HomeMy WebLinkAboutOpening of Proposals - SBPD Body Camera In Car Video Cameras - Pannin Technologies LLCF -%A, N N1
TECHNOLOGIES, LLC
2188 Spicer Cv. Memphis, IN 38134
Name / Address
South Bend PD
701 W Sample St.
South Bend, IN 46601
Quote
Date
Estimate #
8/28/2017
2096
P.O. No.
Terms
Rep
Project
NET 36
7T
Qty
Item
Description
Your Cost
Total
170
PT-ENF-V3-BCL
Pannin Technologies "Trilogy In -Car and Body Camera integrated
3,495.00
594,150.00
Solution. 3 Cameras One System powered by our lntrensic
Software Platform
170
PT -CLOUD PREMIER
Unlimited Video Storage per unit/ycar'powered;by lntrensic
. 735.00
124,950.00 .
Evidence on Cloud DV..EMS with Redaction included. Complete:
Support, Maintenance. and Warranty.
170
PT -Cloud Premier X5
4 Additional years added to the Unlimited Video Storage per
2,940.00
499,800.00
unit/year powered by Intrensic Evidence on Cloud DVEMS with
Redaction. Complete Support, Maintenance and Warranty.
Upgrades every 2.5years ( Agreements greater than 48mo.)
170
*install
Installation of described. equipment in patrol vehicles.
330.00
56,100.00 ;'
Important Considerations that are always; included with PANNIN
powered by lntrensic Platform
This Quote is Good for 30 Days
Subtotal
Sales Tax (0.0%)
Total
Phone #
Fax #l:
E-mail
Web Site
1-866-994-3911
901-377-5633
joshotleetsafety.com
www/pannin.corn
Page 1
r
F%*NNI
TECHNOLOGIES, LLC
2188 Spicer Cv. Memphis, TN 38134
Name 1 Address
South Bend PD
701 W Sample St.
South Bend, IN 46601
Quote
Bate
Estimate #
8/28/2017
2096
P.O. No.
Terms
Rep
Project
NET 36
JT
Qty
Item
Rescrtption
Your Cost:..
total
-"Our True Unlimited Storage" of All Media (Body, In -Car and
Ancillary Evidence)
-Professional Redaction Services for Body and In -Car Video and
Audio
-All admin Users, Evidence Tech and Ancillary Users to the System
-On-Site Professional Training and Intrensic's 240 Customer
Support
-Free "Hot Spare" Warranty Replacement Cameras left on -site with
you.
-Free Equipment Upgrade in the 30th Month (Agreements Greater
than 48 Months)
-Free Software Upgrades and Enhancements to the Intrensic DEMS
program
-Your Equipment is ALWAYS -Under Warranty- No Outside
Expense or Repair Cost
$594,150 Upon Delivery of Product.
$56,100 After Installation is Complete
$124,950 After Cloud setup and Training is Complete
$124,950 Yearly in 2019,2020,2021,2022
This Quote is Good for 30 Days
Subtotal
$1,275,000.00
Sales Tax (0.0%)
$0.00
Total
$1,275,000.00
Phone #
Fax ##
E-mail
Web Site
1-866-994-3911
901-377-5633
josh@fleetsafety.com
www/pannin.com
Page 2
01hen the prospective Conh-actorkintable to vedIft to any of thestatements belvip, it shall atfach an avIdettiation to thisA0fidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVE STME NT WITH IMAN, E MPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF 1byNESSee
) SS:
//tF/- 8 y COUNTY
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms tinder the penalties of poijury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to
prevent any person frorn bidding nor to induce anyone to refrain from bidding, and that this bid
is made without reference to any other bid and without any agreement, understanding or
combination with any other, person in reference to such bidding. Contractor further says that no
person or persons, firms, or corporation has, have or will receive directly or indirectly, any
rebate, fee, gift, cominission or thing of value oil account of such sale; and
1 Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, not- has any successor to, not- all affiliate of, Contractor, engaged in
investment activities ill Iran.
a. For purl.)oses of this Certification, "Iran" means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined athid. Code § 5-22-16.5-5, as ainended from
tine -to -bane.
