The URL can be used to link to this page

Home My WebLink About060718 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 AGENDA REVIEW SESSION 1. AWARD QUOTATION A. Mayor’s Office Carpet 1. Company: Office Interiors 2. Amount: $11,770 3. Funding: COIT (404.0617.431.36.01) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meetings of May 17, May 22, May 29, and June 5, 2018 2. OPENING OF BIDS A. One (1) or More, 2018 or Newer, Combination Jet Rodder/Vacuum Machine with Cab and Chassis – Spec R 1. Funding: Sewer Department Capital (642.0621.415.42.05) B. Ameritech Drive Pavement Improvements – Project No. 117-057A 1. Funding: RWDA TIF (324.1050.460.31.20) C. Berlin Place Site Concrete, Landscape Plantings, and Building 4 Roof Pavers – Project No. 118-057 1. Funding: RWDA TIF Bond (452.1101.452.31.02) D. Lincoln Way West and Charles Martin Sr. Drive Improvements – Project No. 117-072A 1. Funding: RWDA TIF (324.1050.460.31.02) E. Venues, Parks, and Arts Maintenance Storage Building 1. Funding: Park Bond Series I (471.1138.452.42.01) 3. OPENING OF QUOTATIONS A. APS Installation at Lincoln Way West and Cushing St. 1. Award 2. Funding: LRSA (251.0608.431.36.67) B. Preventative Maintenance and Repair of HVAC Equipment & Controls 1. Funding: Utilities, Other Contractual Services & Building Maintenance (641.0630.793.63.35/641.0630.793.36.01) C. Janitorial Supplies 2018 1. Funding: Various Department’s Supplies D. Mishawaka Avenue – Roto Rooter Jetter Removal - Project No. 118-069 1. Funding: Sewer Capital (641.0621.792.63.35) E. East Race Sidewalk Repair – Project No. 117-130 1. Funding: Curb & Sidewalk/Small Drainage CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 4. AWARD BIDS AND APPROVE CONTRACTS A. Ravina Park – Bowman Creek Stabilization – Project No. 117-073 1. Company: HRP Construction, Inc. 2. Amount: $57,191.47; Division Nos. 2 and 3 3. Funding: MVH (202.0619.431.31.06) B. Eight (8) More or Less Cardiac Monitors/Defibrillators 1. Company: Physio-Control, Inc. 2. Amount: $26,018.49 Each with Options and Eight (8) Trade Ins; Total $208,147.92 3. Funding: EMS Capital (287.0902.422.43.10) C. Two (2), More or Less, 2018 or Newer, Refurbished Medic Units – Spec Q 1. Company: Crossroads Ambulance Sales & Service, LLC 2. Amount: $352,826; Including International MV Chassis 3. Funding: Fire Department Capital (287.0902.422.43.02) D. Sale of City Owned Property – 209 S Meade Street 1. Purchaser: Israel Calderon 2. Amount: $821 3. Approve Purchase Agreement 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. South Bend Police Department Forensic Lab Upgrade 1. Company: Ziolkowski Construction, Inc. 2. Amount: $32,398 3. Funding: Police General Fund (101.0801.421.39.89) B. Bowman Creek Improvements – Project No. 118-017 1. Company: Selge Construction Co., Inc. 2. Amount: $97,475 3. Funding: Sewer Contractual (641.0621.792.63.35) C. Rum Village Dog Park Construction 1. Company: R. Yoder Construction, Inc. 2. Amount: $120,405; Base Quote plus Alternate Nos. 1 and 5 3. Funding: 2015 Park Bond (751.1101.452.39.89) D. Morris LED Panel Trims 1. Company: Burkhart Sign Systems 2. Amount: $3,390 3. Funding: VPA Capital (416.0404.453.36.01) E. Charles Black Center Exercise Equipment 1. Company: Direct Fitness Solutions CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 2. Amount: $53,067.30; Lowest Quote from Direct Fitness Solutions Non- Responsive 3. Funding: 2015 Park Bond (751.1101.452.39.89) F. 2018 Tree and Stump Removal – Project No. 118-048A 1. Company: Kachur Tree Service, LLC 2. Amount: $12,675 3. Funding: MVH (202.0619.431.31.06) 6. CHANGE ORDERS A. 2017 Central Services Remodel – Project No. 117-118 1. Company: Gibson-Lewis LLC 2. Change Order No.: 2 3. Increase Amount: $2,859 4. Percent of Increase: 5.46% 5. Total Percent of Change: 19.03% 6. Revised Contract Amount: $55,258 7. Funding: Central Services Capital (224.0605.419.43.10) B. York Road Sewer Repairs – Project No. 115-139R 1. Company: C&E Excavating, Inc. 2. Change Order No.: 1 3. Increase Amount: $4,950 4. Percent of Increase: 7.81% 5. Revised Contract