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Home My WebLink AboutAward Bid - Two More or Less 2018 or Newer Refurbished Medic Units Spec Q - Crossroads Ambulance Sales and Service LLC1316 COUNTY -CITY BUI LDING 227 W. JEFFERSON BOULEIVARI) SOUTH BENI). INDIANA 46601-1830 CITY OF' SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS June 12, 2018 Dean Martin Crossroads Ambulance Sales & Service, LLC 52886 State Road 13 Middlebury, IN 46540 Ptiom,,' 574/235-9251 FAX 574/ 235-9171 RE: Award Bid — Two (2) More or Less, 2018 or Newer, Refurbished Medic Units — Spec Q Dear Mr. Martin: The Board of Public Works, at its meeting held on June 12, 2018, awarded the above referenced bid to you in the amount of $352,826, which includes the International MV Chassis. A representative from the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 23 5-925 1. Sincerely, Linda M. Martin, Clerk Enclosure c: Jeff Hudak, Central Services Todd Skwarcan, Fire Dept, Andy Myer, Fire Dept. GARY A. GILOT SUZANNA M. FRITZBERG ELIZABE-ni A. MARADIK JAMBS A. MUELLER TtiiRisr,,, J. DORAU 120ON County -City Building 227 W Jefferson Blvd, South Bend, Indiana 46601-1830 CITY OF Sou'rH BEND PETS Bm"nGLEG, MAYOR June 5, 20181, Board of Public Works 1.308 County -City Building South Bend, IN 466,01 Dear Board Members, Phone 574/235--9216 TTY 574/235-5567 Fax 574/235-9928 The Central Services Division requests your permission to award two (2) or More 2018 or Newer Refurbished Medic Units to the lowest responsive and responsible bidder — Crossroads Ambulance Sales & Service, LLC. Pursuant to the bid, the City has elected to trade in both vehicles as apart of this transaction. The total purchase price of $352,826.00 will be funded with proceeds from the 2018 Fire Department Capital Budget. Listed below are the bids received for your review. ***Denotes Lowest, Most Responsive Bidder ***Crossroads Ambulance Sales& Service, LLC —SpccQ Description Qty Total 2020 Freightliner M2 Chassis 2 $340,228.00 2019 International MV Chassis* 2 $,4,198.00 Liquid Spring Alternate 2 17,400.00 Trade In Purchase Price 2 (9,000,00) $352,826.00 Bid Comparison Price $352,826.00 * The City has elected to spend an additional $4,198.00 in order to purchase the 2019 International MV Chassis. This decision allows the City to receive the Medic Units during 2018 rather than 2019. Further, it has been determined that the International MV Chassis met all of the specifications and the Crossroads Ambulance Sales and Service, LLC bid is still the lowest even with the International MV Chassis addition. Fire Service, Inc. — Spec 0 Description ty Total 2019 Freightliner Model M2-106 r2 $375,914.00 Liquid Spring Alternate 2 $22,000 Trade In 2 ($2,000) Purchase Price $395,914.00 Bid $395,914.00 If you have any questions or concerns regarding this matter please don't hesitate to call. Sincerely, J f I eIH-ludak Central Services Division CITY OF SOUTH BEND, INDIANA J, SELLER'S BID FOR SALE OR LEASE OF MATERIALS AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND I NON-DISCRIMIIIN:ATION COMMITMENT FOR SELLERS BID NAME Spec Q —,Two (2�) More or Less 2018 or Newer Refurbished Medic Units FOR BIDS DUE May 22', 2018 at 9:30 a.m. Bidder Date: May 21, 2018 (Firma): Crossroads Ambulance Sales & Service, LLC Address: 52886 State Road 13 City/State/Zip: Middlebury, IN 46540 Telephone Number: (5174) 3891-8062 Agent of Bidder (if Applicable): Dean Martin When the prospective Contractor is unable to certify to any of the statements beloiv, It shall alloeh an explanation to this Affidavit CONTRACTOR'S NON -COLLUSION AND NO,N-DEBARMENT AFFIDAVIT, CERTIFICATION RE, GARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF 'Y;,vs6,rckk, ) SS: COUNTY The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding,. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor, an affiliate of, Contractor, engaged in investment activities in Iran. 4 a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either; i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently Iearns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/herAts subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the 5 Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this day of, 20/9 r w `` Contractor/Bidder (Firm) C1 CONSTANCE J MILLER Notary Public • Seal State of Indiana Elkhart County My Commission Expires Apr 12, 2023 11 - Signature of .Printed Name and or Its Agent Subscribed and sworn to before me this _ 2� day of nN-A , 2011— My Commission Expires �11 \,gA ? 