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HomeMy WebLinkAboutRatify Quotation Award - South Bend Police Dept Forensic Lab Upgrade - Ziolkowski Construction1316 COUN'ry-Crry BOILDING 227 W. JEFFERSON BouLEVARD Soi ji'� i BEN D. INDI ANA 46601.11130 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS June 12, 2018 Bill Favors Ziolkowski Construction, Inc. 4050 Ralph Jones Drive South Bend, IN 46628 PHOM574/235-9251 FAX 574/ 235-9171 RE: Ratify Quotation Award — South Bend Police Department Forensic Lab Upgrade Dear Mr. Favors: 'rhe Board of Public Works at its meeting held on June 12, 2018, ratified the award of the above referenced quotation to you in the amount of $32,398. Please forward the fallowing documents in one submittal by June 26, 2018 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251, Sincerely, Linda M. Martin, Clerk c: Chris Voros, Police Dept. GAiiy A. Ga.o'r SUZANNA M. FRITZBERG EuZABEfl-i A. MARADIK JAMEs A, WEILER Tiir-.Rr..si-' J. DORAU 701 W SAMPLE STRHET Soum Bmu, IN�NANA 46601-2890 Nom!', 574/ 235-9311 FAx 574/ 288-0268 CITYOFSOUTH BEN I) PETi�Bu'rriG1EG,MAY0R SOUTHBEND POLICEDEPAR-rMENT SCUF'r A. RuSZKOWSKI, CHIEF OF POLICE Board of Public Works Date: May 23, 2018 City of South Bend, Indiana Honorable Board Members, The South Bend Police Department is requesting Board approval for the back award of a 2017 quote by Ziolkowski Construction, as the sole responsive quote submitted. Due to a paperwork error the quote was not officially awarded by the Board. The work was accomplished earlier this year and payment submitted. Please find attached the submitted quote, Thank You, /X-1� Christopher Voros ervice Bravery P ride Dedication BOARD OF PUBLIC WORKS CITY OF SOUTH BEND INDIANA PUBLIC WORKS CONTRACT T141S AGREEMENT, made and entered into this 12th Day of June, 2018, by and between, Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, IN 46628, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: SOUTH BEND POLICE DEPARTMENT FORENSIC LAB UPGRADE COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $32,398 FUNDING: POLICE GENERAL FUND The unit prices for this improvement were those prices as received and accepted by the Board on the December 12, 2018, The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS ZIOLKOWSKI CONSTRUCTION, INC. Gary A. Gi ot, President Elizabeth A. Maradil Member Printed Name Suzanna M. Fritzberg, James A. Mueller, Member Signature Member Therese J.orau,Aember C est- Linda A MaYtin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal South Bend Police Forensic Leib upqLacle - 12-12-17 (Must be completed for all quotes. Please type or print) Date: December 12, 2017 Firm: bolkowski Construction, Inc, Address: 4050 Ralph Jones Drive City/State/Zip: South Bend, N 46628 Telephone Number: (574J287-1811 Agent of Bidder (if Applicable): n/a Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to corn the public works project of: South Bend Police Forensic Lab upgrade the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated - N/A ] for the sum of (enter the Total Quote as shown on the Proposal) Thirty Two Thousand Three Hundred Ninety Eight A$ 31398 (enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown In the original" contract if accepted by the City of South Bend. If the quote is to Ibe awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By �'A� (Signature) Bil:l Favors, Ereside . (Printed Name of Person Signing) The above quote is accepted this � day of Subject to the following conditions: Bob LI ' �DF PUIB Gary ilot, Presl ent 171 N zabetb A Maradik, Member James A, Mueller, Member Suzanna M. Fritzberg, Member Th eJ. Dor Mom er Attest: Linda M. Marfin,'Clerk Version 10/1812016 Page - I Public Works Quote MMMMIR r ; PROJECT NAME South Band Police Forensic Lab upgrade PROJECT NO. QUOTES DUE 12-12-17 ..................... Item No.. Description Quantity Unit Unit Price Total Amount Create opening in existing block 1 wall at gun racy location. 1 LS 1,235 $ 1,235 Sharing and new lintel support as 2 required. 1 LS 35 $ 350 Tooth in jambs with new bullnose masonry block at pass through 1 LS 500 500 opening. 4 Infill (1) existing doorway in new 1 LS 71'5 $ 715 room expansion. 5 Construct approximately 40 LF of 1 LS 18,500 $ 18,500 new block wall to roof deck. 6 Furnish and install new grid 1 LS 1,9�12 $ 1,912 ceiling in expanded area of room. 7 Fire sprinkler rework as required. 1 LS 1,000 $ 1,000 8 Furnish and install new LED 1 LS 1,275 $ 1,275 lighting in expanded area. Remove l 1 existing light 9 fixtures and replace with new 1 LS 1,867 $ 1,867 LEIS light fixtures.. 