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HomeMy WebLinkAboutNon Res Block Party - The LGBTQ Center, Inc.1316 COUNTY-0-ty BUILDING 227 W. JEFFERSON BOULEVARD SOU'rii BEND. I NDIANA 46601-1830 CITY OF SOUTri BEND PETE BuTTIGIEG, MAYOR BOARD OF PUBLIC WORKS May 22, 201.8 Jason Wilkinson The LGBTQ, Center, Inc. 1522 E Mishawaka Ave. South Bend, IN 46615 RE: Event Name: Pride Block Party Street Closure: South Michigan St. froin Washington St. to Wayne St. Date: June 16, 2018 Dear Mr. Wilkinson: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on May 22, 2018, approved your request to close the above referenced street for your event scheduled for June 16, 2018 from 10:00 a.m. until 6:00 p.m. For your information, the South Bend Police Department will monitor this event. Enclosed please find a copy of your approved permit. The Bureau of Traffic and Lighting will deliver barricades necessary to close the street to the applicant's address. You will be responsible for their placement and removal at the conclusion of the closing of various streets. Please note that a ten foot (10') clear and unobstructed lane must be maintained at either curb or down the center of the street for emergency purposes and that no Fires are allowed in the street. The Applicant will be liable for the replacement cost of $50.00 per cone as a result of any missing or damaged cones. If you have any further questions regarding this matter, please call this office at (574) 235-925 1. Sincerely, Linda M. Martin, Clerk Enclosure c: Gene Eyster, Police Department Ed (heckler, Traffic & Lighting GARY A. GIL0'r SUZANNA M. FRITZBERG ELIZABETH A. MARAD�IK JAMr-,,s A. MUELLER THERESE J. DORAU INTER -OFFICE MEMORANDUM BOARD OF PUBLIC WORKS DATE SENT 5/2/2018 TO: Ed leckler, Traffic & Lighting ne Eyster, Police Department 4att Longfellow, Engineering V-hris Dressel, Community Investment Federico Rodriguez, Fire Department Marcia Qualls, Engineering Mackie Appleman, Park Department .Jill Sciccitano, Downtowq South Bend FROM: Linda M. Martin, Clerl SUBJECT: Non- Residential Block Party -Pride Block Party LOCATION: DATE AND TIME: SPONSOR: DATE DUE: FAX OR E-MAIL TO: S. Michigan St from E. Washington St to E. Wayne St Saturday June 16, 2018 10:00 a.m.to 6:00 p.m. The LGBTQ Center, Inc. May 15, 2018 235-9171 1 Imartin(a)-southbend in.gov RECOMMENDATIONS AND COMMENTS: By Date APPLICATION FOR USE OF, AND BLOCKING OF ACCESS TO, THE PUBLIC RIGHT-OF-WAY FOR NON-RESIDENTIAL BLOCK PARTIES The Board of Public Works must have FOUR (4) weeks prior notice of the event. A NUN -REFUNDABLE APPLICATION FEE OF $125.00, IN THE FORM OF A CERTIFIED CHECK OR. MONEY ORDER, PAYABLE TO THE CITY OF SOUTH BEND, MUST BE INCLUDED WITH APPLICATION. F ar ee Paid 45 Applicant Name The LGBTQ Center, Inc., Address: 1522 E Mishawaka Ave— City: South Bend — State: MI Zip: 46615 Phone: 574-234-1411 — Email: _jason(a-_)thelclbtqceriter.ora This application is made to the City of South Bend, Indiana, Board of Public Works, for the use of the specified public right-of-way by Applicant for the holding of the hereinaft-er described event: Event Name Location South Michigan Ave from Washington Street to Wayne Street including Jeffereson Blvd intersection (Describe Area/Route) Street Closure Name of Street S Michigan St From E Washington Street 'ro E avne Street Date of Event Saturday June 16th 20 18 19 a.m. ❑ a.m. a.m. Time: Registration/Setup 10:00 [:] p.m. Start 12:00 p.m, End 6:00 P'm Approximate Number of Attendees 500 Answer the following appropriately: 1. This event will have music (live or other). FX-1 Yes No a. I understand the Noise Ordinance described in the Agreement/Permit FX Yes No 2. Required Information to Accompany Application a. Certified Check or Money Order in the Amount of $125.00, or: b. For Certified Nonprofit Organizations: Copies of the 501(c)(3) Internal Revenue Exemption Status Document and a current copy of Form 990 of Form 990-EZ are included with this application, and Yes ❑ No additionally filed with the Office of the City Clerk, 4 th Floor, County - City Building, 227 W. Jefferson Blvd., South Bend, Indiana. c. Certificate of Insurance d. Maps, drawings and setup plan of the area Yes Ej No e. A copy of a flyer or door hanger that has been distributed to all Yes No affected property owners. 3. a. This event involves City streets Yes ❑ No b. This event involves County roads El Yes No c. This event involves State highways F1 Yes M No Updated 8/2017 1 d. This event involves the use of the sidewalk ❑ Yes ® No e. This event is a [oval egional/national event (Please circle the ® Yes ❑ No appropriate event type) f. Affected property/business owners have been notified of this event. ® Yes ❑ No g. There is/are resident(s) affected by the event that may need ADA ❑ Yes ❑ No transportation assistance to their residence. h. I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia ® Yes ❑ No Qualls, Customer Service Manager, 235-5939 to organize meeting). IF ALCOHOL IS TO BE SERVED OR SOLD Alcoholic beverages will be served ❑ Alcoholic beverages will be sold ❑ Certified Check or Money Order for $400.00 must be submitted with application. ❑ • Application cannot be processed without deposit. • Deposit will be returned upon inspection of event area by the Board of Public Works. Names and phone numbers of THREE security guards ❑ To monitor underage