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HomeMy WebLinkAbout05082018 Board of Public Works MeetingAGENDA REVIEW SESSION MAY 3, 2018 136 1 ATTEST: 4 i da M. Martin, Clerk BOARD OF PUBLIC{ WO S '1114" d'-i�l) Gary A. Gilot, President "k Elizabeth A. Maradik, Member Therese J. Do u, Member Suzanna M. Fritzberg, Member James A. Mueller, Member REGULAR MEETING MAY 8, 2018 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, May 8, 2018, by Board President Gary A. Gilot, with Board Members Therese Dorau and James Mueller present. Board Members Suzanna Fritzberg and Elizabeth Maradik were absent. Also present was Board Attorney Clara McDaniels. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on April 19, April 24, and May 1, 2018, were approved. OPENING OF BIDS — RAVINA PARK — BOWMAN CREEK STABILIZATION — PROJECT NO. 117-073 (SPECIAL LOIT/MVH/RWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: HRP CONSTRUCTION INC. 5777 Cleveland Road PO Box 266 South Bend, IN 46624 Bid was signed by: Matthew Cain Non -Collusion, Non -Debarment Affidavit form was completed Five percent (5%) Bid Bond was submitted IC 1 Division 1 Subtotal $295,830.01 Mobilization & $14,000.00 Demobilization (5% Max) Division 1 Total $309,830.01 Division 2 Subtotal $35,251.56 Mobilization & Demobilization (5% Max) $1,700.00 Division 2 Total $36,951.56 Division 3 Subtotal 1 $19,739.91 REGULAR MEETING MAY 8, 2018 137 Mobilization & $500.00 Demobilization (5% Max) Division 3 Total $20,239.91 Overall Project Total $367,021.48 (3 divisions) Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above bid was referred to Engineering for review and recommendation. OPENING OF BIDS — TWO (2), MORE OR LESS, 2018 OR NEWER, 4X4 CREW CAB CONCRETE TRUCKS — SPEC N (SEWER CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced vehicles. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Non -Collusion, Non -Debarment Affidavit form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim form submitted. Description Year/Make/Model Unit Price Concrete Body 2019 Ford F550 4x4 Crew Cab $58,635.00 each Estimated number of days for delivery from award: Chassis —130 days plus Body — 60 days = 190 days Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above bid was referred to Central Services for review and recommendation. OPENING OF BIDS — TWO (2) MORE OR LESS 2018 OR NEWER MID -SIZE FOUR DOOR HYBRID SEDAN AUTOMOBILES — SPEC P (FIRE DEPARTMENT CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced vehicles. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: GATES TOYOTA 640 W Ireland Road South Bend, IN 46614 Bid was signed by: Shaun Dralle Non -Collusion, Non -Debarment Affidavit form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim form submitted. .n Description Year/Mak -[Model Unit Price Hybrid Sedan 18 Toyota Camry 1$25,711 Trade In Value Description Year/Make/Model Unit Price VIN:1 GCJTBFE4C8130069 2012 Chevrolet Colorado $12.,000 VIN: 1 GCJTBFE 1 C8129770 2012 Chevrolet Colorado $12,000 Estimated number of days for delivery from award: 60 Ll I _J REGULAR MEETING MAY 8, 2018 138 n GATES CHEVY WORLD 636 W. McKinley Avenue Mishawaka, IN 46545 Bid was signed by: Shaun Dralle Non -Collusion, Non -Debarment Affidavit form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim form submitted. .o Description Year/Make/Model Unit Price Mid -Size Hybrid 2018 Chevy Malibu $25,828 Trade In Value Description Year/Make/Model Unit Price VIN:IGCJTBFE4C8130069 2012 Chevrolet Colorado $12,000 VIN:IGCJTBFE1C8129770 2012 Chevrolet Colorado $12,000 Estimated number of days for delivery from award: 60 Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — SALE OF CITY OWNED PROPERTY — 209 S. MEADE STREET This was the date set for receiving and opening of sealed bids for the above referenced property. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: ISREAL CALDERON 213 S. Meade South Bend, IN 46619 BID: $821.00 Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above bid was referred to Community Investment for review and recommendation. REJECT BIDS AND RE -ADVERTISE — ONE (1) OR MORE 2018 OR NEWER COMBINATION JET RODDER/VACUUM MACHINE WITH CAB AND CHASSIS — SPEC O (SEWER CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced equipment. Mr. Jeff Hudak, Central Services, informed the Board that the specifications did not meet the requirements of the Sewer Department and they have asked to redo the specifications and rebid the equipment. Therefore, upon a motion made by Mr. Gilot, seconded by Ms. Dorau and carried, the above bids were rejected and the equipment was approved for re -advertising. OPENING OF QUOTATIONS — SEITZ PARK RECONSTRUCTION — PROJECT