1 o Furnish and install (3) new 1 LS 480 $ 480 dimmer switches. Rework electrical as required to 11 accommodate new room 1 LS 1,086 $ 1,086 expansion. Furnish and install (15) heavy 12 duty bike hanger brackets bolted 1 LS 3,478 $ 3,478 to the new masonry wall. Total Amount of Quote 32,398 Version 10118/2016 Page - 2 Public Works Quote Firm: Zlolkowski Construction, Inc, Address: 4050 Ralph Jones drive city/state/zip: South Bend, IN 46628 Telephone Number: ( 574 ) 287-1811 Fax Number: 574 234-0151 mew By T (Signature) Bill Favors, President (Panted Name of Person Signing) Version 10/1812 16 Page - 3 Public Works Quote When the prospective Contractor is ratable to certify to any of the statements bellow, it shall atfach an explanation to this A fidavil, CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY ''VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids, Please type or print) STATE OF _ Indiana ) ) SS; St Joseph COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that; 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, #inns, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily exdluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -tune, a Contractor is engaged in investment activities in Iran if either; i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with,a person that the Contractor subsequently learns is an unauthorized Version 10/18/2016 Page - 4 Public Works Quote alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bidlquote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that•persods ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains, 7, The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry, Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- Version 10/18/2016 . Page - 5 Public Works Quote 8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States, 1 understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or, foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry ' products made in the United States, the City, through its director of public works, shall make a determination if the price of United States, made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 1 2,th day of Pecem* 2017 Ziolkowski Construction, Inc Contractor/Bidder (Firm) I.Ye.10 00 Sig6ature of Contractor/Bidder or Its Agent Bill Favors, President Printed Name, and Title Subscribed and sworn to before me this 12 day of December 2017 My Commission Expires March 1, 20210 County of Residence Notary Public hannon Reidenbach at Joseph ON R ENBAGt' Notary Public- U b lie �aSeat 'Ja � SHANNON REIDENBACH Notary Public- State of Indiana My Commission Expires Mar 1, 2020] Version 10/18/2016 Page - 6 Public Works Quote S —Ve r i yrisD'� . fy.p — — RYu[Tii R.rn0�u ola�4Yn... Company ID Number:4486671 THE, E-VERIFY PROGRAM FOR EMPLOYMENT VERIFICATION MEMORANDUM OF UNDERSTANDING ARTICLE I PURPOSE AND AUTHORITY This Memorandum of Understanding (MOU) sets forth the points of agreement between the Department of Homeland Security (DHS) and Zielkowski Construe Ion, Inc. (Employer) regarding the Employer's participation in the Employment Eligibility Verification Program (E- Verify). This MOU explains certain features of the E-Verify program and enumerates specific responsibilities of DHS, the Social Security Administration (SSA), and the Employer. E-Verify is a program that electronically confirms an employee's eligibility to work in the United States after completion of the Employment Eligibility Verification Form (Form 1-9). For covered government contractors, E-Verify Is used to verify the employment eligibility of all newly hired employees and all existing employees assigned to Federal contracts or to verify the entire workforce if the contractor so chooses. Authority for the E-Verify program is found in Title IV, Subtitle A, of the Illegal Immigration Reform and Immigrant- Responsibility Act of 1996 (IIRIRA), Pub. L. 104-208, 110 Stat. 3009, as amended (8 U.S.C. § 1324a note). Authority for use of the E-Verify program by Federal contractors and subcontractors covered by the terms of Subpart 22.18, "Employment Eligibility Verification", of the Federal Acquisition Regulation (FAR) (hereinafter referred to in this MOU as a "Federal contractor with the FAR E Verify clause") to verify the employment eligibility of certain employees working on Federal contracts is also found in Subpart 22.18 and in Executive Order 12989, as amended. ARTICLE II FUNCTIONS TO BE PERFORMED A. RESPONSIBILITIES OF SSA 1. SSA agrees to provide the Employer with available information that allows the Employer to confirm the accuracy of Social Security Lumbers provided by all employees verified under this MOU and the employment authorization of U.S. citizens. 