604,853 191,897 63%
416 Morris Performing Arts Center Capital 129,000 15,386 65,018 44,148 63,982 50%
450 Palais Royale Historic Preservation 17,100 1,928 8,051 3,634 9,049 47%
451 2018 Fire Station #9 Capital 5,005,758 3,854 5,010,013 - (4,255) 100%
471 2017 Parks Bond Capital 3,000 10,992 32,824 - (29,824) 1094%
677 Football Hall of Fame Capital 5,000 342 2,859 1,562 2,141 57%
750 Equipment/Vehicle Leasing 4,706,026 101,682 103,761 2,917,608 4,602,265 2%
751 2015 Parks Bond Capital 4,500 365 1,903 1,909 2,597 42%
753 Smart Streets Bond Capital 1,500 173 682 2,356 818 45%
759 Eddy Street Commons Capital 2,000 4 46 - 1,954 2%
Capital Project Total 11,940,012 138,536 5,560,404 4,029,891 6,379,608 47%
Enterprise
287 Emergency Medical Services Capital 610,425 28,876 1,134,832 1,810,957 (524,407) 186%
288 Emergency Medical Services Operating 5,186,384 651,597 2,586,040 1,970,421 2,600,345 50%
600 Consolidated Building Fund 2,862,755 194,232 1,102,808 1,727,905 1,759,947 39%
601 Parking Garages 1,229,600 96,801 548,390 554,001 681,210 45%
610 Solid Waste Operations 5,493,691 648,222 2,396,307 2,222,592 3,097,384 44%
611 Solid Waste Capital 1,077,506 20,538 396,772 204,085 680,734 37%
620 Water Works Operations 17,153,566 1,695,777 6,319,846 5,558,552 10,833,720 37%
622 Water Works Capital 380,000 13,251 25,373 7,893 354,627 7%
624 Water Works Customer Deposit 15,000 1,204 9,774 4,902 5,226 65%
625 Water Works Sinking 2,009,217 166,129 830,443 821,912 1,178,774 41%
626 Water Works Bond Reserve 16,000 1,147 9,110 4,604 6,890 57%
629 Water Works Reserve Operations & Maintenance 75,250 2,116 69,223 159,400 6,027 92%
640 Sewer Repair Insurance 626,535 77,239 299,498 271,464 327,037 48%
641 Sewage Works Operations 37,877,739 4,197,291 17,308,224 15,728,032 20,569,515 46%
642 Sewage Works Capital 10,588,000 35,758 1,075,513 1,362,036 9,512,487 10%
643 Sewage Works Reserve Operations & Maint.273,226 4,278 271,812 531,828 1,414 99%
649 Sewage Sinking 9,187,029 766,414 4,588,185 3,819,433 4,598,844 50%
653 Sewage Debt Service Reserve 14,700 4,861 16,549 4,900 (1,849) 113%
659 Sewer Bond 2011 5 0 1 154 4 19%
661 Sewer Bond 2012 10,000 90 3,181 9,239 6,820 32%
670 Century Center 4,557,114 257,232 1,464,673 1,710,716 3,092,441 32%
671 Century Center Capital 900 73 357 358 543 40%
672 Century Center Energy Conservation Debt Svc 420,124 4 221,458 22 198,666 53%
Enterprise Total 99,664,766 8,863,132 40,678,368 38,485,406 58,986,398 41%
4
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
May 31, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
Internal Service
222 Central Services 8,708,507 714,379 3,571,700 3,242,974 5,136,807 41%
224 Central Services Capital 78,000 123 1,120 322 76,880 1%
226 Liability Insurance 2,100,123 181,159 912,882 1,266,930 1,187,241 43%
278 Take Home Vehicle Police 4,000 839 6,053 2,399 (2,053) 151%
279 IT / Innovation / 311 Call Center 6,850,931 570,188 2,958,099 2,153,105 3,892,832 43%
711 Self-Funded Employee Benefits 18,511,596 1,532,899 7,677,381 7,446,942 10,834,215 41%
713 Unemployment Compensation 2,000 173 1,447 890 553 72%
714 Parental Leave 155,694 12,678 64,984 - 90,710 42%
Internal Service Total 36,410,851 3,012,438 15,193,666 14,113,563 21,217,185 42%
Trust & Agency
701 Firefighters Pension 5,217,138 3,052 7,474 419 5,209,664 0%
702 Police Pension 6,005,500 232 4,518 10,685 6,000,982 0%
730 City Cemetery 250 23 184 92 66 73%
Trust & Agency Total 11,222,888 3,306 12,176 11,196 11,210,712 0%
City Funds Total 296,436,023 23,660,645 96,941,518 89,847,428 199,494,505 33%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport) 23,734,532 24,964 4,917,400 591,068 18,817,132 21%
422 TIF - West Washington 436,000 1,744 14,401 6,200 421,599 3%
425 TIF - Leighton Plaza (Redevelop Retail)197,014 126 39,987 52,690 157,027 20%
429 TIF - River East Development Area (NE Dev)2,425,809 6,610 126,370 30,853 2,299,439 5%
430 TIF - Southside Development #1 2,463,000 6,203 49,783 1,480,802 2,413,217 2%
432 TIF - Southside Development #3 - - - 8,518 - 0%
435 TIF - Douglas Road 1,150 160 1,182 298 (32) 103%
436 TIF - River East Residential (NE Res)4,405,500 - 5,452 442 4,400,048 0%
Tax Increment Financing Total 33,663,005 39,807 5,154,575 2,170,871 28,508,430 15%
Redevelopment
433 Redevelopment General 135 6 48 27 87 35%
439 Certified Technology Park 2,500 488 3,955 6,867 (1,455) 158%
452 2018 TIF Park Bond Capital 11,007,782 182,782 11,007,782 - - 100%
454 Airport Urban Enterprise Zone 3,900 308 2,494 1,223 1,406 64%
754 Industrial Revolving Fund 210,000 16,700 76,046 46,151 133,954 36%
Redevelopment Total 11,224,317 200,284 11,090,325 54,268 133,992 99%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 825 6,693 3,306 7,307 48%
317 Coveleski Debt Service Reserve 5,000 412 3,337 1,637 1,663 67%
328 Redevelopment Bond - Palais Royale 20,000 1,378 11,189 5,538 8,811 56%
351 2018 TIF Park Bond Debt Svc Reserve 993,495 - 993,495 - - 100%
752 South Bend Redevelopment Authority 3,367,200 196,732 1,682,853 2,207,553 1,684,347 50%
756 Smart Streets Debt Service 1,716,500 293 857,716 857 858,784 50%
758 Erskine Village Debt Service - - - 3,961,781 - 0%
Debt Service Total 6,116,195 199,640 3,555,282 6,180,671 2,560,913 58%
Redevelopment Commission Controlled Funds Total 51,003,517 439,730 19,800,182 8,405,810 31,203,335 39%
Grand Total 347,439,540 24,100,375 116,741,700 98,253,239 230,697,840 34%
5
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
May 31, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
City Funds
General Fund
101-0101 Mayor's Office 908,142 68,770 348,309 290,550 1,004 558,828 38%
101-0201 City Clerk 573,553 40,713 211,836 184,168 32,931 328,787 43%
101-0301 Common Council 670,013 37,543 242,994 189,850 60,022 366,997 45%
101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100%
101-0401 Administration & Finance 2,639,826 195,799 941,366 955,127 42,549 1,655,911 37%
101-0404 Morris Performing Arts Center 1,320,791 72,067 383,971 323,584 26,488 910,331 31%
101-0405 Palais Royale 541,428 28,467 153,517 101,074 19,467 368,444 32%
101-0501 Legal Department 1,200,973 83,331 394,234 454,306 4,694 802,044 33%
101-0602 Engineering 1,750,084 116,490 549,113 452,465 130,679 1,070,292 39%
101-0801 Police Department 29,626,242 2,350,326 11,811,105 10,685,805 186,774 17,628,364 40%
101-0901 Fire Department 21,439,343 1,674,070 8,481,298 7,852,991 216,255 12,741,790 41%
101-1008 Human Rights 447,133 28,074 150,405 179,774 6,150 290,579 35%
General Fund Total 61,160,528 4,695,650 23,711,148 21,712,697 727,013 36,722,368 40%
Special Revenue
201 Parks & Recreation 16,417,948 1,092,509 5,371,798 5,172,582 909,025 10,137,125 38%
202 Motor Vehicle Highway 12,387,981 526,212 3,659,577 3,457,409 364,646 8,363,758 32%
203 Recreation Nonreverting 1,616,634 101,332 340,451 310,773 130,107 1,146,077 29%
209 Studebaker-Oliver Revitalizing Grants 1,078,598 10,985 45,922 181,701 92,676 940,000 13%
210 Economic Development State Grants 257,133 18,003 36,005 18,003 185,120 36,008 86%
211 Department of Community Investment (DCI)3,077,096 234,160 1,148,366 917,479 139,632 1,789,097 42%
212 Dept of Community Investment Grants 5,874,598 186,255 980,560 1,024,942 2,289,508 2,604,530 56%
216 Police State Seizures 32,000 - - - - 32,000 0%
217 Gift, Donation, Bequest 46,161 338 688 74,323 200 45,273 2%
218 Police Curfew Violations 1,000 - - - - 1,000 0%
219 Unsafe Building 972,413 48,180 241,270 301,437 397,963 333,180 66%
220 Law Enforcement Continuing Education 594,624 7,867 102,039 317,971 44,085 448,500 25%
221 Landlord Registration 1,000 - 5 10 - 995 1%
227 Loss Recovery 515,323 1,583 146,648 18,869 118,675 250,000 51%
244 Emergency Phone System - - - 4,708 - - 0%
249 Public Safety LOIT 7,622,970 627,510 3,079,186 2,776,804 - 4,543,784 40%
251 Local Roads & Streets 3,088,508 308,409 445,616 345,772 1,389,147 1,253,745 59%
252 Excess Welfare Distribution - - - - - - 0%
257 LOIT Special Distribution 4,113,349 140,861 433,491 1,172,144 871,455 2,808,404 32%
258 Human Rights Federal Grant 163,234 22,020 60,343 54,573 2,244 100,647 38%
265 Local Road & Bridge Grant 2,437,632 147,066 407,491 - 1,388,110 642,032 74%
271 Eastrace Waterway - - - - - - 0%
273 Morris PAC / Palais Royale Marketing 18,000 2,858 2,858 5,673 - 15,142 16%
274 Morris PAC / Self-Promotion 50,000 - - - - 50,000 0%
289 HAZMAT 10,000 - - 4,742 - 10,000 0%
291 Indiana River Rescue 101,800 7,794 10,171 36,140 16,030 75,599 26%
292 Police Grants - - - 5,587 - - 0%
294 Regional Police Academy 22,500 1,222 9,038 2,561 - 13,462 40%
295 COPS MORE Grant 112,785 10,808 49,557 135,578 3,150 60,078 47%
299 Police Federal Drug Enforcement 51,000 - - 47,537 - 51,000 0%
404 County Option Income Tax 11,726,673 408,002 3,856,960 4,882,696 873,623 6,996,090 40%
408 Economic Development Income Tax 12,068,344 239,805 3,269,163 5,076,596 657,002 8,142,179 33%
410 Urban Development Action Grant 610,131 - 65,415 62,515 - 544,716 11%
655 Project Releaf 702,042 3,155 177,755 228,325 - 524,287 25%
705 Police K-9 Unit 2,020 - - - - 2,020 0%
Special Revenue Total 85,773,497 4,146,934 23,940,373 26,637,453 9,872,397 51,960,728 39%
City Debt Service
312 2017 Parks Bond Debt Service - - - - - - 0%
313 Football Hall of Fame Debt Service 1,258,617 - 631,315 631,735 - 627,302 50%
755 South Bend Building Corp 2,636,025 - 1,434,131 1,437,970 - 1,201,894 54%
757 2015 Parks Bond Debt Service 380,107 - 190,341 198,566 - 189,766 50%
760 Eddy Street Commons Debt Service 3,779,472 - 628,472 - 2,500,000 651,000 83%
City Debt Service Total 8,054,221 - 2,884,259 2,268,271 2,500,000 2,669,962 67%
Capital Project
377 Professional Sports Development 814,870 - 462,190 468,440 - 352,680 57%
401 Coveleski Stadium Capital 145,000 - - 13,111 - 145,000 0%
403 Zoo Endowment - - - 53,599 - - 0%
405 Park Nonreverting Capital 252,872 7 65,283 144,869 17,106 170,483 33%
406 Cumulative Capital Development 459,200 - 233,838 289,627 - 225,362 51%
407 Cumulative Capital Improvement 278,500 - 249,500 185,125 - 29,000 90%
412 Major Moves Construction 2,573,799 108,825 471,960 1,514 709,749 1,392,090 46%
416 Morris Performing Arts Center Capital 109,500 41,873 83,915 4,016 34,600 (9,015) 108%
450 Palais Royale Historic Preservation 45,000 - - - - 45,000 0%
451 2018 Fire Station #9 Capital - - 138,575 - 3,652,500 (3,791,075) 0%
471 2017 Parks Bond Capital 10,309,100 295,720 313,470 - 90,399 9,905,231 4%
677 Football Hall of Fame Capital 129,227 1,395 22,828 26,666 5,267 101,132 22%
750 Equipment/Vehicle Leasing 7,590,534 711,929 2,080,939 1,674,132 2,763,706 2,745,889 64%
751 2015 Parks Bond Capital 3,136,530 249,750 1,552,190 434,776 45,411 1,538,929 51%
753 Smart Streets Bond Capital 2,101,500 5,791 27,657 2,402,042 - 2,073,843 1%
759 Eddy Street Commons Capital 39,103,750 - - - 16,103,750 23,000,000 41%
Capital Project Total 67,049,382 1,415,289 5,702,345 5,697,917 23,422,488 37,924,550 43%
Enterprise
287 Emergency Medical Services Capital 3,078,454 168,513 1,200,705 909,004 262,638 1,615,112 48%
288 Emergency Medical Services Operating 6,431,746 410,073 2,223,040 2,086,462 61,966 4,146,740 36%
600 Consolidated Building Fund 4,643,250 305,507 1,610,325 1,374,099 106,621 2,926,303 37%
601 Parking Garages 1,252,344 173,567 460,099 320,725 7,778 784,467 37%
610 Solid Waste Operations 5,496,049 360,359 2,245,863 1,923,928 445,652 2,804,534 49%
611 Solid Waste Capital 1,076,706 19,559 435,530 537,819 - 641,176 40%
620 Water Works Operations 18,070,280 1,216,647 6,634,493 6,262,458 750,565 10,685,222 41%
622 Water Works Capital 1,578,570 407,566 409,208 321,083 296,204 873,158 45%
624 Water Works Customer Deposit 15,000 1,204 7,433 4,617 - 7,567 50%
625 Water Works Sinking 2,009,217 534 2,925 1,902 - 2,006,292 0%
626 Water Works Bond Reserve 16,000 - - - - 16,000 0%
629 Water Works Reserve Operations & Maintenance 23,000 2,116 12,937 7,673 - 10,063 56%
640 Sewer Repair Insurance 632,224 58,271 256,451 241,449 63,253 312,519 51%
6
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
May 31, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
641 Sewage Works Operations 49,900,408 2,613,756 16,695,163 15,180,778 2,429,095 30,776,150 38%
642 Sewage Works Capital 12,314,553 81,701 727,526 2,488,259 2,344,577 9,242,450 25%
643 Sewage Works Reserve Operations & Maint. 35,000 4,278 25,628 14,217 - 9,372 73%
649 Sewage Sinking 9,156,379 1,001,651 1,003,151 831,976 - 8,153,228 11%
659 Sewer Bond 2011 - - - 51,687 - - 0%
661 Sewer Bond 2012 642,186 - 628,214 733,094 - 13,972 98%
670 Century Center 4,557,114 363,068 1,645,991 1,600,459 22,405 2,888,718 37%
671 Century Center Capital 20,000 4,800 10,016 - - 9,984 50%
672 Century Center Energy Conservation Debt Svc 306,737 95,748 95,748 95,128 - 210,989 31%
Enterprise Total 121,255,217 7,288,919 36,330,446 34,986,819 6,790,755 78,134,016 36%
Internal Service
222 Central Services 8,807,688 706,355 3,514,205 3,226,269 1,373,009 3,920,474 55%
224 Central Services Capital 155,036 32,979 74,260 31,549 1,800 78,976 49%
226 Liability Insurance 3,667,116 458,711 1,712,337 1,525,845 216,596 1,738,183 53%
278 Take Home Vehicle Police 10,000 - - 792 - 10,000 0%
279 IT / Innovation / 311 Call Center 7,155,112 766,827 2,415,113 1,493,685 823,362 3,916,637 45%
711 Self-Funded Employee Benefits 18,145,518 1,505,457 6,636,078 5,631,304 817,232 10,692,209 41%
713 Unemployment Compensation 80,000 4,630 14,772 27,132 - 65,228 18%
714 Parental Leave 155,694 9,143 32,027 - - 123,667 21%
Internal Service Total 38,176,164 3,484,103 14,398,792 11,936,575 3,231,999 20,545,373 46%
Trust & Agency
701 Firefighters Pension 5,112,457 377,630 2,023,972 1,966,312 - 3,088,485 40%
702 Police Pension 6,583,452 510,146 2,643,941 2,585,347 - 3,939,511 40%
730 City Cemetery 25,000 - - - - 25,000 0%
Trust & Agency Total 11,720,909 887,776 4,667,913 4,551,659 - 7,052,996 40%
City Funds Total 393,189,918 21,918,671 111,635,275 107,791,390 46,544,651 235,009,992 40%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport)45,356,182 900,737 10,527,410 7,232,324 11,899,371 22,929,401 49%
422 TIF - West Washington 1,885,916 39,016 154,085 2,805 732,317 999,515 47%
425 TIF - Leighton Plaza (Redevelop Retail)158,166 - 36,901 39,633 - 121,265 23%
429 TIF - River East Development Area (NE Dev)7,587,691 21,392 546,591 806,944 4,625,745 2,415,355 68%
430 TIF - Southside Development #1 7,556,026 38,151 107,614 301,524 3,502,476 3,945,937 48%
432 TIF - Southside Development #3 - - - 4,866,186 - - 0%
435 TIF - Douglas Road 144,650 - - 150,000 4,200 140,450 3%
436 TIF - River East Residential (NE Res)4,320,000 - 2,109,636 1,683,089 - 2,210,364 49%
Tax Increment Financing Total 67,008,631 999,296 13,482,237 15,082,505 20,764,108 32,762,286 51%
Redevelopment
433 Redevelopment General 4,500 561 561 1,133 - 3,939 12%
439 Certified Technology Park - - - 1,800,000 - - 0%
452 2018 TIF Park Bond Capital 10,932,782 169,947 169,947 - 387,023 10,375,812 5%
454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0%
754 Industrial Revolving Fund 157,000 8,725 30,222 31,765 - 126,778 19%
Redevelopment Total 11,144,282 179,233 200,730 1,832,898 387,023 10,556,529 5%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 825 5,088 3,114 - 8,912 36%
328 Redevelopment Bond - Palais Royale 20,000 1,378 8,506 5,218 - 11,494 43%
351 2018 TIF Park Bond Debt Svc Reserve - - - - - - 0%
752 South Bend Redevelopment Authority 3,365,829 - 1,808,173 2,739,743 - 1,557,656 54%
756 Smart Streets Debt Service 1,709,794 - 852,884 394,784 - 856,910 50%
758 Erskine Village Debt Service - - - 4,522,898 - - 0%
Debt Service Total 5,109,623 2,203 2,674,652 7,665,757 - 2,434,971 52%
Redevelopment Commission Controlled Funds Total 83,262,536 1,180,731 16,357,618 24,581,160 21,151,131 45,753,787 45%
Grand Total 476,452,454 23,099,403 127,992,894 132,372,550 67,695,782 280,763,778 41%
* Includes year to date expenditures and encumbrances
7
Fund Name Fund Number 101
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 39,246,940 - - - - 39,246,940 0%
Local Income Taxes - - - - - - 0%
Other Taxes 4,229,000 - 157,319 149,712 - 4,071,681 4%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits 230,510 22,136 162,029 155,704 - 68,481 70%
Charges for Services 933,677 107,430 437,571 327,179 - 496,107 47%
Fines, Forfeitures, and Fees 8,920 1,829 5,064 2,693 - 3,856 57%
Interest Earnings 240,000 18,925 160,670 86,130 - 79,330 67%
Bond Proceeds - - - - - - 0%
Donations 337,500 - - - - 337,500 0%
Other Income 14,222,014 1,343,692 5,813,187 5,317,645 - 8,408,827 41%
Transfers In 413,714 - - - - 413,714 0%
Total Revenue 60,006,889 1,494,012 6,735,840 6,039,062 - 53,271,049 11%
Expenditures by Dept
101-0101 Mayor's Office 908,142 68,770 348,309 290,550 1,004 558,828 38%
101-0201 City Clerk 573,553 40,713 211,836 184,168 32,931 328,787 43%
101-0301 Common Council 670,013 37,543 242,994 189,850 60,022 366,997 45%
101-0302 WNIT Contract 43,000 - 43,000 43,000 - - 100%
101-0401 Admin & Finance 2,639,826 195,799 941,366 955,127 42,549 1,655,911 37%
101-0404 Morris PAC 1,320,791 72,067 383,971 323,584 26,488 910,331 31%
101-0405 Palais Royale 541,428 28,467 153,517 101,074 19,467 368,444 32%
101-0501 Legal Dept 1,200,973 83,331 394,234 454,306 4,694 802,044 33%
101-0602 Engineering Dept 1,750,084 116,490 549,113 452,465 130,679 1,070,292 39%
101-0801 Police Dept 29,626,242 2,350,326 11,811,105 10,685,805 186,774 17,628,364 40%
101-0901 Fire Dept 21,439,343 1,674,070 8,481,298 7,852,991 216,255 12,741,790 41%
101-1008 Human Rights 447,133 28,074 150,405 179,774 6,150 290,579 35%
Total Expenditures by Dept 61,160,528 4,695,650 23,711,148 21,712,697 727,013 36,722,368 40%
Expenditures by Type
Personnel 48,804,832 3,634,511 18,536,951 17,186,463 376 30,267,506 38%
Supplies 1,487,868 271,711 821,297 277,818 172,059 494,511 67%
Services 10,382,061 785,679 4,264,999 4,154,122 535,606 5,581,457 46%
Debt Service 453,739 3,749 87,901 94,293 1,944 363,894 20%
Capital 32,028 - - - 17,028 15,000 53%
Transfers Out - - - - - - 0%
Total Expenditures by Type 61,160,528 4,695,650 23,711,148 21,712,697 727,013 36,722,368 40%
Net (1,153,639) (3,201,638) (16,975,307) (15,673,635) 16,548,681
Cash Balance 19,597,857 18,847,940
Staffing Budget Actual Staffing Actual
Full Time Part-Time /Seasonal/Temporary
101-0101 Mayor's Office 7 7 101-0101 Mayor's Office 2
101-0201 City Clerk 5 5 101-0201 City Clerk -
101-0301 Common Council 9 8 101-0301 Common Council 1
101-0401 Admin & Finance 24 22 101-0401 Admin & Finance 3
101-0404 Morris PAC 7 7 101-0404 Morris PAC 4
101-0405 Palais Royale 2 2 101-0405 Palais Royale -
101-0501 Legal Dept 10 10 101-0501 Legal Dept 2
101-0602 Engineering Dept 21 22 101-0602 Engineering Dept 8
101-0801 Police Dept 248 243 101-0801 Police Dept 26
101-0901 Fire Dept 178 184 101-0901 Fire Dept -
101-1008 Human Rights 3 3 101-1008 Human Rights -
Total 514 513 Total 46
Fund Purpose:
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain
debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department.
