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Home My WebLink AboutAward Quotation - 2018 Preventative Maintenance & Repairs of HVAC Equip and Controls - Ideal Consolidated Inc1316 COUNTY-Crry BUILDING 227 W. JEFFERSON BouLEVARD Sou'rut BEND, INDIANA 46601-18 30 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS June 26, 2018 Tim Stuver Ideal Consolidated, Inc. 806 W Sample Street South Bend, IN 46601 PHONE 574/235-925 FAX 574/ 235-9171 RE: Quotation Award — 2018 Preventative Maintenance and Repairs of HVAC Equipment and Controls Dear Mr. Stuver: The Board of Public Works at its meeting held on June 26, 2018, awarded the above referenced quotation to you in the amount of $65,821 for three (3) years (alternate bid). A representative from the Utilities Department will be in contact with you regarding the award. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk 1101 _. O _ L1llS._i DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Clara McDaniels, Board of Public Works Attorney FROM: AI Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer SUBJECT: Agenda Request Form — Quotation Award South Bend Utilities — 2018 Preventative Maintenance & Repairs of HVAC Equipment and Controls (3-Year Contract) DATE: June 18, 2018 On June 12, 2018, the Board of Public Works opened and read quotations for the above project. The Division of Utilities reviewed four (4) quotation packages for completeness and the quotes were determined to be responsive. The four (4) contractors quotes presented pricing as follows: The Base Quotes (1 -Year Contract) ranked as follows based on price: Contractor Base Bid Prices 1-Year Contract Wastewater Subtotal 1 -Year Water Subtotal 1-Year Total 1. Ideal Consolidated, Inc. $13,125.00 $7,150.00 $20,275.00 2. Johnson Controls, Inc. $18,456.00 $14,061.00 $32,517.00 3. Herrman & Goetz, Inc. $23,060.00 $19,485.00 $42,545.00 4. Dynamic Mechanical Services $27,442.00 $22,600.00 $50,042.00 The Alternate Quotes (3-Year Contract) ranked as follows based on price: Contractor Alternate Bid Prices 3-Year Contract Wastewater Subtotal 3-Year Water Subtotal 3-Year Total 3-Year 1. Ideal Consolidated, Inc. $42,609.00 $23,212.00 $65,821.00 2. Johnson Controls, Inc. $55,368.00 $42,183.00 $97,551.00 3. Herrman & Goetz, Inc. $72,696.00 $61,426.00 $134,122.00 3. Dynamic Mechanical Services $85,326.00 $70,800.00 $156,126.00 The Division of Utilities recommends the award of the contract for South Bend Utilities 2018 Preventative Maintenance & Repaiirs_HVAC Equipment Controls to the lowest, responsive, responsible bidder, Ideal Consolidated Inc. JSouth Bend Indiana at the Alternate Quote (3-Year) total price of $65,821.00 lump sum not to exceed price for this service contract to be effective July 1, 2018 through June 30, 2021. Quotation Award Memorandum: South Bend Utilities — 2018 Preventative Maintenance & Repairs of HVAC Equipment and Controls (cont.) The Division of Utilities will appropriate sufficient funds from Division of Utilities, Other Contractual Services Account (641-0630-793-63-35) and Building Maintenance 641-0630-793- 36-01 and other Utilities as appropriate for Wastewater and Waterworks accounts. Please note that this is a multi -year contract and funding for 2018, 2019, 2020, and 2021 budgets as necessary to accommodate the subject service agreement. If there are questions regarding the subject project, please contact Al Greek (Ext. 4210) or Jacob M. Klosinski (Ext. 9496) at the Division of Utilities. Z ie QUOTEWROPOSAL CITY OF SOUTH BEND Preventative Maintenance & Repair of HVAC Equipment & Controls QUOTE NAME South Bend Utilities 2018 FOR QUOTES DUE June 12, 20,18 BASE QuoTE: Preventative Maintenance & Repair (1 -Year Term) Preventative Maintenance & Repair of HVAC Equipment and Controls Item Description Qty Unit Unit Price Total Price 1 Wastewater I LUMP Sum/Year $ $ 13,125.00 2 Waterworks A 1 Lump Sum/Year $ $ 7150.00 TOTAL FOR BASE QUOTE $20,275.00 ALTERNATE QUOTE: Preventative Maintenance & Repair (3-Year Term) Preventative Maintenance & Repair of HVAC Equipment and Controls Item Description City Unit Unit Price Total Price I Wastewater 3 Lump Sum/Year $ $ 42,609.00 2 Waterworks 3 Lump Sum/Year $ 23,212.00 ..J TOTAL FOR ALTERNATE QUOTE $ 65,821.00 Selection shall be based on the lowest, responsive, responsible bidlder. The City of