b. Asprovided bylii(t.(,o(fe§5-22-16.5-8,astinciidedfi-ointiiiie-to-tij)ic,aConti�actoi•is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more ill value ill the energy sector of 11-all; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or inore in credit to another person for forty-five (45)
(lays or more, if that person will (i) use the credit to provides goods and set -vices in
Non -Collusion Non -Debarment Affidavit Non IMH FOT111
the energy sector in tran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an
unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility
status of all of Contractor's newly hired employees through the E-Verify Program as defined by
I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify
Program is included and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
Unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
G. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate
against any employee or applicant for employment in the performance of a City contract with
respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or
indirectly related to employment because of race, sex, religion, color, national origin, ancestry,
age, gender expression, gender identity, sexual orientation or disability that does not affect that
person's ability to perform the work,.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials,
or any combination of the foregoing including, but not limited to, public works contracts
awarded under public bidding laws or other contracts in which public bids are not required by
law, the City, its agencies, boards, or commissions may consider the Contractor's good faith
efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority
Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining
the lowest, responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfiilly discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1)
year from the date of such determination, and such determination may also be grounds for
terminating the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment
shall be made a part of any contract which it may henceforth enter into with the City of South
Bend, Indiana or any of its agencies, boards or commissions.
Non -Collusion Non-Debannent ARidnvit Nan Iran form
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
1, the undersigned bidder or agent as contractor on a public works project, understand n-iy
statutory obligations to the -use of steel products or foundry products made in the United States
(1,C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will
use steel products or foundry products on this prqject if awarded. I understand that violations
hereunder may result in Forfeiture of contractual paynients.
*14
I hereby affirin under the penalties of pejury that the facts and inforniation contained in the foregoing bid for
public works tire true and correct.
Dated this clay of ft+ , 2 0 1 -1
PftWWJf4 T-Gr-NWOL-oqIa' L-LC
Contractor/Bidder (Firin)
i nattie ut etor/Bidder or Its Agent
O.Iffun —'PAVIS buevroiz or RocLa bejoophe4
Printed Name and Title
Subscribed and sworn to before n7e this bj,r d-
ay of .
-, 20 V+
My Coininission Exliire.s My Commission Expires
County of Residence -t�RgLe6
Non-CoMision Non-Debminew Affidavit Non Iran Form
BID BOND TRAVELERS CASUALTY AND SURETY COMPANY OF AMERICA
Hartford, Connecticut 06183
KNOW ALL MEN BY THESE PRESENTS, that we Pannin Technologies, LLC 2188 Spicer Cove Memphis, TN
38134
as (Principal, hereinafter called the Principal. and Travelers Casualty and Surety Company of America
a corporation duly organized under the laws of the State of Connecticut
as Surety, hereinafter called the Surety, are held and firmly bound unto South, Bend Polliice Department ("SBPD")
701 W. Sample St. South Bend, IN 46601
as Obligee, hereinafter called the Obligee, in the sum of Five Percent ---------------------------------------------------m___-
Dollars (5%), for the payment of which sum well and truly to be made, the said Principal and the said Surety„ bind
ouirselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these
presents.
WHEREAS, the Principal has submitted a bid for SIBPD Body Camera l In Car Video Camera Project
NOW, THEREFORE, if the Oblilgee shall accept the bid of the Principal and the Principal shall enter into a Contract
with the Oblligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the
bidding or Contract Documents with, good and sufficient surety for the faithful performance of such Contract and for
the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the
Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference
not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the
Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation
shall be null and vold otherwise to remain in fuill force and effect.
Signed an�4sl,,,2
baled tb.
day of Au1 17.
(Witness)
�I
(Witness)
Travelers Casualty and Surety Company of America
(Se tw) (Seal),
.µ �rw
David A. McDonnell, Attorney -in -Fact (Title)
The company executing this bondvouches that this document conforms to American Institute of Architects (Document A310,
February 1970 Edition
IS INVALID
POWER OF xr,rORNEY
TRAVELERSJ Farmington Casualty Company
Fidelity an(] Guaranty Insurance Company
Fidelity anal Guaranty Insurance Underwriters, Inc.
St, Paul Fire laid Marine Insurance Company
St. Paul Guardian Insurance Company
Attorney-lu Fact No. 232558
St. Paut Mercury Insurance Company
Travelers Casualty and Surety Company
Travelers Casualty and Surety Company of Arnerica
United States Fidelity and Guaranty Company
Certificate No. 007341387
KNOW AH, MEN BY THESE PRESENTS. That Farmingtoo Casualty Company, St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance
Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety counfauty,'ri-avelers, Casualty and Surety Company of America, ,aid United States
Fidelity all(] Guaranty Company are corporations duty orgauized under the law,; of the State of Connecticut, that Fidelity and Guaranty Insurance Company is a
corporation duly organized under the laws of the State of Iowa, and that Fidelity and Guaranty Insurance Underwriters, file,, is a corporafion duly organized under the
laws of the State of Wisconsin (herein collectively called the "Companies"), and that the Companies do hereby make, constitute and appoint
David A. McDonnell, Curtis R. Phillipy, Candace R. Holland, Patrick Anthony Siano, Jr., Joe B. Evans, Brenda S. Johnson, Justin V. Meriard, and
Annette Milner
of the City of - Cordova State of Tennessee their true and lawful Attorneys) -in -Fact,
each in their separate capacity if more than one is named above, to sign„ execute, seal and acknowledge any and all beads, recogaizaaces, conditional undertakings and
other Writings Obligatory in the nature thereof on behalf' ofthe Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of
contracts and OXMItiog Of guaranteeing' bonds and undertakings required or permitted io any actions or proceedings allowed by law.