The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the encumbrances
rolled forward from 2017 to 2018.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
General Fund
General Fund
City Funds
8
Department Name Fund/Dept No.101-0101
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 908,042 68,770 348,309 290,550 - 559,733 38%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100 - - - - 100 0%
Transfers In - - - - - - 0%
Total Revenue 908,142 68,770 348,309 290,550 - 559,833 38%
Expenditures
Personnel 736,276 54,323 264,884 228,630 - 471,392 36%
Supplies 1,002 4 155 723 362 485 52%
Services 169,555 14,334 82,725 60,614 642 86,188 49%
Debt Service 1,309 109 545 583 - 764 42%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 908,142 68,770 348,309 290,550 1,004 558,828 38%
Net - - - - 1,004
Staffing Budget Actual
Full Time 7 7
Part-Time /Seasonal/Temporary N/A 2
Total 7 9
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief
executive officer of the city.
In 2018, planning for a paid internship program. Increase from 2017 service category due mainly to the increase in Interfund Allocations for IT which allow for all
departments to see the full cost of IT and other administration functions that they would not have seen in the past. Also, health insurance rose approximately 5% per
employee. Debt service payments are for a copier lease.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Mayor's Office
General Fund
City Funds
9
Department Name Fund/Dept No.101-0201
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 573,553 40,713 211,836 184,168 - 361,718 37%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 573,553 40,713 211,836 184,168 - 361,718 37%
Expenditures
Personnel 368,354 26,992 134,986 125,152 - 233,368 37%
Supplies 9,407 - 2,585 2,085 1,573 5,249 44%
Services 195,792 13,721 74,265 56,931 31,358 90,170 54%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 573,553 40,713 211,836 184,168 32,931 328,787 43%
Net - - - - 32,931
Staffing Budget Actual
Full Time 5 5
Part-Time /Seasonal/Temporary N/A -
Total 5 5
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering
relationships and common ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
Encumbered from 2017: $9000 for new lighting
Encumbrances for 2018: $1,488.92 for law books, $2800 for legal counsel, $447.09 for Cintas rug cleaning, $7505.23 for Municode, $622.28 for
Ricoh copier maintenance, $782.50 for agenda translations, $544.56 for AT&T iPad data plans, $11,376.38 for legal notices published in the South
Bend Tribune and Mishawaka Enterprise.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
City Clerk
General Fund
City Funds
10
Department Name Fund/Dept No.101-0301
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 670,013 37,543 242,994 189,850 - 427,019 36%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 670,013 37,543 242,994 189,850 - 427,019 36%
Expenditures
Personnel 366,291 22,953 116,953 113,416 - 249,338 32%
Supplies 11,707 (59) 6,147 537 1,217 4,344 63%
Services 292,015 14,649 119,895 75,897 58,805 113,315 61%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 670,013 37,543 242,994 189,850 60,022 366,997 45%
Net - - - - 60,022
Staffing Budget Actual
Full Time 9 8
Part-Time /Seasonal/Temporary N/A 1
Total 9 9
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South
Bend is always our highest priority. There are nine (9) Council Members.
Encumbered from 2017: $16,199.17 from Council/Clerk accounts for new waiting room furniture, $1,549.97 to purchase new cameras for the Council Chambers, and
$1,120 for electrical work in the informal meeting room
Value Purchase Orders for 2018: $418.32 for office supplies, $500 for water, $51,909.13 for legal counsel, $11,079 for additional legal services, and $1,351.70 for the
Canon copier.
In May, Dr Varner (District 5 Council Person) retired.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Common Council
General Fund
City Funds
11
Department Name Fund/Dept No.101-0302
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 43,000 - 43,000 43,000 - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 43,000 - 43,000 43,000 - - 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 43,000 - 43,000 43,000 - - 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 43,000 - 43,000 43,000 - - 100%
Net - - - - -
Department Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and
maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to
South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020.
This annual expenditure was previously paid from the Council department (101-0301) but was segregated upon the Council's request.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
WNIT Contract
General Fund
City Funds
12
Department Name Fund/Dept No.101-0401
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,627,776 195,799 928,565 942,865 - 1,699,211 35%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,050 - 12,801 12,262 - (751) 106%
Transfers In - - - - - - 0%
Total Revenue 2,639,826 195,799 941,366 955,127 - 1,698,460 36%
Expenditures
Personnel 2,280,450 175,576 809,849 749,877 - 1,470,601 36%
Supplies 23,530 941 5,134 8,360 8,701 9,695 59%
Services 332,697 18,574 123,554 194,561 33,848 175,295 47%
Debt Service 3,149 709 2,829 2,330 - 320 90%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,639,826 195,799 941,366 955,127 42,549 1,655,911 37%
Net - - - - 42,549
Staffing Budget Actual
Full Time 24 22
Part-Time /Seasonal/Temporary N/A 3
Total 24 25
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services,
human resources, diversity & inclusion, risk management, and benefits administration.
Other income is procurement-card commissions.
Encumbrances:
Supplies - $8,701 office supplies
Services - $20,000 for an outstanding contract for diversity consulting; the balance is for professionals services related to financial reporting and copier repair &
maintenance
Personnel is currently at 36% of budget due two open positions for the first two months of the year, partially offset by vacation pay outs as a result of employees leaving
the workforce or changing employee status. The increase in Personnel expenditures in 2018 compared to 2017 is due to open budgeted positions in the early part of
2017 and the transfer of the Code Enforcement Director of Finance to Admin & Finance in 2018. In May, the Fiscal Officer for Wastewater left the City. The Grants
Administrator position was vacant in May, but will be filled in June.
The 2018 budget also includes cost for the evolving Diversity & Inclusion Program that is being put into place at the City.
There are no capital expenditures at this time.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Administration & Finance
General Fund
City Funds
13
Department Name Fund/Dept No.101-0404
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 219,791 (56,010) (206,701) (77,672) - 426,492 -94%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 540,500 84,674 326,337 234,164 - 214,163 60%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 560,500 43,404 264,336 167,092 - 296,164 47%
Transfers In - - - - - - 0%
Total Revenue 1,320,791 72,067 383,971 323,584 - 936,820 29%
Expenditures
Personnel 583,005 43,806 219,387 175,448 - 363,618 38%
Supplies 5,846 966 6,920 3,062 10,321 (11,396) 295%
Services 731,940 27,296 157,664 145,074 16,167 558,108 24%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,320,791 72,067 383,971 323,584 26,488 910,331 31%
Net - - - - 26,488
Staffing Budget Actual
Full Time 7 7
Part-Time /Seasonal/Temporary N/A 4
Total 7 11
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This department accounts for the operating costs of the Morris Performing Arts Center, the Premier Performing Arts Center in this region of the country. It provides
improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues.
Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Assistant Facility Operations, Manager - Interactive
Marketing, and Manager - Facility Operations) are now budgeted in the Parks & Recreation Fund 201.
As part of the Venues, Parks & Arts consolidation, maintenance and marketing costs are budgeted in Fund 201.
Budget Transfers are in process to reclass Personnel, Supplies and Services expenditures to Fund 101 - expenditures are currently posted to Fund 101.
There are no Capital Expenses budgeted for this year. This is an Operating Budget. By Ordinance, Fund 416 is used to support renovating, remodeling, or, otherwise
improving the facilities and / or service to the patrons at the Morris Performing Arts Center.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Morris Performing Arts Center
General Fund
City Funds
14
Department Name Fund/Dept No.101-0405
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 142,456 6,873 40,489 8,803 - 101,967 28%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 374,572 20,956 104,253 85,671 - 270,319 28%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 24,400 638 8,775 6,600 - 15,625 36%
Transfers In - - - - - - 0%
Total Revenue 541,428 28,467 153,517 101,074 - 387,911 28%
Expenditures
Personnel 157,818 16,072 80,780 39,841 - 77,038 51%
Supplies 3,014 593 1,869 794 5,368 (4,223) 240%
Services 365,596 11,803 70,867 60,439 14,099 280,630 23%
Debt Service - - - - - - 0%
Capital 15,000 - - - - 15,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 541,428 28,467 153,517 101,074 19,467 368,444 32%
Net - - - - 19,467
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service,
for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance.
As part of the Venues, Parks & Arts consolidation, maintenance and marketing costs are charged to Fund 201.
Budget Transfers are in process to reclass Personnel, Supplies and Services expenditures to Fund 101 - expenditures are currently posted to fund 101.
Capital projects for the Palais Royale are located in the Palais Royale Historic Preservation Fund #450.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Palais Royale
General Fund
City Funds
15
Department Name Fund/Dept No.101-0501
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,124,088 64,078 356,107 416,957 - 767,981 32%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 76,885 19,253 38,128 37,350 - 38,758 50%
Transfers In - - - - - - 0%
Total Revenue 1,200,973 83,331 394,234 454,306 - 806,739 33%
Expenditures
Personnel 1,082,003 75,608 352,138 353,097 - 729,865 33%
Supplies 3,626 22 680 2,908 690 2,256 38%
Services 114,072 7,701 41,417 97,665 4,004 68,651 40%
Debt Service 1,272 - - 635 - 1,272 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,200,973 83,331 394,234 454,306 4,694 802,044 33%
Net - - - - 4,694
Staffing Budget Actual
Full Time 10 10
Part-Time /Seasonal/Temporary N/A 2
Total 10 12
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and
professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
Overall, the Legal Department's 2018 budget increased by 4%. There was a 13% increase in personnel, but a decrease of 38% in the Services & Charges category.
Reduction is primarily due to decrease in allocations from other departments. Services are higher in 2017 as compared to 2018 because the Department renovated its
reception area and conference room at the beginning of 2017.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Legal Department
General Fund
City Funds
16
Department Name Fund/Dept No.101-0602
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,397,917 102,150 461,758 390,358 - 936,159 33%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 120,000 12,275 61,690 56,705 - 58,310 51%
Charges for Services 12,000 1,800 4,250 5,277 - 7,750 35%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 220,167 265 21,414 125 - 198,753 10%
Transfers In - - - - - - 0%
Total Revenue 1,750,084 116,490 549,113 452,465 - 1,200,971 31%
Expenditures
Personnel 971,784 70,091 319,603 263,772 130 652,051 33%
Supplies 23,630 1,684 8,415 10,045 2,704 12,511 47%
Services 726,661 42,220 210,213 161,732 125,901 390,548 46%
Debt Service 28,009 2,495 10,882 16,917 1,944 15,183 46%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,750,084 116,490 549,113 452,465 130,679 1,070,292 39%
Net - - - - 130,679
Staffing Budget Actual
Full Time 21 22
Part-Time /Seasonal/Temporary N/A 8
Total 21 30
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Engineering Department oversees the design and execution of the City's construction projects.
Other income includes reimbursement from the River West TIF for 100% of the salary of Director of Redevelopment Engineering $99,183) and an Engineer I ($67,917)
plus taxes and benefits. Encumbrances include $130,679 for various contractors for a variety of projects, such as; Northshore Trails $47,500, East Race Repairs
$16,500, Water System evaluation $38,982, West Race Gate Repair $9,865, among others.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Engineering
General Fund
City Funds
17
Department Name Fund/Dept No.101-0801
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 29,065,242 2,343,929 11,767,596 10,598,800 - 17,297,646 40%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations 7,500 - - - - 7,500 0%
Other Income 553,500 6,397 43,508 87,005 - 509,992 8%
Transfers In - - - - - - 0%
Total Revenue 29,626,242 2,350,326 11,811,105 10,685,805 - 17,815,137 40%
Expenditures
Personnel 23,872,149 1,774,087 9,246,559 8,575,102 - 14,625,590 39%
Supplies 821,557 244,484 545,852 101,522 64,541 211,165 74%
Services 4,495,508 331,319 1,945,051 1,935,353 105,205 2,445,253 46%
Debt Service 420,000 436 73,644 73,829 - 346,356 18%
Capital 17,028 - - - 17,028 - 100%
Transfers Out - - - - - - 0%
Total Expenditures 29,626,242 2,350,326 11,811,105 10,685,805 186,774 17,628,364 40%
Net - - - - 186,774
Staffing Budget Actual
Full Time 248 243
Part-Time /Seasonal/Temporary N/A 26
Total 248 269
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Police Department exists to serve and protect our community with the highest quality emergency services protecting life and property.
This fund includes the expenditures for 192 of the 247 budgeted Police officers and 44 full time civilian staff. Fund 249 contains the funding for 43 of the 247 Police
officers that are funded by the Public Safety LOIT Fund 249. April had large expenditures for the lab remodel and rent for the FOP shooting range. May had a payment
for 215K for body cameras running through supplies
Police cars are lease-purchased out of COIT Fund #404.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Police Department
General Fund
City Funds
18
Department Name Fund/Dept No.101-0901
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 21,293,229 1,674,070 8,481,298 7,810,618 - 12,811,931 40%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500 - - - - 500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,000 - - 42,373 - 1,000 0%
Transfers In - - - - - - 0%
Total Revenue 21,439,343 1,674,070 8,481,298 7,852,991 - 12,958,045 40%
Expenditures
Personnel 18,075,662 1,353,469 6,884,070 6,432,139 246 11,191,346 38%
Supplies 583,512 23,078 242,971 147,569 76,583 263,958 55%
Services 2,780,169 297,522 1,354,256 1,273,284 139,427 1,286,485 54%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 21,439,343 1,674,070 8,481,298 7,852,991 216,255 12,741,790 41%
Net - - - - 216,255
Staffing Budget Actual
Full Time 178 184
Part-Time /Seasonal/Temporary N/A -
Total 178 184
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response,
and dynamic outreach.
The South Bend Fire Department is budgeted to have 253 sworn firefighters, 6 recruits and 7 civilian full time employees. 35 firefighters are paid directly through the
Public Safety LOIT (Fund 249). 47 Sworn and 4 civilian employees' costs are allocated to EMS Operations (Fund 288).
There is a lengthy recruitment process every 2 years. The Fire Department hires individuals in groups of 6-10 as needed. The Fire Department also employs civilian
administrative staff who handle payroll, purchasing, and billing for ambulance services.
A major expense in R&M vehicles came from one vehicle where the pump froze up and cracked. This amounted to 29k of the 93k spent this month. January spent
almost 25% of the annual budget. There was also 3 retirements in January. An additional 2 retirements in February and the recruit class was sworn in. March had
additional R&M vehicles expenses with 2 additional engine rebuilds for $93K total expenditures.
Expenses related to purchasing Fire Department capital equipment and capital improvements are not paid out of the General Fund. All capital projects relating to the
Fire Department operations are run through the EMS Capital Fund #287.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Fire Department
General Fund
City Funds
19
Department Name Fund/Dept No.101-1008
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 447,133 6,340 128,670 179,774 - 318,463 29%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 21,734 21,734 - - (21,734) 0%
Transfers In - - - - - - 0%
Total Revenue 447,133 28,074 150,405 179,774 - 296,728 34%
Expenditures
Personnel 311,040 21,534 107,743 129,988 - 203,297 35%
Supplies 1,037 - 570 212 - 467 55%
Services 135,056 6,540 42,091 49,574 6,150 86,815 36%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 447,133 28,074 150,405 179,774 6,150 290,579 35%
Net - - - - 6,150
Staffing Budget Actual
Full Time 3 3
Part-Time /Seasonal/Temporary N/A -
Total 3 3
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Human Rights mission is to educate and promote fair housing as well as ensure that all citizens receive equal opportunity for education, employment, access to
public conveniences and accommodations, and the acquisition through purchase or rental of real property including but not limited to, housing and the elimination of
segregation or separation based on race, religion, color, sex, disability, national origin, ancestry, sexual orientation or gender identity and familial status in housing, since
such segregation is an impediment to equal opportunity.
The Commission increased the salaries of two (2) Investigator VI's by 10% to compensate them for the added workload incurred due to the loss of two employees that
will not be replaced.
There are no capital projects at this time.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Human Rights
General Fund
City Funds
20
Fund Name Fund Number 102
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 80,000 8,187 66,312 32,522 - 13,688 83%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 80,000 8,187 66,312 32,522 - 13,688 83%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 80,000 8,187 66,312 32,522 13,688
Cash Balance 10,344,576 10,216,895
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to accumulate cash reserves for unforeseen purposes.
Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the
State of Indiana that are required to be deposited into this fund. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the
advances must be paid back within six months.
During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day
Fund as allowed under the statute.
The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with
Standard & Poor's.
Interest rates are expected to rise over the next few years, increasing interest earnings revenue. No expenditures are budgeted in this fund.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Rainy Day
Special Revenue Funds
City Funds
21
Fund Name Fund Number 201
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 8,943,000 - - - - 8,943,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes 670,000 - - - - 670,000 0%
Grants/Intergovernmental 2,050,000 - 458,708 - - 1,591,292 22%
Licenses & Permits - - - - - - 0%
Charges for Services 2,903,820 206,235 483,404 442,848 - 2,420,416 17%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 24,996 2,667 30,408 9,895 - (5,412) 122%
Bond Proceeds - - - - - - 0%
Donations 20,000 - - - - 20,000 0%
Other Income 301,100 1,556 114,538 796,165 - 186,562 38%
Transfers In 1,287,600 - 321,900 200,000 - 965,700 25%
Total Revenue 16,200,516 210,458 1,408,958 1,448,907 - 14,791,558 9%
Expenditures by Dept
201-1100 Administration 1,227,968 112,266 550,427 577,617 3,876 673,666 45%
201-1101 Maintenance 7,184,730 381,724 2,350,168 2,362,429 425,979 4,408,584 39%
201-1102 Golf Courses 1,588,326 179,825 558,618 519,412 154,430 875,278 45%
201-1103 Recreation 2,181,005 121,073 632,956 730,850 29,467 1,518,582 30%
201-1104 Potawatomi Zoo 700,000 5,273 376,942 667,273 - 323,058 54%
201-1106 Potawatomi Greenhouse 46,602 2,171 33,786 15,691 - 12,816 73%
201-1108 Graffiti Removal 106,459 7,375 35,306 56,370 1,892 69,261 35%
201-1110 Marketing & Events 1,269,263 70,917 339,377 242,940 57,224 872,662 31%
201-1111 Regional Cities Grant 2,113,595 211,886 494,219 - 236,157 1,383,219 35%
Total Expenditures by Dept 16,417,948 1,092,509 5,371,798 5,172,582 909,025 10,137,125 38%
Expenditures by Type
Personnel 8,352,126 594,436 2,779,170 2,766,946 - 5,572,956 33%
Supplies 1,253,370 187,975 493,417 383,255 313,454 446,498 64%
Services 4,761,303 134,000 1,785,584 1,881,519 393,058 2,582,660 46%
Debt Service 346,299 1,937 139,466 140,863 - 206,833 40%
Capital 1,600,000 174,161 174,161 - 202,512 1,223,327 24%
Transfers Out 104,850 - - - - 104,850 0%
Total Expenditures by Type 16,417,948 1,092,509 5,371,798 5,172,582 909,025 10,137,125 38%
Net (217,432) (882,052) (3,962,840) (3,723,675) 4,654,433
Cash Balance 2,320,176 819,050
Staffing Budget Actual
Full Time 95 96
Part-Time /Seasonal/Temporary N/A 156
Total 95 252
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of the Venues, Parks and Arts (VPA) that are predominantly taxpayer funded. There are eight divisions within the department:
Administration, Maintenance, Golf, Recreation, Greenhouse, Graffiti, Experience and the Regional Cities grant division.