2. SSA agrees to provide to the Employer appropriate assistance with operational problems that may arise during the Employer's participation in the E-Verify program. SSA agrees to provide the Employer with names, tities, addresses, and telephone numbers of SSA representatives to be contacted during the E-Verify process. 3. SSA agrees to safeguard the information provided by the Employer through the E-Verify program procedures, and to limit access to such information, as is appropriate by law, to individuals responsible for the verification of Social Security Lumbers and for evaluation of the E Verify program or such other persons or entities who may be authorized by SSA as governed Page 1 of 131 E-Verify MOU for Employer] Revision Date 09/01109 www.dhs.gavr E-Verify -Verify.-.01,10 imeeiyR�4�l.(e.. R*a a.R Company ID Number: 486671 Tq be accepted as a participant in E-Verify, you should only sign the Employer's Section of the: signature page. If you have any questions, contact E-Verify at 888-464.421S. Employer Zioikowski Construction, Inc. Bill Favors Name (Please Type or Print) Electronically Si ned Vile 0111012012 ignature Date Department of Homeland Security — Verificaflon Division SC}iS Verification Division Name (Please Type or Print) Electronically Si ned itie 01/1012012 Signature Date Information Required for the I~ -Verify Program Information relating to your Company: Compan Name: Volkowski Construction, Inc. Company Facility Address: 4050 Ralph Jones Dr. South Bend, IN 46628 Company Alternate Address: Count or Parish: STJOSEPH Employer Identification Number: 361446992 Page 12 of 13 1 E-Verity MOM for Emptoyer l Revision Date 09l01l09 www.dhs.gov/E-Variiy �-Veri Company ID Number: 486671 North American Industry Classification Systems Code: 236 Administrator: Dumber of Employees; 100 to 499 Number of Sites Verified fo r: 1 Are you verifying for more than 1 site? If yes, please provide the number of sites verified for in each Mate: m iNDiANA 1 site(s) • -information relating to -the Program Administrator(s) for your Company on policy questions or operational problems., Name: ,Games Ketdsen Telephone Number. (574) 287 -1811 ext. 368 Fax Number: (574) 344 � 5533 E-mail Address: ikeldsen@zbuild.com Page 13 of 13 1 F-Verify MOU for Employer I Revtslon Date 00/01/00 vvww.dhs.gav/E-VedfV 61,102017 E-Verlfy: Employer Wizard- Company Information -Ve rift' MENU James Keldsen Company Information ComparkyNome Zloftwski Construction, Inc. i Company ID Number 486671 Doing Business As (DNA) Noma DUNS Number physical Location i Addrosal 4050 Ralph Jones Dr. Address2 Guy i South Bond state IN 1 Zip Code 46628 County STJOSEPH i Mailing Address Addreis I Address MY State Zip Code Additional Information i Employer Identification NurnVor 351445992 Total Number ofEmpioyaos 10010499 I Atimloisbrator Employer Category None of these categories apply �jvlawiEdit 236 - CONSTRUCTION OF BUILDINGS View! E t0wTi TotaINIfing Mo. ht4mlie-verify.uscia.govMebffimployerWizard.aspx Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM r., C. Voros Department SBPD BPW Date 06-12-18 Phone Extension 7770 Required Prior to Submittal to Board Legal Z Attorney fume Clara McDaniels Controller z Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the Appropriate Item Type -- Required for All Submissions ❑ Agreement El Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA. © Ease/Encroach. ❑ Traffic Control Other: Company or Vendor Name New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBEIWBE Contractor ❑ MBE ❑ WBE MBEIWBE Contractor Requested ❑ No F-1 Yes Name of Company Project Name Forensic Lab upgrade Project Number Funding Source General fund Account No. 1101-0801-421' .39-8'0 Amount $ 33,000 Terms of Contract Purpose/Description The South Bend Police Department requests BPW approval for opening and awarding of guotes for Forensic Lab upgrade on which the quote request was sent out on 11-20-17. Required Contractor's Certification Farm Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verifv, Iran, etc.) Amount of Increase Decrease Previous Amount $ Current Percent of Change: — New Amount $ Total Percent of Change: Copy Original ® ❑ 11 ❑ El 0 C. Varos Dispersal After Approval