HomeMy WebLinkAboutStreet Closure - Mary Olen1316 COUNTY-0TY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND. INDIANA 46601-1830
CITY OFSOUTHBEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
June 12, 2018
Mary Olen
134 S. Ellsworth
South Bend, IN 46617
RE: Event Name: Ellsworth Block Party
Street Closure: S. Ellsworth Pl. from Washington St. to Wilson Ave.
Date: July 3, 2018
Dear Ms. Olen:
PHONE 574/235-9251
FAX 574/ 235-9171
The Board of Public Works, at its meeting held on June 12, 2018, approved your request to close the
above referenced street for your event scheduled for July 3, 2018 from 3:00 p.m. until 8:00 p.m. For
your information, the South Bend Police Department will monitor this event. Enclosed please find a
copy of your approved permit.
The Bureau of Traffic and Lighting will deliver barricades necessary to close the street to the
applicant's address. You will be responsible for their placement and removal at the conclusion of the
closing of various strects. Please note that a ten foot (10') clear and unobstructed lane must be
maintained at either curb or down the center of the street for emergency purposes and that no fires are
allowed in the street. The Applicant will be liable for the replacement cost of $50.00 per cone as
a result of any missing or damaged cones.
If you have any further questions regarding this matter, please call this office at (574) 235-925 1.
Sincerely,
Linda M. Mai -tin, Clerk
Enclosure
c: Gene Eyster, Police Department
Ed Gleekler, Traffic & Lighting
GARY A. GILOT SLJZANNA M. FRrrzBEWj ELIZABE-ni A. MARADIK JAmi�.zs A. MUELLER THFRESE J. DORAU
APPLICATION
FOR USE OF AND BLOCKING OF ACCESS TO PUBLIC
RIGHT-OF-WAY FOR A RESIDENTIAL BLOCK PARTY
The Board of Public Works must have four (4) weeks prior notice of the event,
A NON-REFUNDABLE APPLICATION FEE OF $50.00, IN THE FORM OF A CERTIFIED
CHECK OR MONEY ORDER, PAYABLE TO THE CITY OF SOUTH BEND, MUST BE
INCLUDED WITH APPLICATION.
Applicant Name:
I
hwy 4e,�IQEW
Organization:
City:
State:
Zip
Address:
Phone:
Email:
Secondary Contact
Address:
Vs A)o r4A P+'
City: U'Ve_16 State'.
Phone: Email,
This application is made to the City of South Bend, Indiana, Board of Public Works, for the use of
the specified ublic right-of-way by Applicant for the holding of the hereinafter described event:
Event Name
Name of
Street
Street Closure
From
7_6 A/
To
Date of Event
-71' L91 120
1
Time
Setrap
Ela,m, 'P.m.
Start
e
Elam, 2P,m,
En
I
Elam. (0
3 &��n
Time
00
Time
P.M,
Approximate Number of
Attendees
Please answer the following appropriately:
• This event will be open to residents outside the immediate
❑
yes
No
neighborhood.
• All residents on the affected block have been notified and invited. A
EZ
Yes
E]
No
copy of the flyer distributed is included.
I
L,,,""
• There is/are resident(s) affected by the event that may need ADA
❑
Yes
No
transportation assistance to their residence.
/ I/
• This event will have music (live or other).
El
/Yes
[0
No
Payment of $50.00 foe payable to City of South Bend included
L_V1
Yes
F❑-1
No
10
Updated t}8/2017
• For Certified Nonprofit Organizations: Copies of the 501(c)(3) Internal
E]
Y s
1:11
No
Revenue Exemption Status Document and a current copy of Form 990
or Form 990-EZ are included with this application.
IF ALCOHOL IS TO BE SERVED OR SOLD
—.1
Alcoholic beverages will be served Alcoholic byres will be sold
Certified Check or Money Order for $400.00 must be submjgedwith application.
• Application cannot be processed without deposit.
• Deposit will be returned upon inspection ofpvent area by the Board of Public Works.
Names and phone numbers of THREE seen guards is included
❑
• To monitor underage drinking, 1�1111o'
• Qualifications must be lisse-d-(c.g. Off -duty police officer, professional security guard, or event
APPLICANT). Z
mustbe b t'
A drawing must be sub tied showing:
su
❑
• Fencing dnd serving area
• Trash - ceptacles.
ALYIple trash reeTtacles must be provided to ensure proper disposal of refuse.