IN WITNESS WHEREOF, the Companies have caused this iusnument to be signed and their corporate ,seals to be hereto affixed, this 23rd
day of August 2017
Farmington Casualty Company
Fidelity and Guaranty Insurance Company
Fidelity and Guaranty Insurance Underwriters, Inc
St. Paul Fire and Marine Insurance Company
St. Paul Guardian Insurance Company
State of Connecticut
City Of Hartford ss.
St, Paul Mercury Insurance Company
Travelers Casualty and Surety Company
'Travelers Casualty and Surety Company of America
United States Fidelity and Guaranty Company
....
Illy
S
EILL ......
7
By� . .....
Robert L. Raney, senior Vice Presideat
Oil this file 23 rd day of' August -- .-.— 1 2017, before me personally appeared Robert L. Rancy, who acknowledged himself to
be the Senior Vice President of Farmington Casualty Company, Fidelity and Guaranty insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., St. Paul
Fire and Marine Insurance Company, St. Paul GUardi,111 Insurance Company, St. Paul Mercury Insurance Compuay,'Fravefers Casualty and Surety Company, Travelers
Casualty and Surety Company of America, and United States Fidelity and Guaranty Company, and that he, as such, being authorized so to do, executed the foregoing
instrument for the purposes therein contained by signhig on behalf of the corporations by himself as a (July authorized officer.
TAN
lit Witness Whereof, I hereunto set my hand and official seal.
My Commission expires the 30th day of June, 2021. At PUBILND
ev.
ON f � 0/
V\ im."k 0, .
N1. Marie Ncaary Public
58440-5-16 Printed in U.S.A.
ATTORNEY IS I1NV1AL-11Q11W),TH,01U1T THE'RED„
1316C(,)wq'n,-Cri �, Hmrmiq�o
227 W. hTFERS(AN BMA FIVART)
S�")u-rf I Brl'w' IN WAN/k466011-1830
PHONE 574/ 235-925 l
FAX 5TV 235-1) 171
TRA) 574/ 235-5567
BOARD OF PUBLIC WORKS
Date: 08/17/20,17
To: All Qualified Vendors
From Linda M. Martin, Clerk, Board of Public Works
Subject Addendum NumberA
Project Name: South Bend Police Department Body Carnera/In-Car Video Cameras
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM
Date Received: 9 -- 3o - Zo 1-1
This addendum is being forwarded to you for the above referenced equipment.
Please sign below and acknowledge receipt of this Addendum by
faxing this sheet to the Board of Public Works at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
proposal package upon submittal.
!1 111��Iiq �
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company: PAOJAJ,�J
Authorized Signature:
Date: 9-30 -201
1-ie�ovoco4lesti-C
M6('0UNIY-C'M' BUILDINO
227 W. Jrn:vMsm) Boul,fwmw
NIONV 57V 2 3 5-925 4
FA X 57 4/ 23 5-9171
HA) 574/235-5567
CITY OF, ( I 30UTHHI,',N)) MAYOR,
BOARD OF PUIBI,.K" W011104
Date: August 30, 2017
To: All Qualified Vendors
From Linda M. Martin, Clerk, Board of Public Works
Subject Addendum Number: 2
Project Name:
Project Number:
South Bend, Police Department Body Camerahn-Car Video Cameras
04�'Vj I Now 11,11111,11,11111 iIIII 10 1 -
I III, ILIXG M U I I
Date Received: Z -- 30 - 2- 0 1"1
This addendum is being forwarded to you for the above referenced project.
Please sign below and acknowledge receipt of this Addendum
by faxmig this sheet to the Board of Public Works, at (574) 235-9171
within 48 hours of receipt. A copy MUST also be included with your
I, d package upon submittal.
Notes:
The attached documents are hereby added to the Specifications and Contract
Documents and become a part of herein.
