The URL can be used to link to this page

Home My WebLink AboutOpening of Proposals - Building Cleaning Services for City VPA - INVO Cleaning Services[MV0, CLEANING SERVICES www.invocleaning.com 6/25/2018 TO: Whom This Concerns RE: Bid Package Hello, The purpose of this letter is to provide clarification regarding the pricing provided in this bid package. Upon inspection, you will notice two different prices. The first rate is our "full" non- profit rate without chemicals and products, The second rate is our lowest "traded" rate that may be provided. When conducting the walkthrough with Denise Zigler, I had expressed interest in trading a much lower price for services in exchange for promotional/marketing opportunities with the Morris Performance Ails Center. Should there be interest in moving forward with INVO Cleaning Services, we can discuss what may be traded to reach the lowest price quoted. In addition, it is important to note that we are only comfortable with guaranteeing the listed pricing for one year. After one year, we believe it should be necessary to review changes in the Consumer Price Index and adequacy of services being provided to determinq,,if subtjQ price changes may need to be discussed. We are happy to make time to discuss/negotiate, as needed, should there be interest in making INVO Cleaning Services your provider, Respectfully, Wa lly McQuade Q � ��M Owner Exhibit A Morris Center Complex Leighton Theater Event Cleaning Service Rates Description Amount Full Cleaning $370.00 $268.00 Add Event Attendant $80.00 $60.00 By Area: Grand Lobby (Main Floor) i & Box Office Restrooms $50.00 $32.00 Grand Lobby(Mezzanine) Mezzanine Restrooms Rotunda $50.00 $32.00 Lounge & Restrooms $50.00 $32.00 Auditorium Lower Level) $62.50 $40.00 Auditorium (aH Upper Level) $50.00 $32.00 Auditorium (mezz & 111 balcony Only) $25.00 $16.00 Auditorium (2nd & 3=d balcony) $25.00 $16.00 3 Star Dressing Rooms $50.00 $32.00 Dressing Rooms Lower Level $50.00 $32.00 Rock & Roll Event $385.00 Extra Charge) Morris PAC Date Date Schedule "B" Morris Center Complex Palais Royale Event Cleaning Service Rates Description Amount Full Cleaning Includes Event Attendant $220.00 $160.00 Extras: Room Turnover $77.00 $56.00 Janitorial Service Per Call Varies Varies Extended Event Time $22.00/hour $16.00/hour Schedule "C Morris Center Complex Administration Office Event Cleaning Service Rates Description Amount Full Cleaning Trash, restroom, vacuum and dust $55.00 $40.00 Extras: Clean Windows $60.00 1$45.00 Janitorial Service Per Call Varies, depending on purpose of call. Stock product for events $30.00 1$22.00 When the prospective Contractor is unable to certify to any of the statentents below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON- DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF , n ) ) SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, f rms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to - time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by T.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and in -formation contained in the foregoing bid for public works are true and correct. Dated this b6A`N day of ,20 5 REA TOMPSCAN NOTARY PUBLIC SEAL STATE OF INDIANA W GOMMISSION EXPIRES NOVEMBER OZ golf Subscribed and sworn to before me this 25th My Commission Expires NOVEMBER 2, 2018 Contracto,B idder (Firm) Signature of Contractor/Bidder or Its Printed Name' and Title da UNE Kot'ar-y Public County of Residence SOUTH BEND, INDTANA INVOC-1 OP ID: MA �� CERTIFICATE OF LIABILITY INSURANCE EjMMIDD(YYYY) 70410512017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE. POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement{s). PRODUCER HOLLAND INSURANCE GROUP 64081 N. Ironwood Rd., P.O. Box 6458 South Bend, IN 46660-6458 Ray Barson NAME; C Ra Balrson PHONE 574.277.0234 IAIC Not: 574-277-0286 E t : E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC 0 INSURER A:Acui Insurance Co 14184 INSURED INVO Cleaning Services, LLC Walter McQuade INSURER B : INSURERC: INSURER D : INSURER E INSURER F: r_nVFRAISnq r'.FRTIF:W.ATF IdIIMRFR• REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE IINV) yyBD POLICY NUMBER MM✓DPOLIDIYYYY) MMIDD1YVYY) LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE FK OCCUR X L13769 02123/2017 02/2312018 EACH OCCURRENCE $ 1,000,000 PREMISES Ea occurfan2pl 300,000 MED EXP (Any one person) $ 10,000 PER§ NALSADVIN URY $ 1,000,00 GENT AGGREGATE LIMIT APPLIES PER: JECT POLICY ❑ PRO ❑ LOC OTHER: GENERAL AGGREGATE $ 3,000,000 PRODUCTS -COMPIOPAGG $ 3,000,00 $ A AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS NON -OWNED X HIRED AUTOS X AUTOS Z13769 02/2312017 02/23/2018 Ea BINEnl GLE LIMIT $ 1,000,000 BODILY INJURY (Per person) $ BODILYiNJURY(Pehacc€dent) $ 0 ARE Peraccident $ S UMBRELLALIAS EXCESS LIAR OCCUR EACH OCCURRENCE $_,_ HCLAIMS-MADE AGGREGATE $ OED RETENTION sMR $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE Y� OFFICERIMEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA 13769 0212312017 02/2312018 X TATUTE ER S E.L. EACH ACCIDENT $ 500,00 E.L. DISEASE - EA EMPLOYEE $ 600,000 E.E. DISEASE - POLICY LIMIT $ 500 000 . ........... DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is requ€red) ,+rRTII�If�ATc LJAI nom rAMPM r ATIr%K1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF`; NOTICE -"QUILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Ray Barson W IVOO-Au-raf a.vrcr'WXN ,raW,,,caa-..-� . ACORD 26 (2014101) The ACORD name and logo are registered marks of ACORD WC000001 A WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY INFORMATION PAGE Original Printing Issued February 12, 2018 Standard NCCI Carrier Code:35513 Type : Stock Policy Number: FirstComp Insurance Company—n185667-01 222 South 15th St. Ste 1500N ORenewal of Policy: maha,NE 681021680 888-500-3344 Rewrite of Policy: �^ Fein # I Risk ID #: 472909945/ 1. The Insured's Name and Mailing address: DBA Name: INVO Cleaning Services LLC SIC CODB:7349 PO Box 1261 South Bend, IN 46624-1261 Phone:5742502400 Other work place not shown above:See Attached Location Schedule Type of entity: ILimited _Liability Company 2• The policy period is from02/23/2018 to 02/23/2019 112.01 AM Standard Time] at the insured's mailing address. 3. A. Workers Compensation Insurance: Part One of this policy applies to the Workers Compensation Law of the states listed here: INDIANA B, Employers liability Insurance: Part Two of this policy applies to work in each state listed in Item 3A . The limits of our liability under Part Two are: Bodily Injury by Accident: $ 500,000 each accident Bodily Injury by Disease: $ 500,000 policy limit Bodily Injury by Disease: $ 500,000 each employee C. Other States Insurance: Part Three of this policy applies to the states, if any, listed here: All states except those listed in Item 3A of the Information Page and the following states or territories: AK, AL, CA, CO, DE, District of Columbia, FL, GA, ID, IL, KY, LA, MD, ME, MI, MT, NC, ND, NJ, NY, OH, OR, TX, UT, VT, WA, WI, WY, Puerto Rico and US Virgin Islands D. California Endorsements and Schedules Other State Endorsements and Schedules: IN-Notice-1, WCPYMSCH, WCOOOOOOC, WC000308, WC000404, WC000406A, WC000414, WC000419, WC00042ID, WC000422B, WC000425, MJWC1000, MPIL 1083, MPIL 1007 4. The premium for this policy will be determined by our Manual of Rules, Classifications, Rates and Rating Plans. All Information required is subject to verification and change by audit. Minimum Premium: $825,00 Deposit Premium:$608 00 Total Estimated Annual Premium:$4,056.00 Pay plan: 10-Pay -15 % Producer:Holland Insurance Group LLC Countersigned By: 54081 N Ironwood Rd, 574-277-0234 South Bend, IN 46660 Date: 02/12/2018 Servicing office: Markel Service, Inc., (888) 500-3344 Central Park Plaza, 222 South 15th Street, Suite 150ON m ,, Omaha, NE 68102-1680 See extension of information page for class code, rate and premium detail THIS INFORMATION PAGE WITH THE WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY AND ENDORSEMENTS, IF ANY ISSUED TO FORM A PART THEREOF, COMPLETES THE ABOVE NUMBERED POLICY 2 of 23 ........... Western Surety Compapy,, aft, In the event that the Insured's Customer or Subscriber shall sustain a direct loss by reason of the fraudulent or dishonest act or acts (as defined in the section entitled Fraudulent or Dishonest Act) committed by the Insured; or any partner of the Insured, if a partnership; or any member of theJnsured, if a limited liability company; then and only then, the Insured shall be considered an Employee and the Customer or Subscriber an additional Insured, subject to all terms and conditions thereof. Nothing herein contained shall be held to vary, alter, waive or extend any of the terms, limits or conditions of the bond except as hereinabove set forth. This Rider becomes effective on the 16th day of March 11,' 2015" , at 12:00 o'clock night, standard time. Attached to and forming part of bond No. 62328681 issued by WESTERN SURETY COMPANY OF SIOUX FALLS, SOUTH DAKOTA, to INVO Cleaning Services, LLC M Signed this 16th day of March—, — 2015 ft•o WESTPURETY COMPANY L es , By 11X Paul T. 13ruflat, Seal Of Vice President Form F7948-4-2008 ft, About Us: We are an Indiana -Based, Veteran -Owned Commercial Cleaning Company. We were founded on the idea that we can provide a great -quality service by emphasizing our attention -to -detail and focus toward treating employees well, thus encouraging them to treat clients' locations well also. Further, we constantly seek out new methods for providing services that will offer clients the best, while also considering our environmental Services: Currently, we focus on providing janitorial services for office cleaning, bank cleaning, medical location cleaning, and various other commercial locations. Specialty services may be available through sub- contracting. 011, Mission Statement: Deliver high -quality, affordable cleaning services while continuously working to improve local communities through strong, positive efforts, thus focusing on a triple -bottom line approach. 01 Values: P.R.I.D).E P- Professionalism - Be professional at all times and treat employees and clients with respect. R - Relations - Short-term success may come from doing a good job, but long-term success is built on the relationships inside and outside of the business. I - Integrity - Do what is right... always, D - Development - Foster growth within ourselves and encourage growth in those around us. E - Environment - Consider how our actions affect our community and society as a whole. Community Initiatives: Michiana Military Network: We have been associated with this group for over five years. This group is a collection of Non -Profits and other groups that work together to help struggling veterans and families. Habitat -For -Humanity: We have partnered with this organization to provide cleaffing serMes for their completed homes. Habitat helps cover a small portion of our cost of labor, while we absorb the costs of transportation, supplies, and equipment. This has resulted in significant cost -savings for them. Non -Profits: Receive permanent discounts of up to 10% off the cost of cleaning services because of the great work they do in the community. AW Additional inft)rmation may be found at http://Www.invocle(iningco)nlgocial-i-esponsib,ility.htm,l www.invocleaning.com 0 6/25/201 S Basic Information: INVO Cleaning Services, LLC. 4622 S. Burnett Dr. South Bend, IN 46614 Founded in 2015, INVO Cleaning Services was establish to respond to two growing market demands: 1. A better overall cleaning service that could provide adequate services and provide great customer service to respond to and resolve customer concerns. 2. Provide better pay and mentorship to employees who are underserved and underappreciated with the goal of either elevating them within INVO Cleaning Services or watching them grow and move on to other opportunities. While INVO Cleaning Services is still a relatively new company, its principles, guidance, and focus on quality all stems from its management that it is a social entrepreneurship entity that happens to sell cleaning services. This means we P.R.I.D.E. ourselves in providing a good service while also focusing on our impact within the community. A representative of INVO Cleaning Services can regularly be seen participating with the Michiana Military Network, Community Veteran Initiatives, Rotary Club and Habitat -For -Humanity. Our history may be short; but, our vision is long. We understand starting a new cleaning company can be nerve -wrecking. To help relieve any anxiety, we have included a number of references, many of which are current clients. Old National Bank Jennifer Hoggat; Eddy Street Commons Branch; Branch Manager 574-239-3500 Laurie Lawson; Niles Branch; Assistant Branch Manager 269-687-5660 Hokanson Companies, Inc. Cora Kraft; Property Manager 574-226-5205 Salvation Army Kroc Center Steve Catalino; Facilities Manager 574-233-9471 Habitat -For -Humanity Rhonda Forrest; Office Manager 574-288-6967 Ken Wagner; Operations 574-288-6967 South Bend Heritage Jessica Kitchens; Administrator 574-289-1066 www.invocleaning.com V0 CLEANING SERVICES www.invccleaning.com 6/25/2018 Current Contracts: Old National Bank (Eddy Street/Niles) - 2,5 Years Salvation Army Kroc Center - 2 Years Habitat -For -Humanity - 1.5 Years Soccer Zone - 1.5 Years Exacta - 1.5 Years International Bakers Services - 1.5 Years South Bend Heritage - 1.5 Years, Zikers - 1 Year Maxi -Blast 1 Year General Fasteners - 1 Year Dr. Mighion's (Dental) - 6 Months to 1 Year Heart City Health - < 6 Months Hebard Architects - < 6 Months Cancelled Contracts: Corvilla Corpus Christi School Orange Theory Fitness - Negotiated Release Lesea Broadcasting- Client Breach Emerald Spa - Client Breach UniFirst Corporation Transpo - Temporary Contract (ended once Transpo hired more union janitors) Jones Petrie RaBnski Organizational Chart *Approximately 20 total employees currently WALLY MCQUADE Owner/Founder MICIIELLE ELLIS Area Manager STACY ZIMMERMAN Supervisor FLOOR TECHNICIANS OPEN Supervisor 71 CLEANING TEAM MEMBERS CLEANING SERVICES BILL TO INVO Cleaning Services INVO Cleaning Services LLC P.O. Box 1261 South Bend 46601 888-876-4686 wmequade@invocleaning.com www.invocleaning.com Cleaning Services:General Cleaning 1 As -Needed Services: Section 1 Cleaning Serviaes:General Cleaning 1 As -Needed Services: Section 2 Month of August: 08/01, 08/02, 08/04, 08/15, 08/16, 08/18 "Serving YOU with P.R.I.D.EJ" Thank you for your continued faith in us! 6 60.00 360.00 3 45.00 135.00