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HomeMy WebLinkAboutAward Bid - Spec H One or More 2018 or Newer One Ton Four Wheel Drive Pickup Truck Including Animal Transport Module - Gates Chevy World1316 COUNTY-CTry BmLINNG 227 W, JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 Crry OF Sou'ri-i BEND PETE BUTT IG IEG, MAYOR BOARD OF PUBLICJF(�-,4�-- May 22, 2018 Shaun Dralle Gates Chevy World 636 W. McKinley Mishawaka, IN 46545 PHONE" 574/235-9251 FAX 574/ 235-917 1 RE: Award Bid — One (1) or More, 2018 or Newer, One (1) Ton, Four Wheel Drive Pickup Truck Including Animal Transport Module — Spec H Dear Mr. Dralle: The Board of Public Works, at its meeting held on May 22, 2018 awarded the above referenced bid to you in the amount of $81,211 . A representative ftom the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 235-9251, Sincerely, Linda Martin, Clerk Enclosure C.' Jeff Hudak, Central Services Jen Gobel, Animal Control GARY A. GILOT SUZANNA M. FRH'ZBERG Ei.,IZABETH A. MARADIK JAML,'s A. MUELLER THERESE, J. DORAU BID/PROPOSAL CITY OF SOUTH BEND Spec H — One (1) or more 2018 or Newer One Ton Four Wheel Drive Pickup BID NAME Truck Including Animal Transport Module FOR BIDS DUE April24, 2018 at 9:30 a.m. Description Year/Make/Model Unit Price uC t Z)(3I % 1CHCVj IsllL(/CkA 6C) $ 73-7 t Alternate## Description Total 1 CNG — Dedicated conversion with tanks mounted under bed. $ 0 f G 2 Hydraulic lift for animal loading $ 7 Estimated number of days for delivery from award oo date. 3 Bidder (Firm): Address: City/State/Zip: Telephone Number: 6-ft cs cykev�,-( By Fax Number: - -?0 act 17 (Signature) (Printed Name) FCC C T jo-\ tN t9G (Title) B04RD OF PUBL C W AI4j"G n"M- - Gary A. Gilot, President Suzan M. Fritzberg, Member James A. Mueller, Member -L , nc wl- Elizabeth AvMaradik, Member Thor r el J. DoAd, Member Xtiest: Linda M. Ma tire, derk 110 i.0 CITY OF SOUTH BEND lND1ANA 3�!�,ACK SELLER'S BID FOR SALE OR LEASE OF MATERIALS'`��''';>3 AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND NON-DISCRIMINATION COMMITMENT FOR SELLERS Spec H - One (1) or more 2018 or Newer One Ton Four Wheel Drive Pickup Truck Including BID NAME Animal Transport Module FOR BIDS DUE Aril 24, 2018 at 9:30 a.m. Bidder Date: ��� (Firm): Address: G3 (0 (�? • A C-.V-- i,ti CIE GA-1 &S C�(--C-vY wo2(- Y 4vC_ City/State/Zip: /14LIW04ft, A-"� qW(S_ Telephone Number: ( .Cl ) 00 C� Agent of Bidder (if Applicable): ut When the prospective Contractor is unable to certify to any of the statements belo)v, it shall attach an avplanation to this Affidavit CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF J--.N } SS: JOB COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor farther says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 4 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran, a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1,7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmativc duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this l� day of A ; 20 I Contractor/Bidder (Finn) C.1 Z� Signature of Contractor/Bidder or Its Agent f�tkr�-j D 0-A-LL Printed Name and Title Subscribed and sworn to before me this [ay o" My Commission Expires o ary Public County of Residence ' MARIE OANNON KFEUCIA ph County �i, Jess My commissionExpiroa Sr��(ember 30, 2p22 (To be completed only by Contractors/Bidders claiming to be a "local Indiana business"pursuant to LC. 364-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business" refers to any of the following: (])A business whose principal place of business is located inan affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of q ffected counties as a nzajority of its employees. (4) A business that snakes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected counnty" refers to St. Joseph Count}; Indiana, or the following counties located adjacent to St. Joseph County. lkhart County, Marshall Count}, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5%for a purchase expected by the purchasing agency to be less than $50,000 • 3%for a purchase expected by