HomeMy WebLinkAboutOpening of Quotations - Janitorial Supplies 2018 - HP Products CorporationBID NAME
FOR BIDS DUE
BID/PROPOSAL
CITY OF SOUTH BEND
Janitorial Supplies 2018
June 12. 2018. 9:30 a.m., local time
Bidder (Firm): HP Products Corporation
Address: 4220 Saguaro Trail
City/State/Zip: Indianapolis, Indiana 46268
Telephone Number: 800.457-0916 Fax Number: 317-2 73440
By / /Z)
(Signature]
(Printed Name) Cy Nahvi
General Manager
(Title)
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CITY OF SOUTH BEND, INDIANA
SELLER'S BID FOR SALE OR LEASE OF MATERIALS
AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND
NON-DISCRIMINATION COMMITMENT" FOR SELLERS
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BID NAME Janitorial Supplies 2018
FOR BIDS DUE June 12, 2018, 9:30 a.m., local time
Bidder
Date: 6•-6-2018 (Firm): HP Products Corporation
Address: 4220 Saguaro Trail
City/State/Zip: Indianapolis, IN 46268 Telephone Number: 800-457-0916
Agent of Bidder (if Applicable): Cy Nahvi, General Manager
When the prospective Conty actor is miable to certify to any of the statements below, it shall attach an eaplo7ation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF hidiana
) SS: Indianapolis
Marion COUNTY)
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of
perjury that:
1. Contractor has not, not, has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any pet -son from bidding not, to induce anyone to refrain from bidding,
and that this bid is made without reference to any other bid and without any agreement,
understanding or combination with any other person in reference to such bidding.
Contractor further says that no person or persons, firms, or corporation has, have or will
receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account
of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or
agency; and
3. Contractor has not, nor has any successor to, not, an affiliate of, Conti -actor, engaged in
investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-
5, as amended froth time -to -time.
As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -tithe, a
Contractor is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of
twenty million dollars ($20,000,000) or more in value in the energy
sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million. dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (0 use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract with
an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program.. The Contractor agrees to maintain
this certification throughout the term of the contract with the City of South Bend, and
understands that the City may terminate the contract for default if the Contractor fails to
cure a breach of this provision no later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract
by the City of South Bend through its agencies, boards, or commissions shall not discriminate
against any employee or applicant for employment in the performance of a City contract with
respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly
or indirectly related to employment because of race, sex, religion, color, national origin,
ancestry, age, gender expression, gender identity, sexual orientation or disability that does not
affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials,
or any combination of the foregoing including, but not limited to, public works contracts
awarded under public bidding laws or other contracts in which public bids are not required by
law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against
said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-5-1). 1 hereby certify that I and all subcontractors employed by me for this
project will use steel products or foundry products made in the United States on this project
if awarded. I understand I have an affirmative duty to notify the City in my bid that my
proposal does not include the use of steel products or foundry products made in the United
States. I understand it is my sole obligation and responsibility to provide a justification to
the City, subject to review and approval, why the cost of United States made steel or
foundry products is unreasonable. Prior to award and upon submission of bid which does
not use steel products or foundry products made in the United States, the City, through its
director of public works, shall make a determination if the price of United States made steel
or foundry is unreasonable. I understand that violations hereunder may result in forfeiture
of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for -
public works are true and correct.
Dated this 6`1 .. day of June, 20 18
HP Products Corporation
Contractor/rBd er -nt ,
7
SignaturAf Contractor/Bidder or Its Agent
Cy Nahvi, General Manager
Printed Name and Title
Subscribed and sworn to before 1-fle this (nth day of June —,20 18
My Commission Expires June 17, 2022
County of Residence
��'a'ry Public
Boone
DENISE L BAILEY
NOTARY PUBUG
SmL
BOONE COUNTY STATE OF INDIANA
My COMMISSION EXPIRES JUNE 17,2W
COMMISSION NO 654684
(To be completed only by Contractor slBidders claiming to be a "local Indiana bzrsiness'pnr snant to LC. 36-1-1.2-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "local Indiana business" refers to any of the following:
(1) A business whose principal place of business is located in an affected county.
(2) A business that pays a majority of its payroll (in dollar vohtme) to residents of affected counties.
(3) A business that employs residents of affected counties as a majority of its employees.
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by
the political subdivision,
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in mks
adopted by the political subdivision.
An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph
County: Elkhart County, Marshall County, Starke County and LaPorte County
There are the following price preferences for supplies purchased from a local Indiana business:
• 5010 for a purchase expected by the purchasing agency to be less than $50,000
• 3%fora purchase expected by the purchasing agency to be at least $50,000 but less than $100,000.
Date: June 6, 2018
Pursuant to I.C. 36-1-12-22,HP Products Corporation does not claim a local Indiana business
preference for Project Janitorial
Supplies 20t8 (Project # N/A ) located within the City of
South Bend, St. Joseph County, Indiana,
❑ The location of the principal place of business is 4220 Saguaro Trail, Indianapolis, IN 46268
tAda,-essj
❑ St. Joseph County, Indiana
❑ The following county located adjacent to St. Joseph County, Indiana:
❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
❑ The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St.
Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount
paid to all employees of the business, and (H) the total payroll amount paid to employees who are residents
of St. Joseph County and the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL
SOCIAL SECURITYNUMBERS.
Dated this A! day of June ,20 18
HP Products Corporation
Contractor/ idder ( rz
Signature Contractor/Bidder or Its Agent
Cy Nahvi, General Manager
Printed Name and Title
SPECIFICATIONS
CITY OF SOUTH BEND
BID NAME Janitorial Supplies 2018
FOR BIDS DUE June 12, 2018, 9:30 a.m., local time
Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance
with the following attachment(s) which specify the class or item number or description, quantity,
unit, unit price.
Janitorial Supplies 2018
1. This is a Quote for the City of South Bend.
2. All submissions shall be mailed or hand delivered to the following address no
later than 9:30 AM on June 12, 2018:
Clerk of the Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
Bids received after this time will be returned unopened.
3. The quote price shall be delivered prices. Items delivered to the City of South
Bend must be delivered to Central Stores, 1045 West Sample Street, South Bend,
IN 46619, within three working days of receipt of order.
4. All awards may be divisible and awarded by line item.
5. All prices quoted are to be effective July 1, 2018 and remain in effect through June
30, 2019.
6. Item and manufacturer information are listed for reference only. Items may be
substituted, unless otherwise indicated. All substitutions are subject to reviewing
samples and testing prior to award. All quantity and size changes must be noted
in the comment section for each line item affected.
7. No Bid bond is required with this quote.
8. Please call Toni Laisure, Central Services/Purchasing at 574-235-9132 with
questions regarding this quote.