HomeMy WebLinkAboutOpening of Quotations - Janitorial Supplies 2018 - InterboroBID/PROPOSAL
CITY OF SOUTH BEND
BID NAME Janitorial Supplies 2018
FOR BEDS DUE .tune 12,2018, 9:30 a.m., local time
Bidder (Firm)
Address: � 14 qrg Jl�er. �J_ .
City/State/Zip: &A kkp� M
Telephone Number:tuber:
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By C_.
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/} (Printed Name)
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CITY OF SOUTH BEND INDIANA
SELLER'S BID FOR SALE OR LEASE OF MATERIALS
BID NAME Janitorial Supplies 2018
FOR BIDS DUE June 12 2018 9:30 a.m. local time
f Bidder
Date: 1 S ! (Firm): �A -e1�)c>- u
Address: 1r`� (�r�c � (� d.
City/State/Zip: D_,`NSTelephoneNumber: (�45?
Agent of Bidder (if Applicable):
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF /lfw
SS:
OA COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or comrnissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-5-1). 1 hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall mare a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of pet jury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this --5— day of ", 20 le
Subscribed and sworn to before me this 5-
My Commission Expires �6
County of Residence
Contracto idder (Firm)
Signature of Contractor/Bidder or Its Agent
Printed ame and Title
day of -TV /l.2 , 20
Notary Pu ►c
MAYER JEREMIAS
Notary Public — State of New York
No. 01JE6343W
Qualified In Orange County
My Commission Expires June 06, 2020
(To be coinpleted only, by, Contractors1flidders clabn ing to be a "local Indiana business " pursuant to L C. 3 6-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "local Indiana business " rqfers to any of theJbIlowing:
(1) A business whose principal place of business is located in an affected coi in ty,
(2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties.
(3) A business that einploys residents of affected counties as a niajoril), of its einployees,
(4) A business that inakes significant capital hwestinents in the affected counties as deftned in rules adopted by the political
subdivision.
(5) A business that has a substantialposifive econontic Mipact on the qf .fecled counties as dqfined by criteria in rules adopted by
the political subdivision.
An "affected county,"" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County
Elkhart County, Marshall County, Starke County, and LaPorte County
There are the following price preferences for supplies purchased .from a local Indiana business:
. 5%fir apurchase expected by the purchasing agency to be less than $5000
. 3%for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000.
- 1%,/br a purchase expected by the put -chasing agency to beat least $100,000.
Date:
Pursuant to I.C. 36-1-12-22,
preference for Project
South Bend, St. Joseph County, Indiana,
claims a local Indiana business
(Project # located within the City of
❑ The location of the principal place of business is
(Address)
❑ St. Joseph County, Indiana
❑ The following county located adjacent to St, Joseph County, Indiana:
E] The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
E] The majority of the business's employees for the 12 months prior to the date of this Bid are residents of
St. Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll
amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are
residents of St. Joseph County and the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDA CTALL
SOCIAL SECURITY NUMBERS
Dated this - day of
911
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
Printed Name and Title
Empires ` Develop men
May 7, 2014
File 1D: 46266
Mrs. Edith Jeremias
Interboro Packaging Corporation
114 Bracken Road
Montgomery, NY 12549
Dear Mrs. Edith Jeremias:
The New York State Department of Economic Development, Division of Minority and Women`s Business
Development (DMWBD) has determined that your firm, Interboro Packaging Corporation, continues to meet
eligibility requirements for re -certification, pursuant to Executive Law, Article 15-A and 5NYCRR Section 140
through 145 of the Regulations.
Therefore, we are pleased to inform you that your firm, has once again, been granted status as a Women Business
Enterprise (WBE). Your business will continue to be listed in the State's Directory of Certified Businesses with
codes listed on the following page.
This Certification remains in effect for a period of generally three (3) years from the date of this letter or until such
time as you are selected again, by this office for re -certification. Any changes in your company that affect
ownership, managerial and/or operational control, must be reported to this Office within thirty (30) days of such
changes; including changes to company name, business address, telephone numbers, principal products/services
and bonding capacity.
The Certification status is not intended to imply that New York State guarantees your company's capability to
perform on contracts, nor does it imply that your company is guaranteed any State business,
Thank you for your cooperation. On behalf of the State of New York, I wish you luck in your business endeavors,
particularly those involving State agencies.
Yours sincerely,
Scott Munson
Director of Certification
633 Third Avenue New York New York 10017 Tel 212 803 2414
Web Site; www.esd.ny.gov/MWBE/html
lercnliah %%-t.1:1�1 Nivill
l in, ruler
01111g, NeWill
t'nE3mtE..a,q�r
April la, 2016
litterboro Packaging Corporation
1`41111crem ias
1 14 13rackvii Road
1vlonwomer� NY 12549
()ear Certified Vendor:
Salle 0" Missmai
OF171CF: OF ADMINISTPULTION
I111kevrt glr:rl f Ipt+prtl111rtt
ttll W. I ligh Sirw. Room 630
Pont t 1111ce 11m 809
1e11'Err>rsn ('It%, Missouri 63102-I16341
0731 731-8130 FAX: (573) 522-X07X
hap.' rserl.nul.gu� '
�►;dter •1. 11ear%ma
1nlc(E111 rlit L•r for
OA/OEO CERTIFICATION #W04997
EFFECTIVE DATE: 4/12/2016
EXPIRATION DATE: 3/7/2017
Pic OI•fice of Equal Opportunity (01,0) is pleased to notify you that your first has met the requirements for certification as
a bona tide Women-o%%tied Business Enterprise (WBE).
This certification is valid until the expiration date above, This expiration data does not coincide N%iih the czpiralion of your
certification with the The New York State Development, Division of Minority and Women's Business Deicloptnenl
due to our three-year requirement. In order it) maintain your• certification Mth the state, your certification t%itlt the
crrttfj in, aganev above must remain valid during this period. Rccertification forms will he sent at least 30 dams prior to the'
expiration date of your certification. It is your responsibility to ensure that N our certification isupdated.
Work conducted b\ your time in the delivery of commodities and or services for the stale will count tottard the W13L
participation goals if %our firm perfonns a colnmmially useful function: is responsible for n distinct element ol'tht' %%ork tit'
a contract: and carries out its responsibilities by actually pertormin,, maimming arrd.or supervising the %%ork.
If there is an% change in the awnership or control of your firm, you ntuSI notify this office inunctliatel), failure to report
am of, these changes it) this office or violation of die rules o1'the Office of Equal Opportunity-('crtitication Pro,ram ma%
1`01111 in the r+;vocatinn o)our certification.
Your Jinn's name will appear in (I)EX)'I1 WBU, Certified Directon that can be accessed at, Ittt.P:_..;ocEs_fnrl.g�iti, Ef \uu have
any questions, or it' we can be of further service, please contact the Office of Equal Opportunity at (877) 259-296.; or 07 3)
7i 1-8130.
5incereh
Walter J. Pearson
Interim Director
WP: de
WO
.......................................
Loopfii l 10, 1
4 . . . . . . . . . . . . .
101"]
South Central "Texas Revional Ccrtification Agency
"ltacre".king economic prosperity by crcating opportunities and
c il:ninting ba.ts>ers
i�nuf��,.+•cArY�. nr�
C�RTIFIC��V
April 18, 2017
Edith Jeremias
Interboro Packaging Corp.
114 Bracken Road
Montgomery, NY 12549-2600
Dear Edith Jeremlas:
We are pleased to inform you that your application for certification in our Small, Minority, Woman, African American,
Veteran, and Disabled Individual Business Enterprise (SIMIWIAAIVIDI) Program has been approved. Your firm met the
requirements of SCTRCA Standards and is currently certified as a;
*ESBE SBE WSE
Certification Number: 217039500
Certification Renewal: March 31, 2019
Certification Expiration: March 31, 2019
Providing the following products or services:
NAICS 326111: PLASTICS BAG AND POUCH MANUFACTURING
NAILS 326199: ALL OTHER PLASTICS PRODUCT MANUFACTURING
On the two year anniversary date of your certification, you are required to provide a renewal application affirming that no
changes have occured affecting your certification status. The SCTRCA will send you a Certification Renewal reminder sixty
(60) days prior to your expiration date. The SCTRCA will no longer include a certificate upon certification renewals. Your
expiration date is March 31, 2019.
Please notify this office within thirty (30) days of any changes affecting the size, ownership, control requirements, or any
material change in the information provided in the submission of the certification application. Thank you in advance.
Sincerely,
Charles Johnson,
Interim Executive Director
32()1 E;l,crrt ]Zid� c l-)r., liuikliflg C, Suile 4319 San An(onio T-\ 78230 Phone: (210) 227ARCIA (4722)
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Company Name:
€nterboro Packaging Corporation
Company ID, Number:
280227
Doing Business As (DBA)
Name:
DUNS Number:
Physical Location:
Ma{ling Address:
Address 1:
114 Bracken Road
Address 1:
Address 2:
Address 2;
City:
Montgomery
City:
State:
NY
State:
Zip Code:
12649
Zip Code;
County:
ORANGE
Additional Information:
Employer Identification Number;112633541
Total Number of Employees:
20 to 98
Parent organization;
None
Administrator:
Organizatlon Designation:
Employer Category:
None of these calogories apply
FNAICS Code: 453-MISCELLANEOUS STORE RETAILER$
Total Hiring Sites: 1
Total Points of Contact: 1
U.S.0"nimenl of Homeland Seaany•www.dhs.gov U.S. Cietenshipundlmmipralion Services.www.usdLVN
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Nationwide Service
"DESCRIPTIVE LITERATURE"
Bid #2018 Janitorial Supplies
"Plastic Bags"
114 Bracken Road
Montgomery, New York 12549-2600
(845)782-6800
Fax (845) 781-2450
E-mail; interboro@frontlernet.net
Item
Number
Product
Name
Color
Width
(Inch)
Length
(Inch)
Bags Per
Case
8
INT-3036-XXH
Black
30
36
250
9
INT-4046-XXH
Black
40
46
100
10
INT-3858-XXH
Black
38
58
100
11
INT-5043-Exh
Black
50
43
100
12
INT-2433-L
Clear
24
33
1,000
13
INT-4046-X-Hvy
Clear
40
46
100
14
INT-3858-Exh
Clear
38
58
100
Please Note! It is understood that we are quoting the prices per the unit you have specified in the bid.
However, as the columns above "Bags per case/Packed" indicate, we would prefer to stock some items
in a different pack. Please refer to the attached letter for adjusted prices
• �r r �I •i r r i r
Nationwide Service
June 5, 2018
City of South Bend
1316 County -City Building
227 West Jefferson Blvd
South Bend, Indiana 46601
Bid # 2018 Janitorial Supplies
To Whom It May Concern:
114 Bracken Road
Montgomery, New York 12549-2600
(845)782-6800
Fax (845) 781-2450
E-mail; interboro@frontiernet.net
We are enclosing samples, which are being submitted in compliance with the above -referenced bid.
Please Note? The samples are in accordance with the specified strength, However, since these are the only bags that we have
in stock at the present time, the size of some bags may differ with a couple of inches. Also, the color or seal of some bags
may be different.
Upon approval of our bid we shall manufacture the bags exactly according to the specified size & color. The purpose of the
samples is to test the strength of the bag and the material we are offering. These samples do serve this purpose.
All shipments made consistent with the enclosed samples will be deemed in full conformance with all bid specifications.
We are relying upon approval of these samples for compliance of its bid and will ship only such bags, in the specified
size/color. Acceptance of our bid shall conclusively constitute approval of the enclosed samples as conformity with bid
specifications.
Futhermore, it is hereby understood that we are quoting the prices per the unit you have specified in the bid. However, as the
table below indicates, we stock some items in a different pack. Therefore, unless you insist on your specified count, we may
prefer to ship according to our standard pack. This will only expedite the delivery of your orders. Be advised, however, that
we will not deviate without your definite approval.
Item Number
Standard Pack
Adjusted Price
8
1 250
$18.35
Sincere] ,
Toby Friedman
Secretary
��Z
Nationwide Service
,tune S, 2018
City of South Bend
1316 County -City Building
227 West Jefferson Blvd
South Bend, Indiana 46601
Bid # 2018 Janitorial Supplies
To Whom This May Concern:
114 Bracken Road
Montgomery, New York 12549-2600
(845)782-6800
Fax (845) 781-2450
E-mail; interboroOfrontiernet.net
We are formally requesting that you forward to us the bid tabulation for the bid referenced
above, which opened on June 12, 2018. We would like to obtain from your department the
following information:
The contract award price for each individual item in the bid.
The name of the contractor that was awarded each item.
I hereby request these records to be made available under the provision of the Freedom of
Information Act.
A prompt reply would be appreciated.
Very truly 'urs,
oby Friedman'
Secretary
Li■1 0
DsUMB= ��
BID NAME Janitorial Supplies 2018
FOR BIDS DUE June 12,2018,9:30 a.m., local time
Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance
with the following attachment(s) which specify the class or item number or description, quantity,
unit, unit price.
Janitorial Supplies 2018,
1. This is a Quote for the City of South Bend.
2. All submissions shall be mailed or hand delivered to the following address no
later than 9:30 AM on June 12, 2018:
Clerk of the Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
Bids received after this time will be returned unopened.
3. The quote price shall be delivered prices. Items delivered to the City of South
Bend must be delivered to Central Stores, 1045 West Sample Street, South
Bend, IN 46619, within three working days of receipt of order.
4. All awards may be divisible and awarded by line item.
5. All prices quoted are to be effective July 1, 2018 and remain in effect through
June 30, 2019.
6. Item and manufacturer information are listed for reference only. Items may be
substituted, unless otherwise indicated'. All: substitutions are subject to reviewing
samples and testing prior to award. All quantity and size changes must be noted
in the comment section for each line item affected.
7. No Bid bond is required with this quote.
8. Please call 'Toni Laisure, Central Services/Purchasing at 574-235-9132 with
questions regarding this quote.