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HomeMy WebLinkAbout03/26/07 Board of Public Works Minutes~~~' PUBLIC AGENDA SESSION MARCH 22, 2007 The Public Agenda Session of the Board of Public Works was convened at 8:10 a.m. on Thursday, March 22, 2007, by Board President, Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was board Attorney Thomas Bodnar and Assistant City Attorney Cheryl Greene. AGENDA ITEMS ADDED - Add -Monthly Report -Central Services ' Board members discussed the following item(s) from that list. - Safety Report, Central Services Ms. Toni Higbee, Central Services, was present and submitted the Safety Report for February 2007. - Monthly Report, Central Services Ms. Toni Higbee, Central Services, was present and submitted the Monthly Report for February 2007. - Award Bid -Paint - Interior/Exterior & Traffic Paint Ms. Toni Higbee, Central Services, stated that awards would be to the low bidders. She further stated that Traffic & Lighting had the opportunity to test out the paint last year and it was satisfactory. - Request to Advertise for the Receipt of Bids -Janitorial Supplies 2007 Ms. Toni Hibgee, Central Services, stated that supplies would be for Central Store's inventory. Bids are being requested early so samples can be obtained. She stated that Mr. Phil Custard, Purchasing, reviewed the bid packet. - Award Bid -Cleveland Road North Well Field Mr. John Wiltrout, Water Works, stated that lowest responsible, responsive bidder, Casteel Construction is recommended for bid award. -Contract -Edison We113A Replacement Mr. John Wiltrout, Water Works, discussed with the Board that the Public Works engineers will assist with the necessary bid process paper work for future projects. - Proposal -Edison Well Field Well House - 3A Extension Mr. John Wiltrout, Water Works, stated he is working with the architects for the building's design so that it blends with existing buildings within the neighborhood. The housing is necessary because noise is a factor. - Traffic Control Devices -Lafayette Street and South Street Mr. Rob Nichols, Engineering, and Mr. Carl Littrell, Engineering stated that signs would be removed and others added to change the driving and parking patterns in this area. An inventory of existing signs is currently being undertaken. Mr. Joe Kernan, South Bend Silver Hawks, requested the review of the traffic pattern and parking and this request is also supported by area business. Mr. Littrell stated that Engineering, Traffic & Lighting, and Street Departments are working on this, with a completion goal by the end of March. Mr. Gilot noted that to accomplish this, the site may need curb work, and stated this may be a Good Neighbors parking project. AWARD PROPOSAL -PRINTED FORMS (BILLING AND REFUND CHECKS) - WATERWORKS Mr. Andy Wierzbicki, Water Works, advised the Board that proposals were received for the above referred to project. After reviewing those proposals, Mr. Wierzbicki recommends that the Board award the proposal to the lowest, responsive and responsible bidder, Corporate Graphics, 28417 Glenview Drive, Elkhart, Indiana in the amount of $8,244.00, with the exclusion of the GreenBar Paper for $4,062.40. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the Proposal be awarded as outlined above. Mr. Inks seconded the motion, which carried. PUBLIC AGENDA SESSION MARCH 22, 2007 (j f rJ OPENING/AWARD OF QUOTATIONS -DEMOLITION OF 52907 OLIVE ROAD - PROJECT NO. 107-001 A (AEDA TIFI Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced Quote. The following Quotations were opened and read: J&L MANAGEMENT 15 North Walnut. Street Suite 300 ' Mount Clemens, Michigan 49043 Quotation was submitted by Mr. Tim Harlow QUOTATION: $14,500.00 B&J EXCAVATIONCOMPANY, INC. 1104 West Donald Street South Bend, Indiana 46613 Quotation was submitted by Mr. Darnell O'Neal QUOTATION: $19,912.00 RITSCHARD BROS.. INC. 1204 West Sample Street South Bend, Indiana 46619 Quotation was submitted by Mr. Donald Ritschard, Jr. QUOTATION: $20,938.00 C&E EXCAVATING. INC. 53767 County Road 9 Elkhart, Indiana 46514 Quotation was submitted by Mr. Allen Johnson QUOTATION: $32,550.00 ELF EXCAVATING 52900 Hastings Street South Bend, Indiana 46637 Quotation was submitted by Mr. Eric Frye QUOTATION: $15,000.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations were referred to Engineering and Community & Economic Development for review and recommendation. After reviewing those bids, Mr. Nichols, Engineering, recommends that the Board award the contract to the lowest responsive and responsible bidder J&L Management, 15 North Walnut Street, Suite 300, Mt. Clemens, Michigan, in the amount of $14,500.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID -BLACKTHORN GOLF COURSE BUNKER RENOVATION - PROJECT NO. 106-078 BLACKTHORN TIF) Mr. Gilot advised the Board that on February 12, 2007, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Nicholas Witwer, Economic Development recommends that the Board award the contract to the lowest PUBLIC AGENDA SESSION MARCH 22.2007 ~( responsive and responsible bidder, Ryan Incorporated Central, 2700 East Racine Street, Janesville, Wisconsin for Time Line B, in the amount of $448,007.