Property tax and other tax revenues are received in June and December of the year. Charges for Services include intra-City charges such as site mowing and graffiti
removal.
In 2017 the City won a Regional Cities grant. In July, entered its portion of the grant into its 2017 budget as $5 million in grant revenues and $4 million in capital
expenditures. These values are reflected above.
Encumbrances: $113.6k design work for St. Louis Blvd, $10.4k Morris PAC advertising, and other various supplies and services.
Mar 2018 - Other income down from CYTD. Feb reimbursement from DTSB not collected. Follow-up needed. Transfer in Interfund Operational totaled $321k for the
1st quarter.
April 2018 - There was an increase in Grants due to reimbursements from Regional Cities. Interest Earnings have by-passed budget and is at 111%. Feb and March
reimbursement from DTSB was collected. Therefore, Other Income saw a substantial increase. Maint personnel expenditures should start to increase due to the
increased need for summer help.
May 2018 - Revenue is down at 8%. June should see an substantial increase due to property tax and other tax payments. Site mowing and graffiti removal will normally
start to increase during the end of May early June. So, revenue will soon be realized thereafter. Overall, expenditures are slightly higher at 38% but a slight change year
over year.
VPA's capital needs, other than the Regional Cities grant, are being addressed through a bond that was issued in 2015. Please see Fund 751 for details.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Parks & Recreation
Special Revenue Funds
City Funds
22
Fund Name Fund Number 202
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 7,220,000 705,909 2,994,634 2,454,479 - 4,225,366 41%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 223,365 - 64,525 100,997 - 158,840 29%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 30,861 5,847 46,043 19,663 - (15,182) 149%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 26,082 53 9,802 7,737 - 16,280 38%
Transfers In 3,787,750 - 946,938 1,982,487 - 2,840,813 25%
Total Revenue 11,288,058 711,808 4,061,941 4,565,362 - 7,226,117 36%
Expenditures by Dept
202-0607 Street Department 10,789,090 478,290 3,432,749 3,047,358 249,592 7,106,749 34%
202-0619 Curb & Sidewalk Program 1,598,891 47,922 226,828 410,051 115,054 1,257,009 21%
Total Expenditures by Dept 12,387,981 526,212 3,659,577 3,457,409 364,646 8,363,758 32%
Expenditures by Type
Personnel 4,747,217 291,120 1,716,436 1,491,473 - 3,030,781 36%
Supplies 2,659,954 40,235 621,275 492,644 265,825 1,772,853 33%
Services 4,089,983 175,662 977,245 1,074,877 98,821 3,013,917 26%
Debt Service 874,829 19,196 328,622 382,419 - 546,207 38%
Capital 15,998 - 15,998 15,995 - - 100%
Transfers Out - - - - - - 0%
Total Expenditures by Type 12,387,981 526,212 3,659,577 3,457,409 364,646 8,363,758 32%
Net (1,099,923) 185,596 402,364 1,107,953 (1,137,641)
Cash Balance 7,533,486 7,288,608
Staffing Budget Actual
Full Time 56 53
Part-Time /Seasonal/Temporary N/A 9
Total 56 62
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the following departments: Streets, Traffic & Lighting, and Curb & Sidewalk.
Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT
to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City.
Encumbrances: Traffic signal cabinets and related accessories, snowplow blades, asphalt for pothole patching, various professional services for curb & sidewalk
projects and street projects.
From Christmas weekend, when the real winter snowfall started, through the snowfall of Friday, February 9th, the Street Department Teamsters worked approximately
2,845 hours overtime preparing for and clearing snow from City streets. This cost the department about $90,000. In addition, the Sewer Operations and Maintenance
Department (who are part of the Streets' Work Group) worked approximately 2,100 hours overtime with a cost of about $67,000. During this timeframe, approximately
5,500 tons of salt were used for snow and ice control. Based on this year's cost of salt at $51.39 per ton, that is an expense of $282,645.00.
The Street Department has started on the 2018 paving schedule. With the warmer weather, alley grading and pothole patching crews are out in full force.
$20,000 is budgeted for a new printer for the sign shop.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Motor Vehicle Highway
Special Revenue Funds
City Funds
23
Fund Name Fund Number 203
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,516,205 75,404 465,688 502,747 - 1,050,517 31%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 737 5,355 2,805 - 645 89%
Bond Proceeds - - - - - - 0%
Donations 120,000 - - - - 120,000 0%
Other Income 5,000 - 4,374 119 - 626 87%
Transfers In - - - - - - 0%
Total Revenue 1,647,205 76,141 475,417 505,671 - 1,171,788 29%
Expenditures by Dept
203-1103 Recreation 1,435,893 90,691 291,417 296,304 107,360 1,037,116 28%
203-1110 Marketing & Events 180,741 10,641 49,034 14,469 22,746 108,961 40%
Total Expenditures by Dept 1,616,634 101,332 340,451 310,773 130,107 1,146,077 29%
Expenditures by Type
Personnel 500,648 25,980 102,620 105,963 - 398,028 20%
Supplies 284,708 16,707 43,712 59,433 76,366 164,630 42%
Services 706,278 58,644 194,119 145,377 53,741 458,418 35%
Debt Service - - - - - - 0%
Capital 125,000 - - - - 125,000 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 1,616,634 101,332 340,451 310,773 130,107 1,146,077 29%
Net 30,571 (25,190) 134,967 194,898 25,711
Cash Balance 921,322 1,014,627
Staffing Budget Actual
Full Time 1 1
Part-Time /Seasonal/Temporary N/A 46
Total 1 47
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for recreation programs and events that are self supporting through user fees or sponsorships and donations. This fund is budgeted generally to
cover costs of programs. Programs include camps, leagues, fitness center, special events, and other activities.
Supplies encumbrances are for annual PO's to suppliers of commodities, such as Sam's Club, and for pool supplies. Services encumbrances are annual PO's for
sports referees and contracts for fitness instructors.
Other income increased from 2016 to 2017 due to Edge Adventure revenue share contribution.
Charges for Services are down year over year. With better weather approaching, there is an expectation that these accounts will see an increase in the upcoming
months.
Supplies and Services have increased due to the summer programs and events.
May 2018 - Revenue is down approximately $35k year over year. According to Recreation, some programs were cut out for the year. Donations for Best Week Ever will
have to be realized through the VPA Foundation.
The capital budget is typically used to repair or maintain parks and athletics equipment and facilities. There are no defined projects at this time.
May 2018 - $20k has been dedicated to completing the Martin Luther King Jr Center computer lab...specifically, the renovations of the physical space in the Senior
room.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Recreation Nonreverting
Special Revenue Funds
City Funds
24
Fund Name Fund Number 209
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 101,014 - 40,054 123,787 - 60,960 40%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 713 5,752 2,625 - (1,752) 144%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100,000 - - - - 100,000 0%
Transfers In - - - - - - 0%
Total Revenue 205,014 713 45,806 126,412 - 159,208 22%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,078,598 10,985 45,922 181,701 92,676 940,000 13%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,078,598 10,985 45,922 181,701 92,676 940,000 13%
Net (873,584) (10,272) (116) (55,289) (780,792)
Cash Balance 876,844 827,572
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year
to year.
EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse
brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a
hazardous substance, pollutant, or contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a
city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection
areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support
cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment
Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for
remediation and post-cleanup reporting, and community involvement activities.
Brownfield Assessment Grant awarded by EPA for use in South Bend, Mishawaka and St. Joseph County covers the outstanding encumbrance. The City can draw
revenue from the grant as it make expenditures. It is unclear whether additional grants will be available after 2017. Other income is derived from repayment from fund
324 (River West TIF). Last payment due in 2020.
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Studebaker-Oliver Revitalizing Grants
Special Revenue Funds
City Funds
25
Fund Name Fund Number 210
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,375 - 2,375 - - - 100%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7,919 316 2,612 3,365 - 5,307 33%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 65,593 - - 15,737 - 65,593 0%
Transfers In - - - - - - 0%
Total Revenue 75,887 316 4,987 19,103 - 70,900 7%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 185,120 - - - 185,120 - 100%
Debt Service 72,013 18,003 36,005 18,003 - 36,008 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 257,133 18,003 36,005 18,003 185,120 36,008 86%
Net (181,246) (17,686) (31,018) 1,100 34,892
Cash Balance 379,100 352,095
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program.
Encumbrances are related to State BEP grant.
Capital expenditures shown here are for equipment for the Ignition Park/ND Turbo project.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Economic Development State Grants
Special Revenue Funds
City Funds
26
Fund Name Fund Number 211
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 440,636 - 160,198 - - 280,438 36%
Licenses & Permits - - - - - - 0%
Charges for Services 334,500 13,602 95,900 85,639 - 238,600 29%
Fines, Forfeitures, and Fees 2,000 - - 470 - 2,000 0%
Interest Earnings 10,000 821 6,626 4,189 - 3,374 66%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,225 - 2,000 - - 225 90%
Transfers In 1,866,020 - 466,505 761,337 - 1,399,515 25%
Total Revenue 2,655,381 14,423 731,229 851,635 - 1,924,152 28%
Expenditures
Personnel 2,175,705 173,154 817,358 680,912 - 1,358,347 38%
Supplies 24,968 3,185 11,290 5,477 3,107 10,570 58%
Services 876,423 57,821 319,718 231,090 136,525 420,181 52%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 3,077,096 234,160 1,148,366 917,479 139,632 1,789,097 42%
Net (421,715) (219,737) (417,137) (65,844) 135,054
Cash Balance 701,127 1,304,019
Staffing Budget Actual
Full Time 25 25
Part-Time /Seasonal/Temporary N/A -
Total 25 25
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the activities of the Department of Community Investment.
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis.
Encumbrances: Other contractuals relating to housing study; economic empowerment activities; and accounting services plus administrative costs.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Department of Community Investment (DCI)
Special Revenue Funds
City Funds
27
Fund Name Fund Number 212
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,723,542 164,533 795,583 754,294 - 1,927,959 29%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 1,000 - - 40 - 1,000 0%
Interest Earnings 2,000 8 270 288 - 1,730 13%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 215,387 2,244 88,363 141,808 - 127,024 41%
Transfers In - - - - - - 0%
Total Revenue 2,941,929 166,785 884,216 896,430 - 2,057,713 30%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Grants & Subsidies 5,874,598 186,255 980,560 1,024,942 2,289,508 2,604,530 56%
Transfers Out - - - - - - 0%
Total Expenditures 5,874,598 186,255 980,560 1,024,942 2,289,508 2,604,530 56%
Net (2,932,669) (19,470) (96,344) (128,512) (546,816)
Cash Balance 382,399 113,186
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
This fund accounts for various grants including:
Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing
affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area
median income. CDBG funds can also be used for the elimination of slum and blight.
Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with
operational costs of the shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with
community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding
priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or
foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area
median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent
of area median income.
Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services
funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include
those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases.
There will likely be little predictable trend in revenue and expenditure from year to year because not all grants are on-going and the timing of funding
varies widely. The City can only draw revenue in response to funds expended so revenues will come in as funds are spent. The federal government
does not allow the City to hold too much cash.
Expenditures in 2018, as in previous years, will be made by outside not-for-profits for eligible activities such as: Homeownership Assistance; Housing
Acquisition/Rehab/Resale; Owner-Occupied Housing Rehab; Spot Blight Clearance; Technical Assistance; Public Services; Public Facility
Improvements; Emergency Shelter Operations; Rapid Re-housing; Shelter Plus Supportive Services; and New Housing Construction. All services
must either assist low/moderate income households or eliminate slum & blight and/or other requirements specific to the particular grants. The not-for-
profits can generally apply for funding for 2019 in the summer of 2018.
Encumbrances: CDBG, ESG & Other Federal Grant contracts which have gone through the BPW
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Dept of Community Investment Grants
Special Revenue Funds
City Funds
28
Fund Name Fund Number 216
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 30,000 3,524 7,389 15,003 - 22,611 25%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 158 1,281 721 - 719 64%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 100 100 - - (100) 0%
Transfers In - - - - - - 0%
Total Revenue 32,000 3,782 8,770 15,724 - 23,230 27%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 32,000 - - - - 32,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 32,000 - - - - 32,000 0%
Net - 3,782 8,770 15,724 (8,770)
Cash Balance 202,937 233,330
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for law enforcement expenditures financed by the authorized state or local agencies sale of confiscated property.
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities.
Expenditures are to be used to support the Police Department's effort to combat drug activity. February had approximately $4k of released state assets.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Police State Seizures
Special Revenue Funds
City Funds
29
Fund Name Fund Number 217
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 5,150 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 119 760 338 - 40 95%
Bond Proceeds - - - - - - 0%
Donations 45,000 804 50,628 122,361 - (5,628) 113%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 45,800 924 51,388 127,849 - (5,588) 112%
Expenditures
Personnel - - - - - - 0%
Supplies 2,500 - - - - 2,500 0%
Services 43,661 338 688 74,323 200 42,773 2%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 46,161 338 688 74,323 200 45,273 2%
Net (361) 585 50,700 53,527 (50,861)
Cash Balance 151,442 170,301
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects.
Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. Donations to
South Bend Animal Care & Control are tracked in this fund.
There are no specific projects budgeted at this time. $2,500 is budgeted for bike signage. $3,461 is budgeted for miscellaneous services to spend off of mayor's office
donations. $40,000 is budgeted for Animal Care & Control to either build a "catio" or veterinarian space. $200 is budgeted for miscellaneous services for Animal Care &
Control.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Gift, Donation, Bequest
Special Revenue Funds
City Funds
30
Fund Name Fund Number 218
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 200 - - 50 - 200 0%
Interest Earnings 100 10 83 40 - 17 83%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 300 10 83 90 - 217 28%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 - - - - 1,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 - - - - 1,000 0%
Net (700) 10 83 90 (783)
Cash Balance 12,923 12,653
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew
violations.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Police Curfew Violations
Special Revenue Funds
City Funds
31
Fund Name Fund Number 219
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - 300 - - (300) 0%
Charges for Services 199,500 13,431 46,129 48,171 - 153,371 23%
Fines, Forfeitures, and Fees 61,000 5,700 15,472 27,001 - 45,528 25%
Interest Earnings - 332 830 - - (830) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 648,273 - 162,068 289,879 - 486,205 25%
Total Revenue 908,773 19,463 224,799 365,050 - 683,974 25%
Expenditures
Personnel 294,907 27,847 115,599 106,618 - 179,308 39%
Supplies 26,650 1,639 8,090 7,905 1,553 17,006 36%
Services 650,856 18,694 117,581 186,914 396,410 136,865 79%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 972,413 48,180 241,270 301,437 397,963 333,180 66%
Net (63,640) (28,717) (16,471) 63,613 350,794
Cash Balance 365,955 436,441
Staffing Budget Actual
Full Time 4 2
Part-Time /Seasonal/Temporary N/A -
Total 4 2
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups,
demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana
Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it
also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach
programs to enrich the City of South Bend's neighborhoods.
This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property
cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement.
Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore
turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for
certain violations tagged by Code Enforcement. In addition, in 2018 Fund 219 will receive interfund operating transfers from Fund 408 (EDIT) in the amount of
$648,273.
Encumbrances include: $39,500 attorney fees for code hearings (2 hearings/week, 50 weeks/year), $165,222 for city-wide centralized mowing through Venues, Parks &
Arts (VPA), $99,054 for city-wide graffiti removal program through VPA, $90,114 for landfill dumping fees and tire disposal.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Unsafe Building
Special Revenue Funds
City Funds
32
Fund Name Fund Number 220
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 140,000 10,570 56,911 53,858 - 83,089 41%
Fines, Forfeitures, and Fees 106,000 7,957 38,326 67,368 - 67,674 36%
Interest Earnings 5,000 450 3,654 2,481 - 1,346 73%
Bond Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income 18,500 161 12,819 4,759 - 5,681 69%
Transfers In - - - - - - 0%
Total Revenue 271,500 19,138 111,709 128,466 - 159,791 41%
Expenditures
Personnel - - - - - - 0%
Supplies 322,091 5,099 44,133 38,702 36,052 241,907 25%
Services 272,533 2,769 57,906 279,269 8,033 206,593 24%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 594,624 7,867 102,039 317,971 44,085 448,500 25%
Net (323,124) 11,270 9,670 (189,505) (288,709)
Cash Balance 581,836 625,328
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established for the continuing education and supplies for police and is funded by fees from accident reports, gun permits, false alarm and loud noise fines.
Approximately 25% of the budget is for travel expenses. 40% is for training supplies. The remaining budget is for training events.
Expenses: $22k ammunition, $13k guns & sites
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Law Enforcement Continuing Education
Special Revenue Funds
City Funds
33
Fund Name Fund Number 221
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 4,000 - 310 3,990 - 3,690 8%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0%
Interest Earnings - 8 23 - - (23) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,000 8 333 3,990 - 5,667 6%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 - 5 10 - 995 1%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 - 5 10 - 995 1%
Net 5,000 8 328 3,980 4,672
Cash Balance 10,013 5,205
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. The proceeds from the
registration, $5 registration per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the
new ordinance. Any revenues from penalties will be used to subsidize the City's Curb and Sidewalk program.
Primary revenue for this account is generated by landlord registrations, with the majority of the revenue stream flowing in from September through February.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Landlord Registration
Special Revenue Funds
City Funds
34
Fund Name Fund Number 227
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 560 4,988 3,094 - (988) 125%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,000 560 4,988 3,094 - (988) 125%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 488,641 783 132,692 6,009 105,949 250,000 49%
Debt Service - - - - - - 0%
Capital 26,682 800 13,956 12,860 12,726 - 100%
Transfers Out - - - - - - 0%
Total Expenditures 515,323 1,583 146,648 18,869 118,675 250,000 51%
Net (511,323) (1,024) (141,661) (15,776) (250,987)
Cash Balance 704,957 959,650
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The
fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative.
Services include $200,000 granular activated carbon reconditioning and various legal and professional services.
The capital encumbrance is for costs related to the purchasing of properties along the West Side Corridors (Western & Lincolnway West). These properties are up for
tax sale. The City is only purchasing properties which fit into the City’s strategy for future improvement of the corridors.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Loss Recovery
Special Revenue Funds
City Funds
35
Fund Name Fund Number 244
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - 4,708 - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 4,708 - - 0%
Net - - - (4,708) -
Cash Balance - 28,963
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2014 to better track costs related to the City's emergency dispatch center that was funded by State 911 revenue. However, the State
mandated consolidation of all dispatch centers within the county the following year.
This fund was closed in 2015 with the advent of the county-wide PSAP system. The remaining funds were used towards the 2017 payment for the county-wide PSAP
system.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Emergency Phone System
Special Revenue Funds
City Funds
36
Fund Name Fund Number 249
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 7,629,539 2,023,604 3,930,989 3,111,508 - 3,698,550 52%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 532 4,991 2,797 - 1,009 83%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 7,635,539 2,024,136 3,935,981 3,114,304 - 3,699,558 52%
Expenditures by Dept
249-0805 Police PS LOIT 4,268,691 372,857 1,794,510 1,591,918 - 2,474,181 42%
249-0905 Fire PS LOIT 3,354,279 254,653 1,284,676 1,184,886 - 2,069,603 38%
Total Expenditures by Dept 7,622,970 627,510 3,079,186 2,776,804 - 4,543,784 40%
Expenditures by Type
Personnel 7,622,970 627,510 3,079,186 2,776,804 - 4,543,784 40%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 7,622,970 627,510 3,079,186 2,776,804 - 4,543,784 40%
Net 12,569 1,396,626 856,795 337,500 (844,226)
Cash Balance 1,844,175 1,277,949
Staffing Budget Actual
Full Time 78 76
Part-Time /Seasonal/Temporary N/A N/A
Total 78 76
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. The City has adopted a special
income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees that were formerly paid by property taxes.
This fund covered the costs of salaries and fringe benefits for 43 police officers and 35 firefighters in 2018.
Not applicable to this fund
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Public Safety LOIT
Special Revenue Funds
City Funds
37
Fund Name Fund Number 251
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,570,000 (159,109) 782,880 454,371 - 787,120 50%
Grants/Intergovernmental 280,000 - 184,169 63,687 - 95,831 66%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 18,000 3,174 23,249 9,100 - (5,249) 129%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 330,000 338,644 274 - (338,644) 0%
Transfers In - - - - - - 0%
Total Revenue 1,868,000 174,065 1,328,942 527,432 - 539,058 71%
Expenditures
Personnel - - - - - - 0%
Supplies 670,364 1,206 6,606 54,217 548,794 114,964 83%
Services 1,359,606 168,582 239,243 74,682 508,530 611,832 55%
Debt Service - - - - - - 0%
Capital 1,058,538 138,621 199,767 216,873 331,823 526,949 50%
Transfers Out - - - - - - 0%
Total Expenditures 3,088,508 308,409 445,616 345,772 1,389,147 1,253,745 59%
Net (1,220,508) (134,344) 883,326 181,660 (714,687)
Cash Balance 4,223,604 3,081,919
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to track expenditures for road projects. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). This fund
receives gas taxes as its primary revenue source.