Company:
PAtJNItJ I�C-60loq1'eY
Authorized Signature:
Date: I? -.3o - 2 o t'-I
M
Version 4/2/2015
r
r�
Company ID Number: 1227095
Approved by:
Employer
Pannin Technologies, LLC
Name (Please Type or Print)
Title
Diane Rose
Signature
Date
Electronically Signed
09/01/2017
Department of Homeland Security —Verification Division
Name (Please Type or Print)
Title
Signature
Date
Electronically Signed
Page 13 of 17 E-Verify MOLT for Employers i Revision Date 06/01/13
E-Vermifv.
Company ID Number: 1227095
Information Required for the E-Verify Program
Information relating to your Company:
Company Name
Pannin Technologies, LLC
Company Facility Address
2188 Spicer Cave
Memphis, TN 38134
Company Alternate Address
County or Parish
SHELBY
Employer Identification Number
272071881
North American Industry
Classification Systems Code
541
Parent Company
Number of Employees
20 to 99
Number of Sites Verified for
1
Page 14 of 17 E-Verify MOU for Employers [ Revision Date 06/01/13
N�
SBRID Body Camera/ In Car Video Camera Project
This Proposal has been Prepared for the South Bend Police Department
By Joshua Travis
Director of Product Development
Office: (866) 994-3911 Cell: (9101) 603-5951
PANNIN: I Memphis, TN Dated: 08-31-17
11 PANNIN PROPOSAL
A Body Worti Cai'viera & Secure IH'vidence Solution
T T SN LOGIES, LLC
're n's i c
Pannin is a total mobile camera solution for the, Law Enforcement
market providing the most dynamic video hardware integrated
with Intrensic's 0 Evidence -on -Cloud@ software foJIS Compliant,
Secure, Data and Evidence Storage.
Both the public and law enforcement recognize the necessity for body worn
and dash video for transparency in public safety interactions. Pannin's
patented Trilogy In -car and body camera solution provides a small foot print
and cost-effective hardware for law enforcement agencies throughout the
country. Intrensic's software and storage solutions (cloud and client) were
created in collaboration with Pannin Technologies Trilogy and proprietary to
their API. Intrensic provides a secure cloud -based storage solution with
Evidence on Cloud@ storage capabilities, as well as client storage options.
Cpecifications are designed for law enforcements need to highlight tag certain
video files, for auto low -light capabilities, and for the most immersive wide-
angle field of view. Drop test and Ingress Protection ratings far exceed other
body worn technologies in current operation which makes them perfect for
Law Enforcement.
11 1 1 IF � I
M-Misic MaNagn
need for multiple systems and reduce your overall operational costs.
Product and Systen'i I ')escriptlon
PM3,11-31 is proposing to or "fil 0-'f:f;n -',ITJX fil '�T, 077771-71,
reqdence on Cloud by Intrensic platform will
incorporate storage for all evidence sources, including; ICSS video,
additional captured video, audio files, reports, and PDF documents.
An important challenge t faced by the South Bend Police Department is coordination
between video developed in the field, rapid and effective storage, retrieval and
review, and ongoing evidence -based assessment. The PANNIN camera system and
Intrensic storage and data management capability, along with awareness of front
line law enforcement operations, provides departments with the ability to ineet this
challenge.
Pannin Trilogy PT -Cite Body Camera offers high durability, water resistant, and
ineets the durability re(juiretnents of law enforceinent operal-Jons. The cameras
offer the highest image capture of all major BWC providers. In addition, PT-Lite offers
multiple mounting possibilities and options. The cameras offer a full 170-degree field
of view (horizontal and vertical) - resulting in excellent point -of video, footage for
evidentiary purposes that closely replicates the hurnan eye.
Professional V!d(-',-o Quafltyn Pannin Trilogy delivers stunning video quality. Capture
high- resolution 48Op3O, 720P30 and 1080p30 video.
Durable & Water ReslstanL Pannin PT- Lite is durable and water resistant,
eliminating the need for separate housing. It's convenient, ready -to -go design makes
it easy to deploy in law enforcement.
Easy One -Button Recording; A single press of the record button powers on the
camera and begins capturing III) Video automatically. A press and hold of the stop
button ends the recording and allows the officer to categorize the video based on
department policies.
M
Auto Low Ligl,W Auto Low Light mode intelligently adjust the iris based on lighting
conditions for optimal low -light performance, enabling police officers to move
between bright and dark environments without having to adjust camera settings.
Built-in Battery. The battery is built directly into the camera and offers hours of
recording time,. Included with the camera is a USB cable that allows for charging the
camera with a departments computer, Pannin Docking Station or an AC/DC
accessible plug.
