HomeMy WebLinkAboutOpening of Quotations - Janitorial Supplies 2018 - Central Poly Bag CorpBID/PROPOSAL
CITY OF SOUTH BEND
BID NAME Janitorial Supplies 2018
FOR BIDS DUE June 12,2018,9:30 a.m., local time
Bidder (Firm): (a)
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PEACE
CITY OF SOUTH BEND, INDIANA
SELLER'S BID FOR SALE OR LEASE OF MATERIALS
AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND
NON-DISGRIMINATION COMMITMENT FOR SELLERS
BID NAME Janitorial Supplies 2018
FOR BIDS DUE June 12, 2018, 9:30 a.m. lecal time
Bidder
Date!: �o (Firm):
.... .... ..
Address:
City/State/Zip: elephone Number:
Agent of Bidder (if Appficable)� )� ) � �N',
When theprospective Contvactor is unable to certify to apty of'the statenients belon�, it shall attach an explanation to this Affidavit.
CONTRAcTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF Qt
ss�
COUNTY
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms tinder the penalties of perjury
that;
I . Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in
investincrit activities in Iran,
a. For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-5, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E-Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E-Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscruiiination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this day of V-0"i" , 20k�,
c A Au,
Contractor/Kidd y4virrrl
Signature of Coi a`/yid or Its Agent
Printed Name and Title
Subscribed and sworn to before me this (-1,Q day of 2 0
My Commission Expires
WUREWE=
I �sidcnce Notary PuUl�-�
Now Jersey
My Commission Expires 6-2-22
No.5*1061498
wre:seus,ms ai. ra. s...r-
Company ID Number: 295136
Approved by:
Elinployelr`` .
Central Poiy: Bag Corp
Nama (Ple S' 1Type or'PrinTitle
Andre Hoffer .
5igrlat; a
b: to
Electronkally. Signed
0 lIOi3120'l0
Department, pfi Homeland Se' 64' IN' Verlficati6h DIVISI6
Name (Please Type or Print)
Title:,
tlSCis Verificat 6n:,Divisi6n
�Igl�ature
Date
El ,ctronically Signed
01/08/2010
Page 13 of 17 E Verify MOU for Employers I Revision gate 06/01/13
(To he completed only kip ContractorslBidders claiming to be a "local Indiana business"pursuant to LC 36-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
A "local Indiana business " re fiens to an, of lhefiolloii4ng:
W A business ii hose principal place ql'biisiness is located in an allected county.
(2) A business that pays a inajority qf its pqyroll (in dollar volinne) to residents q 'qfkcted counties.
(3) A business .that einplo)?s residents q/'q&cted counties as a majority of enlplqyees,
(4) A business that makes significant capital investments in the affected counties as de Jined in rides adopted by the pQlitical
sabdivision.
(5) A business that has a substantial positive econoinic impact on the aff
ected coitnties as tic, fined b,, criteria in rides adygled by
the political subdivision.
An "affected county" refers to St. Joseph County, Indiana, or thefolloliing co,1111ties located aqiacent to St. Joseph inlY:
Elkhart County, Marshall Comity, Starke Comity and LaPorte County
There are the.follomingprice preferences fir supplies pia-chased.fivin a local Indiana bitsiness:
. 5%fior a purchase expected 4), the purchasing agency to be less than $50, 000
. 3%fir apurchase expected 4y the purchasing ageneY to beat least $50,000 bat less than $100,000.
- 1%fora ptirchaseexpected bi, the varchasinzazenci� to be at least $100,000.
Date:
Pursuant to I.C. 36-1-12-22,
preference for Project
South Bend, St. Joseph County, Indiana.
r-1 The location of the principal place of business
(Project ff
claiine" a local Indiana business
) located within the City of
(Address)
St. Joseph County, Indiana
❑ The following County located adjacent y, Indiana: Coo
ty,
t. Joseph Cot t
❑ The majority of the business's payroll fo,"ihe 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
r-1 The majority of the bus i ness,"s"'employees for the 12 months prior to the date of this Bid are residents of
St. Joseph County, Indiana, or the adjacent county noted above.
If the business is deemeddbe the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll
amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are
residents of St. Joseph County and the adjacent county noted above.
WHEN SUPIK YING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL
lr SOCIAL SECURITY NUMBERS.
Dated this I day of
911
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
Printed Narne and Title
SPECIFICATIONS N.«.
CITY OF SOUTH BEND
„ .,1865
BID NAME Janitorial Supplies 2018
FOR BIDS DUE June 12, 2018, 9:30 a.m., local time
Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance
with the following attachment(s) which specify the class or item number or description, quantity,
unit, unit price.
Janitorial Supplies 2018
1. This is a Quote for the City of South Bend.
2. All submissions shall be mailed or hand delivered to the following address no
later than 9:30 AM on June 12, 2018:
Clerk of the Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
Bids received after this time will be returned unopened.
3. The quote price shall be delivered prices. Items delivered to the City of South
Bend must be delivered to Central Stores, 1045 West Sample Street, South
Bend, IN 46619, within three working days of receipt of order.
4. All awards may be divisible and awarded by line item.
5. All prices quoted are to be effective July 1, 2018 and remain in effect through
June 30, 2019.
6. Item and manufacturer information are listed for reference only. Items may be
substituted, unless otherwise indicated. All substitutions are subject to reviewing
samples and testing prior to award. All quantity and size changes must be noted
in the comment section for each line item affected.
7. No Bid bond is required with this quote.
8. Please call Toni Laisure, Central Services/Purchasing at 574-235-9132 with
questions regarding this quote.
JVIzen the prospectim Contractor is unable to certify to any of the statements belois,, it shall attach an eylanation to this Affidal,it.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF _�,J
SS:
COUNTY
The undersigned Contractor, being duly sworn upon his/her/its oath, affirrns under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to
prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid
is made without reference to any other bid and without any agreement, understanding or
combination with any other person in reference to such bidding. Contractor further says that no
person or persons, firms, or corporation has, have or will receive directly or indirectly, any
rebate, fee, gift, commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any Of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, not, has any successor to, nor an affiliate of, Contractor, engaged in
investment activities in Iran,
a. For purposes of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (1) use the credit to provides goods and services in
Non -Collusion Non-Debarnient Affidavit Non Iran Form
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration,
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility
status of all of Contractor's newly hired employees through the E-Verify Program as defined by
I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify
Program is included and attached as part of this bid/quote; and
S. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate
against any employee or applicant for employment in the performance of a City contract with
respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or
indirectly related to employment because of race, sex, religion, color, national origin, ancestry,
age, gender expression, gender identity, sexual orientation or disability that does not affect that
person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials,
or any combination of the foregoing including, but not limited to, public works contracts
awarded under public bidding laws or other contracts in which public bids are not required by
law, the City, its agencies, boards, or commissions may consider the Contractor's good faith
efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority
Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining
the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1)
year from the date of such determination, and such determination may also be grounds for
terminating the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment
shall be made a part of any contract which it may henceforth enter into with the City of South
Bend, Indiana or any of its agencies, boards or commissions.
Non -Collusion Nun -Debarment Affidavit Non Iran Form
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
1, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United States
(LC, 5-16-8-1), 1 hereby certify that I and all subcontractors employed by me for this project will
use steel products or foundry products made in the United States on this project if awarded, I
understand f have an affirmative duty to notify the City in my bid that my proposal does not
include the use of steel products or foundry products made in the United States. I understand it is
my sole obligation and responsibility to provide a justification to the City, subject to review and
approval, why the cost of United States made steel or foundry products is unreasonable. Prior to
award and upon submission of bid which does not use steel products or foundry products made
in the United States, the City, through its director of public works, shall make a determination if
the price of United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for
public works, are true and correct,
Dated this V�'V day of" S(Jv--4- 20t,,'i
Contraetor/Bidd�qyvffiyV/ "
Signature
or Its Agent
:A
L)
Printed Name and Title
Subscribed and sworn to before me this (-0 day of
My Commission Expires
County of
Non -Collusion Non -Debarment Affidavit Non Iran Forin
20L!J�'
New Jersey
CK-E-E
No., 5006i1498
CENTRAL.POLY BAG ,CORK
Manufacturers of Po lease E�. w, Bags, Drnmt rarbers, Box Iarnrc & tees
2400 Hedle Place Linden NJ 07036 Telt908)862-7570 Fax(908)862-9019
EQUAL EMPLOYMENT 1 NON-DISCRIMINATION POLICY
Central Poly -Bag Corp. will not conduct business with nor appropriate any
funds for any organization or entity that practices discrimination on the on the basis of
race, color, national origin, religion, ancestry, sex, age, familial status, marital status,
sexual orientation, gender identity and expression, disability, or genetic information.
Central Poly does not discriminate against any employee or applicant for
employment because of race, color, national origin, religion, ancestry, sex, age, familial
status, marital status, sexual orientation, gender identity and expression, disability, or
genetic information.
Central Poly will take affirmative action to ensure that applicants are employed
and that employees are treated fairly during employment without regard to race, color,
national origin, religion, ancestry, sex, age, familial status, marital status, sexual
orientation, gender identity and expression, disability, or genetic information.
Such action shall include, but not be limited to the following: Employment,
upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
Central Poly -Bag Corp. agrees to post in conspicuous places, available to
employees and applicants for employment, notices setting forth the provision of this
nondiscrimination clause.
Central Poly will, in all applications or advertisements for employees placed by
or on behalf of Central Poly, state that all qualified applicants will receive consideration
for employment without regard race, color, national origin, religion, ancestry, sex, age,
familial status, marital status, sexual orientation, gender identity and expression,
disability, or genetic information.
aY Tslc sr�
V
Vol PAUj=
CHRIS CHRISTIE DEPARTMENT OF THE TREASURY
Gorernor DIVISION OF REVENUE R ENTERPRISE SERVICES
P.O. BOX 026
KIM GUADACNO TREN J ON, NJ 08625-034 ROI3ERT A. ROMANO
Lt. Governor P1ION E: 609-292-2146 FAX: 609-98 4-6679 Acting Stara Treasurer
APPROVED
wider the
Small Business Set -Aside Act and Minority and Women Certification Program
This certificate acknowledges The CENTRAL POLY BAG CORP as a Category
approved Small Business Enterprise that has met the criteria established by N.J.A.C.
17:13 and/or 17:14.1
This registration will remain in effect for three years. Annually the business must submit,
not more than 20 days prior to the anniversary of the registration notice, an annual
verification statement in which it shall attest that there is no change in the ownership,
revenue eligibility or control of that business.
If the business fails to submit the annual verification statement by the anniversary date,
the registration will lapse and the business will be removed from the SAVI that lists
registered small businesses. If the business seeks to be registered again, it will have to
reapply and pay the $100 application fee. In this case, a new application must be
submitted prior the expiration date of this registration.
Peter Lowicki
Deputy Director
Issued: 9/8/2015 Expiration; 9/8/2018
Certificat.imi Number: A0033-86
, . MA.G_ 0.
btmeactarers of PoL3tthylene Film, Lao, Dnim Liners, Box Lkiers & SpeaW
2400 Bedle Place Linden, NJ 07036 T91.(908)862-7570 Fax(9,08)862-9019
June 6, 2018
City of South Bend
Clerk of the Board of Public Works
1316 County -City Bldg,
227 West Jefferson Blvd.
South Bend, IN 46601
Attn: Toni Laisure, Central Services/Purchasing
Sealed Quote for Janitorial Supplies
Due: 6/12/18 @ 9:30am
Reference #: 159438
Central Poly -Bag Corp. would like to thank you for allowing us to supply you with our
quality products and for giving us the opportunity to bid again.
We look forward to continuing to do business with your facilities.
via
D IItill
q II
Mw%3faaWre= of Polyethylem EU=, Bap, Dan Uners, BMC Ls nws & 2
2400 Bedle Place
Linden, NIJI 07036
(908) 862-7570
Fax (908) 862-9019
Email: bids(ikentralpoly.com
June 6, 2018
City of South Bend
Clerk of the Board of Public Works
1316 County -City Bldg.
227 West Jefferson Blvd.
South Bend, I-N 46601
Attn: Toni Laisure, Central Services/Purchasing
Sealed Quote for Janitorial Supplies
Due: 6/12/18 @ 9:3Oam
Reference#: 159438
Please be advised Central Poly is submitting samples under separate cover for the above
referenced bid, as requested.
Central Poly has been in business for over 24 years, and we stand behind the quality of
our products.
We look forward to doing business with your facilities,
Sincerely
"1 0
H ffer
resident
05/31/2018 THU 8127 FAX 5742359007 Central Services
U001/001
City of South Bend
Request for Quotes on Janitorial Supplies
Paper and liners
TO: Central Poly Corp.
Phone: (908)862-7570
Fax Order ## (908)862-9019
Attn: Andrew Hoffer
The link for quotes is now open on our website: Janitorial Supplies 2018
httys://www..sothbendin.gov/business/content/tggggst- ro osal-vehiele-e ui snent-miscellaneous-bids