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HomeMy WebLinkAboutStreet Closure - Marcia Haslett1316 COUNTY -CITY BUILDING 227 W, JrFFERSON BOULEVARD Sourn Bens,. INDIANA 46601-1830 CITY orr' SOUTH BEND PETE BU'l-1'1C;1.EG, MAYOR BOARD OF PUBLIC WORKS June 12, 2018 Marcia I-laslett 1313 Oak. Ridge South Bend, IN 46617 RE: Event. Narne: 30"' Annual Wooded Estates Neighborhood Ice Cream Social Street Closure: Black Oak Dr. from Oak Park Dr. to Scottswood Dr. Date: June 25, 2018 (Rain Date: June 26, 2018) Dear Ms. Haslett: 1'rrorrr 574/ 2.35-9251 FAX 57412.35-9171 'The Board of Public Works, at its meeting held on June 1.2, 201.8, approved your request to close the above referenced street for your event scheduled for June 25, 2018 from 5:00 p.m. until 8:00 p.m. For your information, the South :Bend Police Departrxrent will monitor this event. Enclosed please find a copy of your approved permit. The Bureau of 'Traffic and Lighting will deliver barricades necessary to close the street to the applicant's address. You will be responsible for their placement and removal at the conclusion of the closing of various streets. Please note that a ten foot (1.0') clear and unobstructed lane must be maintained at either curb or down the center of the street for emergency purposes and that no fires are allowed in the street. The Applicant will be liable for the replacement crest of $50.00 per cone as a result of any missing or damaged cones. If you have any further questions regarding this smatter, please call this office at (574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure c: gene Eyster, Police Department Ed Uleckler, Traffic & Lighting GAizy A. GILOT SUZANNA M. FRITZ 3'ERG ELrZ.ABET"I1 A. MARAr:rrK JAm1;`s A. MUELLErZ Tr rF'ME J. DOJRAtJ 4, Al APPLICATION FOR USE OF AND BLOCKING OF ACCESS TO PUBLIC RIGHT-OF-WAY FOR A RESIDENTIAL BLOCK PARTY The Board of Public Works must have four (4) weeks prior notice of the event. A NON-REFUNDABLE APPLICATION FEE OF $50.00, IN THE FORM OF A CERTIFIED CHECK OR MONEY ORDER, PAYABLE TO THE CITY OF SOUTH BEND, MUST BE INCLUDED WITH APPLICATION. Applicant Name: Rami(-x- 1+xde.�t Organization: 1-::`,56_tLqS P646orkook Address: Ott K ja.3 City: State: Zip Phone: .5114 — Ll '3,—e) 2"3 5 Email: val'ak.'asia. o�y Secondar Contacl, '54,4 e, n e 5 Address: 0- city: ra State: -)'Z-AJ 466,17 Phone: ail: r S(W_AA1 f-W4 This application is made to the City of South Bend, Indiana, Board of Public Works, for the use of' the specified ublic riRht-of-w4y by Applicant for the holding of the hereinafter described event: Event Name tf. A " n L4-6 ( '1v4(q-qdg& C-stLte_�, 4�r6�N6o— koqt� Cde_ Cy--eo_vn 5oc_,ja( Name of Street Closure street 3�a_en< Oat < Dvioe, From O&Y, To 5w+swoocL t>-i\ie Date of Event m4n"I'"e,7-t5 201 1-9 W &j4g_o4 -7' a. 01 Z&, 4vwA, JZA Time Setup 0a.m. E&.m. Start Ela.m. Sp.m. End Flam, R Time 60030 1 1 Time P-m, Approximate Number of 4� Attendees Please answer the following appropriately: 9 This event will be open to residents outside the immediate El Yes X No neighborhood. e All residents on the affected block have been notified and invited. A Yes No copy of the flyer distributed is included. * There is/are resident(s) affected by the event that may need ADA Yes No transportation assistance to their residence. * This event will have music (live or other). El Yes No 0 Payment of $50.00 fee payable to City of South Bend included Yes Ej No M1 Updated 08/2017 • For Certified Nonprofit Organizations; Copies of the 501(c)(3) Internal ❑ Yes No Revenue Exemption Status Document and a current copy of Form 990 or Form 990-EZ are included with this application. IF ALCOHOL IS TO BE SERVED OR SOLD Alcoholic beverages will be served ❑ Alcoholic beverages will be sold ❑ Certified Check or Money Order for $400.00 must be submitted wi pplication. ❑ • Application cannot be processed without deposit. (� • Deposit will be returned upon inspection of event are y the Board of Public Works. Names and phone numbers of THREE security guar is included ❑ • To monitor underage drinking. • Qualifications must be listed (e.g. Off- ty police officer, professional security guard, or event APPLICANT). A drawing must be submitted showi g: ❑ • Fencing around serving area • Trash receptacles. o Ample trash receptacles must be provided to ensure proper disposal of refuse. Temporary liquor license. ❑ • Call the Alcohol & Tobacco Commission at (317) 234-4315 for more information. • Application cannot be processed without a copy of this license. 4 APPLICATION FOR USE OF AND BLOCKING OF ACCESS TO PUBLIC RIGHT-OF-WAY FOR A RESIDENTIAL BLOCK PARTY 1865 City of South Bend, Indiana * Board of Public Works PERMIT AND AGREEMENT FOR THE USE OF RIGHT-OF-WAY FOR BLOCK PARTIES I Pursuant to Local Ordinance No, 10102-11, there is a $50.00 non-refundable fee for residential Block Parties. Non-profit organizations meeting Section 501 (c)(3) of the Internal Revenue Code are exempt from the fee provided copies of the 501(c) (3) Internal Revenue Exemption Status Document and current copy of Form 990 or Form 9990-EZ are filed with this application. 2. Block parties are allowed solely for neighborhood events. No block party application will be approved for private parties. 3. All residents within the affected ,#ar APPLICANT must g_aTp�t be notified,of-this. -e-vent..