Amount: $68,338.50 6. Funding: LRSA Capital Major Projects (251.0608.431.42.96) C. FLIR Traffic Camera Replacements – Project No. 118-006 1. Company: Pemberton Davis Electric, Inc. 2. Change Order No.: 1 3. Increase Amount: $13,756 4. Percent of Increase: 12.49% 5. Revised Contract Amount: $123,866.10 6. Funding: LRSA Traffic Signal Maintenance (251.0608.431.36.67) D. Old Clay Utilities Sewer Lining – Project No. 117-087 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $23,060; Additional Forty-Five (45) Days 4. Percent of Increase: 11.21% 5. Revised Contract Amount: $228,805 6. Revised Project Completion Date: June 18, 2018 7. Funding: Utility Expense/Contractual Service Other (641.0621.792.63.35) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 7. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Century Center Skylight Beams Painting – Project No. 117-004 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 1 (Final) 3. Increase Amount: $2,990 4. Percent of Increase: 2.58% 5. Final Contract Amount: $118,759.22 6. Funding: Hotel/Motel Tax (7304.42010.000.0099) 8. PROJECT COMPLETION AFFIDAVITS A. College St. and Sunnymede Ave. Traffic Calming – Project No. 117-113 1. Company: Selge Construction Co., Inc. 2. Final Contract Amount: $37,400 3. Funding: LRSA (251.0608.431.42.96) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Off Site Parking at St. Louis Blvd. and Wayne St. – Project No. 117-083B 1. Title Sheet 2. Funding: Regional Cities Grant (201.1111.452.31.06) B. Ravina Park Bank Stabilization – Project No. 117-073A 1. Funding: LOIT/Pokagon Band (257.0608.431.42.96) 10. RESOLUTIONS A. A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property – Firefighter Helmet and Boots 1. No. 25-2018 – Captain Michael Humes 2. No. 26-2018 – Captain John “Jay” Riba 3. No. 27-2018 – Firefighter Donald Blake B. Resolution No. 28-2018 – A Resolution of the Board of Public Works for the City of South Bend, Indiana Adopting a Policy for Noise Ordinance Signs 1. Description: Empowering City Engineer’s Office to Establish and Post Noise Ordinance Signs 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment to QPA Software Agreement Renewal – Kronos, Inc. 1. Description: Timekeeper Configuration Changes and Development of Additional Interfaces 2. Amount: $99,040 3. Funding: IT Professional Services (279.0672.415.31.06) B. Professional Services Agreement – Lawson-Fisher Associates P.C. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 1. Description: 2018 South Bend Sewer Study 2. Amount: NTE $50,000 3. Funding: Liability Insurance (226.0419.672.42.03) C. Supplemental and Amended Easement and Right of Way – Indiana Michigan Power Company 1. Description: Narrow Boundaries of Easement on Vacant Lot on 34th Street for South Bend 138kV Transmission Line Rebuild Project 2. Amount: $10 Paid to City D. Real Property Transfer Agreement – Near Northwest Neighborhood, Inc. 1. Description: Property Transfers for Housing Development Project, Contingent upon Successful IHCDA Tax Credit Award in November 2018 2. Amount: $1.00 E. Contract – Department of Community Investment 1. Description: Reimbursement for Inspection, Processing, and Housing Counseling Activity Costs related to CDBG Programs 2. Amount: $80,087 3. Funding: CDBG (212.1001.460.39.30) F. Contract – Department of Community Investment 1. Description: Reimbursement for Administering CDBG Grant 2. Amount: $400,000 3. Funding: CDBG (212.1001.460.39.30) G. Contract – Near Northwest Neighborhood, Inc. 1. Description: Acquire and Rehabilitate House at 1008 California Avenue for Low-Moderate Income Buyer 2. Amount: $165,000 3. Funding: CDBG (212.1001.460.39.30) H. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Engineering Services for Rehabilitation of Ameritech Lift Station 2. Amount: $9,800 3. Funding: Engineering Professional Services (101.0608.431.31.06) I. Professional Services Agreement – Cardno, Inc. 1. Description: Engineering and Permitting Services for St. Joseph Riverbank Stabilization at Riverside and Joyce 2. Amount: $28,000 3. Funding: Engineering Professional Services (101.0608.431.31.06) J. Professional Services Agreement – Black & Veatch Corporation 1. Description: Engineering and Construction Administration Services for Waste Water Treatment Plant Electrical Upgrades 2. Amount: $602,919 3. Funding: Utilities, Wastewater, Engineering (641.0630.793.31.