drinking. Qualifications must be listed (e.g. Off -duty police officer, professional security guard, or event APPLICANT). A drawing must be submitted showing: ❑ • Fencing around serving area • Trash receptacles. o Ample trash receptacles must be provided to ensure proper disposal of refuse. Temporary liquor Iicense. ❑ • Call the Alcohol & Tobacco Commission at (317) 234-4315 for more information. • Application cannot be processed without a copy of this license. w City of South Bend, Indiana • Board of Public Works PERMIT ANTI► AGREEMENT FOR THE USE OF THE RIGHT-OF-WAY FOR NON-RESIDENTIAL BLOCK PARTIES The Non-residential Block Party will be permitted to take place under the following terms and conditions: 1. Pursuant to Local Ordinance No. 1.0224-13, there is a $125.00 non-refundable fee for non- residential Block Parties. Non-profit organizations meeting Section 501(c)(3) of the Internal Revenue Code are exempt from the fee provided copies of the 501.(c)(3) Internal Revenue Exemption Status Document and a current copy of Form 990 of Form 990-EZ are Bled with this application and with the Office of the City Clerk, 4th Floor, County -City Building, 227 W. Jefferson Blvd., South Bend , Indiana. 2. The APPLICANT must comply with all terms and conditions of this Permit and Agreement. 3. All residents and businesses within the affected area must be notified of this event. The APPLICANT' must obtain signatures from and/or has made an attempt to notify all residents that. reside on the block. A copy of a brochure or door hanger distributed to all affected residents/businesses describing the event purpose, date, and time must be included with the application. 4. The applicant is responsible, prior to the event, for determining if there are any residents or business owners affected that could potentially need assistance in accessing their property. The applicant is responsible for providing said resident/business owner transportation to their property. 5. The APPLICANT shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 6. APPLICANT shall include a flyer or letter describing the details of the event. 7. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works. 8. The APPLICANT shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and the City of South Bend listed as an additional named insured for this event. 9. The APPLICANT assumes full responsibility for providing ample disposal containers for refuse/recycling and assures the area will be cleaned up upon the conclusion of the event. 1.0. Barricades wi11 be delivered and picked up at the event location. The APPLICANT is responsible for seeing that all cones are maintained and returned undamaged. 11. The APPLICANT will follow the City of South Bend Noise Ordinance, which is in effect at all hours. Between the hours of 1.1:00 p.m. and 7:00 a.m. certain noises are particularly prohibited. 'these include operating radio receiving sets, musical instruments, phonographs and other sound reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13-57). 12. The APPLICANT assures the City that the area will be closed during the times indicated on the application only, Event end times are pursuant to the recommendations of the South Bend Police Department, 13. IF ALCOHOL IS TO BE SERVED OR SOLD a Certified Check or Money Order for $400.00 must be submitted with application. The application cannot be processed without a deposit. The deposit will be returned by the Board of Public Works upon inspection ofthe event area after the event, and provided there is no damage to the area. Names, phone numbers, and qualifications (e.g. Off -duty police officer, professional security guard, or event APPLICANT) of THREE security guards to monitor underage drinking, must be submitted with the application. A drawing must be submitted showing fencing around serving area, and trash receptacles. For a temporary liquor license call the Alcohol and Tobacco Commission at (317) 234-4315 for more information. Application cannot be processed without a copy of this license. 14, APPLICANT agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, may suffer or incur as a result of any claims or actions which may be made by any person, including a participant in the activity, arising out of the approval of this request by the Board of Public Works to close a portion of the public right-of-way for the event described above. I have read the Application and Permit and the Agreement for the "Use of Right -of -Way for Special Events" and I understand and agree to the above rules and regulations. I also understand that this application may be denied based on any false or incomplete information. Dated this day of 20 APPLICANT Signature Printed Name % BOARD OF PUBLIC WORKS APPROVAL Val w1c President Member Member Member Member Date RETURN FORM TO: Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Phone: (574) 235-9251 PRIDE South Bend 2018 Saturday, June 16th from 12 p.m. to 5 p.m. The LGBTQ Center will be hosting a block party in downtown South Bend to celebrate PRIDE month. Starting early that morning— S. Michigan Street between E. Washington and E. Wayne Street will be shut down. Roads will remain blocked until 6 p.m. I 1�i� ot m I J'jA�g OJ'piluprj s 011 0 3 Z ca" '7 cl'd uNis v Cl Z;7 0 (D 07.1 01 1 On% a (7) Add F UP JUT (D TTI 7' C7 tz"p Ir CL mb k7) (D a� 0 CT .91 In CIO 3rW IN tl Cl) pnw