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Home My WebLink About06122018 Board of Public Works MeetingAGENDA REVIEW SESSION JUNE 7, 2018 171 Mr. Silveus stated this is for the design of the Leeper Park fountain, and trail connectivity. Ms. Boyles noted funding should come out of the Park TIF Bond 5. No other business came before the Board. Upon a motion by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 11:35 a.m. BOARD OF PUBLIO W ZGarylGiroX Elizabeth A. Maradik, Member Therese J. Dorau, Member Suzanna M. Fritzberg, Member J s A. Mueller, Member ATTEST: nda M. Martin, ler REGULAR MEETING JUNE 12, 2018 The Regular Meeting of the Board of Public Works was convened at 9:30 on Tuesday, June 12, 2018, by Board President Gary A. Gilot with Board Members Therese Dorau and Elizabeth Maradik present. Board Members Suzanna Fritzberg and James Mueller were absent. Also present was Board Attorney Clara McDaniels. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on May 17, May 22, May 29, and June 5, 2018, were approved. OPENING OF BIDS — ONE (1) OR MORE 2018 OR NEWER COMBINATION JET RODDER/VACUUM MACHINE WITH CAB AND CHASSIS — SPEC R (SEWER DEPARTMENT CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: BEST EQUIPMENT CO., INC. 5550 Poindexter Dr. Indianapolis, IN 46235 Bid was signed by: Maria Dahlmann Non -Collusion, Non -Discrimination Affidavit was submitted Five percent (5%) Bid Bond was submitted Indiana Local Business Preference Claim Submitted .e Item No. Est. Qty I Item Manufacturer Unit Price 1 I V312HEN/I 500 114SD I Vaccon/Freight-liner 1 $388,195.00 Year Make/Model — Trade -In I Unit Price 2006 Unit SN488, Single Axle Sterling/Vactor $45,000.00 Estimated number of day for delivery from award date: 75-90 days ARO L_ REGULAR MEETING JUNE 12, 2018 172 1 1 1 502 EQUIPMENT 9602 West Side Ct. Crestwood, KY 40014 Bid was signed by: J.C. Spalding Non -Collusion, Non -Discrimination Affidavit was submitted Ten percent (10%) Bid Bond was submitted LISK13 Item No. Est. Q Item I Manufacturer I Unit Price 1 I GapVax MC JetVac I GapVax 1 $423,828.77 Year Make/Model — Trade -In Unit Price 2006 Unit SN488, Single Axle Sterling/Vactor $23,.928.77 Estimated number of days for delivery from award date: 180 JACK DOHENY COMPANIES, INC. 4937A Fieldstone Drive Whitestown, IN 46075 Bid was signed by: Mike Lett Non -Collusion, Non -Discrimination Affidavit was submitted Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Submitted :e Item No. Est. Qty I Item Manufacturer I Unit Price 1 2100i Combination Machine VACTOR $418,500.00 Year Make/Model — Trade -In I Unit Price 2006 Unit SN488, Single Axle Sterling/Vactor 1 $25,000.00 Estimated number of days for delivery from award date: 120 days ARO** **MUST BE ORDERED BY 06/27/2018. IF NOT, DELIVERY WILL BE 280 DAYS** Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — AMERITECH DRIVE PAVEMENT IMPROVEMENTS — PROJECT NO. 117-057A (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua A. McCormick Non -Collusion, Non -Discrimination Affidavit was submitted Five percent (5%) Bid Bond was submitted .a Total Amount of Base Bid $437,133.40 Total Amount of Add Alternate A $177,112.50 Total Amount of Base Bid + Add Alternate A $614,245.90 WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Bid was signed by: John M. Peisker REGULAR MEETING DUNE 12, 2018 173 Non -Collusion, Non -Discrimination Affidavit was submitted Five percent (5%) Bid Bond was submitted I. s Total Amount of Base Bid $389,000.00 Total Amount of Add Alternate A $131,570.00 Total Amount of Base Bid + Add Alternate A $520,570.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING OF BIDS — BERLIN PLACE SITE CONCRETE LANDSCAPE PLANTINGS AND BUILDING 4 ROOF PAVERS — PROJECT NO 118-057 (RWDA TIF BOND) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua A. McCormick Non -Collusion, Non -Discrimination Affidavit was submitted Five percent (5%) Bid Bond was submitted IC p Division A Bid Total N/A Division B Bid Total $325,000.00 Division C Bid Total N/A Division D Bid Total N/A MIDLAND ENGINEERING COMPANY INC. 52369 State Road 933 North South Bend, IN 46637 Bid was signed by: Michael W. Frahn Non -Collusion, Non -Discrimination Affidavit was submitted Five percent (5%) Bid Bond was submitted Division A Bid Total No Bid Division B Bid Total No Bid Division C Bid Total No Bid Division D Bid Total $28,875.00 PREMIUM CONCRETE SERVICES, INC 712 Richmond Street Elkhart, IN 46516 Bid was signed by: Becky L. Yeakey Non -Collusion, Non -Discrimination Affidavit was submitted Five percent (5%) Bid Bond was submitted IC Division A Bid Total N/A Division B Bid Total $414,895. 