3 dw�r�[7.r+nC.sL. Q Notary Public County of Residence 7 (To be completed only by Contractors/Bidders claiming lobe a "local Indiana business"pursuant to LC 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business" refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less than $50, 000 • 3% for a purchase expected by the purchasing agency to be at least $50, 000 but less than $100, 000. • 1 % for a purchase expected by the purchasing agency to be at least $100, 000. Date: Pursuant to I.C. 36-1-12-22, ��( ,�,,, ,y1,, �'�, G r�;,,e .Ltc! claims a local Indiana business preference for Project'%oo t-i)A4a,o,� tw.2,00 �rn�x,,nr ,c.tl�l kd.�, d fl (Project # located within the City of South Bend, St. Joseph County, Indiana. [� The location of the principal place of business is 57-) ;aq, ,Q (A dress) ❑ St. Joseph County, Indiana The following county located adjacent to St. Joseph County, Indiana: ❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. 12/ The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHENSUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACTALL SOCIAL SECURITY NUMBERS. Dated this c/rf day of Contractor/Bidd irm) t natur f ontrac or adder or Its Agent Printed Name and Title BID/PROPOSAL BID NAME Spec Q — Two (2) More or Less 2018 or Newer Refurbisbed Medic Units FOR BIDS DUE May 22,2018 at 9:30 a.m. Description Year/Make/Model Unit Price (2) Remount/Refurb. 20,20 Freightliner M2 $3,40,228.00 Year Make/Model — Trade In Unit Price 2003 Med 8, International Ambulance VIN # 1HTMNAAL43H578287 ($ 4,500.00) 2003 Med 14, Freightliner Ambulance VIN # IHTMNAAL33H589,247 49500.00) Alternate# Description Cost Total I Liquid Spring $8,700.010 ea. (2) $17,400.00 $348,628.00 Estimated number of days for delivery from award 317 Days, 120 Days from Receipt of date. Chassis. Bidder (Firm): Crossroads, Ambulance Sales & Service, LLC Address: 52886 State Road 13 City/State/Zip: Middlebu, IN 46540 Telephone Number (574) 389-8062 Fax Number: (57!9 5,8-0416 By 18 BOARD OF PUBLIC WORKS A4�� ktj-&� Gary A. Gilot, President Suzanna M. Fritzberg, Member James A. Mueller, Member (Signature) Dean Martin (Printed Name) President (Title) -IAW,L Elizabeth A. Maradik, Member The se J. Dora , Mem er (4ftest: Linda M. Martin, berk W Crossroads Ambulance Sales & Service, is providing a chassis alternative. (2) 2019 International MV Chassis* Add $2,099�.00 ea. $ 4,198.00 Total Alternate Bid $352,826.00 International Advertised Chassis Delivery 120 days, Crossroads Delivery Time from Time of Award 240 days * See included International Chassis Specification Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM June 1. 2018 Jeff Hudak Purchasing L J Agreement ❑ Professional Services ❑ Bid Opening ❑ Quote Opening ❑ Change Order No. _ ❑ Ease/Encroach. FI Other: ® Michael Schmidt Company or Vendor Name New Vendor MBEIWBE Contractor MBEIWBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of ❑ El Department Central Services ❑ Contract ❑ Proposal n Resolution ® Bid Award ❑ Req. to Advertise ❑ Quote Award ❑ CIO & PCA No. ❑ PCA ❑ Traffic Control G�+.-li _11 ❑ Title Sheet ❑ Yes ❑ No LJ If Yes, Approved by Purchasing n MBE F WBE ❑ No ❑ Yes Name of Company Spec Q -- Two (2) more or less 2018 or Newer Refurbished Medic Units 2018 Fire Department Capital Budget 287-0902-422-4302 $ 352.826.00 Bid Opening Date: ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc. Increase Decrease Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original ® ❑ ® ❑ ❑ ❑ Jeff Hudak Todd Skwarcan & Andy Myer 1316 (",0UNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD Sourti BEND. INDIANA 46601-18,30 CITY OF'SOUTH, BEND PETE BUTTIGIEG, MAYOR BOARD OF.PUBLIC WORKS June 12, 2018 Jack Emshwiller Fire Services, Inc. 9545 Industrial Drive North St. John, IN 46373 I"I-IONi-, 574/235-9251 F'AX 5741235-9171 RE: Award Bid — Two (2) More or Less, 2018 or Newer, Refurbished Medic Units --- Spec Q Dear Mr. Emshwiller. The Board of Public Works, at its meeting held on June 12, 2018, awarded the above referenced bid to Crossroads Ambulance Sales & Service, LLC in the amount of $352,826, including International MV Chassis Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at (574) 23 5-925 1. Sincerely, Linda M. Martin, Clerk Enclosure GMy A. Gn,o'r SUZANNA M, FRt'rzf*�,,tw, EiAZABE'rui A. MARADIK JAMEs A. MUELLER THEREW J. DORAU