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Home My WebLink AboutProcession - Venues Parks and Arts - Kids Triathlon 18th AnnualINTER -OFFICE MEMORANDUM BOARD OF PUBLIC WORKS DATE SENT: 3/30/2018 TO:�Ld Gleckler, Traffic & Lighting AFederico Rodriguez, Fire Department �v Matt Longfellow, Engineering Kara Wood, Park Department V_Lt. Gene Eyster, Police Department )(,Jill Sciccitano, Downtown South Bend Marcia Qualls, Streets Legal Department FROM: Linda M. Martin, Clerk SUBJECT: PROCESSION RECOMMENDATION -Kids Triathlon 18th Annual SPONSOR: Venues Parks & Arts DATE OF EVENT: July 14, 2018 5:30 a.m. to 11:00 a.m. DATE DUE: April 3, 2018 FAX OR E-MAIL TO: 235-9171 1 Imartin(q)_southbendin.gov RECOMMENDATIONS AND COMMENTS: By Date APPLICATION FOR USE OF PUBLIC RIGHT-OF-WAY FOR PROCESSIONS The Board of Public Works must have FOUR (4) weeks prior notice of the Sponsor: Venues Parks & Arts Address: 301 S St Louis Blvd Submitted By: Kara Wood City: —South Bend State: IN Zip: 46601 Phone: 574-235-5799 Ernail: kwood@southbendin.gov Sponsor may use the public right-of-way described as (describe route and attach map) I N N ww"I 051"[411 V NN 0 11.1611 all I ill -Tigil -!Amh M 11 _110" DWOM W IM110 V 0 MUM A 01 DV W 0 T. AUU tA 1% I Event name: Kids Triathlon - 18th annual FX] The Board of Public Works must have FOUR (4) weeks prior notice before event occurs 21 All certificates of insurance, pre -paid costs, maps, and any other applicable information requested or required by the Board of Public Works have been provided with this application N The event shall be held on July 14 , 20 18 and no other date FX] Registration time for the event starts at 5:30 am ""/P.M. Starting time of the procession is 8:00jp.m. Estimated completion time is 11:00 w ,/p.m, This event involves the use of the following roadways This event involves closure of City residential streets D This event involves County roads This event involves State highways This event involves use of a park (Must obtain permission from Park Board) I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939 to organize meeting) F] This event involves the use of the sidewalk F-1 Participants must stay on the sidewalk and obey all traffic laws. El This event is a local/regional/national event (Please circle the appropriate event type) This event will be coordinated with the property owner/business where staging will take place God g A ff" 60 Updated 08/2017 2 PERMIT/AGREEMENT FOR A PROCESSION 1. Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event. 3. Sponsor shall provide to the Board all additional licenses, permits and documentation required for the event. 4. If this event results in closure of a residential street, all residents within the affected area must be notified of this event. The APPLICANT must make a reasonable attempt to notify all residents that reside on the block. A copy of a brochure or letter describing the event purpose, date, and time must be distributed to all affected neighbors and included with the application. 5. If this event results in closure of a residential street, the applicant is responsible, prior to the event, for determining if there are any residents affected that could potentially need assistance in accessing their residence. The applicant is responsible for providing said resident access or transportation to their property. 6. Sponsor agrees to abide by all terms and conditions of the Board's policy governing walks, runs, parades or other similar event adopted by the Board on March 3, 1985. 7. In order to ensure public safety during the event, the Board agrees to furnish traffic planning, materials, equipment and personnel as deemed necessary by the Police Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable, the Board of Park Commissioners. 8. Sponsor acknowledges that the Police Department reserves the right to change this route for safety purposes. 9. In consideration for approval by the Board and the use of the sidewalks for the purposes set out above, the undersigned agrees and undertakes to hold the Civil City of South Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or expenses, including attorney fees, which the Civil City of South Bend may suffer or incur, as a result of any claims or actions which may be made by any person, including a participant in said activity, arising out of the approval of the request to use the sidewalks indicated in the City of South Bend. The undersigned certifies that he/she is authorized to bind the above mentioned sponsor to the terms hereof. 10. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works I understand the above rules and regulations and that this application may be denied based on any false or incomplete information. Sponsor Signature RETUR41,bIr 3 Board of.Orks1316 CounBuilding 227 West Jefferson Boulevard South Bend, IN 46601 Phone: (574) 235-9251 + Fax: (574) 235-9171 ram- wwt) Printed Name Qc�ry 4� Title k� O RD OF P LIC W O S APPROVAL AaUL resident Member Member ( / / al')c Member Member Date RE7. URN FORM TO: Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Phone; (574) 235-9251 s Fax: (574) 235-9171 �cj unfiWOOPAMI^\,� / /� �\� � . m m ., grgr�o- - -, �- � m A- - ""Wo"r 'i2l L %Nolk=r St PETE BUTTIGIEG < ck)uhi Bc,mL IN e10614 fA:ryn I, CA TY OF S 0 UTH B END 574 291' A761; k AARON PERRI VENUES PARKS 8 ARTS MMMMIME Dear Neighbors: On Saturday, July I&h , 2018 from 5:30 a.m. until approximately 11:00 a.m., the streets that lead to and from Potawatomi Park Pool, Potawatorn! Zoo, and Kids Kingdom will be closed temporarily due to the 18 1h Annual Kids Triathlon, sponsored by United Federal Credit Union and programmed by City of South Bend Venues Parks & Arts. I apologize for any inconvenience this may cause you, but wanted you to be aware so that you may plan accordingly. We are lucky to have a beautiful neighborhood that attracts fun events, such as the Kids Tri, I invite you to either attend the event or volunteer your time for a few hours that morning. It is a great sporting event for kids ages 5-14 where "Every Kid is a Winner". Street Closures/No Parking Zones include the following areas: GreeMawn — Railroad tracks to Wall Street Southwoocl/Twyckenham to Greenlawn Avenue Belmont/Twycl(enham to Greentawn Avenue Wall Street/Greenlawn Avenue to Ironwood Kids Kingdom alley and Wall Street if you should have any questions concerning the triathlon or the streets that will be affected on the morning of Saturday, July 14 th,please feel free to contact me directly at 574-235-5799 or via email at jL%kogcj,@!Aqu t LiLieridLdin. _ qy. Thank you for your understanding and I hope you are having a wonderful Summerl Kind Regards, Kara Wood Director of Events South Bend Venues Parks,& Arts I ( tlMk EXCELLENCE � A,C,C0L)N1ABRYrY I INNOVATION I lw"LuSION [ EMPOWE-TIMENT