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion, which carried, subject to review and approval by the City Controller. APPROVE CHANGE ORDER - BLACKTHORN GOLF COURSE BUNKER RENOVATION - PROJECT NO. 106-078 (BLACKTHORN TIF) Mr. Gilot advised that Mr. Nick Witwer, Economic Development has submitted Change Order No. 1 on behalf of Ryan Incorporated Central, 2700 East Racine Street, Janesville, Wisconsin indicating that the Contract amount be decreased $172,938.00 for a new Contract sum including this Change Order in the amount of $275,069.00. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carved, the Change Order was approved, subject to review and approval by the City Controller. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT -DEMOLITION OF FORMER STUDEBAKER MUSEUM (525 S. MAIN STREETI - C&E EXCAVATING -PROJECT NO. 106-026 (GENERAL FUND Mr. Gilot advised that Mr. Rob Nichols, Engineering has submitted Change Order No. 1 (Final) on behalf of C&E Excavating, 53767 County Road 9, Elkhart, Indiana, indicating that the contract amount be increased by $66,295.84 for a new contract sum including this Change Order in the amount of $291,293.84. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Inks, and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to funding approval. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PRE- QUALIFICATION APPLICATIONS - EXTERIOR FACADE -101 NORTH MICHIGAN REHABILITATION - PROJECT NO. 107-031 (DOWNTOWN TIF Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referenced pre-qualification. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved. , APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET -MODEL CITIES DETENTION BASIN IMPROVEMENTS - PROJECT NO. 104-074 (SEWER BOND) Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above request and Title Sheet were approved and the Title Sheet signed. APPROVE TITLE SHEET -JADE CROSSING -PHASE 3 Mr. Gilot advised that the Title Sheet for the above referenced project was being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Title Sheet was approved and signed. APPROVE PROPOSAL -DESIGN SERVICES -MIAMI STREET/IRELAND ROAD INTERSECTION IMPROVEMENT PROJECT Mr. Bill Schalliol, Community & Economic Development, stated the improvements will occur with consideration of the Metro Net installation that exists in the area. The project will be undertaken with COIT funds. Mr. Schalliol recommends that the Board approve the proposal with Wightman Petrie, 713 South Scott Street, South Bend,.Indiana, for an amount not to exceed $60,000.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the Proposal be approved as outlined above. Mr. Inks seconded the motion, which carried. The Clerk was instructed to post the agenda and notify the media and other Persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 9:28 a.m. PUBLIC AGENDA SESSION MARCH 22, 2007 f~~ BOARD OF PUBLIC WORKS 1 1 ~.~ ~~ ary A. Gilot, President C~ (J , ~~~~~~ Carl P. Littrell, Member `~ /~ .~ Donald E. Inks, Member ATTE T: C~C-rc_, Linda M. Martin, Clerk REGULAR MEETING MARCH 26, 2007 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, March 26, 2007 by Board President Gary A. Gilot, with Mr. Carl P. Littrell present. Mr. Donald E. Inks was not present. Also present was Board Attorney Thomas Bodnar and Assistant City Attorney Cheryl Greene. AGENDA ITEM ADDED - Knoblock Street Vacation -Amended APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the minutes of the public agenda session and the regular meeting of the Board held on March 8 and March 12, 2007 were approved. OPENING/AWARD OF BIDS -ELECTRIC GOLF CARS (PARK DEPARTMENT NON-REVERTINGI This was the date set for receiving and opening of sealed bid for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News,. which were found to be sufficient. The following bid was opened and publicly read: PROFESSIONAL GOLFCAR CORPORATION Post Office Box 250 Bloomington, Indiana 47402-0250 Bid was signed by: Mr. George Reed, III Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: Descri tion Unit Price Total Price Per Car $3,425.00 Fleet Price for 25 Cars $85,625.00 Trade-In Vehicles: REGULAR MEETING ~~ MARCH 26 2007 4 - 1990-1991 Club Car 36V Electric Golf Cars with Chaz ers $200.00 $800.00 6 - 1998 E-Z-Go Electric Golf Cars with Char ers $800.00 $4,800.00 20 - 2002 E-Z-Go Electric Golf Cars with Chaz ers $1,200.00 $24,000.00 Total Trade-In $29,600.00 Total Bid $56,025.00 It was noted by Mr. Bodnar that Professional Golfcaz Corporation submitted a Bid Bond in an amount of $6,202.50, which represents more than 10% of their net bid (twenty-five (25) golf cars, less trade in value). Mr. Matt Chlebowski, Equipment Services, stated that two (2) other vendors verbally informed him they would not be submitting a bid. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the above bid was referred to the Park Department and Central Services for review and recommendation. After reviewing this bid, Mr. Matt Chlebowski, Central Services and Mr. Randy Nowacki, Park Department, stated that Professional Golfcar Corporation quoted their unit price at 20021evels. Mr. Chlebowski stated the bid request was for twenty-five (25) golf cazs, more or less. Mr. Tom Bodnar stated the awazd can only be for a quantity of cars in an amount not greater than the submitted Bid Bond. Mr. Chlebowski and Mr. Nowacki recommend that the Board award the contract to the lowest responsive and responsible bidder, and the only bidder, Professional Golfcar Corporation, Post Office Box 250, Bloomington, Indiana in the amount of $56,025.00, which represents twenty-five (25) units at $3,425 each, less trade-in value of $29,600.00. Mr. Chlebowski stated as funding becomes available and parties aze agreeable, that additional carts would be added with approval. Therefore, Mr. Gilot made a motion that the recommendation be accepted, and the bid be awazded as outlined above, subject to availability of funds and agreeable negotiations by both parties to add additional units. Mr. Littrell seconded the motion, which carried. OPENING OF BIDS -INFRARED PAVEMENT PATCHING 2007 -PROJECT NO. , 107-026 (2007 PAVING PROGRAM This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: ASPHALT RESTORATION SERVICES Post Office Box 2484 South Bend, Indiana 46680 Bid was signed by: Mr. Sean Evans Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: $159.93 per Patch TOTAL BASE BID: $247,891.50 PAVEMENT RESTORATION OF MICHIANA, INC. 8130 Contingo Terrace Kalamazoo, Michigan 49009 Bid was signed by: Mr. Howazd Jones Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: $168.95 per Patch TOTAL BASE BID: $261,872.00 REGULAR MEETING MARCH 26, 2007 ~, {~ Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the above bid was referred to Engineering and Street Departments for review and recommendation. OPENING OF BIDS - ENGMAN NATATORIUM RENOVATION AND ADDITION - PHASE 3-A - PROJECT N0.107-029 (WEST WASHINGTON TIF) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 Post Office Box 3605 South Bend, Indiana 46619 1 Bid was signed by: Mr. Gary Spraker Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: INo Description Qty Amount 1 Phase 3-A Base Bid 1 $523,000.00 2 Add 3-A.1 Int. Arch. Panels at rms 100 & 100a 1 $12,350.00 3 Add3-A.2InteriorExistin Brickwork 1 $14,300.00 4 Add 3-A.3 Electrical -Rou -In 1 $23,300.00 5 Add 3-A.4 HVAC -Rou h-In 1 $120,000.00 6 Add 3-A.5 Plumbin -Rou h-In 1 $41,500.00 7 Add 3-A.6 Fire S rinkler -Rou h-In 1 No Bid 8 Add 3-A.7 1 $8,200.00 9 Add 3-A.8 1 $20,000.00 10 Add 3-A.9 1 No Bid 11 Add 3-A.IO 1 No Bid 12 Add 3-A.11 1 $29,000.00 13 Add 3-A.12 1 $24,500.00 14 Add 3-A.13 1 $29,000.00 15 Add 3-A.14 1 $1,700.00 16 Add/Deduct 3-A Alt 1 Conventional HVAC 1 -$32,500.00 17 Add/Deduct 3-A Alt 2 TPO Roofin S stem 1 $1,400.00 Base Bid +Adds Items 1 throu 15 Total: $846,850.00 Base Bid + Alternates Items 16 throu h 17 Total: $491,900.00 18 Phase 3-A Allowances: Exterior Building Mounted Signage 1 (Not to Exceed $6,000.00 (No Bid Indicated) CASTEEL CONSTRUCTION CORP. 23186 West Ireland Road South Bend, Indiana 46614 Bid was signed by: Mr. R.V. Casteel Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: Item No. Description Qty. Total Amount 1 Phase 3-A Base Bid 1 $569,800.00 2 Add 3-A.1 Int. Arch Panels at rms 100 & 100a 1 $24,250.00 3 Add 3-A.2 Interior Existin Brickwork 1 $4,900.00 REGULAR MEETING ~~~ MARCH 26.2007 4 Add 3-A.3 Electrical -Rou h-In 1 $24,000.00 5 Add 3-A.4 HVAC -Rou -In 1 $152,600.00 6 Add 3-A.5 Plumbin -Rou h-In 1 $24,900.00 7 Add 3-A.6 Fire S rinkler -Rou h-In 1 $11,900.00 8 Add 3-A.7 1 $9,500.00 9 Add 3-A.8 1 $14,300.00 10 Add 3-A.9 1 $7,900.00 11 Add 3-A.10 1 $4,500.00 12 Add 3-A.11 1 $7,900.00 13 Add 3-A.12 1 $15,900.00 14 Add 3-A.13 1 $30,900.00 15 Add 3-A.14 1 $3,000.00 16 Add/Deduct 3-A Alt 1 Conventional HVAC 1 $99,350.00 17 Add/Deduct 3-A Alt 2 TPO Roofin S stem 1 $1,400.00 Base Bid +Adds Items 1 throu 15 Total: $906,250.00 Base Bid + Alternates terns 16 throu h 17) Total: $670,550.00 19 Phase 3-A Allowances: Exterior Building Mounted Signage 1 (Not to Exceed $6,000.00 $1,013,000.00 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the above bids were referred to the azchitect for review and recommendation. OPENING OF BIDS -TWENTY (20) MORE OR LESS, 2007 OR NEWER POLICE PATROL VEHICLES - SPEC. C - (DEPARTMENTALI This was the date set for receiving and opening of sealed bids for the below referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids for the following vehicles were opened and publicly read: GATES CHEVY WORLD 401 South Lafayette Boulevard South Bend, Indiana 46634 Bid was signed by: Mr. Dave Holland Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was not submitted: Bid Bond submitted at less than 10% of bid BID: Year Make Model Unit Price Total Cost 2007 Chevrolet Police Im ala $18,195.00 Each Car O tion A Com lete $1,385.00 Each Caz O tion B Com lete $1,995.00 Each Car EXCEPTIONS: Option Side Curtain Air Bags $285.00 Each Car Exce tion 1 Alarm is after market item Cars must be ordered b A ri123, 2007. Please note on this bid: Gates Chevrolet will not guarantee exact delive dates on these vehicles. ERIKS CHEVROLET COMMERCIAL 1800 U.S. 31 By-Pass South Post Office Box 2169 Kokomo, Indiana 46904-2169 1 1 1 Bid was signed by: Mr. Neil Munsey Non-Collusion Affidavit was in order REGULAR MEETING MARCH 26 2007 ~i~:t Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted BID: 1 Year Make Model Unit Price Total Cost 2007 Chevrolet 9C1 Im ala $18,670.00 $373,400.00 O tion A Com lete $1,350.00 $27,000.00 O tionB Com lete $1,680.00 $33,600.00 Mr. Bodnar noted a discrepancy with the Gates Chevy World bid bond, it was in an amount less than 10% of.their bid. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS -VARIOUS VEHICLES This was the date set for receiving and opening of sealed bids for the below referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bidders' bids, as noted, for the following vehicles were opened and publicly read: GATES CHEVY WORLD 401 South Lafayette Boulevard South Bend, Indiana 46634 1 Bid was signed by: Mr. Dave Holland Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted JORDAN AUTOMOTIVE GROUP 609 East Jefferson Boulevard Mishawaka, Indiana 46545 Bid was signed by: Mr. Geoffrey Kelleher Non-Collusion Affidavit was in order Non-Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted - FIVE (5) MORE OR LESS 2006 COMPACT FOUR DOOR SEDAN AUTOS - SPEC. D (DEPARTMENTAL) GATES CHEVY WORLD BID: Year Make Model Unit Price Total Cost 2006 Chevrolet Cobalt 4- Door $10,800.00 Each Car O tion 1 H brid En ine Not Available - THREE (3) MORE OR LESS 2006 MIDSIZE FOUR DOOR SEDAN AUTOS - SPEC. E (DEPARTMENTAL) GATES CHEVROLET WORLD BID: Year Make Model Unit Price Total Cost 2006 Chevrolet Malibu 4- Door $11,600.00 Each Car O tion 1 H brid En ine Not Available REGULAR MEETING MARCH 26, 2007 .~' ~ 2 'ONE (11 MORE OR LESS 2007 FOUR DOOR 4X4 UTILITY VEHICLES -SPEC. F (DEPARTMENTAL JORDAN AUTOMOTIVE GROUP BID: Year Make Model Unit Price Total Cost 2007 Ford Ex lorer $20,660.00 $20,660.00 O tion 1 H brid En ine N/A N/A GATES CHEVY WORLD BID: Year Make Model Unit Price Total Cost 2007 Chevrolet Trailblazer $21,275.00 Each O tion 1 H brid En ine N/A N/A - ONE (1) MORE OR LESS, 2007 HEAVY DUTY CHASSIS - SPEC. G ~DEPARTMENTAL~ JORDAN AUTOMOTIVE GROUP BID: Year Make Model Unit Price Total Cost 2008 Ford F550 $32,168.00 $32,168.00 GATES CHEVY WORLD BID: NO BID -Chevrolet's build-out for 2007 is over. 1 - ONE (1) MORE OR LESS, 2007 ALL WHEEL DRIVE CARGO VAN - SPEC. H (DEPARTMENTAL) GATES CHEVY WORLD BID: Year Make Model Unit Price Total Cost 2007 Chevrolet '/z Ton $21,224.00 Each AWD Van OPTION 1 Hybrid Engine Not Available OPTION 2 Sliding door and rear $106.00 Each ane1 doors with lass Gates Chevrolet will not guarantee exact delivery dates on these vehicles. -_ THREE (3) MORE OR LESS. 2007 '/4 TON TWO WHEEL DRIVE PICKUP TRUCKS - SPEC. I (DEPARTMENTAL) JORDAN AUTOMOTIVE GROUP BID: Year Make Model Unit Price Total Cost 2008 Ford F250 $16,606.00 $49,818.00 OPTION 1 Hybrid Engine Not Available 1 REGULAR MEETING MARCH 26, 2007 ~i ~ ,'~ GATES CHEVY WORLD BID: 1 Year Make Model Unit Price Total Cost 2007 Chevrolet '/< 2-WD Silverado $18,989.00 Each OPTIONI Hybrid Engine Not Available EXCEPTION Sliding rear window is not available at this time -TWO (2} MORE OR LESS, 2007'/ TON FOUR WHEEL DRIVE PICKUP TRUCKS - SPEC. J (DEPARTMENTAL} JORDAN AUTOMOTNE GROUP BID: Year Make Model Unit Price Total Cost 2008 Ford F250 $19,212.00 $38,424.00 1 O tion Descri tion Cost Total 1 H brid En ine N/A N/A 2 Front mounted $3,700.00 $7,400.00 Western 7 1/2' prop plow or equal power angling left with safety approved lights and markers, and snow deflector. Dual battery ackage. 3 S ra ed in bed liner $325.00 $650.00 GATES CHEVY WORLD BID: Year Make Model Unit Price Total Cost 2007 Chevrolet '/4 4WD $21,732.00 Each 1 O tion Descri tion Cost Total 1 H brid En ine N/A N/A 2 Front mounted $3,950.00 Each Western 7 1/2' prop plow or equal power angling left with safety approved lights and markers, and snow deflector. Dual battery acka e. 3 S ra ed in bed liner $325.00 Each EXCEPTION: Slidin rear window is not availabl e at this time. - ONE (1) MORE OR LESS 2007 OR NEWER 3/a TON EXTENDED CAB TWO WHEEL DRIVE PICKUP TRUCK WITH SERVICE BED - SPEC. K (DEPARTMENTAL) JORDAN AUTOMOTIVE GROUP BiD: Year Make Model Unit Price Total Cost 2008 Ford F250 $25,267.00 $25,267.00 ~s Z REGULAR MEETING MARCH 26, 2007 O tion Descri tion Cost Total 1 H brid En ine N/A N/A 3 S rayed in bed liner $400.00 $400.00 GATES CHEVY WORLD BID: Year Make Model Unit Price Total Cost 2007 Chevrolet 3/4 Ext. $26,775.00 Each w/Service Bod O tion Descri tion Cost Total 1 Hybrid Engine Not Available 3 S ra ed in bed liner $325.00 Each EXCEPTION: Slidin rear window is not availab le at this time. 1 Mr. Bodnar noted that Gates Chevy World submitted anall-in-one bid packet for vehicle bids Spec. D through K which included: separate bid amounts for each set of Specs. D through K; a single bid bond for all vehicles' bid specs; and, a single set of forms for Non-Collusion, Non-Discrimination Commitment forms for all vehicles' bid specs. Mr. Bodnar also noted the Jordan Automotive Group's Non-Collusion form for each of their separate vehicle bids were notarized but not signed. As no one from Jordan was present, Mr. Chlebowski will contact them to provide completed documents. It was noted that Jordan Automotive Group has complied in past bidding. (A representative and the Notary of Jordan Automotive Group both came to the Public Works' office March 26, 2007 and provided the signed documents.) Mr. Gilot stated the review team should return with an award subject to appropriation of funds by the Common Council. Mr. Chlebowski stated he will present the award at the Board's regular meeting on April 9, 2007. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the above bids were referred to Central Services for review and recommendation. , OPENING OF BIDS -SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicly read: MR. VICTOR H[JSTON 23695 Fillmore Road South Bend, Indiana 46619 BID: No. Make of Vehicle Year Bid 1 Blue Ford Festiva 1990 $105.00 2 White Chevrolet Ca rice 1989 $200.00 3 Silver Lincoln Town Car 1989 $200.00 4 Blue To ota Corolla 1995 $125.00 5 Black Daewoo Nubira 1999 $155.00 6 Blue Dod e Caravan 1994 $180.00 7 Red Chevrolet Corsica 1988 $125.00 8 Blue Chevrolet. Suburban 1984 $300.00 9 Red Isuzu Troo er 1991 $155.00 10 Gra H dai Accent 1996 $105.00 11 Green Dod e Neon 1997 $155.00 12 Teal Pontiac Sunbird 1994 $155.00 13 Silver Pontiac Bonneville 1993 $175.00 14 Blue Dod e Caravan 1995 $180.00 15 Gra Buick Re al 1988 $150.00 1 1 MARCH 26, 2007 ~ ~~.`. No. Make of Vehicle Year Bid 16 Green Dod a Intre id 1993 $175.00 17 Teal Blue Pl outh Vo a er 1997 $205.00 18 Blue Pl outh Sundance 1989 $105.00 19 Black Chevrolet S-10 1988 $155.00 20 Red Dod e Da ona 1991 $155.00 21 Black Oldsmobile Cutlass Ciera 1988 $155.00 22 Green H dai Sonata 1993 $165.00 23 Blue Chevrolet Cavalier 1994 $155.00 24 Blue Oldsmobile Ciera 1995 $155.00 TERRY'S AUTO SALVAGE 1926 Tamarack Road Walkerton, Indiana 46574 1 REGULAR MEETING BID: 1 Blue Ford Festiva 1990 $165.00 2 White Chevrolet Ca rice 1989 $202.00 3 Silver Lincoln Town Car 1989 $226.00 4 Blue To ota Corolla 1995 $257.00 5 Black Daewoo Nubira 1999 $204.00 6 Blue Dod e Caravan 1994 $154.00 7 Red Chevrolet Corsica 1988 $144.00 8 Blue Chevrolet Suburban 1984 $326.00 9 Red Isuzu Troo er 1991 $256.00 10 Gra H dai Accent 1996 $201.00 11 Green Dod e Neon 1997 $206.00 12 Teal Pontiac Sunbird 1994 $175.00 13 Silver Pontiac Bonneville 1993 $226.00 14 Blue Dod e Caravan 1995 $226.00 15 Gra Buick Re aI 1988 $165.00 16 Green Dod e Intre id 1993 $192.00 17 Teal Blue Pl outh Vo a er 1997 $357.00 18 Blue Pl outh Sundance 1989 $139.00 19 Black Chevrolet S-10 1988 $139.00 20 Red Dod a Da ona 1991 $202.00 21 Black Oldsmobile Cutlass Ciera 1988 $202.00 22 Green H dai Sonata 1993 $202.00 23 Blue Chevrolet Cavalier 1994 $176.00 24 Blue Oldsmobile Ciera 1995 $226.00 MR. JOE SHELLEY 22500 Kern Road South Bend, Indiana 46614 1 BID: No. Make of Vehicle Year Bid 17 Teal Blue Pl outh Vo a er 1997 $450.00 23 Blue Chevrolet Cavalier 1994 $300.00 REGULAR MEETING L ~ INDIANA AUTO PARTS 3300 South Main Street South Bend, Indiana 46614 BID: MARCH 26, 2007 No. Make of Vehicle Year Bid 1 Blue Ford Festiva 1990 $180.50 2 White Chevrolet Ca rice 1989 $201.50 3 Silver Lincoln Town Car 1989 $201.50 4 Blue To ota Corolla 1995 $201.50 5 Black Daewoo Nubira 1999 $301.50 6 Blue Dod e Caravan 1994 $201.50 7 Red Chevrolet Corsica 1988 $180.50 8 Blue Chevrolet Suburban 1984 $201.50 9 Red Isuzu Troo er 1991 $201.50 10 Gra H dai Accent 1996 $201.50 11 Green Dod e Neon 1997 $201.50 12 Teal Pontiac Sunbird 1994 $180.50 13 Silver Pontiac Bonneville 1993 $201.50 14 Blue Dod e Caravan 1995 $301.50 15 Gra Buick Re al 1988 $201.50 16 Green Dod e Intre id 1993 $201.50 17 Teal Blue Pl outh Vo a er 1997 $301.50 18 Blue Pl mouth Sundance 1989 $180.50 19 Black Chevrolet 5-10 1988 $180.50 20 Red Dod a Da ona 1991 $180.50 21 Black Oldsmobile Cutlass Ciera 1988 $180.50 22 Green H dai Sonata 1993 $201.50 23 Blue Chevrolet Cavalier 1994 $180.50 24 Blue Oldsmobile Ciera 1995 $180.50 THEODORE E. KI20SZKA 1906 South Walnut Street South Bend, Indiana 46613 BID: No. Make of Vehicle Year Bid 2 White Chevrolet Ca rice 1989 $150.0 14 Blue Dod e Caravan 1995 $300.00 24 Blue Oldsmobile Ciera 1995 $250.00 MR. VICTOR HUSTON 23695 Fillmore Road South Bend, Indiana 46619 BID: No. Make of Vehicle Year Bid 1 Blue Ford Festiva 1990 $105.00 2 White Chevrolet Ca rice 1989 $200.00 3 Silver Lincoln Town Car 1989 $200.00 4 Blue To ota Corolla 1995 $125.00 5 Black Daewoo Nubira 1999 $155.00 6 Blue Dod e Caravan 1994 $180.00 7 Red Chevrolet Corsica 1988 $125.00 8 Blue Chevrolet Suburban 1984 $300.00 9 Red Isuzu Troo er 1991 $155.00 10 Gra H dai Accent 1996 $105.00 11 Green Dod e Neon 1997 $155.00 1 1 1 REGULAR MEETING 1 MARCH 26.2007 No. Make of Vehicle Year Bid 12 Teal Pontiac Sunbird 1994 $155.00 13 Silver Pontiac Bonneville 1993 $175.00 14 Blue Dod e Caravan 1995 $180.00 15 Gra Buick Re al 1988 $150.00 16 Green Dod a Intre id 1993 $175.00 17 Teal Blue Pl outh Vo a er 1997 $205.00 18 Blue Pl outh Sundance 1989 $105.00 19 Black Chevrolet S-10 1988 $155.00 20 Red Dod e Da ona 1991 $155.00 21 Black Oldsmobile Cutlass Ciera 1988 $155.00 22 Green H dai Sonata 1993 $165.00 23 Blue Chevrolet Cavalier 1994 $155.00 24 Blue Oldsmobile Ciera 1995 $155.00 MR. HAL WEST Post Office Box 4722 South Bend, Indiana 46614 BID: No. Make of Vehicle Year Bid 5 Black Daewoo Nubira 1999 $200.00 6 Blue Dod e Caravan 1994 $200.00 14 Blue Dod e Caravan 1995 $200.00 17 Teal Blue Pl outh Vo a er 1997 $300.00 23 Blue Chevrolet Cavalier 1994 $200.00 24 Blue Oldsmobile Ciera 1995 $200.00 ' MR DAVID SWARTZ 61384 Oak Road South Bend, Indiana 46614 BID: No. Make of Vehicle Year Bid 10 Gra H dai Accent 1996 $150.00 11 Green Dod e Neon 1997 $350.00 12 Teal Pontiac Sunbird 1994 $150.00 19 Black Chevrolet 5-10 1988 $150.00 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above bids were referred to Code Enforcement for review and recommendation. OPENING OF QUOTATIONS - LASALLE PARK PAVILION AND CONCRETE BASE (GENERAL FUND/GOOD NEIGHBORS/WEED & SEED NEIGHBORHOODSI Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: ANCON CONSTRUCTION CO.. INC. 2146 Elkhart Road Goshen, Indiana 46526 Quotation was submitted by Ancon Construction Co., Inc. QUOTATION: No. Service Price 1 Orderin Shelter Kit GXO 40 $48,025.00 2 Pourin a Concrete Pad on Site $8,848.00 3 Buildin the Shelter and Securin it in Place $13,598.00 ~~ t. REGULAR MEETING ~~t~ ~,b V C.