00 Division C Bid Total N/A Division D Bid Total N/A ZIOLKOWSKI CONSTRUCTION, INC 4050 Ralph Jones Drive 1 I I 1 REGULAR MEETING JUNE 12, 2018 South Bend, IN 46628 Bid was signed by: Bill Favors Non -Collusion, Non -Discrimination Affidavit was submitted Five percent (5%) Bid Bond was submitted Division A Bid Total $746,000 Division B Bid Total $616,300 Division C Bid Total $105,100 Division D Bid Total $34,300 174 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING OF BIDS — LINCOLN WAY WEST AND CHARLES MARTIN SR. DRIVE IMPROVEMENTS — PROJECT NO. 117-072A (RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION INC. 5777 Cleveland Road P. O. Box 266 South Bend, IN 46624 Bid was signed by: Matthew D. Cain Non -Collusion, Non -Discrimination Affidavit was submitted Five percent (5%) Bid Bond was submitted BID: Total Amount of Base Bid (Items 1 through 92) $1,190,021.55 SELGE CONSTRUCTION CO., INC. 2833 S. I lth Street Niles, MI 49120 Bid was signed by: Robert Kuhns Non -Collusion, Non -Discrimination Affidavit was submitted Five percent (5%) Bid Bond was submitted BID: Total Amount of Base Bid (Items 1 through 92) $1,131,012.15 WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Bid was signed by: John M. Peisker Non -Collusion, Non -Discrimination Affidavit was submitted Five percent (5%) Bid Bond was submitted BID: Total Amount of Base Bid (Items 1 through 92) $1,139,251.44 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 Bid was signed by: Joshua A. McCormick REGULAR MEETING JUNE 12, 2018 175 Non -Collusion, Non -Discrimination Affidavit was submitted Five percent (5%) Bid Bond was submitted BID: Total Amount of Base Bid (Items 1 through 92) $1,146,533.01 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Community Investment and Engineering for review and recommendation. OPENING OF BIDS — VENUES PARKS AND ARTS MAINTENANCE STORAGE BUILDING (PARK BOND SERIES I) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: BROWN & BROWN GENERAL CONTRACTORS INC. 124 S. Elkhart St. P.O. Box 487 Wakarusa, IN 46573 Bid was signed by: Eric Brown Non -Collusion, Non -Discrimination Affidavit was submitted Five percent (5%) Bid Bond was submitted BID: Base Bid Total $391,798.00 Alternate #1 Total $132,889.00 R. YODER CONSTRUCTION, INC P. O. Box 69 Nappanee, IN 46550 Bid was signed by: Randall E. Yoder Non -Collusion, Non -Discrimination Affidavit was submitted Five percent (5%) Bid Bond was submitted :G Base Bid Total $483,985.00 Alternate #1 Total $130,960.00 LARSON DANIELSON CONSTRUCTION COMPANY INC. 302 Tyler Street LaPorte, IN 46350 Bid was signed by: Timothy F. Larson Non -Collusion, Non -Discrimination Affidavit was submitted Five percent (5%) Bid Bond was submitted BID: Base Bid Total $384,968 Alternate #1 Total $109,894 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering and Venues, Parks, and Arts for review and recommendation. OPENING AND AWARD OF QUOTATIONS — APS INSTALLATION AT LINCOLN WAY WEST AND CUSHING STREET (LRSA) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: REGULAR MEETING JUNE 12, 2018 176 PEMBERTON DAVIS ELECTRIC. INC. 916 E. McKinley Ave. Mishawaka, IN 46545 Quotation was submitted by John A. Ferro Non -Collusion, Non -Discrimination Affidavit was submitted QUOTATION: $6,464.64 MARTELL ELECTRIC, LLC, 4601 Cleveland Rd. South Bend, IN 46628 Quotation was submitted by Jennifer M. Brown Non -Collusion, Non -Discrimination Affidavit was submitted QUOTATION: $8,300.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Engineering for review and recommendation. After reviewing those quotations, Mr. Kyle Silveus, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, Pemberton Davis Electric, Inc. in the amount of $6,464.64. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. OPENING OF QUOTATIONS — PREVENTATIVE MAINTENANCE AND REPAIR OF HVAC EQUIPMENT AND CONTROLS (UTILITIES OTHER CONTRACTUAL SERVICES & BUILDING MAINTENANCE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: IDEAL CONSOLIDATED, INC. 806 West Sample Street South Bend, IN 46601 Quotation was submitted by Tim Stuver Non -Collusion, Non -Discrimination Affidavit was submitted Indiana Local Business Preference Claim Submitted QUOTATION: Total for Base Quote $20,275.00 Total for Alternate Quote $65,821.00 DYNAMIC MECHANICAL SERVICES 1606 Chestnut St. Mishawaka, IN 46545 Quotation was submitted by Kevin Conery Non -Collusion, Non -Discrimination Affidavit was submitted Indiana Local Business Preference Claim Submitted QUOTATION: Total for Base Quote $50,042.00 Total for Alternate Quote $156,126.00 HERRMAN & GOETZ, INC. 225 S. Lafayette Blvd. South Bend, IN 46601 Quotation was submitted by Larry Cripe Non -Collusion, Non -Discrimination Affidavit was submitted QUOTATION: Total for Base Quote $42,545.00 Total for Alternate Quote $134,122.00 REGULAR MEETING JUNE 12, 2018 177 JOHNSON CONTROLS, INC. 4312 N. Technology Drive South Bend, IN 46628 Quotation was submitted by Brian K. Gilliand Non -Collusion, Non -Discrimination Affidavit was submitted Indiana Local Business Preference Claim Submitted QUOTATION: Total for Base Quote $32,517.00 Total for Alternate Quote $97,551.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to the Utilities Department for review and recommendation. OPENING OF QUOTATIONS —JANITORIAL SUPPLIES 2018 (VARIOUS DEPARTMENT SUPPLIES) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced supplies. He asked if anyone present would like the individual items read out loud, noting there were fourteen (14) items, or if a bid tabulation posted on the website would be satisfactory. Nobody requested the individual pricing be read. Mr. Michael Schmidt, Purchasing, stated they would create a bid tab within the next forty-eight (48) hours and post it on the website. The following quotations were opened and the names of the bidders read: SOUTH BEND CHEMICAL 732 S. Michigan South Bend, IN 46601 Quotation was submitted by Thomas Pennino UNIPAK CORPORATION P.O. Box 30027 Brooklyn, NY 11230 Quotation was submitted by Brian Marcus CENTRAL POLY -BAG CORP. 2400 Bedle Place Linden, NJ 07036 Quotation was submitted by Andrew Hoffer POWELL TOOL SUPPLY, INC. 1338 Mishawaka Avenue South Bend, IN 46615 Quotation was submitted by Kevin P. Reed SANCO DISTRIBUTING INC. 919 N. Olive Street South Bend, IN 46628 Quotation was submitted by John Sanders HP PRODUCTS CORPORATION 4220 Saguaro Trail Indianapolis, IN 46268 Quotation was submitted by Cy Nahvi ALL AMERICAN POLY 40 Turner Place Piscataway, NJ 08854 Quotation was submitted by Nikki Klein KSS ENTERPRISES 208 E. Sample St. South Bend, IN 46601 Quotation was submitted by Deborah S. Bickel 1 1 REGULAR MEETING JUNE 12, 2018 178 1 f� 1 KABELIN COMMERCIAL SUPPLY 512 Andrew Ave. LaPorte, IN 46350 Quotation was submitted by Kristin Moss INTERBORO PACKAGING CORPORATION 114 Bracken Rd. Montgomery, New York 12549 Quotation was submitted by Tony Friedman Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Central Services for review and recommendation. OPENING OF QUOTATIONS — MISHAWAKA AVENUE — ROTO ROOTER JETTER REMOVAL —PROJECT NO. 118-069 (SEWER CAPITAL) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. Ms. Martin, Clerk of the Board, stated no quotations were received. Mr. Gilot stated the Sewer Department could go to the open market for quotes to get the work done. OPENING OF QUOTATIONS — EAST RACE SIDEWALK REPAIR — PROJECT NO 117- 130 (CURB & WALK SIDEWALK/SMALL DRAINAGE) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. Ms. Martin, Clerk of the Board, stated no quotations were received. Mr. Gilot stated the Engineering Department could go to the open market for quotes to get the work done. TABLE BID AWARD — RAVINA PARK — BOWMAN CREEK STABLIZATION — PROJECT NO. 117-073 (MVH) Ms. Alicia Czarnecki, Engineering, advised the Board that on May 8, 2018 bids were received and opened for the above referenced project. After reviewing those bids, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and responsible bidder HRP Construction, Inc., 5777 Cleveland Road, South Bend, IN 46624 in the amount of $57,191.47 for Division Nos. 2 and 3. Mr. Jered Baker, HRP Construction, was present and informed the Board that when they bid on this project, their bid was based on all three (3) divisions, they did not know it was divisible. He noted Division No. 1 is the large part of the project that includes the riverbank stabilization, and the other two (2) parts are only sidewalk installation. He stated HRP is not a sidewalk contractor and they would therefore need to sub -out all of the work. Mr. Baker stated they have made numerous attempts