Temporary liquor license.
El
• Call the Alcohol & Tobacco Comnission at (317) 234-4315 for more information,
• Application cannot be processed without a copy of this license.
APPLICATION
FOR USE OF AND BLOCKING OF ACCESS TO PUBLIC
RIGHT-OF-WAY FOR A RESIDENTIAL BLOCK PARTY
City of South Bend, Indiana • Board of Public Works
PERMIT AND AGREEMENT FOR THE
USE OF RIGHT-OF-WAY FOR BLOCK PARTIES
Pursuant to Local Ordinance No. 10102-11, there is a $50.00 non-refundable fee for residential
Block Parties. Non-profit organizations meeting Section 501(c)(3) of the Internal Revenue Code
are exempt from the fee provided copies of the 501(c) (3) Internal Revenue Exemption Status
Document and a current copy of Form 990 or Form 9990-EZ are filed with this application.
2. Block parties are allowed solely for neighborhood events. No block party application will be
approved for private parties.
3. All residents within the affected area must be notified of this event. The APPLICANT must
obtain signatures from and/or has made an attempt to notify all residents that reside on the block.
A copy of a brochure or letter of invitation distributed to all affected neighbors describing
the event purpose, date, and time must be included with the application.
4. The applicant is responsible, prior to the event, for determining if there are any residents affected
that could potentially need assistance in accessing their residence. The applicant is responsible
for providing said resident access or transportation to their property.
5. The cones will be delivered to the APPLICANT'S address. The APPLICANT assumes full
responsibility for clean-up and assures the City that all cones will be maintained and returned
undamaged. The APPLICANT will be liable for the replacement cost of $50,00 per cone as a
result of any missing or damaged cones.
6. Block parties must end by 8:00 p.m.
7. A street will be blocked off from intersection to intersection only. No half -blocks or alleys can
be blocked off.
8. The Board of Works reserves the right to deny any block party application based on traffic and
speed limit records. No street may be closed with a speed limit over 30 MPH or considered to be
a major arterial.
9. The Board of Public Works reserves the right to deny any block party application based on
information gathered from the South Bend Police Department or other sources.
10. The APPLICANT agrees to allow residents that live on the above -referenced block access in and
out of the restricted area as needed.
t L The APPLICANT agrees to abide by all terms and condition of the South Bend Municipal Code
and Board of Public Works' policy adopted in Resolution No. 21-2011 on February 28, 2011
12. APPLICANT agrees to indemnify, defend and hold harmless the Civil City of South Bend,
Indiana, from any liability, loss, costs, damages or expenses, including attorney fees, which the
Civil City of South Bend, may suffer or incur as a result of any claims or actions which may be
made by any person, including a participant in the activity, arising out of the approval of this
request by the Board of Public Works to close a portion of the public right-of-way for a party or
similar event. The undersigned certifies that he/she is authorized to bind the APPLICANT to the
terms hereof
13. Notification of approval/denial of this, request will be issued by return of this form, upon signed
authorization by the Board of Public Works.
14. The City of South Bend Noise Ordinance is in effect at all hours. Between the hours of
11:00 p.m. and 7:00 a.m. certain noises are particularly prohibited. These include
operating radio receiving sets, musical instruments, phonographs and other sound
reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting,
whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13-
57).
I have read the Application and Permit and the Agreement for the "Use of Right -of -Way for Block
Pal -ties" and I understand and agree to the above rules and regulations. I also understand that this
application may be denied based on any false or incomplete information.
Dated this day of
APPLICANT Signature
Printed Name
OARD OF PUBLIC WORKS APPROVAL
President Member Member
Member Member Date
RETURN FORM TO:
Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, IN 46601
Phone: (574) 235-9251
RESIDENT SIGNATURES Page of
We have been informed, agree to, and request that the Board of Public Works of the City of
South Fiend authorize a block party in the area described as:
A�w;'� from ��� 'dAto 6
Street Name Class Street — Cross Street
Date of Event
Signature
Signature
Name
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Name
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Address
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Address
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Phone No.
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Phone No.
Date
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Date
.
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Signature
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Name
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Name
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Address
AtT N PA5 Wt7f��(
Address
121 S'
Phone Na,
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Phone No,
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Date
Date,,
3.
Signature
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Phone No.
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Date
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Date
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Signature
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Address
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Phone No.
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Date
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Date
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Grilled meat provided. Please
bring a side dish to share and your
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