~ MARCH 26, 2007 4 Remediating Damage to Surrounding Pazk Property Resultin from Installation $4,452.00 Total $74,923.00 KASER-SPRARER CONSTRUCTION, INC. 25487 West State Road 2 Post Office Box 3605 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary Spraker QUOTATION: No. Service Price 1 Orderin Shelter Kit GXO 40 $45,323.00 2 Pourin a Concrete Pad on Site $9,836.00 3 Buildin the Shelter and Securin it in Place $17,231.00 4 Remediating Damage to Surrounding Park Property Resultin from Installation $1,500.00 Total $73,890.00 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above Quotations were referred to Community and Economic Development for review and recommendation. OPENING/AWARD OF QUOTATIONS - 2007 SIGNAL COMMUNICATIONS UPGRADE (MARION AND LAFAYETTE) -PROJECT NO. 107-030 (MEDICAL TIF Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: TRANS TECH ELECTRIC, L.P. 4601 Cleveland Road South Bend, Indiana 46628 Quotation was submitted by Mr. John Ferro QUOTATION: $30,227.50 THE ROBERT HENRY CORPORATION 404 South Frances Street Post Office Box 1407 South Bend, Indiana 46624 Quotation was submitted by Mr. Stephen Henry QUOTATION: $63,318.75 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above Quotations were referred to Engineering for review and recommendation. After reviewing those quotations, Mr. Rob Nichols, Engineering recommends that the Board award the contract to the lowest responsive and responsible bidder, Trans Tech Electric, L.P. 4601 Cleveland Road, South Bend, Indiana in the amount of $30,227.50. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above, subject to available Medical TIF funds. Mr. Littrell seconded the motion, which carried. AWARD PROPOSAL -TANK USAGE RENEWAL -SODIUM HYPOCHLORITE (WASTE WATER OPERATION DEPARTMENTAL BUDGET) Mr. Jeff Sieradzki, Environmental Services, advised the Board that proposals were received and opened for the above referred to proposal. After reviewing those proposals, Mr. Sieradzki recommends that the Board award the contract to the lowest responsive and 1 1 1 REGULAR MEETING MARCH 26.2007 ~ 4 g responsible bidder, Alexander Chemical Corporation, One Corporate Lakes, 2525 Cabot Drive, Lisle, Illinois in the amount of $11,530.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the proposal be awarded as outlined above. Mr. Gilot seconded the motion, which carried. AWARD BID -CLEVELAND NORTH WELL FIELD -PROJECT NO. 107-023 (WATER WORKS BOND Mr. Rob Nichols, Engineering, advised the Board that on March 12, 2007, bids were ' received and opened for the above referred to project. After reviewing those bids, Mr. Nichols, recommends that the Board award the bid to the lowest responsive and responsible bidder, Casteel Construction, 23186 West Ireland Road, South Bend, Indiana, in the amount of $543,000.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion, which carried. AWARD BID -PAINT - INTERIOR/EXTERIOR & TRAFFIC PAINT (USER DEPARTMENTS) Mr. Gilot advised the Board that on March 12, 2007, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Chlebowski, Central Services, recommends that the Board award the bid for Interior/Exterior Paint to the lowest responsive and responsible bidder, MAB Paints, 600 Reed Road, Broomall, Pennsylvania in unit prices not to exceed $5,253.00. Mr. Chlebowski also recommends that the Board award the bid for Traffic Paint to the lowest responsive and responsible bidder, United Coatings Technologies, Inc., 1011 South Main Street, South Bend, Indiana in unit prices not to exceed $42,900.00. Therefore, Mr. Gilot made a motion that the recommendations be accepted and the bids be awarded separately as outlined above. Mr. Littrell seconded the motion, which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -GOOD NEIGHBORS/GOOD NEIGHBORHOOD PUBLIC WORKS IMPROVEMENT ' PROGRAM 2007 - PROJECT NO. 107-003 (GENERAL FUND In a memorandum to the Board, Mr. Toy Villa, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - JANITORIAL SUPPLIES 2007 (USER DEPARTMENTS In a memorandum to the Board, Mr. Matt Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved. 1V11J11A YY A1IAAVL.i1V Vli Ull\liLi1UVC111i IGJ 1V J1 /-11\VJlil..l 1V V. 1V/-V1V (GENERAL FUNDS In a memorandum to the Board, Mr. Rob Nichols, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET -SOUTH MICHIGAN STREET IMPROVEMENTS -PROJECT NO. 107-012 COIT In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids for the above referenced project and signing of the Title Sheet. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved and the Title Sheet was signed. • % REGULAR MEETING MARCH 26, 2007 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET -MIAMI STREETSCAPES (BROADWAY TO LINCOLN WAY EAST) - PROJECT NO. 107-013 (COIF In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids for the above referenced project and signing of the Title Sheet. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved and the Title Sheet was signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET -WESTERN AVENUE STREETSCAPES (ALBERT TO KENMORE) - PROJECT NO. 107-014 (COIT) ' In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids for the above referenced project and signing of the Title Sheet. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved and the Title Sheet was signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET -LINCOLN WAY WEST LIGHTING (LAFAYETTE TO BLAINE) - PROJECT NO. 107-015 (COITI In a memorandum to the Board, Mr. Rob Nichols, Engineering, requested permission to advertise for the receipt of bids for the above referenced project and signing of the Title Sheet. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above request was approved and the Title Sheet was signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET -DOUGLAS ROAD -ADDED TRAVEL LANES - PROJECT NO. 107-022 TIF In a memorandum to the Board, Mr. Jason Durr, Engineering, requested permission to advertise for the receipt of bids for the above referenced project and signing of the Title Sheet. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above request was approved and the Title Sheet was signed. APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS/ADDENDA , The following Contracts/Agreements/Proposals/Addenda were approved as follows: TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED Agreement - Wastewater Malcome Pirnie $184,600.00 Littrell/Gilot Professional Primary Hydraulic Services Design -State Revolving Fund - March 22, 2007 - Se tember 30, 2007 Contract Cleveland Road Selge $197,502.00 Gilot/Littrell Median Relocation Construction -Project No. 106 Company 058 - AEDA TIF - Completion 30 days from Notice to Proceed Contract Edison We113A Peerless- $109,260.00 Gilot/Littrell Replacement - Midwest, Inc. Project No. 107- 027 - 2006 Water Works Revenue Bonds - Completion 30 days from Notice to Proceed Contract Studebaker Area A Cal-Pro Fencing $5,205.00 Gilot/Littrell Demolition -Phase III - Pro' ect No. 1 REGULAR MEETING MARCH 26.2007 1 TYPE DESCRIPTION BUSINESS AMOUNT MOTION/ CARRIED 107-024 -Fund 414 -March 8, 2007 to April 1, 2007 Proposal Edison Well Field DLZ $5,200.00 Gilot/Littrell Well House - 3A Extension -Project No. 107-027 - Water Works Bond -March 26, 2007 to Jul 31, 2007 Service Generator System Herrman & $5,250.00 Littrell/Gilot Agreement Preventative Goetz, Inc. Maintenance - 2007 -Water Fund 620 -January 1, 2007 to December 31, 2007 Letter of Legal Services - Sopko, Nussbaum Not to Littrell/Gilot Engagement Fund 433 - & Inabnit Exceed Effective March 13, $60,000.00 2007 APPROVE IRREVOCABLE LETTER OF CREDIT: Mr. Tony Molnar, Division of Engineering, submitted the following irrevocable Letter of Credit to the Boazd and recommended approval: ' IRREVOCABLE STANDBY LETTER OF CREDIT NO. SCL013484 ISSUED BY: National City Bank FOR: Woodhaven, LLC AMOUNT: $88,572.00 EXPIRES: March 13, 2008 IMPROVEMENT: Woodhaven Subdivision, Phase II The correct expiration date is Mazch 13, 2008, not the date as shown on the Agenda for March 26, 2007 and on the Agenda Session for Mazch 22, 2007. Mr. Gilot made a motion that the Letter of Credit, as outlined above, be approved. Mr. Littrell seconded the motion, which carried. APPROVAL OF RENEWAL OF LICENSE APPLICATION FOR PUBLIC PARKING FACILITY - MEMORIAL HOME CARE/MEMORIAL HOSPITAL - 621 MEMORIAL DRIVE Mr. Gilot advised that the Board is in receipt of favorable recommendations from Engineering and Code Enforcement for a License Application Renewal as referenced above. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the License Application Renewal was approved. APPROVAL OF RENEWAL OF LICENSE .APPLICATION FOR MASSAGE ESTABLISHMENT Mr. Gilot advised that the Boazd is in receipt of favorable recommendations from the Building Department, Police Department, and Legal Department for a renewal of a License Application for a Massage Establishment at Changes In Attitude, Inc., 2009 REGULAR MEETING MARCH 26, 2007 ~"2 Miami Street, South Bend. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the License Application Renewal was approved. APPROVAL OF RECOMMENDATIONS - TO CONDUCT PROCESSIONS Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department, Police Department and the City Attorney's office, in reference to the following requests for processions on the designated routes as submitted. SPONSOR EVENT DATE/TIlVIE MOTION/ CARRIED Madison Center SOS Take Back the April 19, 2007 6:30 LittrelUGilot Ni t March .m. - 9:00 .m. Youth Services Homeward Bound April 29, 2007 12:00 LittrelUGilot Bureau .m. - 4:30 .m. National Multiple Michiana MS Walk May 5, 2007 7:30 a.m. Littrell/Gilot Sclerosis Socie -12:30 .m. Memorial Hospital Sunburst Marathon and June 1 and June 2, LittrelUGilot Family Night Walk 2007 - 5:45 a.m. - 12:15 .m. APPROVAL OF RECOMMENDATION - STREET CLOSURE -EASTER EGG HUNT FOR THE KIDS OF THE COMMUNITY - EMMANUEL CHURCH Mr. Gilot stated that favorable recommendations have been received by the appropriate departments in reference to the above request to close West LaSalle between William and Taylor on Apri17, 2007, from 1:00 p.m. to 4:00 p.m. Mr. Littrell made a motion that the recommendation be accepted and that the street be closed as outline above. Mr. Gilot seconded the motion which carried. 1 APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT- , OF-WAY -PLUMBING -CORNER OF MIAMI ANDIRELAND_ - IRELAND REALITY Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Redevelopment Design Review committee for the above referenced encroachment, subject to an Indemnification and Hold Harmless Undertaking. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT- OF-WAY -STEP -ONE PLAZA PLACE ASSOCIATES - 210 SOUTH MICHIGAN Mr. Gilot advised that the Board is in receipt of favorable recommendation from the Division of Engineering for the above referenced encroachment, subject to an Indemnification and Hold Harmless Undertaking. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot, and carried, the recommendation was approved. FAVORABLE RECOMMENDATION -REVISED PETITION TO VACATE A PORTION OF KNOBLOCK STREET AND MAPLEWOOD AVENUE Mr. Gilot indicated that Wightman Petrie, Inc., on behalf of Stanz Foodservice, has submitted a revised request to vacate Knoblock Street from north of Voorde Drive to south of Progress Drive and Maplewood Avenue from north of Voorde Drive for a distance of approximately 470 feet. Mr. Gilot advised the Board that this request was reviewed previously and recommendations remain favorable from the Area Plan ' Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Gilot made a motion that the Clerk send a letter to the Common Council with this favorable recommendation. Mr. Littrell seconded the motion which carried. REGULAR MEETING MARCH 26, 2007 APPROVE TRAFFIC CONTROL DEVICE - LAFAYETTE STREET AND SOUTH STREET Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following traffic control device was approved: 1 1 NEW INSTALLATION/ REMOVAL AND REVISION: Various adjustments and/or removals of traffic control devices to accommodate two- way traffic on Lafayette Blvd. from Western Ave. to South Street, and, South Street from Lafayette Boulevard to Taylor Street. The removal and/or installation of parking restriction signs along both South Street and Lafayette Boulevard are to be implemented as well. LOCATION: Lafayette Boulevard and South Street REMARKS: Mr. Littrell, Engineering, states these control devices will be implemented by the first home game at Coveleski Regional Stadium, April 2, 2007. APPROVAL OF SPECIAL PERMIT -LONG COMBINATION VEHICLE Mr. Gilot stated a Triple Trailer Permit has been submitted to the Board for approval by Yellow Transportation, Inc., for ingress and egress from the Toll Road. The address shown on the Agenda Session of March 22, 2007 and Agenda of March 26, 2007 should have stated the address to be 3825 William Richardson Drive, South Bend, Indiana (their old address was 1300 South Walnut, South Bend, Indiana). Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Special Permit -Long Combination Vehicle was approved. FILING OF SAFETY REPORTS -DIVISION OF CENTRAL SERVICES The Division of Central Services submitted Safety Reports for February 2007. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the reports were accepted and filed. FILING OF MONTHLY REPORT -DIVISION OF CENTRAL SERVICES The Division of Central Services submitted their Monthly Report for February 2007. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the reports were accepted and filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Littrell, and carried, the following Certificates of Insurance were accepted for filing: Bruce Cramer dba Baumer Roofing, South Bend, Indiana Henry-CAP Construction, Inc. 1 APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractor and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Jose Ortiz dba Ortiz Concrete Platinum Builders BOND OF EXCAVATION Chupp Plumbing and Heating A&R Septic Tank Company Approved March 19, 2007, Pursuant to Resolution No. 100-2000 Approved March 19, 2007, Pursuant to Resolution No. 100-2000 Release Effective March 26, 2007 Release Effective March 26, 2007 A motion was made by Mr. Gilot that the recommendation be accepted and the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion, which carried. to REGULAR MEETING ~~~ MARCH 26.2007 APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the board for approval: Name Amount of Claim Date Ci df South Bend $1,323,984.68 March 2b, 2007 Ci of South Bend $1,828,350.66 March 19, 2007 A motion was made by Mr. Gilot that the claims be approved and the reports as submitted be filed. Mr. Littrell seconded the motion, which carried. PRIVILEGE OF THE FLOOR ' Mr. Gilot congratulated City Engineer, Mr. Carl P. Littrell, P.E., for being recognized and receiving the award as "Engineer of the Year" on March 23, 2007 at the Annual Meeting of the Indiana Chapter of the American Society of Civil Engineers for the North Central Branch and the State of Indiana. The Chapter consists of over 2,000 members. ADJOURNMENT There being no fiirther business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 10:45 a.m. BOARD OF PUBLIC WORKS ATTEST: ~~ ~ ~ . l G C/" ",.",C~ in a M. Martin, Clerk Gary A. Gilot, President ~~ ~~^~~ Carl P. Littrell, Member i / ~ ~..~2 o ald E. I s, Mem er i