Pannin PT-Lite %:)unting Options: There are several mounting options including
Pannin's High Strength Magnetic Uniform mount, Additional options I -or mounting
include: Clips, Molle, NVG, and Magnetic are just a few.
PanninTrilogy: Offers I the In -Car performance of larger camera systems but on a
much smaller scale. This device has a smaller footprint allowing for simple and rapid
deployment to your fleet. It features 2 12vdc alarm triggers, Crash, Motion, and High -
Speed Sensors as well as a viewing screen for in -car playback. The unit supports Pre -
Event recording and has an Internal Capacitor in case of sudden power loss. It is
backed by a US Patent for Dual Camera Integration for seamless operations with your
Body Worn Camera.
IN -CAR CAM'
EQ=
"I Pannin PIT -Trilogy Camera
The Parmin Trilogy delivers stunning video quality. Captures high -resolution
1080p30fps video that's sharp and lifelike, The PT-LITE, while serving as a
standalone body camera, can also seamlessly integrates with the PT -Trilogy In -Car
to offer an easy to use solution that installs in minutes.
The PT-Lite extracts video from the Trilogy In -Car System
allowing multiple means of video uploading. The body
camera battery is built directly into the unit. The USB cable,
that is included with the systems allows for charging the
camera from Fully Dead to 80% in 2 Hours and 100% in 4
Hours with one of the following: a departments computer,
Parmin Docking station or any ac/dc accessible outlet. The
PT-Lite Body Camera has a replaceable battery. The body and
in car camera feature audio and visual indicators for quick
reference as well as stealth mode for discreet operations.
Pannin Trilogy In -Car and Body Camera Specifications include:
@ Water resistant body camera.
0 3 Resolution Settings up to Full 1080P HD
0 Up to 170 Degree Viewing Angle
0 30 Frames per Second
0 Works as Office Worn Radio Mic and PITT
0 8 Hours Continuous Recording
0 In -Field Classification and Playback
0 Pre- Record Buffer
0 One -Touch recording
0 2 User Defined external alarm triggers
0 Optional Clip mounts
a Patented Technology for seamless In -Car Integration
77101
o Micro USB
M Charging Battery
Using external power during recording
Connecting to a computer for upload on Intrensic software/ Evidence on the Cloud
Storage
0, 64gb, microSD memory card with at least a Class 10 or UHS-I rating
required o microSD installed with a tamper resistant sea]
Evidence-Ori-Cloud
Intrensic@ Evidence on Cloud"' an Unlimited Video Storage, Upload,-"
Platform for Law Enforcement I
7-Tictence-1 MEMO is a true clou S"T 1- Fro UffsW
be ultra-scalaborder to handle the highest
bursts of data or usage. The system is comprised of the following modules:
@ Web Application
to (API)
The, cloud module, or the API, is the central part of the system that performs and
coordinate all tasks. It is built to be highly available and to scale in order to serve
the highest possible bursts of data and users.
All additional modules depend and work with the cloud module as it is the master
of the data. High attention to security is placed on the cloud module meaning all
operations are screened for security clearance. Due to this fact the cloud module is
the one used for traceability and the producer of the audit logs.
Clotid Storage
Intrensic offers the highest level of security in both storage and data transfer.
Transferring files from body worn camera (BWC) hardware, to the uploading client,
and out to the cloud is reliable and encrypted. Data is not transferreda until the
system has confirmed that the data transfer channel is secure. Reliability is
achieved by ensuring the files are either in the secure local network, or securely
archived in the cloud solution.
The files transferred to the cloud are stored redundantly on multiple physical sites
in order to prevent data loss. The files are guaranteed 99.999999999% durability
over a given year. This durability level corresponds to an average annual expected
loss of 0.000000001% of files. For example, if the agency stores 10,000 files with
Intrensic Cloud, officials can expect to incur a loss of a single file once every
10,000,000 years.
We provide ultra HD quality video only -approximately 8GB per hour. Raw storage
required under this scenario would be 3.3 T13. However, video compression algorithms
will reduce storage needs by approximately .40 to 1.98 TB. 10,000 hours would require
48 TB of video storage, Our CIIS Compliant cloud storage is unlimited so storage and
storage costs should not be an issue for a aloud solution.
Wei) Application
The main client of the Intrensic system is a web application that is accessible
through any modern web browser.Users from any operating system can use their
native browsers in order to access the system from any location. The system
authenticates them, and depending on their credentials shows the relevant parts of
the system where the user has access.
The web application allows easy management of users, with fine control over their
access level and the sharing options.Not all users can or should have access to all
parts of the system, and the access level or role is the controlling mechanism.
Mobile File Uploader
Intrensic's Body Worn Camera media can be uploaded from the agency's secure
MDT/In Car computer system without the need for additional costly services or IT
involvement. Fannin Technologies secured this function with a US Patent to
eliminate the need for ongoing IT support. In addition, the media can be uploaded
from any Government authorized laptop, desktop, tablet, substation, courthouse, jail
or secure facility. The process causes no burden on the systems running
applications. *There are no Body Worn Camera providers that can transmit media
directly to the cloud through an agency's secure in car MDT or the versatility of any
Government authorized device.
After the installation, the camera system stays dormant in the tray bar waiting for a
Parmin camera to be connected to the PC. At that point, it pops up and asks for the
officers' email and password thereby associating the videos with the authenticated user.
The applications primary function is to securely upload the files to the cloud, but the
upload is done with regards to the user time. We minimize the time used in the
application, by only asking the user to be present while the file transfer is taking
place between the camera and the computer. After completion of the upload, the
system informs them to disconnect the cable and proceed with their normal work.
At that point, Intrensic compresses, stamps, and uploads the files to the cloud in a
background process that requires no interaction from the user. The user is offered a
progress bar of the processes if they choose to view it.
Evidence -On -Cloud
Evidein,c�f,,�,t,, C"'loud
. . . . . ......... `
Intrensic@ Evidence on Cloud T" Provides an Unlimited Video
,Storage platform that includes video and other evidence uploading,
search, retrieval, redaction and evidence sharing while reducing the
need for resources required to manage this evidence.
File Management
File listing and overview is done through the web application. Powerful search
capabilities allow users to find the required files in only a few clicks. The querying
mechanism allows filtering and ordering by a multitude of parameters and the
system ensures that the users are presented with files which they can view.
After locating the file, the details page allows the user to view the details that are
available to the file. The page is structured to allow easy viewing of the fields,
preview of the file and access of all the feature that are available. Here the users can
download the file and its audit log.. The users can comment and discuss on the file
comment section.
Sharing
File sharing is a feature available on the file details page of the web application.
Sharing is performed by entering the emails of the users who is receiving the file
accompanied with a message from the sender and authenticated with a dual system
of email and SMS confirmation.
Those receiving the files, are either part of the Intrensic system, or a new user who
is required to register and validate themselves. The registration process is
performed by asking the users for their mobile number where the system sends an
SMS message with a random code. It is this code that allows completion of the
registration process, as it is only after validation of the user phone number that the
system can be sure that the user is linked with a real person. Any access of the
shared files is registered in the audit log with the name action and IP address. The
agency can securely share all data (video, audio, stills, reports, etc.) as well as the
entire case with a District Attorney. Sharing and case management software are
included without additional charge,
Professional Redaction
* Note: Redaction is provided through our application and included in
our program.
Included - Intrensic's Redaction Service. Items are tagged for redaction
with a simple click of your mouse on our "redaction Icon"'. From there the
redaction services team will communicate if needed or, redact your video,
upload it to your API and then, notify you the redacted video is available
and can be shared within your platform. This is done to preserves a chain
of custody. (Note: The original video is always preserved)
Optional- Intrensic also offers a redaction software package as a service
that allows your evidence technician to locally redact your video (at a
slightly lower overall cost),
Case Maitagevnent
Evidence on Cloud allows users to create Cases which can be used by in-house, or
external users to conduct case management and group files that are part of a same
incident, The Case is a utility that serves as a container of the files and folders just as
they would have it in a real cluster. The users can comment on the Case, and discuss
any of the included files.
Data Security
Given the nature of the system, and any interaction with the system is logged into
the database accompanied by the user performing the action as well as their device
and IP address. This is then available for review in the audit log which is a PDF
document that contains all relevant information about a file and any interaction that
has happened with the file.
Evidence on Cloud is Compliant with CJIS provisions, as well as NISI requirements
for cloud storage. To prevent data tampering, deleting, and copying or duplication of
video Intrensic, operates under CJIS compliance standards and meets MIST cloud
security requirements. All files are authenticated and password secured. On -
Camera storage devices are also serialized and tamper proof sealed.
Fedrairp Coinpliant — i11,,Itj,,,
Cloud solutions allow for faster processing and more elasticity in computing in an on
demand, more efficient platform. The Federal Government spends hundreds of
millions of dollars a year securing the use of IT systems.
Locatian Based DEMS I CAD Integration:
Parmin's Body Cameras can collect GPS data to simplify storage and categorization
of video records. Cameras collect GPS data during activation and that information is
transferred during upload. Location Based DEMS helps search capabilities and
reporting. Intrensic can integrate with many recognized CAD systems to streamline
Body Worn Camera video organization by using dispatch notes, Case/Incident
numbers, times, officers involved and more. *Intrensic is unaware of any Body Worn
Camera provider other than Intrensic that can integrate with CAD systems or use
Location Based DEMS.
Confideritial/Statutorily Prohibited V'idea and Storage by the Agericy
Intrensic recognizes that in most states there exists confidential records that are
statutorily prohibited from being maintained, possessed or even accessible by any
third party or provider. Intrensic has developed a feature to address this issue that
allows users to identify these records as "confidential" which sends them directly to
a cloud service or server maintained and protected by the agency. This feature
allows agencies to use Body Cameras in any situation to gather evidence and
maintain transparency while conforming with privacy laws and statutory
requirements.
Implementation Ravi
PANNIN is highly skilled at setup, training, and implementation.
A typical installation of this size requires several hours of hardware setup, multiple
training sessions, and extensive man hours to ensure, a smooth implementation. Parmin
will assign a team of at least three individuals to manage the process. Once hardware is
configured and users created, Intrensic will create both digital and printed copies of
Custom User Manuals and Quick Start Guides. Intrensic and Pannin will devote three team
members to be onsite for the on -site training to ensure that all operations are running
smoothly. We do not leave your facilities until your signoff saying that all systems are
installed, running properly, and all users are trained.
We will provide certificates of completion for both users of the cameras as well as
system administrators and super administrators. Once installation is complete,
support will set calls on a weekly basis for the first eight weeks to ensure the agency
has a single point of contact and all needs have been met.
IN SUMMIA11Y
We at PANNIN powered by Intrensic have developed solutions to
help all Law Enforcement Agencies stay ahead of the trend of
litigation and budget overruns�.
We propose that South Bend Police Department implement our Pannin Trilogy
powered by Intrensic solution focused on assisting your agency by providing
undisputable clear quality audio and video, that will allow future options and
integrations in the years to come.
Our solution integrates the PANNIN Multi -Camera platforin and customized
"evidence on the cloud" solution to enable the South Bend Police Departme
to fully realize the benefits of a cost-effective evidence management system
that improves productivity throughout the entire department. Most
importantly, Intrensic will provide the training and support for this new
solution that ensures your staff can ramp up rapidly and realize tangible
benefits in public safety.
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Our proposed solution to South Bend Police Department will
provide the following results -
Your Finar,icial Benefits
,@ A Fixed Cost for your Software and Evidence on Cloud TM Storage.
o NO HIDDEW FEES
includes Intrensic's Redaction Services at no additional cost.
Your Equipment is ALWAYS -Under Warranty -
All Camera Hardware costs can be included in annual subscriiption pricing.
Your '1`ecli�rflcal Benefits
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Proven PANNIN@ Quality Video 1080p 30FPS standard
Proven PANNIN 8 Durability as recognized by Military and Law
Enforcement
A Simple One Button Recording
A Super -wide 170-degree field of view - Reduce Blind Spots
A "Tactile Tough" Design Drop -Tested in -excess of: 6'
More mounting options - with multiple mounting options available
We look forward to partnering with the South Bend Police Department in
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Program, and your Evidence Retention Solution. If you have questions on
this proposal, feel free to contact me at your convenience by email or by the
phone number listed below.
Thank you for your support and consideration,
Joshua Travis
, J-k),011114
Director of Product Development
(866) 994-3911
1. PURPOSE
The purpose of this Request for Proposal ("IUP") by the City is to solicit sealed proposals
from qualified vendors to provide a Body Camera/ In -car video system, inclusive of all
hardware, software licenses, data storage/ retrieval, warranty, installation/ training, support
and multi- year discounts for a period of five (5) years for +/- 170 officers and +/-, 170
vehicles,
11. SCOPE OF WORK
A. Requirements (Meeting Specifications)
I . Body camera has the ability to offload video immediately to the In -Car Video
Recorder via a secure WiFi connection between the Officer and Vehicle, whenever the
Body Camera is within Willi proximity to the vehicle, to prevent the need to return to
the station to manually offload video.
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2. The Body Camera and In -Car video system has the ability to offload video
directly to a Departmentally approved access point from the vehicle or the body camera
via a secure wireless connection and without the need for a hard -wired connection,
physical docking of the camera, separate storage device, or 1JSB drive.
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3. Body camera has the option to offload video classified as 'high priority'
immediately over a cellular network, either directly from the Body Camera, or via the
Vehicle router, for immediate review and access by authorized parties within the
Department. (`,f(111,'1',1
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4. Body camera supports wireless software update and configuration rule software
changes, where the operation and capabilities can be changed for one Body camera, a
group of Cameras, or all cameras for the Department.
5. Body camera will come equipped with holster and battery unit.
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6. Body camera supports activation by the Officer locally, using a bluetooth trigger
or equivalent initiation device. Ali an(]
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7. Body camera provides for the direct user input of Notes, Video Classifications,
and other metadata for both videos and still photographs without requiring pairing to a
separate device. (YES)
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8. Body camera remains operational after shock or rough treatment.
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9. Non- Disclosure of Customer Confidential information.
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B. Requirements (Design innovation and ergonomics)
1. Body camera supports extended constant recording before requiring a battery
recharge.
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2. Body camera is able to be charged in the vehicle or off duty via a standard I 10 ac
outlet without the use of special charging stations.
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3. Body camera includes Audio Prompts to notify an Officer when the camera is
recording.
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4. The In -Car Video System supports up to four high-defintion IP cameras,
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5. The In -Car Video System has a built in GPS transmitter for location tracking of
the vehicle and correlation of video to location through the Evidence Management
software. ua
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6. The In -Car Video System activates in -vehicle video and Body Cameras
automatically in the event of a crash through a built-in crash sensor or when other
programed triggers activate the in -car camera system.
7. In car video system and body camera system have pre -event record
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8. The In -Car Video System has a built in 802.11 high-speed WiFi modem for
wireless offload of video. (Partial Comply)
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9. The In -Car Video System supports a tablet or laptop interface to review and edit
live and recorded video from the in -car video system, and to receive BOLO alerts sent
by Dispatch for immediate, mass -communication to one or multiple vehicles.
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10. All video is encrypted at rest on the body camera and in -vehicle camera, in transit
to cloud storage, and while being maintained in cloud storage.
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11. The Evidence Management Software has comprehensive Chain of Custody audit
trail logging and reporting. (YES)
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12. The Evidence Management system includes a comprehensive video redaction
capability that will automatically redact and track all personally identifiable individuals
in a video, and prepare that video for sharing or export to another user.
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13. The system provides an ability to simultaneously play back two or more selected
videos from the Body camera and In -Car Video sources associated with an incident,
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14. The system stores all video, audio, and metadata in a CJIS compliant secure
cloud -based storage and video, audio, and metadata are automatically uploaded to
secure CJIS compliant vault storage wirelessly, without the use of peripheral docking
or wired offload devices. (Y
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15. The Evidence Management Software has an interactive map -based interface
where the location of video evidence is correlated to both the Officer and Vehicle.
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16The Evidence Management Software supports video and audio evidence review,
classification, and dissemination from Body cameras and In -Car Cameras.
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17. The Evidence Management Software supports an unlimited number of Users.
C. Warranty and Maintenance Service
1. The video system includes a parts and labor warranty against any defects in
materials or workmanship on all System software and hardware components for the
duration of the contract. (Yes, f"or thc,, ft"rrll of t[11(;
2. Software updates will be provided as part of ongoing maintenance at no additional
cost, (Yes, "i't lrarc'rl'sic' ,,,irc, i,')rcvided a.It
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3, Departmental users have access to a 24/7 Help Desk Service Phone Number for
technical support during or after normal business hours.
4. Vendor provides unlimited routine technical support during normal business
hours,
5. Vendor provides 24 hour/7 day per week emergency technical support for any
system outage, including onsite support for issues that require local service.
6. Vendor provides testimony (expert or otherwise) regarding the system and/or
captured video at hearings, trials, and other legal or administrative proceedings, when
requested by the department.
L Vendor provides onsite user training for all officers assigned a camera and
administrator training for all body camera administrative personnel. (Y FS))
2. 'Train the trainer' training is offered at the Department at no additional cost at
least twice per year for the duration of the contract.
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D. Installation
1. Installation must be done by a certified installer. OiI-Sit(z,
2. Locations of in car cameras at discretion of Department.
Replacement Parts
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pnYvides as Hot Spare Prcwgrani U) keep camems onaNe ready lo go if
needed Or any trason.
IN -CAR AND BODY CAMERA INTEGRATED SOLUTION
• HANDS -FREE RECORDING
• SYNCHRONIZED SOFTWARE
l=ANMIN
TECHNOLOGIES, LLC
30 MINUTE INSTALLATION
JAW DROPPING PRICE
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annin.corn I Phone: 866.994.3911 1 Fax: 901.377.5633