This fund receives most of its revenue through the gas tax, budgeted at $1.570 million for 2018. Other Income is reimbursement from the Indiana Department of
Transportation (INDOT) as they pay the City back for their share of certain construction projects. The City received a reimbursement from INDOT for State Road 933 in
the amounts of $404,537 in 2015 and $367,660 in 2016. In 2017 INDOT reimbursed the City $202,759 for various ongoing projects (Boland Trail, Bendix Dr. - Lathrop to
I-80, Safe Routes to School-Coquillard, Olive St. - Tucker to Delaware).
The fund is used predominantly for street capital projects. The large encumbrance in supplies is for street material.
Encumbrances: $183k Ironwood sidewalks, $311k traffic signal improvements, $105k traffic cameras, $55k traffic lighting loops, $37k traffic calming, $72k bridge
striping, $85 Crack Sealing, $25K Solar Radar Speed Display, $75K Safe Routes to School, $64K Sewer Repair, $14K Traffic Count, $108K road repairs
Projects carried over from 2017 include the Safe Routes to School initiative for Coquillard and Lincoln, Olive Sample Overpass, and the Boland bicycle trail. The
encumbrance includes $56K for Bendix Dr. (Lathrop to Toll Road), $14K for the Boland Trail, $75K for Safe Routes to School (Coquillard and Lincoln schools), $47K for
Olive St. at Sample completion, and $183K Ironwood sidewalks.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Local Roads & Streets
Special Revenue Funds
City Funds
38
Fund Name Fund Number 252
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 100%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - - -
Cash Balance - 8
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2009, the City received a one-time $2.9 million distribution for this fund, ear-marked for public safety. In 2012, the City spent approximately $2.1 million for portable
radios for both the Police and Fire departments.
This fund was closed in 2017.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Excess Welfare Distribution
Special Revenue Funds
City Funds
39
Fund Name Fund Number 257
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,200,000 670,000 670,000 - - 1,530,000 30%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 1,605 17,038 12,945 - 22,962 43%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - 16,658 152,895 - (16,658) 0%
Transfers In - - - - - - 0%
Total Revenue 2,240,000 671,605 703,696 165,840 - 1,536,304 31%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 548,058 74,116 316,519 41,850 250,039 (18,500) 103%
Debt Service - - - - - - 0%
Capital 1,565,291 66,745 116,972 130,294 621,416 826,903 47%
Transfers Out 2,000,000 - - 1,000,000 - 2,000,000 0%
Total Expenditures 4,113,349 140,861 433,491 1,172,144 871,455 2,808,404 32%
Net (1,873,349) 530,744 270,205 (1,006,305) (1,272,100)
Cash Balance 2,551,543 3,018,762
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of
infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. The remainder was deposited into the Rainy Day Fund
(102).
A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to
the Redevelopment Authority.
Encumbrances: $242k Olive St-Tucker and Delaware, $127k INDOT-Bendix & Lathrop, $240k Ironwood & Corby roundabout, $129k Boland Trail, $263k Safe Routes to
School projects (LaSalle/Marquette and Monroe/Studebaker), $70k Quiet Zone (RR and West Side), $17k Edison & Ironwood corridor.
The capital budget for 2018 is $2,950,000 comprised of 4 projects: Bendix: Lathrop to I-80; Olive Road: Prairie to Tucker; Safe Routes to School: LaSalle/Marquette,
and Ironwood: SR23 to Corby (which is a Community Crossing project and will is transferred to Fund 265).
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
LOIT Special Distribution
Special Revenue Funds
City Funds
40
Fund Name Fund Number 258
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 145,000 - 10,000 91,200 - 135,000 7%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 389 3,137 1,391 - (1,137) 157%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 20,400 - 16,210 12,602 - 4,190 79%
Transfers In - - - - - - 0%
Total Revenue 167,400 389 29,347 105,194 - 138,053 18%
Expenditures
Personnel 80,013 6,147 30,737 25,177 - 49,276 38%
Supplies 2,000 29 660 6,020 1,140 200 90%
Services 81,221 15,844 28,946 23,376 1,104 51,172 37%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 163,234 22,020 60,343 54,573 2,244 100,647 38%
Net 4,166 (21,630) (30,996) 50,621 37,406
Cash Balance 541,407 530,965
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund tracks the portion of the Human Rights Department that is funded by the federal government, including grants from the Department of Housing & Urban
Development (HUD) and the Equal Employment Opportunity Commission (EEOC). The Human Rights Department's mission is to educate and promote fair housing as
well as ensure that all citizens receive equal employment opportunity.
This year the Human Rights Commission promoted the Investigator VI, to the Housing Manager (new position). Last year, the Commission lost two of its employees
and there were no plans to replace them. At this time, revenue is lower than last year due to timing of receipts.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Human Rights Federal Grant
Special Revenue Funds
City Funds
41
Fund Name Fund Number 265
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 1,000,000 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 597 2,156 - - (2,156) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 1,000,000 - - 0%
Total Revenue - 597 2,156 2,000,000 - (2,156) 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,437,632 147,066 407,491 - 1,388,110 642,032 74%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,437,632 147,066 407,491 - 1,388,110 642,032 74%
Net (2,437,632) (146,469) (405,335) 2,000,000 (644,188)
Cash Balance 587,609 2,000,000
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in December 2016 to account for the receipt of the Community Crossings grant and matching revenue and for the payment of expenditures on
eligible projects, per the Indiana State Board of Accounts.
Community Crossings is a partnership between INDOT and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic
development, create jobs, and strengthen local transportation networks.
In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from Fund 257 (LOIT 2016 Special
Distribution) to match the grant revenue. Community Crossings Matching Grant project includes concrete pavement reconstruction, asphalt milling and resurfacing, and
traffic signal modernization.
Encumbrances: $1.28M Ironwood Drive Pavement Reahab. and Intersection; $27k Ravina Park
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Local Road & Bridge Grant
Special Revenue Funds
City Funds
42
Fund Name Fund Number 271
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 4 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 4 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - 4 -
Cash Balance - 1,352
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was originally dedicated to accounting for revenues and expenses from East Race Waterway events and races. In recent years, there have been no races.
This fund was closed in 2017.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Eastrace Waterway
Special Revenue Funds
City Funds
43
Fund Name Fund Number 273
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 80 3,388 3,131 - 16,612 17%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 400 47 357 142 - 43 89%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,400 127 3,745 3,273 - 16,655 18%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 18,000 2,858 2,858 5,673 - 15,142 16%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 18,000 2,858 2,858 5,673 - 15,142 16%
Net 2,400 (2,731) 887 (2,400) 1,513
Cash Balance 56,042 44,687
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for
commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing
Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within
both the Morris Performing Arts Center and Palais Royale.
Expenditures are for advertisements and promotional services.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Morris PAC / Palais Royale Marketing
Special Revenue Funds
City Funds
44
Fund Name Fund Number 274
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 99,000 15,060 61,932 - - 37,068 63%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 26 43 - - 957 4%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 100,000 15,086 61,975 - - 38,025 62%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net 50,000 15,086 61,975 - (11,975)
Cash Balance 61,975 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a Special Revenue Fund created to account for Self Promoter Events. A fee of $1.00 per ticket sold will be deposited into this fund. Earnings on self-promoted
events will be retained in this fund.
Expenditures are for marketing/advertising.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Morris PAC / Self-Promotion
Special Revenue Funds
City Funds
45
Fund Name Fund Number 280
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35 3 25 12 - 10 72%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 35 3 25 12 - 10 72%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 35 3 25 12 10
Cash Balance 3,946 3,898
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund has been used to account for certain Police grants. There are no open grants at this time.
Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Police Block Grants
Special Revenue Funds
City Funds
46
Fund Name Fund Number 281
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200 22 180 88 - 20 90%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 200 22 180 88 - 20 90%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 200 22 180 88 20
Cash Balance 28,047 27,700
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Economic Develop Commission-Revenue Bonds
Special Revenue Funds
City Funds
47
Fund Name Fund Number 289
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 10,000 - - - - 10,000 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200 22 175 84 - 25 88%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,200 22 175 84 - 10,025 2%
Expenditures
Personnel - - - - - - 0%
Supplies 10,000 - - 4,742 - 10,000 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,000 - - 4,742 - 10,000 0%
Net 200 22 175 (4,659) 25
Cash Balance 27,639 22,116
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous
Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South
Bend Fire Department.
Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year.
No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected
in this fund are used to replace equipment and gear used in responses.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
HAZMAT
Special Revenue Funds
City Funds
48
Fund Name Fund Number 291
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 45,000 1,200 27,600 54,000 - 17,400 61%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 115 853 475 - (353) 171%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 45,500 1,315 28,453 54,475 - 17,047 63%
Expenditures
Personnel 15,500 231 1,154 1,154 - 14,346 7%
Supplies 17,800 6,611 8,065 1,517 3,750 5,985 66%
Services 68,500 951 951 33,469 12,280 55,269 19%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 101,800 7,794 10,171 36,140 16,030 75,599 26%
Net (56,300) (6,479) 18,282 18,335 (58,552)
Cash Balance 141,951 163,071
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The fund collects tuition fees for students attending the Indiana River Rescue School. There are typically 2-4 schools a year, each a week in duration. Expenditures are
for the maintenance and repair of rescue equipment.
Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago
and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. In 2017, the Fire Department held 4 river
rescue schools and anticipates at least 6 schools in 2018.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Indiana River Rescue
Special Revenue Funds
City Funds
49
Fund Name Fund Number 292
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - 5,587 - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 5,587 - - 0%
Net - - - (5,587) -
Cash Balance 48,451 71,041
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund
295.
The City did not received any grants during 2016 and 2017.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Police Grants
Special Revenue Funds
City Funds
50
Fund Name Fund Number 294
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 367 20,967 15,100 - (967) 105%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 80 586 260 - (86) 117%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 - - 50 - 2,000 0%
Transfers In - - - - - - 0%
Total Revenue 22,500 447 21,553 15,410 - 947 96%
Expenditures
Personnel - - - - - - 0%
Supplies 1,500 - 190 574 - 1,310 13%
Services 21,000 1,222 8,848 1,987 - 12,152 42%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 22,500 1,222 9,038 2,561 - 13,462 40%
Net - (775) 12,515 12,849 (12,515)
Cash Balance 99,854 88,924
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. The enforcement courses are offered to other police
departments who pay a fee to attend the training.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Regional Police Academy
Special Revenue Funds
City Funds
51
Fund Name Fund Number 295
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 53,750 - 25,422 - - 28,328 47%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 100 863 681 - (363) 173%
Bond Proceeds - - - - - - 0%
Donations 3,250 - - - - 3,250 0%
Other Income 34,500 14,899 19,058 49,059 - 15,442 55%
Transfers In - - - - - - 0%
Total Revenue 92,000 14,999 45,342 49,740 - 46,658 49%
Expenditures
Personnel - - - - - - 0%
Supplies 67,785 9,608 19,215 23,860 1,570 47,000 31%
Services 45,000 1,200 30,342 111,718 1,580 13,078 71%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 112,785 10,808 49,557 135,578 3,150 60,078 47%
Net (20,785) 4,192 (4,215) (85,838) (13,420)
Cash Balance 140,729 151,841
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants
along with impound towing fees. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer
Redeployment Effective (MORE) program.
January expenditures of $25k was paid to other cities (Gary and East Chicago) that received grants. In February, a Project Safe Neighborhood grant was received.
March had the start of the body camera project, expenses went through supplies. May also had a body camera payment go through supplies.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
COPS MORE Grant
Special Revenue Funds
City Funds
52
Fund Name Fund Number 299
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 50,000 - 6,201 - - 43,799 12%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 211 909 785 - 91 91%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 51,000 211 7,110 785 - 43,890 14%
Expenditures
Personnel - - - - - - 0%
Supplies 6,000 - - 34,337 - 6,000 0%
Services - - - 13,200 - - 0%
Debt Service - - - - - - 0%
Capital 45,000 - - - - 45,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 51,000 - - 47,537 - 51,000 0%
Net - 211 7,110 (46,752) (7,110)
Cash Balance 137,839 179,306
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug
enforcement and training.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Police Federal Drug Enforcement
Special Revenue Funds
City Funds
53
Fund Name Fund Number 404
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,906,293 3,099,943 5,826,517 4,358,027 - 5,079,776 53%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 95,000 6,871 55,706 27,866 - 39,294 59%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 610,131 - 65,415 365,902 - 544,716 11%
Transfers In - - 324,171 - - (324,171) 0%
Total Revenue 11,611,424 3,106,815 6,271,809 4,751,795 - 5,339,615 54%
Expenditures
Personnel - - - - - - 0%
Supplies 827,697 72,487 320,500 400,232 16,528 490,669 41%
Services 6,622,919 327,713 2,309,919 2,333,386 726,835 3,586,166 46%
Debt Service 1,054,612 5,479 521,056 578,095 - 533,556 49%
Capital 433,845 2,323 8,585 24,868 130,260 295,000 32%
Transfers Out 2,787,600 - 696,900 1,546,116 - 2,090,700 25%
Total Expenditures 11,726,673 408,002 3,856,960 4,882,696 873,623 6,996,090 40%
Net (115,249) 2,698,813 2,414,849 (130,901) (1,656,475)
Cash Balance 11,025,009 8,781,524
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. The COIT tax rate is 0.6% of gross wages in Saint Joseph
County and the City of South Bend receives an allocated percentage of this revenue. The revenue is determined annually by the Indiana Department of Local
Government Finance (DLGF). Expenditures in this fund include debt service payments, maintenance, and the Curb & Sidewalk program.
The growth rate of COIT revenue is projected to be 2% per year for 2018-2022. Other income represents principal payments on an interfund loan to the Urban
Development Action Grant (UDAG) fund 410 in connection with the 1st Source Bank / Hotel renovation project.
Expenditures in this fund include debt service payments, maintenance, and the Curb and Sidewalk Program.
In 2018, telephone expenditures in the amount of $550,329 were transferred from the COIT Fund 404 to the IT-Innovation Fund 279. Electricity for the street lights and
traffic signals is budgeted at $1.65 million for 2018.
The City will transfer $1.5 million to the Motor Vehicle Highway Fund 202 to cover the Curb & Sidewalk program budget in 2018. $1.3 million is budgeted to be
transferred to the Parks & Recreation Fund 201. In 2018, $150,000 was budgeted for a goodwill strategic outreach unit focused on community oriented policing.
Transfers In: After the 2011B Century Center Bonds were paid off, the remaining cash balance in Fund 752 was transferred to COIT.
2018 budgeted capital projects include streetscapes of $180,000 and property acquisition for the Department of Community and Investment (DCI) in the amount of
$115,000.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
County Option Income Tax
Special Revenue Funds
City Funds
54
Fund Name Fund Number 408
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,720,965 2,806,609 5,486,849 4,366,689 - 5,234,116 51%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 150,000 - - 150,000 - 150,000 0%
Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100%
Interest Earnings 60,000 10,448 83,743 36,273 - (23,743) 140%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 4,153 4,369 - - (4,369) 0%
Transfers In - - - 735,240 - - 0%
Total Revenue 11,285,625 2,821,210 5,929,621 5,642,863 - 5,356,004 53%
Expenditures
Personnel - - - - - - 0%
Supplies 83 - - - 83 0 100%
Services 6,050,558 208,344 1,784,016 1,517,299 656,919 3,609,623 40%
Debt Service 2,000 (61,827) 31,461 195,232 - (29,461) 1573%
Capital 190,000 - - 60,317 - 190,000 0%
Transfers Out 5,825,703 93,288 1,453,687 3,303,748 - 4,372,016 25%
Total Expenditures 12,068,344 239,805 3,269,163 5,076,596 657,002 8,142,179 33%
Net (782,719) 2,581,405 2,660,457 566,267 (2,786,175)
Cash Balance 15,412,053 11,728,948
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Economic Development Income Tax (EDIT) Fund receives a 0.4% income tax on wages within St. Joseph County and the City of South Bend receives an allocated
share of this revenue. The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point) Bonds and 2015 Parks Bonds, various economic
development initiatives, and transfers to the Department of Community Investment, Street Department, Code Enforcement/Animal Control Department and the
consolidated county-wide 911 call center.
In 2018 and 2019, the fund includes $2.0 million dollars in funding for neighborhood strategy implementation and small business development. In order to maintain
adequate cash reserves in this fund, this funding is not included beyond 2019. The contribution to consolidated county 911 center is estimated to increase by 20%
during 2018 as a placeholder amount and will be adjusted to actual after the county budget is finalized. Beginning in 2021, transfers to the Department of Community
Investment, Street Department and Code Enforcement / Animal Control were reduced by approximately 12% to maintain adequated reserves in the fund. The final
payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its
development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J.
Wright has been paying the job penalty fines since 2011. At this time, revenue is lower than last year due to timing of receipts.
For 2018, $190,000 has been budgeted. This includes $140,000 for property acquisition for DCI and $50,000 for improvements to the City Cemetery.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Economic Development Income Tax
Special Revenue Funds
City Funds
55
Fund Name Fund Number 410
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,110 337 2,965 1,796 - 3,145 49%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 132,618 - 18,754 - - 113,864 14%
Transfers In - - - - - - 0%
Total Revenue 138,728 337 21,719 1,796 - 117,009 16%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 610,131 - 65,415 62,515 - 544,716 11%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 610,131 - 65,415 62,515 - 544,716 11%
Net (471,403) 337 (43,696) (60,719) (427,707)
Cash Balance 427,515 531,757
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, it is used
to pay for an inter-fund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project.
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. Final payment due
in 2022. Expenditures relate to inter-fund loan (DS-082) from COIT. When final revenue payment due from BDC, it may be prudent to payoff the debt to the COIT fund
and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, we budgeted $610,131 in 2018 to accelerate
payment using the current balance in cash reserves. It appears we will only be able to payoff $500,000 as it is unlikely we will receive entire anticipated revenue.
Payments in future years will be made as BDC loan collections are received.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Urban Development Action Grant
Special Revenue Funds
City Funds
56
Fund Name Fund Number 655
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 439,680 51,847 200,512 184,215 - 239,168 46%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,120 643 5,473 2,807 - 647 89%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 445,800 52,491 205,985 187,022 - 239,815 46%
Expenditures
Personnel 50,729 - - - - 50,729 0%
Supplies 4,344 - - 876 - 4,344 0%
Services 47,987 3,155 15,764 16,340 - 32,223 33%
Debt Service 48,982 - 24,490 36,109 - 24,492 50%
Capital - - - - - - 0%
Transfers Out 550,000 - 137,500 175,000 - 412,500 25%
Total Expenditures 702,042 3,155 177,755 228,325 - 524,287 25%
Net (256,242) 49,335 28,231 (41,304) (284,473)
Cash Balance 849,508 834,260
Staffing Budget Actual
Full Time --
Part-Time /Seasonal/Temporary N/A -
Total --
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the fall and spring leaf collection program. The program is financed by a $0.99 per month charge on residents' utility bills.
The annual transfer of $350,000 is to cover a portion of MVH costs paid for spring & fall Project Releaf. These costs include supervisory wages and benefits, gasoline,
depreciation on the leaf vacs and other costs.
During the 2017 fall leaf collection program, the City employed 12 workers and collected 26,308 total cubic yards of leaves.
2018 Spring ReLeaf began on March 26th and ran through April 12th. During that time, crews picked up a total of 79 truckloads of leaves totaling 2,950 cubic yards.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Project ReLeaf
Special Revenue Funds
City Funds
57
Fund Name Fund Number 705
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20 2 19 9 - 1 93%
Bond Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,020 2 19 9 - 2,001 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,020 - - - - 2,020 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,020 - - - - 2,020 0%
Net - 2 19 9 (19)
Cash Balance 2,903 2,867
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was set up to receive donations for the Police K9 unit and track expenditures of those funds.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Police K-9 Unit
Special Revenue Funds
City Funds
58
Fund Name Fund Number 312
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 451,000 - - - - 451,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 451,000 - - - - 451,000 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 451,000 - - - 451,000
Cash Balance - -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the
2017 Park District Bonds, Series A-K (debt schedule #165).
The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%.
The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the
approved capital projects.
Source of Revenue: This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the
College Football Hall of Fame debt service (final payment February 1, 2018).
Expenditures: Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15,
2033.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
2017 Parks Bond Debt Service
City Debt Service
City Funds
59
Fund Name Fund Number 313
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 274,435 - - - - 274,435 0%
Local Income Taxes - - - - - - 0%
Other Taxes 45,000 - - - - 45,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - 141 97 - (141) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 26,044 - - - - 26,044 0%
Transfers In - - - - - - 0%
Total Revenue 345,479 - 141 97 - 345,339 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,258,617 - 631,315 631,735 - 627,302 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,258,617 - 631,315 631,735 - 627,302 50%
Net (913,138) - (631,175) (631,638) (281,964)
Cash Balance (606,956) (338,844)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to collect a separate property tax levy (distributions received in June and December) and is used to pay debt service on the former College Football
Hall of Fame building (payments due in February and July). Because of the timing of revenue and expenditures this fund will typically have a negative cash balance until
the property tax distributions are received.