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 K. Professional Services Agreement – Kil Architecture and Planning 1. Description: Architectural and Design Services for the Waste Water Treatment Plant Administration Building Masonry Improvements 2. Amount: $36,200 3. Funding: Utilities, Wastewater, Engineering (641.0630.793.31.02) L. QPA Equipment Lease – AT&T Capital Services, Inc. 1. Description: iPads and Microsoft Surfaces for Various City Departments 2. Amount: $513.25/Month for Thirty-Six (36) Months; Total $18,477 3. Funding: IT Lease Account (279.0672.415.37.11/.12) M. Negotiated RFP Contract – Interstate Gas Supply 1. Description: Natural Gas Hedging Services 2. Amount: $0.45/dekatherm; NTE $570,000 3. Funding: Natural Gas Supply (222.0617.419.35.02) N. Seventh Addendum to Agreement – Urban Enterprise Association of South Bend, Inc. 1. Description: Additional Funding for Façade Matching Grant Program for Lincoln Way West and Western Avenue 2. Amount: $200,000; New Total $921,000 3. Funding: COIT (404.1001.460.39.30) O. Membership Agreement – Collective Shift 1. Description: Membership for Using and Creating Content on LRNG Platform 2. Amount: $4,400 3. Funding: IT Professional Services (279.0672.415.31.06) P. Waiver Application – Mobilitie LLC 1. Description: Application for Twelve (12) Locations of Wireless Support Structures Installed by Mobilitie on behalf of Sprint Q. Professional Services Agreement – Danch, Harner & Associates, Inc. 1. Description: Design and Repair of Drainage Issues for Old Clay Sewer Easement 2. Amount: $3,120 3. Funding: Utility Expense/Contractual Service Fund (641.0621.792.63.35) R. Agreement – Hurry Home 1. Description: Pilot Housing Program to Offer Alternative Lending on Homes Assessed at $50,000-$80,000 2. Amount: $80,000 3. Funding: V&A Programs (408.1001.460.39.30) S. Professional Services Agreement – Danch, Harner & Associates, Inc. 1. Description: Small Drainage Design and Repair 2. Amount: $45,580 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 3. Funding: SSDA TIF ($27,560)/LRSA ($21,020)(251.0608.431.42.96) Subject to TIF Funding T. Professional Services Agreement – Black & Veatch Corporation 1. Description: Olive GAC Plant Replacements and Refurbishments 2. Amount: $76,077 3. Funding: Engineering Professional Services ($21,499) (101.0602.431.31.06)/RWDA TIF ($54,578) U. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: On-Call Land Surveying and Right-of-Way Services 2. Amount: NTE $10,000 3. Funding: Engineering Professional Services (101.0602.431.31.06) V. Assignment and Assumption of Leases – Michigan Street Shops LLC 1. Description: Assign Five (5) Michigan Street Shops Leases to Michigan Street Shops LLC W. Use, Maintenance, and Façade Agreement – Michigan Street Shops LLC 1. Description: Determine Responsibilities Post Closing after Sale of Wayne Street Garage Retail Space X. Use, Maintenance, and Façade Agreement – Michigan Street Shops LLC 1. Description: Determine Responsibilities Post Closing after Sale of Leighton Street Garage Retail Space Y. Supplemental Agreement No. 2 – DLZ Indiana, LLC 1. Description: Adjustments and Redesign for Colfax Avenue Two-Way Conversion 2. Amount: $19,650; New Total $234,150 3. Funding: WWDA TIF (422.1050.460.42.03) Z. Solution Agreement – Virtual Academy 1. Description: Annual Online Training for South Bend Police Department Officers to meet Mandated Requirements 2. Amount: $14,160 3. Funding: Police Department Non-Reverting (220.0801.421.39.70) AA. Amendment No. 2 to Professional Services Agreement – American Structurepoint, Inc. 1. Description: Main and Colfax Parking Garage Design for Moving Parking Fee Collection Equipment 2. Amount: NTE $6,300 3. Funding: Major Moves (412.0602.431.42.03) BB. Professional Services Agreement – Lochmueller Group, Inc. 1. Description: Leeper Park Improvement Project 2. Amount: $36,700 3. Funding: RWDA TIF Bond (452.1101.452.31.