the purchasing agency to beat least $50,000 but less than $100,000. • I % or a urchase expected by the purchasing agency to be at least $100,000, Date: ` r a l� — L Pursuant to I.C. 36-1-12-229 61 AITI s (-" 1 V `1 k) b(�'- �- 0 claims a local Indiana business preference for Project S Pt: C H 4'V i Ot &- - T rL l A ok T (Project # ) located within the City of South Bend, St. Joseph County, Indiana. ® The location of the principal place of business is �v3 W' t4 `e#� I& Y AV � HIS1-iit'a4KA k" s (Address) St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: FA The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. (] The majority of the business's employees for the 12 months prior to the date of this Bid are residents of tt St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITYNUMBERS. Dated this c� 3 � day of A- P 0-t L-~ , 20 G f h ( S CAR e (J "Y kJ © (�- (-- t) Contract er tr ) Signature of Contractor/Bidder or Its Agent Printed Name and Title 8 120ON County -City Building 227 V4? Jefferson Blvd,. South .Bend, Indiana 46601-1830 Phone 574/235-9216 TTY 574/235-5567 Fax 574/235-9928 Crry OF SOUTH BEND PF,'rF. Bv,r..TrorEG, MAYOR DEPARTMENT F IN ST TICS IN C May 11, 2018 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award one (1) or more 2018 or Newer One Ton pour Wheel Drive Pickup Truck Including Animal Transport Module with Alternate 2 to the lowest responsive and responsible bidder — Gates Chevy World. This purchase price of $81,211.00 will be funded with proceeds from the 2018 Animal Control Capital Principal 600-1.207- 15-4309, Listed below are the bids received for your review. ***Denotes Lowest, Most Responsive Bidder ***GATES CHEVY "WORLD — Spec H Description Qty Unit Price Total 2018 Chevy Silverado 1 $73,711.00 $73,711.00 Alternate 2 1 $7,500.00 $7,500.00 Purchase Price Local Vendor Discount (3%) $81,211.00 $2,436.33 Bid Comparison Price $78,774.67 JORDAN FORD — Spec H Description Qt Unit Price Total 2019 Ford F 350 1 $74,149.00 $74,149.00 Alternate 2 1 $7,500.00 $7,500.00 Purchase Price $81,649.00 Local Vender Discount (3%) $2,449.47 Bid. Comparison Price $79,199.53 If you have any questions or concerns regarding this matter please don't hesitate to call. Sincerely, �a JeAlfudatk'-' Central Services Division BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date May 11, 2018 Name Jeff Hudak Department Central Services BPW Date May 22, 2018 Phone Extension 574-235-9316 LJ Agreement U Contract LJ Proposal U Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ CIO & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description GATES CHEVY WORLD ❑ Yes ® No ❑ If Yes, Approved by Purchasing F-1 MBE I-1 WBE ❑ No ❑ Yes Name of Company Spec H — one (1) or more 2018 or Newer One Ton Four Wheel Drive Pickun Truck Including Animal Transoort Module 2018 Animal Control Capital Principal 600-1207-415-4309 Total price - $81,211.00 Award Bid: ❑ Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination. Non -Debarment, E-Verifv. Iran. etc. Amount of ❑ Increase ❑ Decrease Previous Amount $ Current Percent of Change. - New Amount Total Percent of Change: Copy Original ❑ ❑ Jeff Hudak p/D Dispersal After Approval Randv Wilkerson, Ron O'Connor 1316 COUNTY -CITY BUILDING 227 W. JEFFFASON BouLEWARD Som"i I BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS May 22, 2018 Debra Starkweather Jordan Ford 609 E. Jefferson Blvd. Mishawaka, fN 46545 Ilimr. 574/235-9251 FAX 574/ 23 5-917 t RE: Award Bid — One (1) or More, 2018 or Newer, One (1) Ton, Four Wheel Drive Pickup Truck. Including Animal Transport Module — Spec H Dear Ms. Starkweather: The Board of Public Works, at its meeting held on May 22, 2018, awarded the above referenced bid to Gates Chevy World in the amount of $81,21 L Enclosed please find your bid bond. Thank you for bidding and we hope you bid with us in the future. If you have any questions regarding this matter, please call this office at {574) 235-9251. Sincerely, Linda M. Martin, Clerk Enclosure GARY A. Ga,()'r SUZANNA M. FRITZBERG Et..IZABE'rii A. MARADIK Amri,s A. MUELLER TUIFRE'SEJ DORALJ