South Bend will also consider the cost -benefit of the Base Quote (one-year) pricing, Alternate Quote (three- year) pricing, as well as the Contractor's attached rate schedule and questionnaire responses. Quoter (Firm): F-IT4 ni =_ Cky/State/Zip: Telephone Number: Ideal Consolidated, Inc. 806 West Sample Street South Bend, IN 46601 7A 574-282-1228 Fax Number: 5,zl-282-1128 By ............................. �Sjgnature) (Signiture) Tim� z,� , "., �m Stuiver (Printed Name) Vice President (Title) Version 8 — 02/25/14 BOARD OF PUBLIC WORKS Gary A. Gilot, President �� Suzanna M. Fritzberg, Member Jam, s A. Mueller, Member Elizabeth M. Maradik, Member Therese J, Dorau, Member ATTEST: Linda M. Martin, Clerk Version 8 -- 02/25/14 Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM June 18. 2018 Jacob M. Klosinski Department Utilities Wastewater BPW Date June 26, 2018 Phone Extension (574) 235-9496 Require .... .. d Prior to Submittal to $oard Legal ® Attorney Name Clara McDaniels Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® *AI Greek, Director of Utilities ❑ Agreement U Contract ❑ Proposal LJ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control I] Other: Company or Vendor Name Ideal Consolidated, Inc. (South Bend, Indiana New Vendor ❑ Yes ❑ No ❑ If Yes, Approved by Purchasing MBEIWBE Contractor ❑ MBE ❑ WBE MBENVBE Contractor Requested ❑ No ❑ Yes Name of Company South Bend Utilities - 2018 Prevantative Maintenance & Repair of Project Name HVAC Equipment and Controls Project Number n/a Funding Source 2018 Utilities, Other Contractual Services & Building Maintenance Account No. 641-0630-793-63-35 and 641-0630-793-36-01 Amount $ 65,821.00 Total for 3-Year Agreement Terms of Contract 3-Year (refer to quote package for details) Purpose/Description The Division of Utilities requests the Board of Public Works approval of Utilities Preventative Maintenance & Repair of HVAC Equipment and Control Annual Contract for a 3-year agreement. Refer to Inter - Office Memorandum fo details. ❑ Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination.. Non -Debarment, E-Verifv. Iran, etc.) Amount of ❑ Increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: New Amount $ Total Percent of Change: Copy Original ® ❑ Dispersal After Approval Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer ,Director of Financial Services, Environmental Services 1316 COUNTY-Crry BUILDING 227 W. JEFFERSON BOULEVARD Sol rii BEND, INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR June 26, 2018 Kevin Con -cry Dynamic Mechanical Services 1606 Chestnut Street Mishawaka, IN 46545 PHONE 574/235-925 FAX 574/ 235-9171 RE: Quotation Award — 2018 Preventative Maintenance and Repairs of 1TVAC Equipment and Controls Dear Mr. Conery: The Board of Public Works, at its meeting held on June 26, 2018, awarded the .above referenced quotation to Ideal Consolidated, Inc. in the amount of $65,821 ror three (3) years. We thank you for bidding and hope you will bid with us again in the future. If you have any finther questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M, Martin, Clerk 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD Soui'ii 131-.NI), INDIANA 46601-1830 June 26, 2018 Larry Gripe Herrman & Goetz, Inc. 225 S. Lafayette Blvd. South Bend, IN 46601 PHONE 574/235-925 FAX 574/ 235-9171 RE- Quotation Award — 2018 Preventative Maintenance and Repairs of HVAC Equipment and Controls Dear Mr. Cripe: The Board of Public Works, at its meeting held on June 26, 2018, awarded the above referenced quotation to Ideal Consolidated, Inc. in the amount of $65,821 for three (3) years. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, )�b Linda M. Martin, Clerk 1316 COUNTY-Crry BUILDING PEACE 227 W. JEFFERsoN BouLEVARD SOUTi-i BENI), IND[ ANA 46601-1830 CITY OF Soum BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC' WORKS June 26, 2018 Brian Gilliand Johnson Controls, Inc, 4312 N. Technology Drive South Bend, IN 46628 PHOW 574/235-925 FAX 574/ 235-9171 RE: Quotation Award — 2018 Preventative Maintenance and Repairs of HVAC Equipment and Controls Dear Mr. Gilliand: The Board of Public Works, at its meeting held on June 26, 2018, awarded the above referenced quotation to Ideal Consolidated, Inc. in the amount of $65,821 for three (3) years. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk