The URL can be used to link to this page

Home My WebLink AboutAward Quotation - Mayors Office Carpet - Office Interiors1316 CoLwry-Cn"y BEILDING 227 W. JE'FFERSON BOULEVARD SOU T1 I BEND. INDIANA 4660 1 - 1830 CITY OF SOUTH BEND PET EBUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS June 7, 2018 Kevin Kampe Office Interiors 1415 University Court Drive Granger, IN 46530 RE: Quotation Award --- Mayor's Office Carpet Dear Mr. Kampe: lli-iom574/235-9251 FAX 574/ 235-9171 The Board of Public Works at its meeting held on June 7, 2018, awarded the above referenced quotation to you in the amount of $11,770, Please forward the following documents in one submittal by June 21, 201.8, to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251, Sincerely, Linda M. Martin, Clerk c: Adam Parsons, Sustainability GARY A. Git.,oi, SUZANNA M. FRI1713M, Ei-,iZAK,,n-i A, MARADIK JAMEs A. MUELLER THERES[,J. DORAU Memorandum To: Linda Martin, Clerk Board of Public Works From: Adam Parsons Director of Facilities Management Date: 5/24/2018 Subject: Quote Award Project 18-06: Carpet for Mayor's Office On May 22, 2018, the Board of Public Works opened and read bids for the above project. All bids were found to be correct. The bids ranked as follows: Bidder Bid Amount Officer Interiors $11,770.00 Carpet Service Outlet $12,271.00 I recommend award of contract for the Carpet for Mayor's Office project to the lowest responsive/responsible bidder, Office Interiors, in the amount of $11,770.00. The funds have been appropriated through COIT (404-0617-431.36-01). Please call if you have any questions (9302). F/ Ws U CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PUBLIC WORK PROJECT NAME: Mayor's Office Carpet PROJECT NO. QUOTES DUE Tuesdav, Mav 22, 2018; no later than 9:30 AM (Must be completed for all quotes. Please type or print) Date: May 22, 2018 . Firm: Address: 1415 University Dr. Court Office Interiors City/State/Zip,: Granger, IN 46530 Telephone Number 574-277-3400 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Mavor's Office Carpet the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Send, Division of Central Services and dated May 22, 2018 1 for the sum of (enter the Total Quote as shown on the Proposal) Eleven Thousand Seven Hundred Seventy Thousand Dollars ($11,770.00, (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will) be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. The above quote is accepted this Subject to the following conditions: BOAJRD OF IDILI I IC WO Gary A. iqi]4 Prelident A. Maraclik, Member JamAs A. Miuelier, Member By (Signature) Kevin J Kara e (Printed Name of Person Signing) ACCEPTANCE day of 20 / Y SuzanndM. Fritzberg, Me giber Thofese J. Dorau, Member 'Toan. kt Attest: Linda M. PMYtin, 'Cle'r� Version 10/18/2016 Page - 1 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 7th Day of June, 2018, by and between, Office Interiors, 1415 University Drive Court, Granger, IN 4653,0, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETI-1: That the Contractor covenants and agrees to make the following improvement, as fidly set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: MAYOR'S OFFICE CARPET COMPLETION DATE: SEE SPECIFICATIONS $11,770 Coll' AMOUNT: FT INDTNG The unit prices for this improvement were those prices as received and accepted by the Board on the 22nd Day of May, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of Waiver of Lien. BOARD OF PUBLIC &n G; /(y A. Gilot, President 'S&hni6"A K1 A-1-9 Member Therese J. Dorau, Member Elizaeth A,'Maradik, Member Clerk OFFICE INTERIORS Printed Name A, Mueller, Member Signature Linda M. Martin, CERTIFICATION (To be completed if Contractor is a Corporation) 1, certify that I am Secretary of the Corporation named as Contractor herein; that. who signed this Agreement on behalf of the Contractor was then --- of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 5/24/2018 Adam Parsons Department Central Services ❑ Agreement ❑ Contract ❑ Proposal j_ J Addendum ❑ Professional Services ❑ Amendment ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Chg Order No. ❑ CIO & PCA No. ❑ PCA ❑ Ease./Encroach. ❑ Traffic Control ❑ Resolution I-1 Other: ❑ Claim Company or Vendor Name New Vendor MBEIWBE Contractor Project Name Project Number Funding Source Account No. Office Interiors ❑ Yes ❑ If Yes, Approved by Purchasing ® No ❑ WBE Completed E-Verify Form Attached ❑ Nos Carpet for Mayor's Office 18-06 CO IT: 404-0617-431.36-01 Amount $11,770.00 Terms of Contract Time Extension: Dispersal After Approval Copy Original ® ❑ ® ❑ ❑ ❑ ❑ ❑ ❑ ❑ Shay Davis Laura O'Sullivan 1316 COUNTY-Crry BUILDING, 227 W, JLFFERSON BOULEVARD Souri I B[M). INDIANA 46601-1830 CITY OF SOUTH BEND PETE BurnoiEG, MAYOR BOARD OF PUBLIC WORKS June 7, 2018 Vicki Shepard Carpet Service Outlet, Inc. 1514 Mishawaka Ave. South Bend, IN 46628 RE: Quotation Award — Mayor's Office Carpet PHOW, 574/235-9251 FAX 574/ 235-9171 Dear Ms, Shepard: The Board of Public Works, at its meeting held on June 7, 2018, awarded the above referenced quotation to Office Interiors in the amount of $11,770. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GII,,0'r SUZANNA M. F1iprZBER(3 ELIZABE'n-i A. MARADIK JAMEs A. MtjF�,,u,iIT Ti MUM J. DoRAU