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 8 12. LICENSES AND PERMITS A. Block Party – Residential 1. Applicant: Mary Olen a) Event: Ellsworth Block Party b) Location: S. Ellsworth Pl. from Washington St. to Wilson Ave. c) Date/Time: July 3, 2018; 3:00 p.m. to 8:00 p.m. d) Favorable Recommendations 2. Applicant: Dan Cory a) Event: East Washington Street Neighborhood Block Party b) Location: E. Washington St. from Sunnyside Ave. to Jacob St. c) Date/Time: June 16, 2018; 11:00 a.m. to 8:00 p.m. d) Favorable Recommendations 3. Applicant: Marcia Haslett a) Event: 30th Annual Wooded Estates Neighborhood Ice Cream Social b) Location: Black Oak Dr. from Oak Park Dr. to Scottswood Dr. c) Date/Time: June 25, 2018; 5:00 p.m. to 8:00 p.m. (Rain Date June 26, 2018) d) Favorable Recommendations B. Block Party – Non-Residential 1. Applicant: Sunnyside Presbyterian Church a) Event: All Church Picnic b) Location: S. Frances St. from Washington St. to Jefferson Blvd. c) Date/Time: June 17, 2018; 8:00 a.m. to 2:00 p.m. d) Favorable Recommendations 2. Applicant: Carrie Badertscher/Keller Park Church a) Event: End of Summer Block Party BBQ b) Location: Bryan St. from Sherman Ave. to Inglewood Pl. c) Date/Time: August 12, 2018; 3:00 p.m. to 6:00 p.m. d) Favorable Recommendations C. Processions 1. Applicant: American Legion Post No. 357 a) Event: Kernan’s Heroes Ride b) Date/Time: July 1, 2018; 8:30 a.m. to 1:30 p.m. c) Favorable Recommendations 2. Applicant: Stanley Clark School a) Event: The Clark Run 5k b) Date/Time: October 20, 2018; 8:30 a.m. to 11:00 a.m. c) Favorable Recommendations 3. Applicant: Family Justice Center CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 9 a) Event: Bacon Around the Bend 5k b) Date/Time: June 23, 2018; 7:00 a.m. to 12:00 p.m. c) Favorable Recommendations 4. Applicant: Venues, Parks and Arts a) Event: 18th Annual Kids Triathlon b) Date/Time: July 14, 2018; 5:30 a.m. to 11:00 a.m. c) Favorable Recommendations D. Licenses 1. Type: Massage Establishment Renewal a) Applicant: Rachael T Massage & Essential Oils b) Location: 616 E. Colfax Ave. c) Favorable Recommendations 2. Type: Transient Merchant Renewal a) Applicant: St. Joseph Valley Water Color Society/Leeper Park Art Fair b) Description: Annual Art Fair c) Location: Leeper Park d) Date/Time: June 15-17, 2018; 10:00 a.m. to 6:00 p.m. e) Favorable Recommendations E. Community Garden Agreement 1. Applicant: Debra DuRall 2. Location: 914 North Harrison Street 3. Date: 2018, 2019, and 2020 4. Favorable Recommendations F. Street Name Change 1. Applicant: East Side Youth Baseball Softball Association 2. Location: Keller Street West of Hickory Road 3. Description: Rename Access Road into South Bend East Side Baseball Softball Association Youth Baseball Park from Keller St. to Schreiner Way 4. Favorable Recommendations G. Sidewalk Café 1. Applicant: Woochi Japanese Fusion and Bar 2. Location: 119 N. Michigan St. 3. Date/Times: Effective August 2018; Monday to Friday, 11:00 a.m. to 10:00 p.m.; Saturday, 12:00 p.m. to 11:00 p.m.; Sunday, 12:00 p.m. to 9:00 p.m., 4. Favorable Recommendations 13. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 433 S. Grant CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION June 7, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 10 b) 1128 Bissell 2. All criteria has been met 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52694 East Trail – Water/Sewer 15. MAINTENANCE BOND (IN LIEU OF IRREVOCABLE LETTER OF CREDIT) A. Laurel Creek Subdivision, Section 4 1. Company: John Boettcher Sewer & Excavating Contractor, LTD 2. Bond Amount: $8,412.50 3. Description: Acceptance of Sanitary Sewer and Water in Subdivision 16. RATIFY BONDS A. Contractor Bonds 1. WJW Flatwork, Inc., Approved Effective May 23, 2018 B. Occupancy Bonds 1. Asphalt Restoration Services, LLC, Approved Effective December 21, 2017 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.