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Home My WebLink About05222018 Board of Public Works MeetingAGENDA REVIEW SESSION MAY 17, 2018 155 - Opening of Quotations — Audible Pedestrian Signals at Lincoln Way West and Cushing Street Ms. Fritzberg asked what the protocol is for installing these signals; is it by request? Mr. Kyle Silveus, Engineering, stated this one (1) was by request. Mr. Roger Nawrot, Engineering, stated it's by request or if the City is putting up a new signal, it's a standard process. - Opening of Quotations — Carpet for Mayor's Office Mr. Silveus stated this project was originally part of the larger County -City Building Remodeling bid that they received no bids on and will re -advertise later with changes to the scope. He noted this part needs to be done sooner due to being in bad shape. - Award Proposal — City of South Bend Natural Gas Mr. Adam Parsons, Sustainability, stated they received two (2) proposals at the last Board meeting and they have met with both and discussed the project and received answers to their questions. He stated they will review and have a scoring matrix by the end of today and the name of the highest scoring company. - Opening of Bids — Vietnam Veterans Memorial Relocation Mr. Roger Nawrot, Engineering, stated they held a pre -bid meeting for this project and discovered the construction industry is changing rapidly and contractors are getting filled up. He stated they have asked if the City could award the bid on Tuesday to save waiting another three (3) weeks, so he is requesting the award be added to the agenda. Ms. Dorau asked where the memorial is going. Mr. Nawrot stated it is being relocated in Howard Park, southwest of the Venues, Parks, and Arts Experience Lodge and will retain the same east/west orientation. No other business came before the Board. Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the meeting adjourned at 11:10 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. aradik, Member Therese J. Dorau,A 2t�_ ember Suzanna M. Fritzberg, Member James A. Mueller, Member ATTEST: 4Lif!M. Martin, Clerk REGULAR MEETING MAY 22, 2018 The Regular Meeting of the Board of Public Works was convened at 9:34 a.m. on Tuesday, May 22, 2018, by Board President Gary A. Gilot, with Board Members Therese Dorau and Elizabeth Maradik present. Board Members Suzanna Fritzberg and James Mueller were absent. Also present was Board Attorney Clara McDaniels. Mr. Gilot noted that the Board has been asked to revise item 7A. Award Seitz Park Reconstruction Quotation, from Table Quotation Award, to Reject all Quotes. He stated there are also numerous Title Sheets to be approved along with the Requests to Advertise. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on May 3, May 8, and May 15, 2018, were approved. 1 1 REGULAR MEETING MAY 22, 2018 156 PUBLIC HEARING — NEW MASSAGE ESTABLISHMENT — SUMMER SPA INC. Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a license application for Summer Spa, Inc. He opened the Public Hearing and noted favorable recommendations were received from the Area Plan Commission, Police, Fire, and Community Investment Departments. Mr. Nick Nicolson and Ms. Junhua Guan, owners of the establishment were present and spoke in favor. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the application for a new Massage Establishment was approved. OPENING AND AWARD OF BIDS — VIETNAM VETERANS MEMORIAL RELOCATION — PROJECT NO. 117-047A (REGIONAL CITIES GRANT) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: SLATILE ROOFING AND SHEET METAL CO., INC. 1703 S. Ironwood Dr. South Bend, IN 46613 Bid was signed by: Gerald Longerot Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid $152,850 Alternate No. 1 ($4,272) C&S MASONRY RESTORATION LLC 3725 N Foundation Ct., Suite AB South Bend, IN 46628 Bid was signed by: Steve Fields Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid $241,625 Alternate No. 1 ($1,500) ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, IN 46628 Bid was signed by: Bill Favors Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid $281,000 Alternate No. 1 ($10,000) Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering and Venues, Parks, and Arts for review and recommendation. After reviewing those bids, Mr. Roger Nawrot, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder Slatile Roofing and Sheet Metal Co., Inc., in the amount of $152,850 for the base bid only. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Dorau seconded the motion, which carried. OPENING OF BIDS — EIGHT (8) MORE OR LESS CARDIAC MONITORS/DEFIBRILLATORS (EMS CAPITAL) REGULAR MEETING MAY 22, 2018 157 This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: ZOLL MEDICAL CORPORATION 269 Mill Road Chelmsford, MA 08124 Bid was signed by: Adam Peterson Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted BID: $288,935.31 PHYSIO-CONTROL, INC 11811 Willows Road NE Redman, WA 98052 Bid was signed by: Jennifer Collins Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted BID: $204,282.50 *Please refer to Physio-Control, Inc. quote number 00126685. 00126690, and 00125663 for more details on products listed above as well as additional (optional) accessories Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to the Fire and Legal Departments for review and recommendation. OPENING OF BIDS — TWO 2 MORE OR LESS 2018 OR NEWER REFURBISHED MEDIC UNITS — SPEC Q (FIRE DEPARTMENT CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced vehicles The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: FIRE SERVICE, INC. 9545 Industrial Drive North St. John, IN 46373 Bid was signed by: Jack Emshwiller Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted .o Description Year/Make/Model Unit Price REV Remount 2019 REV RM on International 1 $187,957.00 each Year Make/Model — Trade In Unit Price Med 13, Freightliner Ambulance $1,000.00 VIN# 1 HTMNAAL43H578287 Med 14, Freightliner Ambulance $1,000.00 VIN#1 HTMNAAL33H589247 Alternate F_ Description Cost Total No. I Liquid Spring $11,000.00 $22,000.00 Estimated number of days for delivery from award: 270 — 90 days from Chassis Arrival CROSSROADS AMBULANCE SALES & SERVICE LLC 52886 State Road 13 Middlebury, IN 46540 REGULAR MEETING MAY 22, 2018 158 1 Bid was signed by: Dean Martin Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim form submitted Description I Year/Make/Model Unit Price (2) Remount/Refurb. 12020 Freightliner M2 $340,228.00 Year Make/Model — Trade In Unit Price 2003 Med 8, International Ambulance ($4,500.00) V IN# 1 HTMNAAL43 H5 78287 2003 Med 14, Freightliner Ambulance ($4,500.00) VIN# 1 HTMNAAL33H589247 Alternate Description Cost Total No. 1 Liquid Spring $8,700.00 each $348,628.00 (2) $17,400.00 Estimated number of days for delivery from award: 317 days, 120 days from receipt of chassis Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF QUOTATIONS — RUM VILLAGE DOG PARK CONSTRUCTION (PARK BOND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: R. YODER CONSTRUCTION. INC. PO Box 69 Nappanee, IN 46550 Quotation was submitted by Jason Yoder QUOTATION: $107,605.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotation was referred to Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS — JON HUNT PLAZA PLANTER REPAIR (PARKS MAINTENANCE FUND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. Ms. Martin, Clerk of the Board, stated no quotations were received. OPENING OF QUOTATIONS — MORRIS PERFORMING ARTS LED PANEL TRIMS (VPA) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: BURKHART SIGN SYSTEMS 1247 Mishawaka Ave. South Bend, IN 46615 Quotation was submitted by Richard Johnson QUOTATION: $3,390.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotation was referred to Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS — CHARLES BLACK EXERCISE EQUIPMENT (PARK BOND) REGULAR MEETING MAY 22, 2018 159 Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced equipment. The following quotation was opened and read: DIRECT FITNESS SOLUTIONS 3293 Kellygreen Dr. Angola, IN 46703 Quotation was submitted by Marla Toigo QUOTATION NO. 1: $44,651.32 QUOTATION NO. 2: $53,067.30 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotation was referred to Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS — BOWMAN CREEK IMPROVEMENTS PROJECT NO 118-017 (LRSA) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: HRP CONSTRUCTION INC 5777 Cleveland Road PO Box 266 South Bend, IN 46624 Quotation was submitted by Matthew Cain QUOTATION: Base Quote $59,950.00 Division No. 1 $77,200.00 Division No. 2 $8,500.00 SELGE CONSTRUCTION CO., INC 2833 S. 111h St. Niles, MI 49120 Quotation was submitted by Robert P. Kuhns QUOTATION: Base Quote $38,975.00 Division No. 1 $52,500.00 Division No. 2 $6,000.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Engineering for review and recommendation. OPENING AND AWARD OF QUOTATIONS — AUDIBLE PEDESTRIAN SIGNALS AT LINCOLNWAY WEST AND CUSHING STREET — PROJECT NO 118-061 (LRSA) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. Ms. Martin, Clerk of the Board, stated no quotations were received. OPENING OF QUOTATIONS — CARPET FOR MAYOR'S OFFICE (COIT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: CARPET SERVICE OUTLET INC 1514 Mishawaka Ave. South Bend, IN 46628 Quotation was submitted by Vicki Shepard QUOTATION: $12,271.00 OFFICE INTERIORS 1415 University Dr. Court Granger, IN 46530 E 0 REGULAR MEETING MAY 22, 2018 160 Quotation was submitted by Kevin Kampe QUOTATION: $11,770.