HomeMy WebLinkAboutAward Quotation - APS Installation at LWW and Cushing St. Proj No 118-061R - Pemberton Davis Electric Inc1316 COUNTY -CITY BUILDING
227 W. JEFFL'"ASON BOULEVARD
Sc: m-ii BEND. INDIANA 46601-1830
CITY OF SouTii BEND PETE BUTTIGIEG, MAY
June 12, 2018
John Ferro
Pemberton Davis Electric, Inc,
916 E McKinley Avenue
Mishawaka, IN 46545
PHONE 574/235-,9251
FAx 574/ 235-9171
RE: Quotation Award — APS Installation at Lincoln Way West and Cushing Street —
Project No. 118-061R
Dear Mr. Ferro:
The Board of Public Works at its meeting held on June 12, 2018, awarded the above
referenced quotation to you in the amount of $6,464.64.
Please forward the following documents in one submittal by ,tune 26, 2018 to my attention
for Board of Public Works approval:
1) One (1),original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
C. Kyle Silveus, Engineering
GARY A. G[Lo'r SUZANNA M. FRITZBERo RIZABETH A, MARADIK JAMLS A. MUELLER THERESE J. DORAU
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Kyle Silveus,
Assistant City Engineer
SUBJECT: LW and Cushing APS Installation
Project No. 118-061 R
DATE: June 12, 2018
On June 12, 2017 the Board of Public Works opened and read quotes for the above project.
All quotes were found to be correct.
The quotes ranked as follows:
Bidder
Base Bid
Martell Electric
$ 8,300.00
Pemberton Davis
$ 6,464.64
I recommend award of contract for the LW and Cushing APS Installation project to the lowest
responsive/responsible quoter, Pemberton Davis Electric, Inc.. in the amount of $6,464.64.
The funds have been appropriated through Traffic SjgLial Maintenance - LRSA 251-0608-431,36-67
1
Please call if you have any questions (9083).
Page i of f
111
APS Installation at LWW and Cushing St....
118-061 R
June 12, 2018 9:30am EST
(Must be completed for all quotes. Please type or print)
Date: June 12, 2018 Firm: Pemberton Davis Electric, Inc.
City/State/Zip:
916 E. McKinley Ave
Mishawaka, IN 46545
Telephone Number: ( 574 ) 277-7001
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
APS Installation at Ill and Cushing St.
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated May 30, 2018 ] for the sum of (enter the Total Quote as shown on the Proposal)
Six thousand four hundred sixty four and 64/100 ($ 6,464.64
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendurns attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If tlhe quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attac ment.
A. Ferro
F3AX#2M1 Is]
The above quote is accepted this .1 � day of
Subject to the following conditions:
James A. Mueller, Member
(Printed Name of Person
Suzanna M. Fritzberg, Member
1—Th se J. T)or , MellMer
test: Linda M. Ma C16rk
Version 10/1812016 Page -1 Public Works Quote
PROJECT NAME APS Installation at LWW and Cushing
PROJECT NO. 118-061 R
QUOTES DUE June 12, 2018 9:30am EST 71
Item
No.
Description
Quantity
Unit
Unit Price
Total Amount
Furnish all labor, services,
materials, and equipment for the
1
removal of existing, pedestrian
4
EA
1,616.16
$ 6,464.64
push button and the installation of
Pedestrian Push Button, APS
Total Amount of Quote
$ 6,464,64
Firm: Pemberton Davis Electric, Inc.
Address: 916 E. McKinley Ave.
City/State/Zip:
46545 Telephone Number: - ( 574 ) 277-7001
Fax Number: ( 574 ) 204-2565
Y
(Signature)
J o h, 'nA. Ferro
(Printed Name of Person Signing)
Version 10/18/2016 Page - 2 Public Works Quote
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 12th Day of June, 2018, by and between,
Pemberton Davis Electric Inc, 916 E McKinley, Mishawaka, IN 46545, HEREINAFTER called
the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
DESCRIPTION: APS INSTALLATION AT LINCOLN WAY WEST AND
CUSHING STREET
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $6,464.64
FUNDING: LRSA
The unit prices for this improvement were those prices as received and accepted by the Board on
the 12th Day of June, 2018.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WO
/Pt�)
Gary A. Gilot, President Elizabeth A. Maradik, Member
Suzanna M. Fritzberg,
Member
Theres& J.
Clerk
A. Mueller, Member
Linda
PEMBERTON DAVIS ELECTRIC
Printed Name
Signature
CERTIFICATION (To be completed if Contractor is a Corporation)
I, , certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary
Corporate
Seal
0
1316 COUNTY-Crry BuiLDING
227 W. JEFFERSON BOULEVARD
Som,ii BEND. INDIANA 46601-1830
-T
CITYorSOUTHBEND PETE BUTTIGIEG, 1, iAYOr<
BOARD OF PUBLIC WORKS
June 12, 2018
Jennifer Brown
Martell Electric LLC
4601 Cleveland Road
South Bend, IN 46628
PIIONj� 574/235-9251
FAX 574/ 235-9171
RE: Quotation Award — BPS Installation at Lincoln Way West and Cushing Street
Project No. 118-061R
Dear Ms. Brown:
The Board of Public Works, at its meeting held on June 12, 2018, awarded the above
referenced quotation to Pemberton Davis Electric, Inc. in the amount of $6,464.64.
We thank you for bidding and hope you will bid with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M, Martin, Clerk
GARY A. GILOT SUZANNA M. FRITZBER(., ELIZABETH A. MARADIK JAMEs A. MUELLER TilLRESE J. DORAU