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Home My WebLink AboutAward Quotation - Rum Village Dog Park - R Yoder Construction Inc1316 COUNTY-Crry BuiLDING 227 W. hTFERSON Boul,E.VARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYCM BOARD OF PUBLIC WORKS I June 12, 2018 Jason Yoder R. Yoder Construction, Inc, P,O Box 69 Nappanee, IN 46550 RE: Quotation Award — Rum Village Dog Park Construction Dear Mr. Yoder: PHOW574/235-9251 FAX 574/ 235-9171 The Board of Public Works at its meeting held on June 12, 2018, awarded the above referenced quotation to you in the amount of $120,405 for the Base Quote plus Alternate Nos. I and 5. Please forward the following documents in one submittal by June 26, 2018, to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251, Sincerely, Linda M. Martin, Clerk e: Patrick Sherman, VPA GARY A. Gii.,m" SUZANNA M. FRITZBER(j RIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS TO: Linda M. Martin, Clerk Board of Public Works FROM: Patrick Sherman Department of Venues Parks & Arts SUBJECT: Rum Village Dog Park Construction: Project # 1060-2018 DATE: June 12t", 2018 On May 22nd, 2018, the Board of Public Works opened and read bids for the above project. One quote was received: Bidder Bid Amount 1. R. Yoder Construction, Inc. Base Bid $107,605.00 Alternate 1 $1,680.00 Alternate 2 $33,885.00 Alternate 3 $12,995.00 Alternate 4 $35,605.00 Alternate 5 $11,120.00 Venues Parks & Arts reviewed the quote and would like to award the base bid along with alternate 1 and alternate 5. Venues Parks & Arts recommends award of a contract for $120,405.00 to the lowest responsive 1 responsible bidder, R.Yoder Construction, Inc. The Department of Public Works has appropriated sufficient funds from the 2015 Park Bond: Account number: 751-1101-452-39.89 Thank you and please let me know if you have any questions. BOARD OF PUBLIC WORDS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 12th Day of June, 2018, by and between, R. Yoder Construction, Inc., PO Box 69, Nappanee, IN 46550, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: RUM VILLAGE DOG PARK CONSTRUCTION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $120,405; BASE QUOTE PLUS ALTERNATE NOS. 1 & 5 FUNDING: 2015 PARK BOND The unit prices for this improvement were those prices as received and accepted by the Board on the 22nd Day of May, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBf IC W S Gary A. Kilot, President Elizabeth A. Maradik, Member Suzanna M. Fritzberg, Member _ .n _ R YODER CONSTRUCTION Printed Name A. Mueller, Member Signature Therese J. Oorau-Membcr Attest: Linda M. Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PUBLIC WORK PROJECT NAME: Rum Village Do q Park Construction PROJECT NO. 1060-2018 QUOTES DUE May 22nd, 2018 @ 9:30am (Must be completed for all quotes. Please type or print) Date: 05-22-18 Firm Address: P.O. Box 69 R. Yoder Construction, Inc. City/State/Zip: Nappanee, IN 46550 Telephone Number: ( 574 ) 773-3502 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish Base Bid public works project of: Rum Village Dog Park Construction labor and/or material necessary to complete the the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and Lehman & Lehman, Inc. and dated May 16, 2018 for the sum of (enter the Totail Quote as shown on the Proposal) One Hundred Seven Thousand Six Hundred Five Dollars and Zero Cents ($ 107,605.00 (Enter Sum of Base Quote shown on Proposal) (Numerical) Base Bid T Base project as described in the plans $ 107,605.00 Alternate No. Description Add Total Amount I Contractor shall use concrete pavement in lieu of $ 1,680.00 asphalt pavement where noted on the drawings Add Contractor shall construct one (1) new 24'x18' Add Shelter 2 shelter, concrete slab, electrical service and $ 33,885.00 required earthwork as noted on the drawings closest to H-Frame Contractor shall construct a new asphalt access 3 path from the parking lot in lieu of the crushed Add $ 12,995.00 limestone path as noted on the drawings Contractor shall construct one (1) additional new Add Shelter furtliest 4 24'x18' shelter, concrete slab, electrical service from H-Frame $ 35,605,00 and re uired earthwork as noted on the drawings Contractor shall install one (1) additional pet 5 drinking fountain, water supply and drainage pit Add $ 11,120.00 as noted on the drawings I I Total Total bid includingall alternates $ 202,890.00 Version 10/31/2017 Page - 8 Public Works Quote The above quote is accepted this Subject to the following conditions: BOARD OF PUBLIC WORKP Gary A. ilo , Presi ent Elizabeth A. Maradik, Member James A. Mueller, Member By gn ure) J Yoder (Printed Name of Person Signing) ACCEPTANCE day of 20 Suzanna M. Fritzberg, Member T hevese J. Do `au�,�Me�mber st: Linda M. Martin, Clerk Version 10/31/2017 Page - 7 Public wore Quote BOARD OF PUBLIC WORKS AGENDA ITEM RE VIEW REQUEST FORM Date 06/07/2018 Name Patrick Sherman Department -Venues Parks & Arts BPW Date 06/12/20 18 Phone Extension 5601 Required Prior to Submittal to Board, Legal Attorney Name Clara IMcDaniels Controller ❑ Controller review is required for all Contracts $5,000.001 or more and 'greater than one year in length per the City Purchasing Policy Purchasing Michael Schmidt Check the, Appro riate Item Type — 1?e uired for All Submissions F-1 Agreement F] Contract 0 Proposal El Addendum R Professional Services R Resolution F-1 Bid Opening F] Bid Award F1 Req. to Advertise El Title Sheet F-1 Quote Opening 0 Quote Award El Change Order No. F] C/O & PCA No. F-1 PCA F-1 Ease/Encroach. El Traffic Control El Other: F Reggired Information Company or Vendor Name R. Yoder Construction New Vendor R Yes E No E] If Yes, Approved by Purchasing MBENVBE Contractor ❑ MBE F WBE MBEANBE Contractor Requested [:] No R Yes Name of Company Project Name Rum Village Dog Park Construction Project Number 1060-2018 Funding Source 2015 Park Bond Account No, 751-1101-452-39,89 Amount $ 120,405.00 Terms of Contract 60 Days Purpose/Description Construction of Rum Village Dog Park M Required Contractor's Certification Form Attached (Noin- Collusion. Non -Discrimination. Non -Debarment. E-Verifv. [ran. etc.) Amount of [I increase F-1 Decrease Previous Amount Current Percent of Change New Amount Total Percent of Change: Dispersal After Approval Copy Original 1:1 F-1 F-1 F-1 El El