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Central Services for review and recommendation. APPROVAL OF REQUEST TO REJECT PROPOSALS AND RE -ADVERTISE — BUILDING CLEANING SERVICES FOR THE CITY OF SOUTH BEND VENUES PARKS AND ARTS (EVENT FUNDS In a memorandum to the Board, Ms. Denise Zigler, Morris Performing Arts Center, requested permission to reject all bids for the above referenced project due to exceeding the budget. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. AWARD BID — TWO-WAY CONVERSION OF COLFAX AVENUE — PROJECT NO. 115- 053A (WWDA TIFF Mr. Roger Nawrot, Engineering, advised the Board that on April 24, 2018 bids were received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614 in the amount not to exceed $546,703.93. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — ONE (1) OR MORE 2018 OR NEWER FULL SIZE CARGO VANS — SPEC C (WASTEWATER CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on April 24, 2018, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545, in the amount of $29,866. In his memo, Mr. Hudak noted that Gates Chevy World was the lowest bidder, but they were not responsive to the bid specifications for the minimum interior height for the cargo area within the van. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — ONE (1) OR MORE 2018 OR NEWER 3 '/2 TON UTILITY TRUCK WITH CRANE — SPEC L (WATER WORKS CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on April 24, 2018, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Selking International Trucks, 4849 W. Western Ave., South Bend, IN 46619, in the amount of $177,117.32. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — TWO (2) MORE OR LESS 2018 OR NEWER, 4X4 CREW CAB CONCRETE TRUCKS — SPEC N (SEWER DEPARTMENT CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on April 24, 2018, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545, in the amount of $58,635 per truck for a total of $117,270. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — ONE (1) OR MORE 2018 OR NEWER 10 CUBIC YARD LOADERS/BACKHOES — SPEC K (WATER WORKS CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on April 24, 2018, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder REGULAR MEETING MAY 22, 2018 161 McCann Industries, Inc., 543 S. Rohlwing Rd., Addison, IL 60101, in the amount of $104,729 for the Base Bid plus Alternate Nos. 1-7 (corrected scrivener's error on agenda showing $107,729). Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — ONE (1) OR MORE 2018 OR NEWER ONE (1) TON FOUR WHEEL DRIVE PICKUP TRUCK INCLUDING ANIMAL TRANSPORT MODULE — SPEC H (ANIMAL CONTROL CAPITAL,) Mr. Jeff Hudak, Central Services, advised the Board that on April 24, 2018, bids were received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Gates Chevy World, 636 W. McKinley Ave., Mishawaka, IN 46545, in the amount of $81,211. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Ms. Dorau seconded the motion, which carried. REJECT QUOTATIONS — SEITZ PARK RECONSTRUCTION (TESCO AND CONDUIT) PROJECT NO. 117-093A (GENERAL PARKS) In a memo to the Board, Ms. Amy Kryston, Engineering, requested the Board revise their action from table award to reject all quotes for this project due to the developer completing the work. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotations be rejected. Ms. Dorau seconded the motion, which carried. AWARD QUOTATION — LEIGHTON PARKING GARAGE ENTRANCE REPAIR — PROJECT NO. 118-038 (MAJOR MOVES) Ms. Tara Weigand, Engineering, advised the Board that on May 8, 2018, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Weigand recommended that the Board award the contract to the lowest responsive and responsible bidder, Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, in the amount of $28,025. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD PROPOSAL — CITY OF SOUTH BEND NATURAL GAS SUPPLY VARIOUS DEPARTMENT FUNDS) Mr. Adam Parsons, Sustainability Division, advised the Board that on May 8, 2018, proposals were received and opened for the above referenced service. After review and scoring tabulation by the review committee, the recommendation was to award the contract to the highest scoring proposal, Interstate Gas Supply, Inc., 6100 Emerald Parkway, Dublin, Ohio 43016, in unit prices. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the proposal be awarded as outlined above and the Sustainability Division and Legal be authorized to negotiate a contract. Ms. Dorau seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 — FLIR TRAFFIC CAMERAS — PROJECT NO. 117-122 LRSA Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Pemberton -Davis Electric, Inc., 916 E. McKinley Ave., Mishawaka, IN 46545, indicating the Contract amount be increased by $6,928 for a new contract sum, including this Change Order, in the amount of $111,848. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — SAFE ROUTES TO SCHOOL: MONROE PRIMARY AND STUDEBAKER ELEMENTARY —PROJECT NO 116-039 (FEDERAUCITY) Mr. Gilot advised that Mr. Roger Nawrot, Engineering, has submitted Change Order No. 1 on behalf of the Indiana Department of Transportation, LaPorte District, LaPorte, Indiana, indicating the Contract amount be decreased by $12,549.50 for a new contract sum, including this Change Order, in the amount of $1,925,451.75. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 19 — WASTEWATER TREATMENT PLANT SECONDARY TREATMENT IMPROVEMENTS — PROJECT NO. 117-053 WASTEWATER CAPITAL) REGULAR MEETING MAY 22, 2018 162 Mr. Gilot advised that Mr. Jacob Klosinski, Utilities, has submitted Change Order No. 19 on behalf of Thieneman Construction, Inc., 17219 Foundation Parkway, Westfield, IN 46074, indicating the contract amount be decreased by $10,492 for a modified contract sum, including this Change Order, in the amount of $13,886,597.91. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 17 — SOUTH BEND ONE-WAY TO TWO-WAY CONVERSION, DIVISION B — PROJECT NO. 116-001 (BUILDING AND STREET MAINTENANCE Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 17 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $26,149.29 for a modified contract sum, including this Change Order, in the amount of $17,796,771.84. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 5 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — WESTERN AVENUE AND OLIVE STREET INTERSECTION IMPROVEMENT — PROJECT NO. 115-097 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 5 (Final) on behalf of Selge Construction Co., Inc., 2833 S IIth Street, Niles, MI 49120 indicating the contract amount be decreased by $387.59 for a new contract sum, including this Change Order, of $2,862,193.09. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $2,862,193.09. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 5 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDER NO. 18 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — SOUTH BEND ONE-WAY TO TWO-WAY CONVERSION, DIVISION B — PROJECT NO. 116-001 (BUILDING AND STREET MAINTENANCE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 18 (Final) on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614 indicating the contract amount be increased by $52,935.93 for a modified contract sum, including this Change Order, of $17,849,707.77. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $17,849,707.77. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 18 (Final) and the Project Completion Affidavit were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — VENUES, PARKS, AND ARTS MAINTENANCE STORAGE BUILDING (PARK BOND SERIES I) In a memorandum to the Board, Ms. Alicia Czarnecki, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — ERSKINE CLUBHOUSE RENOVATION — PROJECT NO 116-108 (SSDA TIF) In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — RIVERWALK FROM BEYER STREET TO NOTRE DAME BOATHOUSE — PROJECT NO. 117-083A (PARK BOND SERIES D) In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. REGULAR MEETING MAY 22, 2018 163 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — INTERSECTION IMPROVEMENTS AT LINCOLNWAY WEST AND CHARLES MARTIN DRIVE — PROJECT NO 117-072 (RWDA TIFF) In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request to advertise was approved, and the Title Sheet was approved and. signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — BERLIN PLACE SITE CONCRETE LANDSCAPE PLANTINGS AND ROOF PAVERS —PROJECT NO 118-057 (RWDA TIF BOND) In a memorandum to the Board, Mr. Kyle Silveus, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS ONE (1) OR MORE 2018 OR NEWER COMBINATION JET RODDER/VACUUM MACHINE WITH CAB AND CHASSIS — SPEC R (SEWER DEPARTMENT CAPITAL) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS — VENUES, ARTS, AND PARKS SECURITY SOLUTIONS (VARIOUS VPA ACCOUNTS_) In a memorandum to the Board, Mr. Patrick Sherman, Venues, Parks, and Arts, requested permission to advertise for the receipt of proposals for the above referenced service. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Funding Motion/ Second State QPA SBC Global Renewal of Golf $1,311.56/ Maradik/Dorau Order Services, Course T1 Lines Month for Thirty - Inc., d/b/a Six (36) Months; AT&T Total $47,216.16 Global (IT Telephone Services Account) Professional EnFocus Summer Internship NTE $35,000 TABLED Services Program (IT Professional Maradik/Dorau Agreement Services) (Mr. Gilot noted his conflict as Chair of the Software Shotcaller Police Department Gun $20,388/Year for Board) Maradik/Dorau Subscription Global, Inc. OPS Software Three (3) Years and License Subscription (Police Non - Agreement Reverting/IT Allocation) Internet EnTech Downtown South Bend $800/Month Maradik/Dorau Access Solution, Free WiFi Internet (IT Operating) Agreement LLC Services Provider Professional Janet Evelyn Develop Workforce NTE $25,000 Maradik/Dorau Services Ecosystem to Support (DCI Professional Agreement Minority Professional Services) Development and Talent 1 REGULAR MEETING MAY 22, 2018 164 1 Recruitment/Retention Agreement Uber Transportation Pilot $25,000 Maradik/Dorau Program with Venues, (Other Parks, and Arts Communication/ Employees Transportation) Professional The Troyer Design Services and $90,920 Maradik/Dorau Services Group Improvements for (TIF Park Bond) Agreement Pulaski Park Corrected Lawson- Correction to $288,400 Maradik/Dorau Professional Fisher Scrivener's Error in the (Board approved Services Associates Amount of Agreement $284,000) Agreement approved on May 8, (RWDA TIF Bond 2018 for the West Band and Cash) Corridor Improvements APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried East Wayne Residential June 3, 2018; Wayne St. from Eddy Maradik/Dorau Street Historic Block Party - 3:00 p.m. to St. to Sunnyside Ave. District East Wayne 8:00 p.m.; Rain Street Picnic Date: June 10, 2018 Ambassador of Residential May 26, 2018; Nash St. from Dubail St. Maradik/Dorau Love Ministries Block Party 9:00 a.m. to to Indiana Ave. 2:00 p.m. Keller Park Non- June 9, 2018; Bryan St. from Sherman Maradik/Dorau Church Residential 10:30 a.m. to Ave. to Inglewood Place Block Party - 2:00 p.m. End of School Block Party The LGBTQ Non- June 16, 2018; South Michigan St. Maradik/Dorau Center, Inc. Residential 10:00 a.m. to from Washington St. to Block Party - 6:00 p.m. Wayne St. Pride Block Parry KRG Eddy St. Non- June 9, 2018; Eddy St. from Angela Maradik/Dorau Commons Residential 8:00 a.m. to Blvd. to Napoleon St. Block Party — 2:00 p.m. Family Fun Day St. Joseph Non- June 6, 2018; St. Louis St. from Maradik/Dorau Grade School Residential 8:15 a.m. to LaSalle Ave. to Colfax Block Party — 2:45 p.m. Ave. St. Joseph School Field Day Pegg's Sidewalk Cafe Monday to 127 S. Michigan St. Maradik/Dorau Friday, 6:30 a.m. to 2:00 p.m.; Saturday to Sunday, 7:00 a.m. to 2:00 p.m. The View Sidewalk Cafe Monday to 515 E. Jefferson Blvd. Maradik/Dorau Tavern Saturday, 11:00 a.m. to 10:00 p.m.; Sunday, 1:00 P.M. to 10:00 P.M. REGULAR MEETING MAY 22, 2018 165 Chicory C66 Sidewalk Caf6 Sunday to 105 E Jefferson Blvd.; Maradik/Dorau Saturday, 9:00 Caf6 on Michigan St. a.m. to 11:00 Front only p.m. Maraca Gazelle License - Open May through Southeast Corner of Maradik/Dorau Custom Oils Air Business August, 12:00 Jefferson Blvd. and p.m. to 8:00 Michigan St. p.m. and August through January, 4:00 p.m. to 8:00 p.m. DENY TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following traffic control device request was denied: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 1754 N. Meade Street REMARKS: All criteria has not been met; Driveway Access Available APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consent to Annexation and Waiver of Right to Remonstrate. The Consent indicates that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced property, the applicant waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Irish Rentals LLC, 4404 Technology Drive, South Bend, IN 46628 1. 53767 Terre Verde Hills Court— Water/Sewer (Key No. 021-1037-061210) Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the Consent to Annexation and Waiver of Right to Remonstrate was approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released ac fmin�x7e• Business Bond Type yp Approved/ Released Effective Date Marc Todd Concrete Designs Contractor Approved March 16, 2018 CH Construction/Chris Hoshal Contractor Released May 17, 2018 S&K Building Services Occupancy Approved April 23, 2018 The Airmarking Company, Inc. Occupancy I Approved May 4, 2018 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name City of South Bend City of South Bend U.S. Bank National Association; 2015 EDIT/Park Bond; Requisition No. 73 Amount of Claim $6,255.00 $2,606,386.16 $24,856.45 Date 05/16/2018 05/22/2018 05/16/2018 U.S. Bancorp Government Leasing and Finance, Inc.; Requisition No. 6 $15,480 05/16/2018 Ll REGULAR MEETING MAY 22, 2018 166 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:28 a.m. ATTEST: Qi �at.Martin,-�Clrk 1 I BOARD OF PUBLIC WORKS y Gary A Gilot, President ;�� " L - Elizabeth A. Maradik, Member Therese J. or , Member Suzanna M. Fritzberg, Member James A. Mueller, Member