to contact the City Engineers to discuss this but have not been able to get a response, so he is hoping to open the discussion with the Board. Mr. Gilot stated their overhead should have been distributed across the whole project. He suggested the City Engineering Office and the Legal Department should meet with Mr. Baker and discuss. Therefore, Ms. Maradik made a motion that the bid award be tabled. Ms. Maradik seconded the motion, which carried. AWARD BID — EIGHT (8) MORE OR LESS CARDIAC MONITORS/DEFIBRILLATORS (EMS CAPITAL) Mr. Andy Myer, Fire Department, advised the Board that on May 22, 2018, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Myer recommended that the Board award the contract to the lowest responsive and responsible bidder Physio-Control, Inc., 11811 Willows Road NE, Redmond, WA 98052 in the amount of $26,018.49 each with options and eight (8) trade in's for a total of $208,147.92. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — TWO (2) MORE OR LESS 2018 OR NEWER REFURBISHED MEDIC UNITS — SPEC Q (FIRE DEPARTMENT CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on May 22, 2018, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Crossroads Ambulance Sales & Service, LLC, 52886 State Road 13, Middlebury, IN 46540 in the amount of $352,826 including the international MV chassis. Therefore, Ms. Maradik made a REGULAR MEETING JUNE 12, 2018 179 motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID AND APPROVE PURCHASE AGREEMENT — SALE OF CITY OWNED PROPERTY — 209 S MEADE STREET Mr. Andrew Netter, Community Investment, advised the Board that on May 8, 2018, bids were received and opened for the above referenced property. After reviewing those bids, Mr. Netter recommended that the Board award the property to the sole, responsive bidder, and adjacent property owner, Israel Calderon, 213 S. Meade Street, South Bend, IN 46619, in the amount of $821.00. Also presented at this time was the Purchase Agreement for this property. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above and the Purchase Agreement be approved. Ms. Dorau seconded the motion, which carried. RATIFY AWARD OF QUOTATION — SOUTH BEND POLICE DEPARTMENT FORENSIC LAB UPGRADE (POLICE GENERAL FUND Mr. Chris Voros, Police Department, advised the Board that on December 12, 2017, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Voros recommended that the Board award the contract to the lowest responsive and responsible bidder, Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, in the amount of $32,398. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — BOWMAN CREEK IMPROVEMENTS PROJECT NO 118 017 (SEWER CONTRACTUAL) Mr. Scott Kreeger, Engineering, advised the Board that on May 22, 2018, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Kreeger recommended that the Board award the contract to the lowest responsive and responsible bidder, Selge Construction Co., Inc., 2833 S. IIth Street, Niles, MI 49120, in the amount of $97,475. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — RUM VILLAGE DOG PARK CONSTRUCTION (2015 PARK BOND) Mr. Patrick Sherman, Venues, Parks, and Arts, advised the Board that on May 22, 2018, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible bidder, R. Yoder Construction, Inc., PO Box 69, Nappanee, IN 46550, in the amount of $120,405 for the Base Quote plus Alternate Nos. 1 and 5. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — MORRIS LED PANEL TRIMS (VPA CAPITAL) Mr. Patrick Sherman, Venues, Parks, and Arts, advised the Board that on May 22, 2018, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible bidder, Burkhart Sign Systems, 1247 Mishawaka Avenue, South Bend, IN 46615, in the amount of $3,390. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — CHARLES BLACK CENTER EXERCISE EQUIPMENT (2015 PARK BOND) Mr. Patrick Sherman, Venues, Parks, and Arts, advised the Board that on May 22, 2018, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible bidder, Direct Fitness Solutions, 3293 Kellygreen Drive, Angola, IN 46703, in the amount of $53,067.30. Mr. Sherman noted that Direct Fitness submitted both quotes received but their lowest quote was non -responsive to the specifications. Therefore, Ms. REGULAR MEETING JUNE 12, 2018 180 Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — 2018 TREE AND STOMP REMOVAL — PROJECT NO 118-048A MVH Ms. Tara Weigand, Engineering, advised the Board that on May 8, 2018, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder, Kachur Tree Service, LLC, 316 Fulkerson Road, Niles, MI 49120, in the amount of $12,675. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. APPROVE CHANGE ORDER NO. 2 — 2017 CENTRAL SERVICES REMODEL — PROJECT NO. 117-118 (CENTRAL SERVICES CAPITAL) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Gibson -Lewis LLC, 1001 W. llth Street, Mishawaka, IN 46544, indicating the contract amount be increased by $2,859 for a new contract sum, including this Change Order, in the amount of $55,258. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — YORK ROAD SEWER REPAIRS — PROJECT NO. 115-139R (LRSA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of C&E Excavating, Inc., 53767 CR 9, Elkhart, IN 46514, indicating the contract amount be increased by $4,950 for a new contract sum, including this Change Order, in the amount of $68,338.50. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — FLIR TRAFFIC CAMERA _REPLACEMENTS — PROJECT NO. 118-006 (LRSA TRAFFIC SIGNAL MAINTENANCE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Pemberton Davis Electric, Inc., 916 E. McKinley Avenue, Mishawaka, IN 46545, indicating the contract amount be increased by $13,756 for a modified contract sum, including this Change Order, in the amount of $123,866.10. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — OLD CLAY UTILITIES SEWER LINING — PROJECT NO. 117-087 (UTILITY EXPENSE/CONTRACTUAL SERVICE OTHER) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Selge Construction Co., Inc., 2833 S. I Ith Street, Niles, MI 49120, indicating the contract amount be increased by $23,060 for a modified contract sum, including this Change Order, in the amount of $228,805 and an additional forty-five (45) days for a new completion date of June 18, 2018. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — CENTURY CENTER SKYLIGHT BEAMS PAINTING — PROJECT NO. 117-004 (HOTEL/MOTEL TAXI Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of Ziolkowski Construction, Inc. indicating the contract amount be increased by $2,990 for a new contract sum, including this Change Order, of $118,759.22. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $118,759.22. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — COLLEGE ST. AND SUNNYMEDE AVE. TRAFFIC CALMING — PROJECT NO 117-113 (LRSA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Selge Construction Co., Inc., 2833 S. 1 lth Street, Niles, MI 49120, for the above referenced project, indicating a final cost of $37,400. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Project Completion Affidavit was approved. REGULAR MEETING JUNE 12.2018 181 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — OFF SITE PARKING AT ST. LOUIS BLVD. AND WAYNE ST. — PROJECT NO. 117-083B (REGIONAL CITIES GRANT) In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — RAVINA PARK BANK STABILIZATION — PROJECT NO. 117-073A (LOIT/POKAGON BAND) In a memorandum to the Board, Ms. Alicia Czarnecki, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. ADOPT RESOLUTION NO. 25-2018 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.25-2018 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on May 1, 2018, Captain Michael Humes retired from the South Bend, Indiana, Fire Department after twenty-eight (28) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 12th day of JUNE, 2018. REGULAR MEETING JUNE 12, 2018 182 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 26-2018 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.26-2018 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on May 3, 2018, Captain John "Jay" Riba retired from the South Bend, Indiana, Fire Department after twenty (20) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 3. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 4. The Property may be demolished,- junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 12th day of JUNE, 2018. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau REGULAR MEETING JUNE 12, 2018 183 ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 27-2018 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.27-2018 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on May 12, 2018, Firefighter Donald Blake retired from the South Bend, Indiana, Fire Department after sixteen (16) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 5. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 6. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 12th day of JUNE, 2018. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk TABLE RESOLUTION NO. 28-2018 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND INDIANA ADOPTING A POLICY FOR NOISE ORDINANCE SIGNS REGULAR MEETING JUNE 12, 2018 184 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was tabled by the Board of Public Works: RESOLUTION NO.28-2018 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, ADOPTING A POLICY FOR NOISE ORDINANCE SIGNS WHEREAS, the Board of Public Works ("BPW") is a contracting body of the City of South Bend (the "City") and exists and operates under the provisions of I.C. 36-4-9-5, as amended from time to time (the "Act"); and WHEREAS, pursuant to I.C. 36-4-4-2(a); 36-4-5-3(7); 36-1-3-2; and 36-1-3-3, the BPW has the power and duty to assist the Executive in the efficient and effective operation of government of the City; and WHEREAS, pursuant to the City of South Bend Municipal Code, Section 20-3 ("Code"), the BPW has the authority to control the installation of signs in the City's public rights -of -ways streets; and WHEREAS, pursuant to the City of South Bend Municipal Code, Section 20-126 ("Code"), the BPW has the authority to install street signs bearing the symbol found in Section 20-126 on all main arterial streets leading into the City, and at other locations deemed necessary by the BPW. WHEREAS, the BPW has received requests for the installation of signs informing drivers of the City of South Bend Noise Ordinance; and WHEREAS, the BPW has determined it to be in the best interest and safety of the City's citizens and drivers to avoid sight -line issues and provide consistency in signs located in the public right-of-way; and WHEREAS, signs located within the City's right-of-ways are to adhere to sound traffic engineering principles, in compliance with the Indiana Manual on Uniform Traffic Control Devices, and be limited in their locations; and WHEREAS, the cost associated with signs made and installed for private entities should not be a burden on the citizens of South Bend; and WHEREAS, BPW shall empower the City's team of engineers, street, and public safety professionals to establish the process for designing, locating, and installing Noise Ordinance signs for private entities. Exhibit A presents the procedures for Noise Ordinance sign requests. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS that the Board of Public Works for the City of South Bend, under the power vested by the City of South Bend Municipal Code Section 20-3 and Section 20-126, shall be allowed to accept requests for Noise Ordinance signs, direct the City's team of engineers, street, and public safety officials to determine the application process, the sign designs, installation locations, and determine the material and labor costs for reimbursement. ADOPTED this 12" day of June, 2018. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau REGULAR MEETING JUNE 12, 2018 185 ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Amendment to QPA Software Agreement Renewal Professional Services Agreement Supplemental and Amended Easement and Right -of -Way Kronos, Inc. Lawson -Fisher Associates P.C. Indiana Michigan Power Company Timekeeper Configuration Changes and Development of Additional Interfaces 2018 South Bend Sewer Study Narrow Boundaries of Easement on Vacant Lot on 341h Street for South Bend 138kV Transmission Funding $99,040 (IT Professional Services) NTE $50,000 (Liability Insurance) $10 Paid to City Second Maradik/Dorau Maradik/Dorau Maradik/Dorau Line Rebuild Project Real Property Transfer Agreement Near Northwest Neighborhood, Inc. Property Transfers for Housing Development Project, Contingent upon Successful IHCDA Tax $1.00 Maradik/Dorau Credit Award in November 2018 Contract Department of Community Investment Reimbursement for Inspection, Processing, and Housing Counseling $80,087 (CDBG) Maradik/Dorau Activity Costs related to CDBG Programs Contract Department of Community Investment Reimbursement for Administering CDBG Grant $400,000 (CDBG) Maradik/Dorau Contract Near Northwest Neighborhood, Acquire and Rehabilitate House at 1008 California Avenue for Low -Moderate $165,000 (CDBG) Maradik/Dorau Inc. Income Buyer Professional Services Agreement Abonmarche Consultants, Inc. Engineering Services for Rehabilitation of Ameritech Lift Station $9,800 (Engineering Professional Maradik/Dorau Professional Services Agreement Professional Services Agreement Professional Services Agreement QPA Equipment Lease Cardno, Inc. Black & Veatch Corporation Kil Architecture and Planning AT&T Capital Services, Inc. Engineering and Permitting Services for St. Joseph Riverbank Stabilization at Riverside and Joyce Engineering and Construction Administration Services for Waste Water Treatment Plant Electrical Upgrades Architectural and Design Services for the Waste Water Treatment Plant Administration Building Masonry Improvements iPads and Microsoft Surfaces for Various City Departments Services) $28,000 (Engineering Professional Services) $602,919 (Utilities, Wastewater, Engineering) $36,200 (Utilities, Wastewater, Engineering) $513.25/Month for Thirty -Six (36) Months; Maradik/Dorau Maradik/Dorau Maradik/Dorau Maradik/Dorau Total $18,477 (IT Lease 1 REGULAR MEETING JUNE 12, 2018 186 1 J Account) Negotiated RFP Interstate Gas Natural Gas Hedging $0.45/ Maradik/Dorau Contract Supply Services dekatherm (Natural Gas Supply) Seventh Urban Additional Funding for $200,000 Maradik/Dorau Addendum to Enterprise Fagade Matching Grant (COIT) Agreement Association of Program for Lincoln Way South Bend, West and Western Avenue Inc. Membership Collective Membership for Using and $4,400 Maradik/Dorau Agreement Shift Creating Content on LRNG (IT Platform Professional Services) Waiver Mobilitie LLC Application for Twelve N/A Maradik/Dorau Application (12) Locations of Wireless Support Structures Installed by Mobilitie on behalf of Sprint Professional Danch, Hamer Design and Repair of $3,120 Maradik/Dorau Services & Associates, Drainage Issues for Old (Utility Agreement Inc. Clay Sewer Easement Expense/ Contractual Service Fund) Agreement Hurry Home Donation of Funds to $80,000 Maradik/Dorau Home Ownership (EDIT) Financing Program Professional Danch, Hamer Small Drainage Design and $45,580 Maradik/Dorau Services & Associates, Repair (SSDA Subject to TIF Agreement Inc. TIF/LRSA) Funding Professional Black & Olive GAC Plant $76,077 Maradik/Dorau Services Veatch Replacements and (Engineering Agreement Corporation Refurbishments Professional Services/ RWDA TIF) Professional Jones Petrie On -Call Land Surveying NTE $10,000 Maradik/Dorau Services Rafinski and Right -of -Way Services (Engineering Agreement Corporation Professional Services) Assignment Michigan Assign Five (5) Michigan N/A Maradik/Dorau and Street Shops Street Shops Leases to Assumption of LLC Michigan Street Shops Leases LLC Use, Michigan Determine Responsibilities N/A Maradik/Dorau Maintenance, Street Shops Post Closing after Sale of and Fagade LLC Wayne Street Garage Agreement Retail Space Use, Michigan Determine Responsibilities N/A Maradik/Dorau Maintenance, Street Shops Post Closing after Sale of and Fagade LLC Leighton Street Garage Agreement Retail Space Supplemental DLZ Indiana, Adjustments and Redesign $19,650; Maradik/Dorau Agreement No. LLC for Colfax Avenue Two- New Total 2 Way Conversion $234,150 (WWDA TIF) Solution Virtual Annual Online Training for $14,160 Maradik/Dorau Agreement Academy South Bend Police (Police Department Officers to Department meet Mandated Non - Requirements Reverting) Amendment American Main and Colfax Parking NTE $6,300 Maradik/Dorau REGULAR MEETING JUNE 12, 2018 187 No. 2 to Structurepoint, Garage Design for Moving (Major Moves) Professional Inc. Parking Fee Collection Services Equipment Agreement Professional Lochmueller Leeper Park Improvement $36,700 Maradik/Dorau Services Group, Inc. Project (RWDA TIF Agreement Bond) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license annlicationc were nracantarl fnr Applicant Description Date/Time Location Motion Carried Mary Olen Residential July 3, 2018; 3:00 S. Ellsworth Pl. Maradik/Dorau Block Party - p.m. to 8:00 p.m. from Washington Ellsworth St. to Wilson Ave. Block Party Dan Cory Residential June 16, 2018; 11:00 E. Washington St. Maradik/Dorau Block Party - a.m. to 8:00 p.m. from Sunnyside East Ave. to Jacob St. Washington Street Neighborhood Block Party Marcia Haslett Residential June 25, 2018; 5:00 Black Oak Dr. Maradik/Dorau Block Party - p.m. to 8:00 p.m. from Oak Park Dr. 30th Annual (Rain Date June 26, to Scottswood Dr. Wooded 2018) Estates Neighborhood Ice Cream Social Sunnyside Non June 17, 2018; 8:00 S. Frances St. from Maradik/Dorau Presbyterian Residential a.m. to 