The Hall of Fame bond was refunded during 2011 resulting in lower debt service payments. The final payment was February 1, 2018.
Due to a reduction in the property tax levy for this fund, COIT Fund 404 helped pay a portion of the debt service payments in 2017.
This fund has a negative cash balance because the final debt service payment had to be made prior to receiving property tax revenue in June.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Football Hall of Fame Debt Service
City Debt Service
City Funds
60
Fund Name Fund Number 755
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 599 2,560 428 - (1,560) 256%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 2,635,025 - 1,323,750 1,326,750 - 1,311,275 50%
Total Revenue 2,636,025 599 1,326,310 1,327,178 - 1,309,715 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,636,025 - 1,434,131 1,437,970 - 1,201,894 54%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,636,025 - 1,434,131 1,437,970 - 1,201,894 54%
Net - 599 (107,821) (110,792) 107,821
Cash Balance 663,765 651,297
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. The South Bend
Building Corporation is a separate legal entity.
This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the
City's Comprehensive Annual Financial Report (CAFR).
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Debt service payments are for the 2012 Police & Fire refunding (debt schedule #39), the 2010 Public Works Building refunding (#36), and the 2013 EMS Fire
Station/Tower bonds (#116). Debt payments are made twice a year, in February and August.
The 2010 Public Works Building refunding bonds are scheduled to be paid off in 2021. The 2012 Police & Fire refunding are scheduled to be paid off in 2023. The 2013
EMS Fire Station/Tower bonds are scheduled to be paid off in 2033.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
South Bend Building Corp
City Debt Service
City Funds
61
Fund Name Fund Number 757
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 141 701 343 - 99 88%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 379,107 31,461 125,011 130,260 - 254,096 33%
Total Revenue 379,907 31,602 125,712 130,603 - 254,195 33%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 380,107 - 190,341 198,566 - 189,766 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 380,107 - 190,341 198,566 - 189,766 50%
Net (200) 31,602 (64,629) (67,962) 64,429
Cash Balance 493,140 493,980
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Parks Bond Debt Service Fund 757 accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the payment of debt service
principal and interest semi-annually to the bond holders for the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000 and the final payment
is due August 1, 2035.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Transfers in are from the bond trustee. Payments are for principal and interest on the 2015 Parks Bond (debt schedule #141).
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
2015 Parks Bond Debt Service
City Debt Service
City Funds
62
Fund Name Fund Number 760
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 425 1,659 - - (1,659) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,279,472 - 628,472 - - 651,000 49%
Total Revenue 1,279,472 425 630,131 - - 649,341 49%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,779,472 - 628,472 - 2,500,000 651,000 83%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 3,779,472 - 628,472 - 2,500,000 651,000 83%
Net (2,500,000) 425 1,659 - (1,659)
Cash Balance 2,503,139 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service
principal and interest to the bondholders. The par amount of the 2017 Eddy Street Commons Bond was $25 million and the final payment is due February 15, 2037. This
fund will hold a minimum of $2.5 million in cash reserves per the bond covenant. The bonds were closed on August 14, 2017 and the first debt service payment is due
on February 15, 2018. A debt service reserve amount of $2.5 million dollars was established at the debt closing.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the final payment on
February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
Encumbrances: Bond principal and interest payments
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Eddy Street Commons Debt Service
City Debt Service
City Funds
63
Fund Name Fund Number 377
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 600,000 - - 224,912 - 600,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 - 37 699 - 1,963 2%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 18,000 - - 17,864 - 18,000 0%
Transfers In - - - - - - 0%
Total Revenue 620,000 - 37 243,475 - 619,963 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 814,870 - 462,190 468,440 - 352,680 57%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 814,870 - 462,190 468,440 - 352,680 57%
Net (194,870) - (462,153) (224,965) 267,283
Cash Balance (438,447) 172,313
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s
Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated
in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend.
Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from
the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. The Professional Sports
Development Area (PSDA) revenue is projected to end in August 2018.
The fund is used to pay debt service on the 2010 Four Winds Field (Coveleski Stadium Bonds) with the final payment due on January 15, 2019. In addition, the final
payment of $100,000 on a five-year commitment for the Synagogue Building at Four Winds Field will be made in 2018.
After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund
(317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Professional Sports Development
Capital Project
City Funds
64
Fund Name Fund Number 401
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 43,500 - - - - 43,500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 750 43 352 289 - 398 47%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 44,250 43 352 289 - 43,898 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 80,000 - - 13,111 - 80,000 0%
Debt Service - - - - - - 0%
Capital 65,000 - - - - 65,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 145,000 - - 13,111 - 145,000 0%
Net (100,750) 43 352 (12,822) (101,102)
Cash Balance 54,879 77,712
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Revenues are in the form of compensation received by the City based on
stadium attendance.
Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget.
2018 budgeted expenditures include painting of the concourse and other improvements in conjunction with the ongoing development.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Coveleski Stadium Capital
Capital Project
City Funds
65
Fund Name Fund Number 403
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 400 - - 151 - 400 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 400 - - 151 - 400 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - 53,599 - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 53,599 - - 0%
Net 400 - - (53,448) 400
Cash Balance - (3,549)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for donations dedicated to Potawatomi Zoo.
The City spent funds that were held on zoo projects in 2017 to use the funds that were available to cover the projects. All future capital funds spent on the zoo will be
funded through other funds. This fund was closed in 2017
The 2017 capital budget is for the re-paving of the zoo parking lot.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Zoo Endowment
Capital Project
City Funds
66
Fund Name Fund Number 405
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 17,100 990 2,448 2,588 - 14,652 14%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 43 538 625 - 962 36%
Bond Proceeds - - - - - - 0%
Donations 25,000 - - 50,000 - 25,000 0%
Other Income 22,000 - - 4,000 - 22,000 0%
Transfers In 80,000 - - - - 80,000 0%
Total Revenue 145,600 1,033 2,986 57,213 - 142,614 2%
Expenditures
Personnel - - - - - - 0%
Supplies 86,372 - 31,128 47,519 11,143 44,101 49%
Services 54,000 - - 4,954 - 54,000 0%
Debt Service - - - - - - 0%
Capital 112,500 7 34,154 92,396 5,963 72,382 36%
Transfers Out - - - - - - 0%
Total Expenditures 252,872 7 65,283 144,869 17,106 170,483 33%
Net (107,272) 1,027 (62,296) (87,656) (27,870)
Cash Balance 114,409 223,053
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a capital fund that accounts for revenues collected and expenses for specific purposes or locations. These locations are Potawatomi and Rum Village Picnic
Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Currently, this fund is used for more than capital expenditures.
This fund receives most of its revenue through an inter-fund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue is
collected from mowing fees for abatement mowing and from picnic area/pavilion rentals.
Encumbrances: various repair parts
The cash balance includes $60,300 that is restricted to expenditures in Voorde Park.
Capital expenditures are for the purchase of equipment for the golf courses.
$31,500 of Capital Expenditures is allocated for maintenance motor equipment from Bobcat of Fort Wayne.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Park Non-Reverting Capital
Capital Project
City Funds
67
Fund Name Fund Number 406
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 419,000 - - - - 419,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes 37,100 - - - - 37,100 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,100 317 3,306 1,555 - (206) 107%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 459,200 317 3,306 1,555 - 455,894 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 459,200 - 233,838 289,627 - 225,362 51%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 459,200 - 233,838 289,627 - 225,362 51%
Net - 317 (230,532) (288,072) 230,532
Cash Balance 390,525 292,242
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. It receives revenue from a property tax levy.
Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced
by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established.
Expenditures are for debt service payments on capital leases and the due dates vary per lease. Only police vehicles and related equipment are financed out of this fund
at this time.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Cumulative Capital Development
Capital Project
City Funds
68
Fund Name Fund Number 407
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 250,500 - - 150,000 - 250,500 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 145 2,284 1,137 - 716 76%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 25,000 - - - - 25,000 0%
Transfers In - - - - - - 0%
Total Revenue 278,500 145 2,284 151,137 - 276,216 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 250,500 - 249,500 185,125 - 1,000 100%
Capital 28,000 - - - - 28,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 278,500 - 249,500 185,125 - 29,000 90%
Net - 145 (247,216) (33,988) 247,216
Cash Balance 183,068 344,257
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund receives revenues from the hotel/motel tax as well as the cigarette tax. The fund is used to pay debt service on a Century Center bond. The final payment on
the 2011 Century Center Bond Refunding is due February 1, 2018.
Revenue in this fund includes $250,000 in cigarette taxes from other units of government. The cigarette tax allocation is usually received in June and December.
After the Century Center bond is paid off, the fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks &
Arts Department. The final payment ($150,000) of hotel/motel tax revenue was in 2017.
For 2018, $28,000 has been budgeted for MY SB Parks and trail improvements.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Cumulative Capital Improvement
Capital Project
City Funds
69
Fund Name Fund Number 412
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 2,271 18,892 8,264 - 6,108 76%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 493,178 - 307,389 596,589 - 185,789 62%
Transfers In - - - - - - 0%
Total Revenue 518,178 2,271 326,281 604,853 - 191,897 63%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,593,881 108,825 471,960 1,514 448,178 673,743 58%
Debt Service - - - - - - 0%
Capital 979,918 - - - 261,571 718,347 27%
Transfers Out - - - - - - 0%
Total Expenditures 2,573,799 108,825 471,960 1,514 709,749 1,392,090 46%
Net (2,055,621) (106,554) (145,679) 603,339 (1,200,193)
Cash Balance 2,760,713 2,967,428
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements
projects and also makes loans to other funds. Annual revenue is the loan payments from those other funds. In recent years the fund has been used in connection with
the City's Smart Streets program.
Initial funding for the Major Moves fund in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the
I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street
Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF)
funds as per formal amortization schedules. In 2017 the fund received annual payments of $879,086 on these loans.
The 2018 budget continues funding for Parking Garage Maintenance for $750K, and Capital improvements of $1.2M at Ironwood/Corby/Rockne, with an additional
$100k for School Zone Flashing Beacons.
Encumbrances: $557K for parking garage repairs, $173k for US 31 Utility Relocation, and $88.5K for various projects including Northshore Trails Master Plan, and
traffic study.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Major Moves Construction
Capital Project
City Funds
70
Fund Name Fund Number 416
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 125,000 15,060 62,251 42,254 - 62,749 50%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 326 2,767 1,894 - 1,233 69%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 129,000 15,386 65,018 44,148 - 63,982 50%
Expenditures
Personnel - - - - - - 0%
Supplies 25,000 - 2,545 3,199 - 22,455 10%
Services 27,500 41,873 53,678 817 - (26,178) 195%
Debt Service - - - - - - 0%
Capital 57,000 - 27,692 - 34,600 (5,292) 109%
Transfers Out - - - - - - 0%
Total Expenditures 109,500 41,873 83,915 4,016 34,600 (9,015) 108%
Net 19,500 (26,486) (18,897) 40,132 72,997
Cash Balance 396,676 629,965
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for capital projects at the Morris Performing Arts Center (MPAC).
This fund was established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts
Center. There is no staffing for this fund. Funds in this account are received from a per ticket surcharge included on every sold ticket.
Dimmer Rack Upgrades (Lighting 1/3) in the amount of $31,475
Marqee Upgrade in the amount of $172,258
Encumbrances: marquee upgrade
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Morris Performing Arts Center Capital
Capital Project
City Funds
71
Fund Name Fund Number 450
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 600 91 728 302 - (128) 121%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 16,500 1,837 7,323 3,332 - 9,177 44%
Transfers In - - - - - - 0%
Total Revenue 17,100 1,928 8,051 3,634 - 9,049 47%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 45,000 - - - - 45,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 45,000 - - - - 45,000 0%
Net (27,900) 1,928 8,051 3,634 (35,951)
Cash Balance 117,653 96,544
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom.
There are no operational related expenditures, such as personnel.
This fund is funded through a portion of revenues received from functions held at the Palais.
Repairs/Improvements needed:
- Masonry repair
- Small repairs of the plaster/decorative paint
- Curtain Replacement (part one of three) in the amount of $25,000.00 - existing is 15 years old and showing signs of excessive wear and dry rot.
There are no capital projects budgeted at this time.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Palais Royale Historic Preservation
Capital Project
City Funds
72
Fund Name Fund Number 451
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 3,854 4,255 - - (4,255) 0%
Bond Proceeds 5,005,758 - 5,005,758 - - (0) 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,005,758 3,854 5,010,013 - - (4,255) 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - 138,575 - - (138,575) 0%
Capital - - - - 3,652,500 (3,652,500) 0%
Transfers Out - - - - - - 0%
Total Expenditures - - 138,575 - 3,652,500 (3,791,075) 0%
Net 5,005,758 3,854 4,871,438 - 3,786,820
Cash Balance 4,871,438 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire
Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the
bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a).
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest
rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital
projects.
Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000 square
feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be constructed on the
grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible classroom with the
capacity for 100 personnel and additional training props and storage areas.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
2018 Fire Station #9 Capital
Capital Project
City Funds
73
Fund Name Fund Number 471
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 10,992 32,824 - - (29,824) 1094%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,000 10,992 32,824 - - (29,824) 1094%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - 83,296 83,296 - 46,600 (129,896) 0%
Debt Service - - 17,750 - - (17,750) 0%
Capital 10,309,100 212,424 212,424 - 43,799 10,052,877 2%
Transfers Out - - - - - - 0%
Total Expenditures 10,309,100 295,720 313,470 - 90,399 9,905,231 4%
Net (10,306,100) (284,728) (280,645) - (9,935,056)
Cash Balance 13,608,313 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
These are the various projects:
Series A - Howard Park Series G - Seitz Park
Riverfront promenade AM General parking and plaza area
Storm water habitat area East Race promenade and bridge
Series B - St. Louis Street Series H - Pinhook Park
St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade
Series C - Colfax-Seitz Reconnect river flow to lagoon
Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements
Series D - Howard-Farmers Series I - Other Park Improvements
Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage
Series E - Miami-Twyckenham Restrooms modernization & ADA compliance
Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park
Series F - Seitz-Howard Pinhook Park neighborhood connectivity
Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project
Seitz Park parking Future park acquisitions, partnerships, and build-outs
This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017.
The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond
closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt
service payment due on July 15, 2018 and the final payment due on January 15, 2033.
Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
2017 Parks Bond Capital
Capital Project
City Funds
74
Fund Name Fund Number 677
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 342 2,859 1,562 - 2,141 57%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 342 2,859 1,562 - 2,141 57%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 129,227 1,395 22,828 26,666 5,267 101,132 22%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 129,227 1,395 22,828 26,666 5,267 101,132 22%
Net (124,227) (1,053) (19,969) (25,104) (98,991)
Cash Balance 427,646 470,336
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. The fund received distributions from the
PSDA Tax Fund (377) through 2010.
The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. Still working on selling building--under
purchase agreement but ownership has not yet transferred.
Budgeted expenditures are for the utilities and maintenance of the building until the time it is sold.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Football Hall of Fame Capital
Capital Project
City Funds
75
Fund Name Fund Number 750
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 406 2,485 1,108 - 515 83%
Bond Proceeds 4,601,750 - - 2,916,500 - 4,601,750 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 101,276 101,276 101,276 - - - 100%
Total Revenue 4,706,026 101,682 103,761 2,917,608 - 4,602,265 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 7,590,534 550,775 1,919,786 1,674,132 2,763,706 2,907,042 62%
Transfers Out - 161,154 161,154 - - (161,154) 0%
Total Expenditures 7,590,534 711,929 2,080,939 1,674,132 2,763,706 2,745,889 64%
Net (2,884,508) (610,247) (1,977,178) 1,243,477 1,856,376
Cash Balance 1,672,913 4,421,370
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the
provision by the City of a proper claim form and invoice.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Encumbrances: Vehicles and equipment to be purchased for various departments with bond proceeds
The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are
accounted for in this fund.
2018 capital expenditures YTD: $1,369,010
Solid Waste - trash truck - $239,617
Police Dept - police cars - $973,722 | police car equipment - $58,044
Parks Dept - experiential vehicle - $25,000 down payment
Animal Control - pickup truck with animal box - $72,627
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Equipment/Vehicle Leasing
Capital Project
City Funds
76
Fund Name Fund Number 751
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 365 1,903 1,909 - 2,597 42%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,500 365 1,903 1,909 - 2,597 42%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 72,663 2,788 56,105 - 45,411 (28,853) 140%
Debt Service - - - - - - 0%
Capital 3,063,867 246,961 1,496,085 434,776 - 1,567,782 49%
Transfers Out - - - - - - 0%
Total Expenditures 3,136,530 249,750 1,552,190 434,776 45,411 1,538,929 51%
Net (3,132,030) (249,385) (1,550,287) (432,867) (1,536,332)
Cash Balance 1,720,937 3,904,332
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The original
bond was issued in 2015 for $5,605,000. The City submits pay requests for costs incurred under the bond to US Bank.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Repairs including trails, Morris water fountain, A/C, and electrical. Services including landscaping and design/architectural fees for various projects. $40k for furniture
and appliances for the updated lodge in Howard Park.
Encumbrance: $3.0 mil was encumbered for the construction costs for the renovations to the Charles Black Center. Of that encumbrance, $1,466,010 has been spent.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
2015 Parks Bond Capital
Capital Project
City Funds
77
Fund Name Fund Number 753
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 173 682 2,356 - 818 45%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,500 173 682 2,356 - 818 45%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,500 - - - - 1,500 0%
Debt Service - - - - - - 0%
Capital 2,100,000 5,791 27,657 2,402,042 - 2,072,343 1%
Transfers Out - - - - - - 0%
Total Expenditures 2,101,500 5,791 27,657 2,402,042 - 2,073,843 1%
Net (2,100,000) (5,618) (26,975) (2,399,686) (2,073,025)
Cash Balance 1,013,181 3,529,767
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of the Smart Streets Bond Capital Fund is to account for the remaining expenditures from the bond issued in 2015 in the amount of $25,000,000.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The only revenue anticipated is interest revenue and is not expected to be significant. Other Income is reimbursements from developers.
The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts
to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Smart Streets Bond Capital
Capital Project
City Funds
78
Fund Name Fund Number 759
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 4 46 - - 1,954 2%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 4 46 - - 1,954 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 39,103,750 - - - 16,103,750 23,000,000 41%
Transfers Out - - - - - - 0%
Total Expenditures 39,103,750 - - - 16,103,750 23,000,000 41%
Net (39,101,750) 4 46 - (22,998,046)
Cash Balance 16,129,360 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule
#163). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was deposited into Fund 759 and $2.5 million was deposited in
Fund 760. The cost of issuance was $396,250, paid out of Fund 759.
First expenditures for Eddy Street Commons Project, Phase II will show in February report as it is one month in arrears.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Eddy Street Commons Capital
Capital Project
City Funds
79
Fund Name Fund Number 287
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 75,000 - - - - 75,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500,000 - 1,078,551 1,798,417 - (578,551) 216%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 3,451 30,855 12,540 - (20,855) 309%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 25,425 25,425 25,425 - - - 100%
Total Revenue 610,425 28,876 1,134,832 1,810,957 - (524,406) 186%
Expenditures
Personnel - - - - - - 0%
Supplies 58,750 - 39,950 - 18,800 - 100%
Services 311,653 6,697 264,530 75,200 174,679 (127,556) 141%
Debt Service 428,328 (140,710) 72,251 297,105 - 356,077 17%
Capital 1,883,993 - 521,448 536,699 69,159 1,293,387 31%
Transfers Out 395,730 302,526 302,526 - - 93,204 76%
Total Expenditures 3,078,454 168,513 1,200,705 909,004 262,638 1,615,112 48%
Net (2,468,029) (139,637) (65,873) 901,953 (2,139,518)
Cash Balance 4,244,062 4,531,487
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2015 to track capital expenditures related to Emergency Medical Services. The fund receives revenues from Medicaid settlements and
transfers from EMS Operating Fund (288). These funds are used for capital purchases such as fire apparatus, ambulances and major construction projects.
Encumbrances: $184.2k Station #9 architectural services; $58.7k helmets; $18.0k for station 4 work Expenditures: $96.5k demolition of houses for Station #9 $140.2k
Station #9 architectural services of this 72k was an over payment that has since been returned.
March $497K was spent on the final payment for 2 Pumper trucks. $55K was encumbered for 2 new pickups.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Emergency Medical Services Capital
Enterprise Funds
City Funds
80
Fund Name Fund Number 288
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,163,884 648,266 2,567,206 1,962,602 - 2,596,678 50%
Fines, Forfeitures, and Fees 2,500 - 100 1,000 - 2,400 4%
Interest Earnings 15,000 3,231 16,641 5,472 - (1,641) 111%
Bond Proceeds - - - - - - 0%
Donations - 100 200 750 - (200) 0%
Other Income 5,000 - 1,893 597 - 3,108 38%
Transfers In - - - - - - 0%
Total Revenue 5,186,384 651,597 2,586,040 1,970,421 - 2,600,345 50%
Expenditures
Personnel 5,284,333 353,255 1,902,467 1,749,124 - 3,381,866 36%
Supplies 395,167 24,216 138,220 133,681 49,776 207,170 48%
Services 731,342 32,602 162,541 203,340 11,096 557,704 24%
Debt Service 1,093 - - 318 1,093 - 100%
Capital 19,811 - 19,811 - - - 100%
Transfers Out - - - - - - 0%
Total Expenditures 6,431,746 410,073 2,223,040 2,086,462 61,966 4,146,741 36%
Net (1,245,362) 241,524 363,000 (116,041) (1,546,396)
Cash Balance 2,268,671 1,585,416
Staffing Budget Actual
Full Time 51 46
Part-Time /Seasonal/Temporary N/A 1
Total 51 47
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. The revenues in this account are generated through user fees for the South
Bend Fire Department EMS division, Training Bureau, and Inspections. This Fund captures personnel and operating expenses primarily for Emergency Medical
Services division and reflects a portion of the cost associated with operating ambulances.
Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund #287.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Emergency Medical Services Operating
Enterprise Funds
City Funds
81
Fund Name Fund Number 600
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 81,150 7,878 41,749 34,801 - 39,401 51%
Charges for Services 1,487,152 173,598 734,195 574,143 - 752,957 49%
Fines, Forfeitures, and Fees 286,900 10,524 58,749 25,010 - 228,151 20%
Interest Earnings 5,000 2,218 19,079 8,420 - (14,079) 382%
Bond Proceeds - - - - - - 0%
Donations 3,500 - - - - 3,500 0%
Other Income 9,500 15 1,648 1,873 - 7,852 17%
Transfers In 989,553 - 247,388 1,083,658 - 742,165 25%
Total Revenue 2,862,755 194,232 1,102,808 1,727,905 - 1,759,947 39%
Expenditures by Dept
600-1201 Code Enforcement 1,835,827 130,210 666,652 547,506 63,325 1,105,850 40%
600-1207 Animal Care & Control 968,596 64,068 342,556 320,198 31,508 594,533 39%
600-1208 Rental Unit Inspection 180,000 - - - 5,556 174,444 3%
600-1306 Building Department 1,658,827 111,228 601,118 506,395 6,233 1,051,477 37%
Total Expenditures by Dept 4,643,250 305,507 1,610,325 1,374,099 106,621 2,926,303 37%
Expenditures by Type
Personnel 2,996,448 200,656 1,004,566 966,830 - 1,991,882 34%
Supplies 144,608 13,927 55,998 45,933 28,582 60,028 58%
Services 1,289,958 86,323 498,485 332,311 77,007 714,467 45%
Debt Service 132,236 4,600 51,277 29,025 1,032 79,927 40%
Capital 80,000 - - - - 80,000 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 4,643,250 305,507 1,610,325 1,374,099 106,621 2,926,303 37%
Net (1,780,495) (111,274) (507,517) 353,805 (1,166,357)
Cash Balance 2,634,297 2,979,524
Fund Purpose:
Staffing Budget Actual Budget Actual
Full Time 26 25 15 14
Part-Time /Seasonal/Temporary N/A 6 N/A -
Total 26 31 15 14
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Part-Time /Seasonal/Temporary
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Consolidated Building Fund
Enterprise Funds
City Funds
This fund accounts for two departments: Code Enforcement and the Building Department.
600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000
International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and
neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and
issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes
and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of
South Bend and all properties with a 5 digit address within St. Joseph County.
Code Enforcement (600-1201)/Animal Control (600-1207)Building Department (600-1306)
Staffing
Full Time
Total
While some revenues are derived from fees for processing abandoned
vehicles and animal control activities, the vast majority comes from a
transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code
Enforcement and Animal Control activities which, unlike the Building Dept,
are not enterprises by nature. Other Income is mostly collections for
ordinance violations.
Encumbrances: Code Enforcement- $71k Primarily set up for vendors
providing recurring monthy operational services.Animal Care & Control-
$35k various institutional and medical supplies and vet services.
The majority of the Building Department's expenses are for personnel
costs, approximately 70% of the budget. Other expenses include vehicle
lease payments, fuel and repairs, building rent and
cleaning/maintenance, and supplies.
Capital expenditures are scheduled for the replacement of Animal Care &
Control vans with two new box trucks.
Will lease-purchase 3 new vehicles in 2018. The vehicles will be paid off
over a period of 5 years.
82
Fund Name Fund Number 601
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,162,700 89,676 510,109 527,800 - 652,591 44%
Fines, Forfeitures, and Fees 55,700 6,030 29,425 22,678 - 26,275 53%
Interest Earnings 10,000 1,095 8,335 3,227 - 1,665 83%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,200 - 521 296 - 679 43%
Transfers In - - - - - - 0%
Total Revenue 1,229,600 96,801 548,390 554,001 - 681,210 45%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,092,344 173,567 399,374 320,725 7,778 685,192 37%
Debt Service - - 60,725 - - (60,725) 0%
Capital 160,000 - - - - 160,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,252,344 173,567 460,099 320,725 7,778 784,467 37%
Net (22,744) (76,765) 88,292 233,276 (103,257)
Cash Balance 1,313,827 1,203,688
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. Parking garage operations are under outside
contract with Downtown South Bend, Inc. Other contracts are for various repair & maintenance projects among the garages.
The vast majority of the Services encumbrance is what remains of $892K for the annual Block By Block contract, for maintaining the garages and assisting patrons. In
addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the
Downtown Ambassador program.
A new contract is in the works that will possibly change the fee schedule in 2018.
Occupancy levels continue to increase with downtown density. 2017 rate changes increased revenue for much needed capital repairs (all surplus reserved for this
purpose in the future).
Feb 2018 - $60,725 in principal and interest for parking garage loan.
March 2018 - Charges for Services is up PYTD due to a significant increase in monthly parking for all parking garages. However, daily and special events parking show
a slight decrease PYTD. Services expenditures are higher YTD this year. Utilities were paid out of 601 starting September 2017. As a result, Services 2018 numbers
will show higher year over year going forward.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Parking Garages
Enterprise Funds
City Funds
83
Fund Name Fund Number 610
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,364,691 647,796 2,388,416 2,170,742 - 2,976,275 45%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,800 426 4,248 1,079 - (1,448) 152%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 126,200 - 3,643 50,771 - 122,557 3%
Transfers In - - - - - - 0%
Total Revenue 5,493,691 648,222 2,396,307 2,222,592 - 3,097,384 44%
Expenditures
Personnel 1,721,069 126,750 633,912 646,785 - 1,087,157 37%
Supplies 374,159 19,930 146,954 96,336 106,518 120,687 68%
Services 2,324,115 193,178 1,068,397 977,207 339,134 916,584 61%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 1,076,706 20,500 396,600 203,600 - 680,106 37%
Total Expenditures 5,496,049 360,359 2,245,863 1,923,928 445,652 2,804,534 49%
Net (2,358) 287,863 150,444 298,663 292,850
Cash Balance 667,505 612,932
Staffing Budget Actual
Full Time 24 23
Part-Time /Seasonal/Temporary N/A -
Total 24 23
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the Solid Waste Department. It is funded by charging City residents a monthly fee for pick-up and disposal of trash at area
landfills and recycling centers. Funds are transferred out to the Solid Waste Capital Fund #611 for the payment of debt service obligations as needed.
In September of 2017, the refuse ordinance was amended to include, among other changes, new miscellaneous charges for return trip fees and contamination fees.
New GL lines were created for these two new charges, as well as for two pre-existing miscellaneous charges for tote replacement fees and administrative (start) fees so
that all four could be tracked, budgeted and accounted for separately.
2018 Budgeted "Other Revenue" includes $75,000 in revenue expected to be generated by selling several units at city auction.
Encumbrances
Services: $371k in landfill fees
Supplies: $52k for CNG, $57k for purchase of yard waste totes
Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund #611.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Solid Waste Operations
Enterprise Funds
City Funds
84
Fund Name Fund Number 611
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 38 172 485 - 628 22%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,076,706 20,500 396,600 203,600 - 680,106 37%
Total Revenue 1,077,506 20,538 396,772 204,085 - 680,734 37%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,076,706 19,559 435,530 537,819 - 641,176 40%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,076,706 19,559 435,530 537,819 - 641,176 40%
Net 800 979 (38,757) (333,734) 39,557
Cash Balance 1,176 2,713
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for debt service and capital expenditures related to the Solid Waste Department. This fund receives transfers from the Solid Waste Operations Fund
#610.
Transfers in from operating Fund #610 are done as needed to have funds available for debt service payments, per City debt payment schedules.
2018 budgeted debt service includes a new lease-purchase request to replace three of the oldest rear load trucks in the fleet with three CNG fueled, front load units.
Also includes a request to lease-purchase a trailer mounter power washer for trash and yard waste tote maintenance.
With few exceptions, all vehicles and equipment are lease-purchased over a five year term. The debt service payments cover lease payments for eleven trucks in the
fleet.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Solid Waste Capital
Enterprise Funds
City Funds
85
Fund Name Fund Number 620
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 16,978,666 1,689,795 6,259,644 5,515,534 - 10,719,022 37%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35,000 1,932 19,345 9,460 - 15,655 55%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 76,900 196 18,062 19,366 - 58,838 23%
Transfers In 63,000 3,854 22,795 14,192 - 40,205 36%
Total Revenue 17,153,566 1,695,777 6,319,846 5,558,552 - 10,833,720 37%
Expenditures
Personnel 5,720,076 387,703 2,049,906 2,009,571 - 3,670,170 36%
Supplies 1,680,924 79,322 579,917 495,204 138,061 962,946 43%
Services 6,452,056 438,518 2,189,194 1,930,063 609,934 3,652,928 43%
Debt Service 433,926 1,273 214,072 112,214 2,570 217,284 50%
Capital - - - - - - 0%
Transfers Out 3,783,298 309,831 1,601,404 1,715,407 - 2,181,894 42%
Total Expenditures 18,070,280 1,216,647 6,634,493 6,262,458 750,565 10,685,222 41%
Net (916,714) 479,130 (314,647) (703,906) 148,498
Cash Balance 3,122,596 3,085,991
Staffing Budget Actual
Full Time 67 65
Part-Time /Seasonal/Temporary N/A 3
Total 67 68
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve
requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
The lower percentage of revenue budget YTD was foreseeable. The Indiana Utility Regulatory Commission approved a new tariff order on March 7, 2018. April
revenues were pro-rated using the new rates and charges. Annual budget includes nine months of additional revenues.
Debt service expense is greater in 2018 due to an additional water meter lease principal installment.
Water Works capital expenditures are accounted for in the Water Works Capital Fund #622.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Water Works Operations
Enterprise Funds
City Funds
86
Fund Name Fund Number 622
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 195,000 11,543 11,543 - - 183,458 6%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 1,709 13,830 7,893 - 11,170 55%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 160,000 - - - - 160,000 0%
Total Revenue 380,000 13,251 25,373 7,893 - 354,627 7%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 1,578,570 407,566 409,208 321,083 296,204 873,158 45%
Transfers Out - - - - - - 0%
Total Expenditures 1,578,570 407,566 409,208 321,083 296,204 873,158 45%
Net (1,198,570) (394,315) (383,835) (313,191) (518,531)
Cash Balance 1,756,011 2,282,623
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include Wells, Reservoirs, Transmission and
Distribution Mains, Pumping, Treatment and Transportation Equipment and other general plant items.
Encumb:
Truck 3/4 Ton Ext Cab 4WD (1) $48,723
Hydro-Excavator Vactor (1) $345,848
North Station Well #1 Replacement Project $14,357
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Water Works Capital
Enterprise Funds
City Funds
87
Fund Name Fund Number 624
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 15,000 1,204 9,774 4,902 - 5,226 65%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 15,000 1,204 9,774 4,902 - 5,226 65%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 15,000 1,204 7,433 4,617 - 7,567 50%
Total Expenditures 15,000 1,204 7,433 4,617 - 7,567 50%
Net - - 2,342 285 (2,342)
Cash Balance 1,518,999 1,513,843
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers
final bill.
Revenue and expenditures are tied to the enrollment and termination of service.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Water Works Customer Deposit
Enterprise Funds
City Funds
88
Fund Name Fund Number 625
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 534 2,468 1,912 - 6,532 27%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 2,000,217 165,595 827,975 820,000 - 1,172,242 41%
Total Revenue 2,009,217 166,129 830,443 821,912 - 1,178,774 41%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,000,217 - 500 - - 1,999,717 0%
Capital - - - - - - 0%
Transfers Out 9,000 534 2,425 1,902 - 6,575 27%
Total Expenditures 2,009,217 534 2,925 1,902 - 2,006,292 0%
Net - 165,595 827,518 820,009 (827,518)
Cash Balance 855,580 870,167
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. It receives transfers from the Water Works
Operations Fund #620.
Biannual debt service installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment
comprises the rest of the interest and all of the principal.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Water Works Sinking (Debt Service)
Enterprise Funds
City Funds
89
Fund Name Fund Number 626
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,000 1,147 9,110 4,604 - 6,890 57%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 16,000 1,147 9,110 4,604 - 6,890 57%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 16,000 - - - - 16,000 0%
Total Expenditures 16,000 - - - - 16,000 0%
Net - 1,147 9,110 4,604 (9,110)
Cash Balance 1,433,618 1,431,969
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at
the time of issuance. 2018 cash reserve requirement is $1,421,206.
Interest earnings from cash investment is greater than anticipated. Surplus cash will be transferred out to the Water Works Operating Fund #620 at a later date.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Water Works Bond Reserve
Enterprise Funds
City Funds
90
Fund Name Fund Number 629
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 23,000 2,116 16,974 8,128 - 6,026 74%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 52,250 - 52,249 151,272 - 1 100%
Total Revenue 75,250 2,116 69,223 159,400 - 6,027 92%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 23,000 2,116 12,937 7,673 - 10,063 56%
Total Expenditures 23,000 2,116 12,937 7,673 - 10,063 56%
Net 52,250 - 56,286 151,727 (4,036)
Cash Balance 2,670,169 2,614,000
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to hold cash reserves to serve as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may
impact the Water Utility's ability to meet financial commitments.
The Cash Balance of this fund is equivalent to two months' worth of the amended annual operating expenditure budget in Water Works Operations Fund #620,
excluding transfers.
Interest earnings from cash investment is greater than anticipated.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Water Works Reserve Operations & Maintenance
Enterprise Funds
City Funds
91
Fund Name Fund Number 640
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 615,685 75,735 287,305 265,761 - 328,380 47%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,850 1,504 12,194 5,703 - (1,344) 112%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 626,535 77,239 299,498 271,464 - 327,037 48%
Expenditures
Personnel 226,098 17,105 86,412 79,531 - 139,686 38%
Supplies 46,948 6,457 25,561 10,481 10,870 10,517 78%
Services 359,178 34,709 144,479 137,219 52,383 162,316 55%
Debt Service - - - 14,218 - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 632,224 58,271 256,451 241,449 63,253 312,519 51%
Net (5,689) 18,968 43,047 30,015 14,517
Cash Balance 1,908,337 1,788,363
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Sewer Insurance program is funded by a monthly charge on city residents' sewer bills. The city is responsible for the main sewer line; from the main line to the
house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber,
i.e., collapsed line, complete root infiltration, etc. that requires excavation work. The program is set up so that the homeowner pays a maximum $500.00 deductible
toward the cost of the repair and the city pays the rest.
2017 Stats/Expenses:
1st quarter: "Successful" Second Opinions - 49; "Unsuccessful" Second Opinions - 9; "Digs" - 19. Total program expense $124,888.46.
2nd quarter: "Successful" Second Opinions - 31; "Unsuccessful" Second Opinions - 13; "Digs" - 12. Total program expense $83,975.79.
3rd quarter: "Successful" Second Opinions - 17; "Unsuccessful" Second Opinions - 9; "Digs" - 9. Total program expense $55,053.89.
4th quarter: "Successful" Second Opinions - 33; "Unsuccessful" Second Opinions - 9; "Digs" - 8. Total program expense $60,819.82.
Encumbrances: Sewer insurance contractor and repair materials.
2018 Stats/Expenses:
1st quarter: "Successful" Second Opinions - 43; "Unsuccessful" Second Opinions - 15; "Digs" - 16. Total program expense $130,951.24.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Sewer Repair Insurance
Enterprise Funds
City Funds
92
Fund Name Fund Number 641
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 37,333,610 4,021,785 16,966,532 15,652,688 - 20,367,079 45%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 100,000 10,075 89,781 46,166 - 10,219 90%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 52,975 - 15,130 14,961 - 37,845 29%
Transfers In 391,154 165,432 236,782 14,217 - 154,372 61%
Total Revenue 37,877,739 4,197,291 17,308,224 15,728,032 - 20,569,515 46%
Expenditures by Dept
641-0621 Sewer Department 9,874,691 413,872 3,103,617 2,267,554 807,419 5,963,655 40%
641-0625 Concrete Crew 484,265 28,383 163,031 127,694 13,392 307,842 36%
641-0630 Wastewater Department 37,870,668 2,029,241 12,769,451 12,184,818 1,549,536 23,551,681 38%
641-0631 Organic Resources 1,670,534 142,065 659,004 600,200 58,748 952,782 43%
641-0650 Clay Sewage 250 196 59 512 - 191 24%
Total Expenditures by Dept 49,900,408 2,613,756 16,695,163 15,180,778 2,429,095 30,776,150 38%
Expenditures by Type
Personnel 8,060,686 589,212 3,006,092 2,757,656 - 5,054,594 37%
Supplies 2,556,060 127,611 745,773 527,852 253,829 1,556,458 39%
Services 16,452,705 726,863 4,849,319 4,419,054 2,175,266 9,428,120 43%
Debt Service 633,897 (17,945) 318,696 360,804 - 315,201 50%
Capital - - - - - - 0%
Transfers Out 22,197,060 1,188,015 7,775,283 7,115,413 - 14,421,777 35%
Total Expenditures by Type 49,900,408 2,613,756 16,695,163 15,180,778 2,429,095 30,776,150 38%
Net (12,022,669) 1,583,535 613,061 547,254 (10,206,635)
Cash Balance 13,884,048 14,330,594
Staffing Budget Actual
Full Time 90 86
Part-Time /Seasonal/Temporary N/A 6
Total 90 92
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division,
and Concrete Crew.
Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional
activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay Township
and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed
to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first
surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19.
Encumbrances:
Wastewater – Misc Supply orders total $99 and $62k chemicals. Open services orders total $1.4 million for the some of the following; engineering (multiple projects
including LTCP renegotiation, electrical evaluation, stress testing evaluation, mechanical piping evaluation), other contractual services (including EMNET, downspout
program, CSO metering service), repairs for wall leaks at pipe penetration, waste hauling
Organic Resources – $55k trucking of biosolids
Sewers – Supply orders total $64k: $25k street materials, $11k sewer construction materials. Open services orders total $750k: $278k sewer manhole lining, $205k -
old clay utility sewer lining, $150k LTCP green storm water infrastructure master plan development, $75 hazardous waste disposal.
Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund #642.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Sewage Works Operations
Enterprise Funds
City Funds
93
Fund Name Fund Number 642
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 688,000 30,075 30,075 - - 657,926 4%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 45,000 5,683 45,438 20,036 - (438) 101%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 400,000 - - 0%
Transfers In 9,855,000 - 1,000,000 942,000 - 8,855,000 10%
Total Revenue 10,588,000 35,758 1,075,513 1,362,036 - 9,512,487 10%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 12,314,553 81,701 727,526 2,488,259 2,344,577 9,242,450 25%
Transfers Out - - - - - - 0%
Total Expenditures 12,314,553 81,701 727,526 2,488,259 2,344,577 9,242,450 25%
Net (1,726,553) (45,943) 347,986 (1,126,223) 270,038
Cash Balance 7,679,081 6,239,216
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to purchase capital equipment and fund major renovations/restorations for the Wastewater and Sewer Departments. The primary source of income is
from Sewage Works Operating Fund #641, which transfers funds here as needed.
Prior year $400k in other income was one-time capital contribution from Pokagon Band of the Potawatomi.
Year to Date totals spent include: Camera Truck $284k.
Encumbrances:
Motor Equipment: Sewer Dept - Tandem Axle Dump Truck ($207k), Utility crew trucks ($114k)
Capital Projects: $1.4 million: $967k for Headworks Influent Gate Improvements, $361k Farmington lift station rehab project, $21k for Secondary Treatment
Improvements.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Sewage Works Capital
Enterprise Funds
City Funds
94
Fund Name Fund Number 643
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35,000 4,278 33,586 15,073 - 1,414 96%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 238,226 - 238,226 516,755 - - 100%
Total Revenue 273,226 4,278 271,812 531,828 - 1,414 99%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 35,000 4,278 25,628 14,217 - 9,372 73%
Total Expenditures 35,000 4,278 25,628 14,217 - 9,372 73%
Net 238,226 - 246,184 517,611 (7,958)
Cash Balance 5,399,084 5,153,129
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to hold the equivalent of two month's of Sewage Works (Sewers & Wastewater) budgeted operating expenses in reserve.
Interest earned on the fund balance is transferred out to Sewage Works Operating Fund #641.
Fund 641 needed to transfer $238k to this fund in order for this fund to meet its 2018 cash reserve requirement.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Sewage Works Reserve Operations & Maint.
Enterprise Funds
City Funds
95
Fund Name Fund Number 649
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 13,000 3,382 9,996 5,446 - 3,004 77%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 9,174,029 763,032 4,578,189 3,813,988 - 4,595,840 50%
Total Revenue 9,187,029 766,414 4,588,185 3,819,433 - 4,598,844 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 9,156,379 1,001,651 1,003,151 831,976 - 8,153,228 11%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 9,156,379 1,001,651 1,003,151 831,976 - 8,153,228 11%
Net 30,650 (235,237) 3,585,034 2,987,457 (3,554,384)
Cash Balance 4,441,595 3,803,120
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to pay all debt service obligations for Wastewater and Sewers. Mandatory transfers from Sewage Works Operating Fund #641 are done in specified
amounts each month to satisfy bond covenants.
Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June
and December.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Sewage Sinking (Debt Service)
Enterprise Funds
City Funds
96
Fund Name Fund Number 653
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,700 4,861 16,549 4,900 - (1,849) 113%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,700 4,861 16,549 4,900 - (1,849) 113%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 14,700 4,861 16,549 4,900 (1,849)
Cash Balance 4,154,898 4,116,533
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for required debt service reserves as required by bond documents.
This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this
account is done on a monthly basis.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Sewage Debt Service Reserve
Enterprise Funds
City Funds
97
Fund Name Fund Number 659
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5 - 1 154 - 4 19%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5 - 1 154 - 4 19%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - 51,687 - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 51,687 - - 0%
Net 5 - 1 (51,534) 4
Cash Balance 146 144
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for expenditures of bond proceeds.
This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below.
From issue late in 2011, this bond has funded numerous projects including:
Diamond Ave. Trunk Sewer, Phase II $3.7 million
East Bank Sewer Separation, Phase II $2.8 million
East Bank Sewer Separation, Phase III $2.3 million
LaSalle School Area Sewer Separation, $1.7 million
East Bank Sewer Separation, Phase III $545,000
Southwood Sewer Separation, $1,438,816
Diamond Ave. Trunk Sewer, Phase III $248,000
St. Joseph River CSO Stabilization $217,831
Secondary Clarifier Upgrade $545,828
Wastewater Treatment Plant Digester Upgrade $5,945,471
The remaining funds ought to be transferred to Sewage Sinking Fund #649, pursuant to IC 5-1-13. This is being researched by the fiscal officer.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Sewer Bond 2011
Enterprise Funds
City Funds
98
Fund Name Fund Number 661
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 90 3,181 9,239 - 6,820 32%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,000 90 3,181 9,239 - 6,820 32%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 632,186 - 628,214 733,094 - 3,972 99%
Transfers Out 10,000 - - - - 10,000 0%
Total Expenditures 642,186 - 628,214 733,094 - 13,972 98%
Net (632,186) 90 (625,034) (723,855) (7,152)
Cash Balance 17,088 2,162,501
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for expenditures of bond proceeds.
Some interest revenue will likely be earned until cash balance is completely spent. Any interest earned will be transferred to the debt service Fund 649
to be applied to future payments.
Since issue through December 2015, projects funded from this Bond include:
- East Bank Sewer Separation-Phase 4 - $2.6 million
- Diamond Ave. Sewer Separation Phase 3 - $2.6 million
- Prairie Avenue Sewer Separation-Phase - $600,445
- Southwood Sewer Separation - $919,608
- Fairfax Sewer - $70,022
- East Bank Sewer Separation-Phase 5 - $2,096,088
- Sewer Sensory Control Network - $193,609
- Wastewater Treatment Plant Grit/Screening Improvements - $186,216
- Secondary Improvements - $3,723,987
- CSO LTCP re-look - $1,714,206
The remaining cash balance will be transferred to Sewage Sinking Fund #649, pursuant to IC 5-1-13.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Sewer Bond 2012
Enterprise Funds
City Funds
99
Fund Name Fund Number 670
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,275,000 - 318,750 531,250 - 956,250 25%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 3,269,598 256,732 1,141,916 1,178,466 - 2,127,682 35%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,516 500 4,007 1,000 - 8,509 32%
Transfers In - - - - - - 0%
Total Revenue 4,557,114 257,232 1,464,673 1,710,716 - 3,092,441 32%
Expenditures
Personnel 2,397,782 203,652 910,953 901,041 - 1,486,829 38%
Supplies 799,598 74,693 327,017 225,775 7,056 465,525 42%
Services 1,077,725 84,724 408,020 473,643 15,349 654,355 39%
Debt Service - - - - - - 0%
Capital 192,834 - - - - 192,834 0%
Transfers Out 89,175 - - - - 89,175 0%
Total Expenditures 4,557,114 363,068 1,645,991 1,600,459 22,405 2,888,718 37%
Net - (105,837) (181,318) 110,258 203,723
Cash Balance 1,665,007 1,787,367
Staffing Budget Actual
Full Time 6 7
Part-Time /Seasonal/Temporary N/A 8
Total 6 15
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG
Corporation.
SMG has assumed management of Century Center effective July 1, 2013. One of their contractual duties is to reduce the operating deficit in the fund. Covered by
hotel/motel tax revenue which is received twice per year. The first installment was received in February 2015. Other income includes charges to large conferences for
electric costs.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Century Center
Enterprise Funds
City Funds
100
Fund Name Fund Number 671
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 900 73 357 358 - 543 40%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 900 73 357 358 - 543 40%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - 4,800 4,800 - - (4,800) 0%
Debt Service - - - - - - 0%
Capital 20,000 - 5,216 - - 14,784 26%
Transfers Out - - - - - - 0%
Total Expenditures 20,000 4,800 10,016 - - 9,984 50%
Net (19,100) (4,727) (9,659) 358 (9,441)
Cash Balance 855,694 866,345
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account.
Fund 670 and 671 are reported on an accrual basis, unlike the rest of the City's funds.
In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA)
taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with
the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract.
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century
Center are paid directly from the County budget and do not pass through the City's accounting system. For 2018, the Century Center is requesting $909,000 for capital
expenditures to be paid from the Hotel/Motel Tax Fund Budget. This request is subject to St Joseph County appropriation.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Century Center Capital
Enterprise Funds
City Funds
101
Fund Name Fund Number 672
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 221,437 - 221,437 - - - 100%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 109,512 4 21 22 - 109,491 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 89,175 - - - - 89,175 0%
Total Revenue 420,124 4 221,458 22 - 198,666 53%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 306,737 95,748 95,748 95,128 - 210,989 31%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 306,737 95,748 95,748 95,128 - 210,989 31%
Net 113,387 (95,744) 125,709 (95,106) (12,322)
Cash Balance 184,591 (38,053)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make
improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period and the final payment is
due on May 1, 2031.
This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an
operating transfer from Century Center Fund 670; and a federally-subsidized interest rebate of approximately 80% of interest paid.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Century Center Energy Conservation Debt Svc
Enterprise Funds
City Funds
102
Fund Name Fund Number 222
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 11,400 55 316 272 - 11,084 3%
Charges for Services 3,931,957 274,451 1,423,044 1,295,639 - 2,508,913 36%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 475 3,760 3,154 - 5,240 42%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,756,150 439,399 2,144,580 1,943,909 - 2,611,570 45%
Transfers In - - - - - - 0%
Total Revenue 8,708,507 714,379 3,571,700 3,242,974 - 5,136,807 41%
Expenditures by Dept
222-0605 Equipment Services 3,072,612 227,444 1,086,749 1,021,630 9,657 1,976,207 36%
222-0606 Building Maintenance 213,832 16,278 84,273 78,252 1 129,558 39%
222-0612 Central Stores 236,428 19,731 96,500 36,190 - 139,928 41%
222-0613 Print Shop 192,329 9,512 52,030 48,961 2,684 137,615 28%
222-0614 Radio Shop 336,927 20,738 111,818 105,394 629 224,480 33%
222-0616 Energy/Sustainability 380,560 25,024 123,412 96,462 13,505 243,643 36%
222-0617 Electric & Gas Utilities 4,375,000 387,629 1,959,424 1,839,379 1,346,533 1,069,044 76%
222-0627 Sustainability Grant - - - - - - 0%
Total Expenditures by Dept 8,807,688 706,355 3,514,205 3,226,269 1,373,009 3,920,474 55%
Expenditures by Type
Personnel 3,459,613 231,881 1,213,070 1,120,498 - 2,246,543 35%
Supplies 166,144 33,964 80,100 64,909 10,367 75,677 54%
Services 5,088,972 438,263 2,214,133 2,033,830 1,362,642 1,512,197 70%
Debt Service 15,959 2,247 6,901 7,031 - 9,058 43%
Capital - - - - - - 0%
Transfers Out 77,000 - - - - 77,000 0%
Total Expenditures by Type 8,807,688 706,355 3,514,205 3,226,269 1,373,009 3,920,474 55%
Net (99,181) 8,024 57,495 16,705 1,216,333
Cash Balance 1,089,787 1,436,802
Staffing Budget Actual
Full Time 43 40
Part-Time /Seasonal/Temporary N/A 4
Total 43 44
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Central Services Department provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services
consists of 5 divisions: Equipment Services (0605), Building Maintenance (0606), Central Stores (0612), Print Shop (0613), Radio Shop (0614).
The Office of Sustainability is a division of Central Services Fund 222. Divisions include 0616, which funds sustainability office operations, including staff and program
expenses, and receives income from grants and rebates, and 0617, which pays for all natural gas and electricity utility bills and receives income from interfund transfers
from other departments.
The Centralized purchasing operation moved to Central Services, adding one new Purchasing Director. We will continue to find savings through Central Purchasing and
contracting initiatives, also establish Centralized building and grounds programs.
Goals: Reduce City emissions of greenhouse gases and air pollutants. Secure grant dollars to help pay for CNG powered vehicles.
Average Fuel prices for Apr is $2.27 for Unleaded and $2.62 for Diesel. Budgeted amount per gallon is $2.50. Equipment Services continues to purchase new vehicles
with compressed natural gas or hybrids. The Compressed Natural Gas price is $1.25.
Encumbrances: Repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City departments, Print Shop machine
leases.
Capital spending is accounted for in Fund 224 - Central Services Capital Fund.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Central Services
Internal Service Funds
City Funds
103
Fund Name Fund Number 224
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 123 1,120 322 - (120) 112%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 77,000 - - - - 77,000 0%
Total Revenue 78,000 123 1,120 322 - 76,880 1%
Expenditures
Personnel - - - - - - 0%
Supplies 12,000 - - 9,786 - 12,000 0%
Services 55,000 - 2,100 21,762 1,800 51,100 7%
Debt Service - - - - - - 0%
Capital 88,036 32,979 72,160 - - 15,876 82%
Transfers Out - - - - - - 0%
Total Expenditures 155,036 32,979 74,260 31,549 1,800 78,976 49%
Net (77,036) (32,856) (73,141) (31,227) (2,095)
Cash Balance 121,159 80,935
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for capital expenditures for the Central Services department. This fund receives transfers from the Central Services Operating Fund (222).
Tire Machine, Tire Balancer, New radio system software/meter calibration, Parking Lot Paving, Compressed Natural Gas station maintenance repairs, Front office new
door.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Central Services Capital
Internal Service Funds
City Funds
104
Fund Name Fund Number 226
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 2,058,123 176,872 863,235 1,216,239 - 1,194,888 42%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 3,507 29,551 14,949 - 10,449 74%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 780 20,096 35,742 - (18,096) 1005%
Transfers In - - - - - - 0%
Total Revenue 2,100,123 181,159 912,882 1,266,930 - 1,187,241 43%
Expenditures by Dept
226-0403 Safety/Risk Management 262,724 15,908 87,122 87,104 6,649 168,953 36%
226-0412 Liability Insurance 2,058,406 308,425 840,989 789,960 - 1,217,417 41%
226-0417 Business Insurance 665,269 45,758 100,423 88,270 184,988 379,859 43%
226-0418 Workers' Compensation 680,717 88,620 683,803 560,511 24,960 (28,046) 104%
Total Expenditures by Dept 3,667,116 458,711 1,712,337 1,525,845 216,596 1,738,183 53%
Expenditures by Type
Personnel 277,445 21,258 106,298 106,589 - 171,147 38%
Supplies 26,982 459 2,829 4,444 3,634 20,519 24%
Services 3,362,689 411,569 1,577,784 1,414,812 212,962 1,571,943 53%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - 25,425 25,425 - - (25,425) 0%
Total Expenditures by Type 3,667,116 458,711 1,712,337 1,525,845 216,596 1,738,183 53%
Net (1,566,993) (277,552) (799,455) (258,914) (550,942)
Cash Balance 3,884,016 4,363,255
Staffing Budget Actual
Full Time 3 3
Part-Time /Seasonal/Temporary N/A -
Total 3 3
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety &
Risk Department. Revenues for this fund come from other City funds that pay a share proportionate to their anticipated liability expenses.
The Safety & Risk Department is working towards furthering best practices for safety and, therefore, increasing supply expenditures under the assumption that
prevention upfront will reduce workers' compensation claims, thus saving the City money in the future.
The City's legal team continues to manage all claims against the City and has greatly reduced the amount of money paid out. This practice has allowed the City to see
significant reductions in claims payouts over the past few years.
The City budgeted $1,152,820 in 2018 for expected liability claims. At the end of May, $296,519 had been spent.
The City budgeted $571,386 for expected workers compensation activities. At the end of May, workers compensation activities totaled $621,192. Year-to-date activity
exceeds prior year to date activity due to several large claims. Currently, workers comp is over budget. An additonal appropriation is requested to increase the budget to
cover expenses.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Liability Insurance
Internal Service Funds
City Funds
105
Fund Name Fund Number 278
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 599 4,853 2,399 - (853) 121%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 240 1,200 - - (1,200) 0%
Transfers In - - - - - - 0%
Total Revenue 4,000 839 6,053 2,399 - (2,053) 151%
Expenditures
Personnel - - - - - - 0%
Supplies - - - (180) - - 0%
Services 10,000 - - 972 - 10,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,000 - - 792 - 10,000 0%
Net (6,000) 839 6,053 1,608 (12,053)
Cash Balance 757,817 754,459
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance have been
suspended for 2017 and are estimated to be suspended for 2018 in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for
the suspension of the deduction based on the price of gas and the balance of cash in this fund. The cash reserve requirement is $750,000. This fund pays for police
vehicle off duty accident claims. Claims have been minimal in this fund since it was created. This fund is classified as an Internal Service Fund for financial reporting.
The cash reserves in this fund have increased in recent years. The revenue is the amount deducted from officers' pay for the vehicle take home program. The decrease
in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. Current
receipts are from Officers that take vehicles home out of county.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Take Home Vehicle Police
Internal Service Funds
City Funds
106
Fund Name Fund Number 279
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 1,682 4,390 - - (4,390) 0%
Bond Proceeds - - - - - - 0%
Donations - - 100,000 - - (100,000) 0%
Other Income 6,850,931 568,506 2,853,709 2,153,105 - 3,997,222 42%
Transfers In - - - - - - 0%
Total Revenue 6,850,931 570,188 2,958,099 2,153,105 - 3,892,832 43%
Expenditures by Dept
279-0104 311 Call Center 595,066 42,224 206,399 198,013 1,476 387,190 35%
279-0672 Information Technology 6,430,317 724,603 2,138,334 1,173,807 762,536 3,529,446 45%
279-0673 Innovation 129,729 - 70,379 121,865 59,350 0 100%
Total Expenditures by Dept 7,155,112 766,827 2,415,113 1,493,685 823,362 3,916,637 45%
Expenditures by Type
Personnel 2,373,819 171,597 813,403 701,749 - 1,560,416 34%
Supplies 117,065 4,215 38,517 27,175 59,666 18,882 84%
Services 4,443,113 584,497 1,504,029 698,085 763,696 2,175,388 51%
Debt Service 221,115 6,518 59,164 66,676 - 161,951 27%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 7,155,112 766,827 2,415,113 1,493,685 823,362 3,916,637 45%
Net (304,181) (196,640) 542,986 659,420 (23,805)
Cash Balance 2,170,764 666,275
Staffing Budget Actual
Full Time 27 26
Part-Time /Seasonal/Temporary N/A 1
Total 27 27
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This internal service fund was established to track the cost of the Department of Innovation & Technology.
The 311 Call Center is a division of the Department of Innovation & Technology. It was established to handle citizen telephone calls in an efficient and effective manner.
It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests.
The IT division provides technical services to the various departments within the City.
This fund's revenue is a monthly allocation between the various City departments that are served by the 311 Call Center and IT Department.
Expenditures are predominantly related to salaries & benefits and IT software services. Outstanding encumbrances for supplies are for items that have been ordered
and not yet invoiced and for wiring that has been scheduled to be performed. Outstanding encumbrances for services are mainly various software services. PO's are set
at the beginning of the year, but services are paid out on a monthly basis. The major expenditures are for Sungard NaviLine hosting, Amazon Web Services hosting,
VoIP Phone Service, internet service, storage service, Tier1 Help Desk Support, and MyStaffingPro.
Encumbrances: The main encumbrances are a service agreement with Superion for the City's accounting software; various software renewals; network expansion;
ongoing professional services with EnFocus and others.
The 311 Call Center has 7 full-time employees and 1 part-time employee. The Dept of Innovation & Technology has 19 full-time employees.
IT's capital projects are paid out of COIT Fund 404.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
IT / Innovation / 311 Call Center
Internal Service Funds
City Funds
107
Fund Name Fund Number 711
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 18,441,596 1,523,216 7,604,835 7,417,692 - 10,836,761 41%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 60,000 9,287 69,682 24,688 - (9,682) 116%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 10,000 396 2,864 4,563 - 7,136 29%
Transfers In - - - - - - 0%
Total Revenue 18,511,596 1,532,899 7,677,381 7,446,942 - 10,834,215 41%
Expenditures
Personnel - - - - - - 0%
Supplies 163,000 676 53,428 50,712 44,599 64,973 60%
Services 1,363,360 300,478 646,439 564,752 699,739 17,182 99%
Insurance 16,205,444 1,204,303 5,936,211 5,015,840 72,893 10,196,340 37%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 413,714 - - - - 413,714 0%
Total Expenditures 18,145,518 1,505,457 6,636,078 5,631,304 817,232 10,692,209 41%
Net 366,078 27,442 1,041,303 1,815,638 142,007
Cash Balance 11,216,780 8,554,177
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc.
Revenue is the employee deductions from payroll and the employer contributions.
For 2018, the City will pay $996,000 for the employee wellness clinic, which is the major portion of the Services encumbrance. The clinic opened on January 18, 2016,
and was set in place with the understanding that the City should see a drop in claims expenses over time.
The City does not anticipate claims rising substantially from 2017 to 2018.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Self-Funded Employee Benefits
Internal Service Funds
City Funds
108
Fund Name Fund Number 713
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 173 1,447 890 - 553 72%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 173 1,447 890 - 553 72%
Expenditures
Personnel 60,000 4,630 14,772 23,387 - 45,228 25%
Supplies - - - - - - 0%
Services 20,000 - - 3,745 - 20,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 80,000 4,630 14,772 27,132 - 65,228 18%
Net (78,000) (4,457) (13,325) (26,242) (64,676)
Cash Balance 212,304 260,311
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid
through this fund.
Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the
charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The allocation will likely remain suspended during 2017 - 2019 and will
resume in 2020.
The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item includes a monthly
administrative fee of $309 and any expenditures on potential outplacement services. In 2018, nothing has been paid so far for outplacement services.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Unemployment Compensation
Internal Service Funds
City Funds
109
Fund Name Fund Number 714
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 155,694 12,656 64,952 - - 90,742 42%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 22 32 - - (32) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 155,694 12,678 64,984 - - 90,710 42%
Expenditures
Personnel 155,694 9,143 32,027 - - 123,667 21%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 155,694 9,143 32,027 - - 123,667 21%
Net - 3,535 32,957 - (32,957)
Cash Balance 32,957 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Beginning in 2018, the City plans to offer a Parental Leave Program to its employees to provide additional paid time off for employees for the child or adoption of a child.
The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers and will be implemented during 2018.
The program will be funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program
and the performance of the fund. As a note, the Unemployment Compensation Fund 713 charge of 0.25% of gross payroll has been suspended indefinitely due to
significant fund reserves and will offset the costs of the Parental Leave Program to the departments in the 2018 budget.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Parental Leave Fund
Internal Service Funds
City Funds
110
Fund Name Fund Number 701
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,212,638 - - - - 5,212,638 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 - 2,060 419 - 2,440 46%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 3,052 5,414 - - (5,414) 0%
Transfers In - - - - - - 0%
Total Revenue 5,217,138 3,052 7,474 419 - 5,209,664 0%
Expenditures
Personnel 5,105,307 374,361 2,020,181 1,962,931 - 3,085,126 40%
Supplies 200 - 67 10 - 133 34%
Services 6,950 3,269 3,724 3,371 - 3,226 54%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 5,112,457 377,630 2,023,972 1,966,312 - 3,088,485 40%
Net 104,681 (374,579) (2,016,499) (1,965,893) 2,121,180
Cash Balance (1,552,470) (1,798,321)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department
budget. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and December.
The Fire Pension fund receives State of Indiana pension relief payments in June and September to reimburse the City for actual pension costs paid and reported in the
previous year. For 2017, the total amount received was $4,920,712.04. The first payment was received in June in the amount of $2,461,856.02. The second payment
was received in September in the amount of $2,458,856.02.
Personnel expenses increased due to one DROP payment of $124,915.00 and adding two new retired firefighters to the 1937 Convertee Fund.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Fire Pension
Trust Funds
City Funds
111
Fund Name Fund Number 702
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,993,000 - - - - 5,993,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 - 3,974 1,628 - 526 88%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 8,000 232 545 9,057 - 7,455 7%
Transfers In - - - - - - 0%
Total Revenue 6,005,500 232 4,518 10,685 - 6,000,982 0%
Expenditures
Personnel 6,575,252 506,858 2,640,289 2,581,979 - 3,934,963 40%
Supplies 800 - - - - 800 0%
Services 7,400 3,288 3,651 3,369 - 3,749 49%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 6,583,452 510,146 2,643,941 2,585,347 - 3,939,511 40%
Net (577,952) (509,914) (2,639,423) (2,574,662) 2,061,471
Cash Balance (1,754,423) (1,782,109)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. The fund
receives state pension relief reimbursement two times per year--typically in June and December.
The Police Pension fund receives pension relief distributions from the State of Indiana to reimburse the City for pension costs paid and reported in the previous fiscal
year. For 2017, the total amount received was $6,204,179.46. The first payment was received in June in the amount of $3,103,589.73. The second payment was
received in September in the amount of $3,103,589.73.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Police Pension
Trust Funds
City Funds
112
Fund Name Fund Number 730
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 250 23 184 92 - 66 73%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 250 23 184 92 - 66 73%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 25,000 - - - - 25,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 25,000 - - - - 25,000 0%
Net (24,750) 23 184 92 (24,934)
Cash Balance 28,653 28,895
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This trust fund is designated for expenses specifically for the City Cemetery. Revenue was originally derived from the sale of cemetery plots and burial expenses. There
are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department.
$25,000 has been generically budgeted for repairs, but no specific projects exist at this time.
The City Cemetery Master Plan is funded through TIF - West Washington Fund 422. See Fund 422 for details.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
City Cemetery Trust
Trust Funds
City Funds
113
Fund Name Fund Number 324
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 18,358,133 - - - - 18,358,133 0%
Local Income Taxes - - - - - - 0%
Other Taxes 395,000 - 196,500 197,500 - 198,500 50%
Grants/Intergovernmental 365,000 - 19,314 33,745 - 345,686 5%
Licenses & Permits - - - - - - 0%
Charges for Services 4,320 - 1,060 - - 3,260 25%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200,000 19,935 181,833 92,388 - 18,167 91%
Bond Proceeds - 2,825 2,825 - - (2,825) 0%
Donations - - - - - - 0%
Other Income 4,378,079 1 4,502,273 259,104 - (124,194) 103%
Transfers In 34,000 2,203 13,594 8,331 - 20,406 40%
Total Revenue 23,734,532 24,964 4,917,400 591,068 - 18,817,132 21%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 5,555,886 147,394 2,243,890 635,268 2,508,787 803,209 86%
Debt Service 3,794,198 (2,133,988) 1,604,308 3,847,140 - 2,189,890 42%
Capital 31,740,951 753,342 4,545,224 2,749,916 9,390,584 17,805,143 44%
Transfers Out 4,265,147 2,133,988 2,133,988 - - 2,131,160 50%
Total Expenditures 45,356,182 900,737 10,527,410 7,232,324 11,899,371 22,929,401 49%
Net (21,621,650) (875,773) (5,610,009) (6,641,255) (4,112,270)
Cash Balance 28,238,933 25,868,866
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the collection of Tax Increment Financing Revenues for the River West Development Area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31/17. Includes: Berlin Place; Charles Black Center; Coal Line Trail; Code Demolitions; Downtown Streetscape;
Fire Station #4; Hibberd; Historic LWW Homes; JMS Building; Lafayette Building; LWW/Charles Martin Intersection; Nello; Olive St. Metronet; Patel Hotel & Plaza;
Portage Ave. Bridge; Renaissance District; Sample/Sheridan Improvements; South Shore Feasibility Study; Southeast Master Plan Implementation; Tucker Drive; Unity
Gardens; Wayne Street Association; West Bank Trail Improvements; Western Ave. Streetscape; and Ziker Project.
In January 2018, we made $1M refund payment to St. Joseph County to reimburse them for refunds made in 2017.
In 2017, major expenditures (other than debt service) included: Berlin Place; Chet Waggoner Drive; Coal Line Trail; Four Winds Field Planning Area Improvements; Fire
Station #4; Ignition Park Infrastructure; JMS Building; LaSalle Hotel; Nello; Olive Street Metronet; Patel Hotel; Project Lead the Way; Southeast Master Plan; and
Western Avenue Streetscape.
Major capital expenditures thus far in 2018 include: $431K for Berlin Place; $1.136M for Fire Station #4; $1.85M for Renaissance District Phase III; and $247K for
Western Avenue Streetscape.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
TIF - River West Development Area (Airport)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
114
Fund Name Fund Number 422
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 420,000 - - - - 420,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,000 1,744 14,401 6,200 - 1,599 90%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 436,000 1,744 14,401 6,200 - 421,599 3%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 479 - - 2,805 479 0 100%
Debt Service - - - - - - 0%
Capital 1,885,437 39,016 154,085 - 731,838 999,515 47%
Transfers Out - - - - - - 0%
Total Expenditures 1,885,916 39,016 154,085 2,805 732,317 999,515 47%
Net (1,449,916) (37,272) (139,684) 3,395 (577,916)
Cash Balance 2,136,740 1,964,454
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Encumbrances: City Cemetery project--land and street improvements
The City Cemetery Master Plan is funded through this TIF.
City Cemetery Master Plan - General Strategy
1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive
recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a
unique amenity to the neighborhood.
2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other
nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood.
3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major
thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed
direction of the West Side Main Streets Plan should be incorporated into this process.
4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green
space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By
addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a
stronger, more vibrant, and healthier community will emerge.
5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout
its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
TIF - West Washington
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
115
Fund Name Fund Number 425
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,706 126 996 532 - 710 58%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 195,308 - 38,991 52,158 - 156,317 20%
Transfers In - - - - - - 0%
Total Revenue 197,014 126 39,987 52,690 - 157,027 20%
Expenditures
Personnel - - - - - - 0%
Supplies 10,342 - 1,672 1,285 - 8,670 16%
Services 147,824 - 35,229 38,348 - 112,595 24%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 158,166 - 36,901 39,633 - 121,265 23%
Net 38,848 126 3,086 13,056 35,762
Cash Balance 179,820 199,867
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for South Bend downtown retail space property management.
Revenue and expenditures are reported one month in arrears.
Operations under outside contract with Bradley Co. Currently under purchase agreement to sell the property. Hope to transfer ownership by summer 2018.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
TIF - Leighton Plaza (Redevelop Retail)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
116
Fund Name Fund Number 429
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,300,000 - - - - 2,300,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 2,100 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 57,000 6,610 54,266 24,629 - 2,734 95%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 68,809 - 72,104 4,124 - (3,295) 105%
Transfers In - - - - - - 0%
Total Revenue 2,425,809 6,610 126,370 30,853 - 2,299,439 5%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 170,246 7,417 71,163 146,248 316,707 (217,624) 228%
Debt Service - - - - - - 0%
Capital 7,417,445 13,975 475,429 660,696 4,309,038 2,632,978 65%
Transfers Out - - - - - - 0%
Total Expenditures 7,587,691 21,392 546,591 806,944 4,625,745 2,415,355 68%
Net (5,161,882) (14,782) (420,221) (776,091) (115,916)
Cash Balance 8,256,922 7,099,558
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The boundaries for this TIF district were changed during the 2015 TIF re-alignment. This fund was formerly known as the Northeast TIF. Due to changes in boundary,
this area now includes a portion of South Bend Central Development Area (Fund 420). Financing is provided by property tax proceeds in excess of those attributable to
the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31. Includes: Eddy/Sample/Beyer Improvements; Corby/Howard Street Storm Sewer evaluation' Howard Park
Ice Rink Demolition; Howard Park Improvements; Niles/Jefferson Tunnel; Perley--Safe Routes to School; Riverfront Park & Trails; Wharf Development.
This TIF funds projects including:
River Front Parks & Trails Project - My SB Parks and Trails is a combination of park, trail, and riverfront upgrades that will fundamentally change the landscape of South
Bend’s shared green spaces.
Howard Park Project - The project calls for demolishing and rebuilding old Howard Park landmarks like the Recreation Center and the ice rink.
East Bank Sewer Separation Project - This project impacts one of the largest geographic areas. Combined sewers will be separated. This project will support the City’s
redevelopment of the area by providing new storm sewers adequate to meet the needs of future growth.
Newman Center site development - The old Newman Recreation Center at Sample Street and Northside Boulevard will be developed into a multi-use building. It will be
renamed The Armory.
Wharf Development Project - The Wharf site is an empty lot across from the Commerce Center on Colfax. The South Bend Redevelopment Commission gave
developers the 'okay' to move forward with the project, $2.5 coming from TIF funds and $16 mil. from private investments. The plan is to build 12-15 luxury condos,
along with 6,000-8,000 square feet of commercial space.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
TIF - River East Development Area (NE Dev)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
117
Fund Name Fund Number 430
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,400,000 - - - - 2,400,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 63,000 6,203 49,783 15,052 - 13,217 79%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 1,465,749 - - 0%
Total Revenue 2,463,000 6,203 49,783 1,480,802 - 2,413,217 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,419,588 38,151 60,849 49,117 1,217,645 1,141,095 53%
Debt Service - - - - - - 0%
Capital 5,136,438 - 46,765 252,407 2,284,831 2,804,842 45%
Transfers Out - - - - - - 0%
Total Expenditures 7,556,026 38,151 107,614 301,524 3,502,476 3,945,937 48%
Net (5,093,026) (31,948) (57,831) 1,179,278 (1,532,719)
Cash Balance 7,778,752 5,801,165
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31/17. Includes: Bowen Street Improvements; Chippewa/Main/Michigan; Erskine Drainage Improvements;
Erskine Golf Course Improvements; Ireland/Miami Improvements; Ireland Rd Traffic Study; South Wellfield Improvements.
Major project in 2017 was Chippewa Roundabout. Significant commitments thus far in 2018 are: $237K for Bowen Street Improvements; $400K for Erskine Drainage
Improvements; $992K for Erskine Golf Course Improvements; $400K for St. Joseph Streetscape; and $1.565M for South Well Field Improvements.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
TIF - Southside Development #1
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
118
Fund Name Fund Number 432
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 8,518 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 8,518 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - 3,961,667 - - 0%
Capital - - - - - - 0%
Transfers Out - - - 904,519 - - 0%
Total Expenditures - - - 4,866,186 - - 0%
Net - - - (4,857,668) -
Cash Balance - 597
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was used to pay debt service.
The bond was paid off in February 2017. The Redevelopment Commission passed a resolution in to close the allocation area. The remaining cash was transferred to
South Side #1 (Fund 430) and the fund is no longer active.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
TIF - Southside Development #3
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
119
Fund Name Fund Number 435
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,150 160 1,182 298 - (32) 103%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,150 160 1,182 298 - (32) 103%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 144,650 - - - 4,200 140,450 3%
Debt Service - - - 150,000 - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 144,650 - - 150,000 4,200 140,450 3%
Net (143,500) 160 1,182 (149,702) (140,482)
Cash Balance 201,980 7,031
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax
proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment.
This fund borrowed money from the City of Mishawaka and Major Moves Fund (412) to finance construction. TIF tax revenue was used to repay the loans. During
February 2015, the amounts due to the City of Mishawaka was paid in full. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The
remaining cash will be spent on additional projects or returned to St. Joseph County. Then the fund will be closed.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
TIF - Douglas Road
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
120
Fund Name Fund Number 436
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 4,400,000 - - - - 4,400,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,500 - 5,385 442 - 115 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - 67 - - (67) 0%
Total Revenue 4,405,500 - 5,452 442 - 4,400,048 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 76,697 - - - - 76,697 0%
Debt Service 494,331 (1,862,972) 246,664 1,683,089 - 247,667 50%
Capital - - - - - - 0%
Transfers Out 3,748,972 1,862,972 1,862,972 - - 1,886,000 50%
Total Expenditures 4,320,000 - 2,109,636 1,683,089 - 2,210,364 49%
Net 85,500 - (2,104,184) (1,682,647) 2,189,684
Cash Balance 1,383,059 713,706
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing
is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund is used to pay
debt service payments on redevelopment bonds.
Expenditures are related to debt service for the Eddy Street Commons Project--payment on the ESC Bonds and reimbursement to Major Moves fund for project costs.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of
Notre Dame's campus. Capital expenditures related to the project are tracked in Fund 759. Debt payments related to these new bonds began in February 2018.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
TIF - River East Residential (NE Res)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
121
Fund Name Fund Number 433
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 135 6 48 27 - 87 35%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 135 6 48 27 - 87 35%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 4,500 561 561 1,133 - 3,939 12%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 4,500 561 561 1,133 - 3,939 12%
Net (4,365) (555) (513) (1,106) (3,852)
Cash Balance 7,439 7,347
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund's sole expenditure is for general legal fees for the Redevelopment Commission.
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The
Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about
new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common
Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the
Commission.
Expect to spend down and eventually close this fund.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Redevelopment General
Redevelopment Funds
Redevelopment Commission Controlled Funds
122
Fund Name Fund Number 439
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 488 3,955 6,867 - (1,455) 158%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,500 488 3,955 6,867 - (1,455) 158%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - 1,800,000 - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 1,800,000 - - 0%
Net 2,500 488 3,955 (1,793,133) (1,455)
Cash Balance 617,021 357,290
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund receives a special state tax distribution and is used for improvements at Innovation Park and Ignition Park, the city's two certified technology parks.
Capital funds are to be expended in Ignition Park and Innovation Park. No funds yet appropriated for 2018.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Certified Technology Park
Redevelopment Funds
Redevelopment Commission Controlled Funds
123
Fund Name Fund Number 452
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds 11,007,782 182,782 11,007,782 - - 0 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 11,007,782 182,782 11,007,782 - - 0 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,347,628 - - - 387,023 960,605 29%
Debt Service 182,782 169,947 169,947 - - 12,835 93%
Capital 9,402,372 - - - - 9,402,372 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,932,782 169,947 169,947 - 387,023 10,375,812 5%
Net 75,000 12,835 10,837,835 - (10,375,812)
Cash Balance 10,837,835 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding
renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and
recreation areas in or serving the River West Development Area.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net
interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per
the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
2018 TIF Park Bond Capital
Redevelopment Funds
Redevelopment Commission Controlled Funds
124
Fund Name Fund Number 454
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,900 308 2,494 1,223 - 1,406 64%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,900 308 2,494 1,223 - 1,406 64%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net (46,100) 308 2,494 1,223 (48,594)
Cash Balance 389,121 384,318
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In
the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013.
This fund has been used in the past to pay for job training programs.
$50,000 budgeted for urban enterprise area job training for 2018.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Airport Urban Enterprise Zone
Redevelopment Funds
Redevelopment Commission Controlled Funds
125
Fund Name Fund Number 754
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 183,000 16,700 64,290 41,327 - 118,710 35%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 27,000 - 11,756 4,824 - 15,244 44%
Transfers In - - - - - - 0%
Total Revenue 210,000 16,700 76,046 46,151 - 133,954 36%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 142,000 7,873 26,822 28,665 - 115,178 19%
Debt Service 15,000 852 3,400 3,100 - 11,600 23%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 157,000 8,725 30,222 31,765 - 126,778 19%
Net 53,000 7,975 45,824 14,386 7,176
Cash Balance 2,991,448 2,762,824
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Industrial Revolving Fund is a loan fund for small businesses that is governed by a separate Board of Directors which contracts with the City's Community
Investment Dept for administration services. The Industrial Revolving Fund is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
A City cash reserve target has not been established for the fund but it operates under federal guidelines with respect the amount of loans and cash balances that must
be maintained.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Expenses include legal costs; staff contract costs; and professional services necessary to properly oversee operations and review new and outstanding loans. Costs
shown under debt service relate to trustee fees charged by US bank.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Industrial Revolving Fund
Redevelopment Funds
Redevelopment Commission Controlled Funds
126
Fund Name Fund Number 315
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,000 825 6,693 3,306 - 7,307 48%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,000 825 6,693 3,306 - 7,307 48%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 14,000 825 5,088 3,114 - 8,912 36%
Total Expenditures 14,000 825 5,088 3,114 - 8,912 36%
Net - - 1,604 192 (1,604)
Cash Balance 1,040,462 1,038,904
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment
Authority bonds (debt schedule 6; due to pay off 8/1/2024) for the airport taxable project.
The only activity is interest income which is promptly transferred out to the corresponding TIF fund (River West - 324). Any variance in the trend of interest income will
be due to changes in prevailing interest rates.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Airport 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
127
Fund Name Fund Number 317
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 412 3,337 1,637 - 1,663 67%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 412 3,337 1,637 - 1,663 67%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 5,000 412 3,337 1,637 1,663
Cash Balance 520,528 514,103
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt
schedule 81).
The fund only receives interest earnings revenue. The fund is at the proper level per the bond financial advisor, Crowe Horwath. No additional transfers-in are needed.
The final bond debt service payment is January 15, 2019. After the bonds are paid off, the cash balance in this fund will be transferred to the Professional Sports
Development Area (PSDA) Fund (377).
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Coveleski Debt Service Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
128
Fund Name Fund Number 328
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,000 1,378 11,189 5,538 - 8,811 56%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,000 1,378 11,189 5,538 - 8,811 56%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 20,000 1,378 8,506 5,218 - 11,494 43%
Total Expenditures 20,000 1,378 8,506 5,218 - 11,494 43%
Net - - 2,682 320 (2,682)
Cash Balance 1,739,495 1,735,840
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule 5; due to pay off 8/1/2024) for the Palais Royale project.
The only activity is interest income which is promptly transferred out to the corresponding TIF fund (324 - River West). Any variance in the trend of interest income will
be due to changes in prevailing interest rates.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
SBCDA 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
129
Fund Name Fund Number 351
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds 993,495 - 993,495 - - - 100%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 993,495 - 993,495 - - - 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 993,495 - 993,495 - -
Cash Balance 993,495 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of
funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park
and recreation areas in or serving the River West Development Area.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net
interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining
$10,825,000 was deposited into Fund 452 (2018 TIF Park Bond Capital) and will be used towards the approved capital projects (see Fund 452).
The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve
fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues.
Source of Revenue: At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
2018 TIF Park Bond Debt Service Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
130
Fund Name Fund Number 752
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,700 232 2,353 1,053 - 347 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 3,364,500 196,500 1,680,500 2,206,500 - 1,684,000 50%
Total Revenue 3,367,200 196,732 1,682,853 2,207,553 - 1,684,347 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,105,829 - 1,483,953 2,004,503 - 1,621,876 48%
Capital - - - - - - 0%
Transfers Out 260,000 - 324,220 735,240 - (64,220) 125%
Total Expenditures 3,365,829 - 1,808,173 2,739,743 - 1,557,656 54%
Net 1,371 196,732 (125,320) (532,191) 126,691
Cash Balance 396,912 700,579
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the
bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report
(CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also
receives revenue from interest earned on the cash balance at the trustee bank.
This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt is the 2013 Century Center Refunding
Bonds, last payment 5/1/26, paid for by Fund 324, (debt schedule #62).
2017
The 2009 Morris PAC Refunding Bonds (debt schedule #11) were paid off February 2017.
2018
The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank
($324,170.83) was deposited into COIT Fund 404.
The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the
trustee bank ($60.85) was deposited into Fund 436.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
South Bend Redevelopment Authority
Debt Service Funds
Redevelopment Commission Controlled Funds
131
Fund Name Fund Number 756
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 293 1,216 857 - 1,284 49%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,714,000 - 856,500 - - 857,500 50%
Total Revenue 1,716,500 293 857,716 857 - 858,784 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,709,794 - 852,884 394,784 - 856,910 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,709,794 - 852,884 394,784 - 856,910 50%
Net 6,706 293 4,832 (393,927) 1,874
Cash Balance 1,723,477 1,714,513
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The final payment is
due February 1, 2037 (debt schedule #135).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
City lease rental payments are received from the River West TIF Fund (324). The Smarts Streets project converted a number of downtown streets from one-way to two-
way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Smart Streets Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds
132
Fund Name Fund Number 758
Fund Type Date Updated 6/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 114 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 3,961,667 - - 0%
Total Revenue - - - 3,961,781 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - 3,961,668 - - 0%
Capital - - - - - - 0%
Transfers Out - - - 561,230 - - 0%
Total Expenditures - - - 4,522,898 - - 0%
Net - - - (561,117) -
Cash Balance - -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In February 2017, the 2005 Erskine Village Developer Bond was paid off early, thanks to sufficient tax increment financing revenue.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Debt was paid off in early 2017 and the fund was closed.
City of South Bend, Indiana
Monthly Financial Report
May 31, 2018
Erskine Village Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds
133