-The-1 P, --- obtain signatures from and/or(!ia9_'made an attempt to notify all residents that reside on the block. A copy of a brochure or letter 6-f 'invii—ation disfr-f �""i-o-ii-!-af-f"-e,c-te"d-n-,eig—hb---o-r-s ­ describing the event purpose, date, and time must be included with the application.;; ; 4, The applicant is responsible, prior to the event, for determining if there are any residents affected that could potentially need aa;�istance in acceS their residence. The applicant is responsible i oq i for providing said resident access or transports on to their y I 7 SA I he 5. The cones will be delivered to the APPLICANT'S add IF he AJ MPLIVANT assumes full responsibility for clean-up and assures the City that all cones will be maintained and returned undamaged. The APPLICANT will be liable for the replacement cost of $50.00 per cone as a result of'any missing or damaged cones. 6. Block parties must end by 8:00 pm. 7, A street will be blocked off from intersection to intersection only. No half -blocks or alleys can be blocked off. 8. The Board of Works reserves the right to deny any block party application based on traffic and speed limit records. No street may be closed with a speed limit over 30 MPH or considered to be a major arterial. 9. The Board of Public Works reserves the right to deny any block party application based on information gathered from the South Bend Police Department or other sources. 10. The APPLICANT agrees to allow residents that live on the above -referenced block access in and oft of the restricted area as needed.4i qv) 11. The APPLICANT agrees to abide by all terms and condition of the South Bend Municipal Code and Board of Public, Works' policy adopted in Resolution No, 21-2011 on February 28, 2011 12. APPLICANT agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, may suffer or incur as a result of any claims or actions, which may be made by any person, including a participant in the activity, arising out of the approval of this request by the Board of Public Works to close a portion of the public right-of-way for a party or similar event. The undersigned certifies that he/she is authorized to bind the APPLICANT to the 3 terms hereof. 13. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works. 14. The City of South Bend Noise Ordinance is in effect at all hours. Between the hours of 11:00 p.m. and 7:00 a.m. certain noises are particularly prohibited. These include operating radio receiving sets, musical instruments, phonographs and other sound reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13- 57). I have read the Application and Permit and the Agreement for the "Use of Right -of -Way for Block Parties" and I understand and agree to the above rules and regulations. I also understand that this application may be denied based on any false or incomplete information. Dated this day of20 APPLICANT Signature Printed Name '"l.,Qc re i GAL � 4&. BOARD OF PUBLIC WORKS APPROVAL lqt 11UL_ 'f'� — President Member Member ............ Member Member Date RETURN FORM TO: Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Phone: (574) 235-9251 South Bend, IN 46617 June 201 30th. Annual Fun Family Event on Black Qak....June 25 Yes! Our THIRTIETH Wooded Estates Neighborhood ICE CREAM SOCIAL is set for the 1200 Block of Black Oak between Oak Park & Scottswood, on Monday, June 25th 6:30-8:00 pm with a RAINDATE of Tuesday, June 26th. Plans for a get-together last year fell through but we aim to make up for it with some fun games & a few prizes for children. This get-together is a nice way to recognize our neighborhood's unity & longevity; chat with neighbors and enjoy delicious ice cream with a special TOPPING we ask that you bring along to share. We are staffed by volunteers and operate on small donations which are welcome at any of our events to cover the costs for the street closure permit and supplies for the Social. Current Treasury balance before expenses: $236.90 If you have in mind the name of a candidate for the Good Neighbor Award, send a brief description & contact information to donhaskmichiana.org before noon, 6/22 summarizing why you believe that individual or family has contributed. positively to the Wooded. Estates. neighborhood in the past year. The June 25 or 26 Social will be a good place to recognize that resident with a small plaque. WELCOME, NEW NEIGHBORS to our area? Please reach out to residents who are unfamiliar with the South Bend area and all it offers. Help connect them to nearby locations, websites & phone numbers. They will appreciate helpful information, schedules and suggestions for how to access area - wide events during each season of the year. https://www.southbendtribune.com/entertainment/inthebend/ Mips://visitsouthbend.com/ ht, :/p /sbvlia.orglactivities http:Hsicnl.lib.in.us/ A Neighborhood informal email list was started a few years ago. From that list we occasionally contact residents for opinions & information about neighborhood issues is maintained'. We promise not to seam your mailbox. If you ravish to add your email to the list, send to shnXest. d-ed . Once on the list, email the group: wooded-estatesggooglegroups.com. Dial 3-1-1 for non - emergency City services and information... Mon -Fri. 7:30-5:30 WE Newsleiier 2018 Ivy Colut hyl to X.11 M 'iK) s PY27a IN Edison Rd Linebacker un L l-,, Lioo ': g-/' W, 0 016 Black Oak ir, South Bead, 46617 S Z' & Farest