2:00 p.m. Washington St. to Church Block Party - Jefferson Blvd. All Church Picnic Carrie Non August 12, 2018; 3:00 Bryan St. from TABLED Badertscher/ Residential p.m. to 6:00 p.m. Sherman Ave. to Maradik/Dorau Keller Park Block Party - Inglewood Pl. Church End of Summer Block Party BBQ American Procession - July 1, 2018; 8:3) a.m. On route as Maradik/Dorau Legion Post Kernan's to 1:30 p.m. submitted No. 357 Heroes Ride Stanley Clark Procession - October 20, 2018; On route as Maradik/Dorau School The Clark Run 8:30 a.m. to 11:00 submitted 5k a.m. Family Justice Procession - June 23, 2018; 7:00 On route as Maradik/Dorau Center Bacon Around a.m. to 12:00 p.m. submitted the Bend 5k Venues, Parks Procession - July 14, 2018; 5:30 On route as Maradik/Dorau and Arts 18th Annual a.m. to 11:00 a.m. submitted Kids Triathlon Rachael T License 616 E. Colfax Maradik/Dorau Massage & Renewal - Ave. Essential Oils Massage Establishment St. Joseph License — June 15-17, 2018; Leeper Park Maradik/Dorau Valley Water Transient 10:00 a.m. to 6:00 Color Society Merchant — p.m. Leeper Park 1 1 REGULAR MEETING JUNE 12, 2018 188 1 Art Fair Debra DuRall Community 2018, 2019, and 2020 914 North Maradik/Dorau Garden Harrison Street Agreement East Side Street Name Rename Access Maradik/Dorau Youth Change - Road into South Baseball Keller St. to Bend East Side Softball Schreiner Way Baseball Softball Association Association Youth Baseball Park from Keller St. to Schreiner Way (Keller Street West of Hickory Road) Woochi Sidewalk Cafe Effective August 2018 119 N. Michigan Maradik/Dorau Japanese - Monday to Friday, (New Location) Fusion and 11:00 a.m. to 10:00 Bar p.m.; Saturday, 12:00 P.M. to 11:00 p.m.; Sunday, 12:00 p.m. to 9:00 P.M. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following traffic control device requests were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATIONS: 433 S. Grant Street 1128 Bissell Street REMARKS: All criteria has been met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consent to Annexation and Waiver of Right to Remonstrate. The Consent indicates that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced property, the applicant waives and releases any and all rights to remonstrate against or oppose any pending or future annexations of the property by the City of South Bend: A. Miller Family Irrevocable Trust, Malcom J. Tuesley Trustee, 806 Greenpine Court, Mishawaka, IN, 46545 1. 52694 East Trail — Water/Sewer (Key No.021-1036-059314) Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the Consent to Annexation and Waiver of Right to Remonstrate was approved as submitted. APPROVE SUBDIVISION MAINTENANCE BOND — LAUREL CREEK SUBDIVISION SECTION 4 Mr. Toy Villa, Division of Engineering, submitted the following Maintenance Bond in lieu of an Irrevocable Letter of Credit to the Board and recommended approval: BOND NO.: 601134747 ISSUED BY: OHIO CASUALTY INSURANCE COMPANY FOR: LAUREL CREEK SUBDIVISION, SECTION 4 AMOUNT: $8,412.50 EXPIRES: MAY 16, 2021 IMPROVEMENT: SANITARY SEWER AND WATER Ms. Maradik made a motion that the bond, as outlined above, be approved. Ms. Dorau seconded the motion, which carried. REGULAR MEETING JUNE 12,2018 189 RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as fnllnvim- Business Bond Type yp Approved/ Released Effective Date WJW Flatwork, Inc. Contractor Approved May 23, 2018 Asphalt Restoration Services, LLC Occupancy Approved December 21, 2017 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracv. Name , Amount of Claim Date City of South Bend $1,926,562.98 06/12/2018 City of South Bend $12,046.29 06/06/2018 City of South Bend $2,917,942.13 05/31/2018 U.S. Bank National Association; Kite Realty, Eddy St. $2,282,638.98 05/30/2018 Phase II; Requisition No. 1 PNC Equipment Finance, LLC; Requisition No. 2; $51,467.85 06/05/2018 Vehicle/Equipment Lease U.S. Bank; Pre -Approved Bond Payments $308,521.57 06/06/2018 St. Joseph County Housing Consortium $4,845.24 05/15/2018 PNC Equipment Finance, LLC; Requisition No. 3; $435,000 06/07/2018 Street Equipment U.S. Bank National Association; 2015 EDIT/Parks $1,795 06/11/2018 Bond; Requisition No. 74 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:38 a.m. ATTEST: Jd�a M. Martin, Jerk BOARD OF PUBLIC —WORKS 4A�n cb�ze Gary A. Gilot, President gi I hl E izabeth A. Maradik, Member Therese J. Dorau, Member Suzanna M. Fritzberg, Member PA.Jamueller, Member C 1