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HomeMy WebLinkAbout062618 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING JUNE 26, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review Session, Regular Meeting, and Claims Review Meeting of June 7, June 12, and June 19, 2018 2. OPENING OF BIDS A. 2018 Curb and Sidewalk Construction – Project No. 118-007 1. Funding: MVH (202.0619.431.31.06) 3. OPENING OF QUOTATIONS A. Installation of Bike Parking Spaces – Project No. 118-059A 1. Funding: COIT (404.1001.460.42.03) B. Mishawaka Avenue – Roto Rooter Jetter Removal – Project No. 118-069R 1. Funding: Sewer Capital (641.0621.792.63.35) C. East Race Sidewalk Repair (Under Colfax Ave.) – Project No. 117-130R 1. Funding: Curb & Sidewalk/Drainage 4. OPENING OF PROPOSALS A. Building Cleaning Services for the City of South Bend Venues, Parks, and Arts 1. Funding: Event Funds 5. AWARD BIDS AND APPROVE CONTRACTS A. Lincoln Way West and Charles Martin Sr. Drive Improvements – Project No. 117-072A 1. Company: Selge Construction Co., Inc. 2. Amount: $1,131,012.15 3. Funding: RWDA TIF (324.1050.460.42.03) B. Ameritech Drive Pavement Improvements – Project No. 117-057A 1. Company: Walsh & Kelly, Inc. 2. Amount: $389,000; Base Bid Only 3. Funding: RWDA TIF (324.1050.460.31.20) C. Berlin Place Site Concrete, Landscape Plantings, and Bldg. 4 Roof Pavers – Project No. 118-057 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $325,000; Division B Only, Reject Divisions A, C, and D 3. Funding: RWDA TIF (452.1101.452.31.02); Subject to Funding 6. REJECT BIDS A. Venues, Parks and Arts Maintenance Storage Building 1. Description: Funding Limitations 2. Funding: Park Bond Series I (471.1138.452.42.01) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING JUNE 26, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 7. AWARD QUOTATIONS AND APPROVE CONTRACTS A. 2018 Janitorial Supplies 1. Companies: a) Kabelin Commercial: Sec 1: Paper Products, Line Items 1 & 2 b) South Bend Chemical: Sec 1: Paper Products, Line Items 3 & 7 c) HP Products: Sec 1: Paper Products, Line Items 4, 5, & 6 d) All American Poly: Sec 2: Poly Trash Bags, Line Items 8, 9, & 11 e) Interboro Packaging: Sec 2: Poly Trash Bags, Line Items 12, 13, & 14 f) Unipak Corp: Sec 2: Poly Trash Bags, Line Item 10 2. Amount: Unit Prices 3. Funding: Various Department’s Supplies B. 2018 Preventative Maintenance and Repairs of HVAC Equipment and Controls – 1. Company: Ideal Consolidated, Inc. 2. Amount: $65,821 for Three (3) Years (Alternate Bid) 3. Funding: Utilities, Other Contractual Services & Building Maintenance (641.0630.793.63.35; 641.0630.793.36.01) 8. CHANGE ORDERS A. Ironwood Drive Pavement Rehabilitation and Intersection – Project No. 117- 071A 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $4,615.80 4. Percent of Increase: 0.34% 5. Revised Contract Amount: $1,352,208.30 6. Funding: Local Road & Bridge Grant (265.0608.431.36.10) B. 100 Wayne Street Plaza and Streetscape – Project No. 116-047R 1. Company: Premium Concrete Services, Inc. 2. Change Order No.: 1 3. Increase Amount: $32,850; Forty-Three (43) Days 4. Percent of Increase: 14.66% 5. Revised Contract Amount: $256,960 6. Revised Completion Date: June 16, 2018 7. Funding: RWDA TIF (324.1050.460.42.03) C. West Race Emergency Repairs – Project No. 115-115 1. Company: HRP Construction Co. 2. Change Order No.: 1 3. Increase Amount: $9,150; Seven (7) Days 4. Percent of Increase: 10.88% 5. Revised Contract Amount: $93,250 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING JUNE 26, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 6. Revised Completion Date: June 1, 2018 7. Funding: Hotel/Motel Tax (7304.42010.000.0099) D. Downtown Cross Street Improvements – Project No. 117-041A 1. Company: Walsh & Kelly 2. Change Order No.: 1 3. Increase Amount: $10,799.20 4. Percent of Increase: 0.65% 5. Revised Contract Amount: $1,669,859.80 6. Funding: RWDA TIF (324.1050.460.31.02) 9. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Alley Drywell Installation (Near St. Vincent & Notre Dame Ave.) – Project No. 117-101 1. Company: John Boettcher Sewer & Excavating 2. Change Order No.: 1 (Final) 3. Increase Amount: $500 4. Percent of Increase: 5.00% 5. Final Contract Amount: $10,421 6. Funding: LRSA (251.0608.431.42.96) B. 2017 Demolitions, Phase 2 – Project No. 117-121 1. Company: Ritschard Bros., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($30,000) 4. Percent of Decrease: (7.12%) 5. Final Contract Amount: $391,088 6. Funding: EDIT (408.1201.415.39.89) 10. PROJECT COMPLETION AFFIDAVITS A. York Road Sewer Repairs – Project No. 115-139R 1. Company: C&E Excavating, Inc. 2. Final Contract Amount: $68,338.50 3. Funding: LRSA (251.0608.431.42.96) B. 2017 Crack Sealing – Project No. 117-102 1. Company: Asphalt Restoration Services, LLC 2. Final Contract Amount: $85,000 3. Funding: LRSA (251.0608.431.36.10) C. 2017 Central Services Remodel – Project No. 117-118 1. Company: Gibson-Lewis, LLC 2. Final Contract Amount: $55,258 3. Funding: Central Services Capital (224.0605.419.43.10) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING JUNE 26, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. North Station Well No. 1 Replacement – Project No. 118-071 1. Funding: Water Works Construction Engineering (622.0640.661.31.02) B. Miami Basin Improvements – Project No. 116-082C 1. Title Sheet 2. Funding: SSDA TIF (430.1050.460.42.01) C. Fat Daddy’s Building Demolition – Project No. 118-066 1. Funding: RWDA TIF (324.1050.460.39.82) D. Howard Park Redevelopment and St. Louis Blvd. Improvements – Project No. 117-04B 1. Title Sheet 2. Funding: Park Bond, RETIF, Regional Cities & Cumulative Capital (452.1101.452.02/.03; 429.1050.460.42.02; 201.1111.452.42.01; 407.1101.452.42.01) E. Sale of City-Owned Properties 1. 306 Dubail Avenue 2. 1129 Lawrence Street 12. REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS A. Water Service Line Repair Program Request for Applicants 1. Funding: Water Works Operating Fund (620.0630.711.61.02) 13. RESOLUTIONS A. No. 29-2018 – A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Description: 2011 and 2012 Police Department Chevy Impalas to be donated to County Prosecutor’s Office B. No. 30-2018 – A Resolution of the Board of Public Works of the City of South Bend, Indiana Approving Donation to Regional Cities Initiative 1. Description: Provide $15,000 to Regional Cities of Northern Indiana towards their Efforts of Performing Economic Development Functions within St. Joseph County C. No. 31-2018 – A Resolution of the Board of Public Works of the City of South Bend, Indiana, Adopting Revised Construction Standards and Specifications 1. Description: Final Updated Construction Standards & Specifications and Prevailing Supplemental Specifications 14. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Service Agreement – Public Safety Medical 1. Description: Provide 2018 Firefighter’s Annual Physicals CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING JUNE 26, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 2. Amount: Billed Per Service/Per Employee 3. Funding: Fire Personnel Medical Benefits (101.0901.422.31.06) B. Professional Services Agreement – Beam, Longest and Neff, LLC 1. Description: Design of Pedestrian Bridge for the Leeper Park Improvement Project 2. Amount: $24,400 3. Funding: RWDA TIF Bond (452.1101.452.31.02) C. Professional Services Agreement – KIL Architecture/Planning 1. Description: Lafayette Building Skylight and Masonry Repairs 2. Amount: $32,700 3. Funding: RWDA TIF (324.1050.460.42.02) D. Supplemental Environmental Project Application – IDEM 1. Description: Bowman Creek Supplemental Environmental Project 2. Amount: $30,000 3. Funding: Wastewater Contractual Service (641.0630.793.36.65) E. Amendment No. 1 to Professional Services Agreement – Abonmarche Consultants 1. Description: CAD Drafting Services 2. Amount: NTE $5,000 3. Funding: LRSA Traffic Signal Maintenance (251.0608.431.36.67) F. Promotion Agreement – Uber Technologies, Inc. 1. Description: Transportation Pilot Program with Employees of Notre Dame and Beacon Health Systems 2. Amount: $50,000 3. Funding: Other Communication/Transportation (279.0672.415.32.05) G. Professional Services Agreement – Associated Controls + Design 1. Description: New River Lights at Century Center 2. Amount: $15,878 3. Funding: Hotel/Motel Tax Fund H. Professional Services Agreement – Veritas, LLC 1. Description: Beck’s Lake Environmental Study 2. Amount: NTE $120,000 3. Funding: Legal Professional Services (226.0412.672.39.02) I. Release of Easement – Menard, Inc. 1. Description: Release Six (6) Easements for Redevelopment of Land for Menard’s New Store 15. LICENSES AND PERMITS A. Block Party – Residential 1. Applicant: Judd McNally CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING JUNE 26, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 a) Event: Madison Street Block Party b) Location: Madison St. from Greenlawn Ave. to Coquillard St. c) Date/Time: July 4, 2018; 8:30 a.m. to 1:00 p.m. d) Favorable Recommendations 2. Applicant: Flora Cole a) Event: 3rd Annual Block Party b) Location: Brookfield St. from Keller St. to Marquette Blvd. c) Date/Time: July 4, 2018; 9:00 a.m. to 8:00 p.m. d) Favorable Recommendations 3. Applicant: Sylvester Harrington a) Event: 4th of July Party b) Location: Allen St. from VanBuren St. to California St. c) Date/Time: July 4, 2018; 11:00 a.m. to 8:00 p.m. d) Favorable Recommendations 4. Applicant: Laresha Johnson a) Event: Family Fun Day b) Location: Kenmore St. from Western Ave. to Jefferson Blvd. c) Date/Time: July 4. 2018; 10:00 a.m. to 8:00 p.m. d) Favorable Recommendations B. Block Party – Non-Residential 1. Applicant: Denise Zigler, Morris Performing Arts Center a) Event: Pulse Fest b) Location: Michigan St. from LaSalle Ave. to Colfax Ave. c) Date/Time: July 13 and August 10, 2018; 3:00 p.m. to 8:00 p.m. d) Favorable Recommendations subject to Completion of Construction 2. Applicant: South Bend Museum of Art a) Event: Fireworks for Meet Me on the Island b) Location: Jefferson Blvd. from Niles Ave. to Martin Luther King Jr. Blvd. c) Date/Time: July 6, 2018; 7:00 p.m. to 12:00 a.m. d) Favorable Recommendations 3. Applicant: Kite Realty a) Event: Cars & Coffee b) Location: Eddy Street from Angela Blvd. to Napoleon Street c) Date/Time: July 14, 2018; 6:00 a.m. to 1:00 p.m. d) Favorable Recommendations C. Sidewalk Café Permit 1. Applicant: Hideway at the LaSalle 2. Location: 237 N. Michigan St., LaSalle Ave. Side of Building 3. Hours of Operation: Wednesday – Monday; 2:00 p.m. to 12:00 a.m. 4. Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING JUNE 26, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 D. Encroachment/Revocable Permit 1. Applicant: Hammer & Quill 2. Location: 613 E. Jefferson Blvd. 3. Description: Awning Attached to Building Facade 4. Favorable Recommendations 16. TRAFFIC CONTROL DEVICES A. Traffic Restriction 1. Applicant: Kite Realty Group 2. Restriction: Eddy Street from Angela Blvd. to Napoleon St. 3. Dates/Times: Saturdays and Sundays; 12:30 a.m. to 4:00 a.m. 4. Description: South Bend Police Special Duty Officer’s to Block Eddy Street on as-needed basis to prevent Cruising Traffic 5. Favorable Recommendations subject to no City Equipment or Vehicles used B. New Installation - Handicapped Accessible Parking Space Sign 1. Location: 833 Brookfield Street 2. All criteria has been met C. New Installation - Handicapped Accessible Parking Space Sign 1. Location: 905 E Bowman Street 2. All criteria has not been met 17. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. Irish Rentals LLC/Cooreman Real Estate Group 1. Locations: a) 53791 Terre Verde Hills Court – Water/Sewer b) 53724 Terre Verde Hills Court – Water/Sewer c) 26650 Boulder Crest Ct. – Sewer B. Robert E. Hess, Jr. and Tina R. Hess 1. Location: 53280 Rose Quartz Lane - Sewer 18. INDUSTRIAL WASTEWATER DISCHARGE PERMIT RENEWAL A. Company: Edcoat, LLC 1. Location: 30350 Edison Road 19. RATIFY BONDS A. Contractor Bonds 1. Robert Foegley Landscape Design & Contracting, Inc. – Approved Effective June 12, 2018 2. Ace Builders, Inc. – Approved Effective June 13, 2018 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING JUNE 26, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 8 B. Occupancy Bonds 1. Torok Excavation, Inc. – For Release Effective May 3, 2019 2. Momper Insulation of Elkhart, LLC – Approved Effective June 1, 2018 3. John M. Barany II – Approved Effective May 24, 2018 4. Dakotah Pressure Wash Systems LLC – Approved Effective May 31, 2018 20. CLAIMS 21. PRIVILEGE OF THE FLOOR 22. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.