NO 117- 093A (PARK BOND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: PEMBERTON DAVIS ELECTRIC, INC. 916 E. McKinley Ave. Mishawaka, IN 46545 Quotation was submitted by John Ferro QUOTATION: $15,689.50 Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above quotation was referred to Engineering for review and recommendation. OPENING AND AWARD OF QUOTATIONS — MORRIS GRANADA BAR TOP (JOINT LICENSING FUND) REGULAR MEETING MAY 8, 2018 139 Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. Ms. Martin, Clerk of the Board, informed him that there were no quotations received. Mr. Gilot stated Venues, Parks, and Arts could go to the open market as a result of no response to their request for quotes. OPENING OF QUOTATIONS — 2018 TREE AND STUMP REMOVAL — PROJECT NO 118- 048A (MVH) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: KACHUR TREE SERVICE LLC 316 Fulkerson Road Niles, MI 49120 Quotation was submitted by Leah Kachur Siderits QUOTATION: $12,675.00 K&R TREE SERVICE 1724 S Grant Street South Bend, IN 46613 Quotation was submitted by Kevin Kenney QUOTATION: $15,625.00 Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — LEIGHTON PARKING GARAGE ENTRANCE REPAIR — PROJECT NO. 118-038 (MAJOR MOVES) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: WALSH & KELLY, INC. 24358 SR 23 South Bend, IN 46614 Quotation was submitted by John Peisker QUOTATION: $28,025.00 HRP CONSTRUCTION INC. 5777 Cleveland Road, PO Box 266 South Bend, IN 46624 Quotation was submitted by Matthew Cain QUOTATION: $28,500.00 C&E EXCAVATING, INC. 53767 County Road 9 Elkhart, IN 46514 Quotation was submitted by Thad Bessinger QUOTATION: $61,300.00 Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above quotations were referred to the Engineering Department for review and recommendation. OPENING OF PROPOSALS — BOWMAN AND CITY CEMETERIES IMPROVEMENTS (VENUES, PARKS, AND ARTS CAPITAL) Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. Ms. Martin informed him that there were no proposals received. Mr. Gilot stated Venues, Parks, and Arts could go to the open market as a result of no response to their request for proposals. REGULAR MEETING MAY 8, 2018 140 OPENING OF PROPOSALS NATURAL GAS SUPPLY FOR CITY OF SOUTH BEND OWNED FACILITIES (NATURAL GAS SUPPLY) Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. Mr. Gilot stated the proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. He read the names of the following companies submitting proposals: CONSTELLATION NEW ENERGY 9400 Bunsen Parkway, Suite 100 Louisville, KY 40220 IGS ENERGY 6100 Emerald Parkway Dublin, OH 43016 Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above proposals were referred to the Building Facilities review team for review and recommendation. REJECT PROPOSALS AND APPROVE RE -ADVERTISING — UPDATES TO CITY OF SOUTH BEND OCCUPIEDOFFICES AT THE COUNTY -CITY BUILDING (VARIOUS DEPARTMENT FUNDS) Mr. Gilot advised that this was the date set for the receiving and opening of sealed proposals for the above referenced project. Mr. Gilot stated Mr. Adam Parsons, Sustainability, requested the Board reject the proposals and approve to re -advertise. Therefore, upon a motion made by Mr. Mueller, seconded by Ms. Dorau and carried, the above proposals were rejected and the request to re -advertise was approved. Attorney McDaniels noted the project needs to be advertised not purchased through the open market. AWARD BID — WATER TREATMENT CHEMICALS 2018-2019 (VARIOUS OPERATIONAL BUDGETS) Mr. Bradley VanOosterum, Utilities, advised the Board that on March 27, 2018, bids were received and opened for the above referenced chemicals. After reviewing those bids, Mr. VanOosterum recommended that the Board award the contracts to the following lowest responsive and responsible bidders in the amount of unit prices: a) Alexander Chemical Corporation, 315 Fifth St., Peru, IL 61354 (1) Item No. 4, Flourisilicic Acid (2) Item. No. 8, Sulfur Dioxide (3) Item No. 10, Liquid Calcium Nitrate (4) Item No. 11, Sodium Hypochlorite b) Kemira Water Solutions, Inc., 4321 W. 6 h St., Lawrence, KS 66049 (1) Item No. 3, Ferric Chloride c) Polydyne Inc., 1 Chemical Plant Rd., Riceboro, GA 31323 (1) Item No. 9, Dry Polymer Flocculent d) Watcon, Inc:, 2215 S. Main St., South Bend, IN 46613 (1) Item No. 6, Blended Phosphate Sequestrant e) JCI Jones Chemicals, Inc., 1765 Ringling Blvd., Sarasota, FL 34236 (1) Item No. 1, Chlorine 1 Ton Cylinders (2) Item No. 2, Chlorine 150 Lb. Cylinders f) Hawkins, Inc., 2381 Rosegate, Roseville, MN 55113 (1) Item No. 5, Potassium Permanganate 55 Lb. Pails (2) Item No. 12, Sodium Permanganate 275 Gal. Totes (3) Item No. 13, Sodium Permanganate 500 Gal. Bulk Mr. VanOosterum noted they will go to the open market for Items No. 7 and 14 which received no bids. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. REGULAR MEETING MAY 8, 2018 141 AWARD BID — WASTEWATER TREATMENT PLANT BELT FILTER PRESS NO. 1 REHABILITATION — PROJECT NO. 118-019 (UTILITIES, WASTEWATER, OTHER EQUIPMENT) Mr. Jacob Klosinski, Utilities, advised the Board that on April 24, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder Alfa Laval, Inc., 10470 Deer Trail Drive, Houston, TX 77038 in the amount not to exceed $203,131. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD BID — ONE (1) OR MORE, 2018 OR NEWER, TRASH TOTE CLEANING TRAILER SYSTEM — SPEC M (SOLID WASTE CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on April 24, 2018, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Hydro -Chem Systems, Inc., 6605 Broadmoor Ave SE, Caledonia, MI 49316 in the amount not to exceed $69,890. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mueller seconded the motion, which carried. AWARD QUOTATION — WEST RACE EMERGENCY REPAIR— PROJECT NO. 115-115 (HOTEL/MOTEL TAX) Ms. Sue Ellen Doudrick, Engineering, advised the Board that on May 3, 2018, one (1) quotation was received and opened for the above referenced project. After reviewing the quotation, Ms. Doudrick recommended that the Board award the contract to the sole responsive and responsible bidder, HRP Construction, Inc., 5777 Cleveland Road, PO Box 266, South Bend, IN 46624, in the amount of $84,100 for the Base Bid plus Alternate B. Therefore, Ms. Dorau made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Mueller seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 — CENTURY CENTER VESTIBULE HEATER REPLACEMENT — PROJECT NO. 117-044 (HOTEL/MOTEL TAX) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Edward J. White, Inc., 1011 S. Michigan Street, South Bend, IN 46601, indicating the contract amount be increased by $1,945.74 for a modified contract sum, including this Change Order, in the amount of $34,150.74. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — EDISON AND IRONWOOD ROAD CORRIDOR REHABILITATION — PROJECT NO. 116-070 LOCAL ROAD AND BRIDGE MATCHING GRANT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 (Final) on behalf of Rieth-Riley Construction Co., Inc. indicating the contract amount be decreased by $91,376.34 for anew contract sum, including this Change Order, of $1,330,517.10. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $1,330,517.10. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, Change Order No. 3 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 2017 ENGINEERING REMODEL — PROJECT NO. 117-116 (BUILDING AND STREET MAINTENANCE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Dr., South Bend, IN 46628, for the above referenced project, indicating a final cost of $13,392. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — CENTURY CENTER COOLING TOWER REPLACEMENT —PROJECT NO. 117-035 (HOTEL/MOTEL TAX) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Edward J. White, Inc., 1011 S. Michigan St., South Bend, IN 46601, for the above referenced project, indicating a final cost of $226,631. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the Project Completion Affidavit was approved. REGULAR MEETING MAY 8, 2018 142 APPROVE PROJECT COMPLETION. AFFIDAVIT — 2017 CODE ENFORCEMENT REMODEL — PROJECT NO. 117-117 (CONSOLIDATED BUILDING FUND/CODE ENFORCEMENT) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Ziolkowski Construction, Inc., 4050 Ralph Jones Dr., South Bend, IN 46628 for the above referenced project, indicating a final cost of $6,339. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — AMERITECH DRIVE PAVEMENT IMPROVEMENTS — PROJECT NO. 117-057A (RWDA TIF) In a memorandum to the Board, Mr. Roger Nawrot, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. ADOPT RESOLUTION NO. 19-2018 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.19-2018 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on April 1, 2018, Assistant Chief, James Luccki retired from the South Bend, Indiana, Fire Department after thirty-eight (38) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 2. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. REGULAR MEETING MAY 8, 2018 ADOPTED this 8th day of MAY, 2018. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk 143 ADOPT RESOLUTION NO. 20-2018 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.20-2018 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ('Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on March 25, 2018, Battalion Chief, David Maenhout retired from the South Bend, Indiana, Fire Department after twenty-eight (28) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 3. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 4. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 8th day of MAY, 2018. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING MAY 8, 2018 144 s/ Gary A. Gilot s/ Therese Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 21-2018 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.21-2018 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY FIREFIGHTER FIRE HELMET AND BOOTS WHEREAS, pursuant to I.C. 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of real and personal property owned by the City of South Bend, Indiana; and WHEREAS, IC 5-22-22-6 permits and establishes the procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, on April 6, 2018, Firefighter, Kenneth Noell retired from the South Bend, Indiana, Fire Department after twenty (20) years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that he has retired in good standing; and WHEREAS, Chief Stephen Cox has advised the Board that this Firefighter's fire helmet and boots ("Property") are of no further use to the Department, are of no practical value, and have an estimated market value of less than One -Thousand Dollars ($1,000.00); and WHEREAS, the Board has determined that the Property is worthless as that term is defined in I.C. 5-22-22-8(b); and WHEREAS, I.C. 5-22-22 permits and establishes procedures for the disposal of personal property which is either unfit for the purpose for which it was intended, no longer needed by the City, or property which is deemed worthless. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 5. The Property is no longer needed by the City of South Bend, is unfit for the purposes for which was intended, and has an estimated value of less than One -Thousand Dollars ($1,000.00). 6. The Property may be demolished, junked or otherwise disposed in a manner determined by the Fire Chief, including donation to the Firefighter as a token for his years of service to the City of South Bend. ADOPTED this 8th day of MAY, 2018. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk REGULAR MEETING MAY 8, 2018 145 ADOPT RESOLUTION NO. 22-2018 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA APPROVING THE PROVISION OF ADDITIONAL FUNDS TO THE ST. JOSEPH COUNTY PUBLIC LIBRARY Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.22-2018 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE PROVISION OF ADDITIONAL FUNDS TO THE ST. JOSEPH COUNTY PUBLIC LIBRARY WHEREAS, the City of South Bend Board of Public Works ("Board") is authorized under the laws of Indiana to purchase, acquire and lease property; and WHEREAS, the St. Joseph County Public Library ("Library") is an Indiana non-profit corporation ("Library") incorporated with the purpose of furthering the quality of life of residents of the City as well as residents of St. Joseph County, Indiana through learning, discovery, and experiencing; and WHEREAS, the City of South Bend (the "City") through the City of South Bend Board of Park Commissioners, the Library, and St. Joe Valley Metronet, Inc. d/b/a MetroNet Zing, a company operating an open -access fiber optic network serving South Bend and surrounding communities, have entered into a Digital Inclusion Site Management Agreement to create public digital access centers in City facilities and other public areas accessible by City residents ("Project"); and WHEREAS, in furtherance of the Project, the City desires to provide funding in the amount of $22,124.00 ("Money") to the Library. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works as follows: 1. The City, through the Board, hereby approves the provision of $22,124.00 to the Library, which amount will be used for the purchase of equipment needed for the Project. 2. This Resolution shall be in full force and effect upon its adoption by the City of South Bend Board of Public Works. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana, held on May 8th, 2018, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 23-2018 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND INDIANA APPROVING THE TAX-EXEMPT LEASE PURCHASE FINANCING PROPOSAL OF PNC EQUIPMENT FINANCE LLC Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.23-2018 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA APPROVING THE TAX-EXEMPT LEASE PURCHASE FINANCING PROPOSAL OF REGULAR MEETING MAY 8, 2018 146 PNC EQUIPMENT FINANCE, LLC WHEREAS, the City of South Bend Board of Public Works ("Board") for the City of South Bend, Indiana ("City") has the authority under the laws of Indiana to purchase, acquire and lease property; and WHEREAS, the Board have determined that a need exists for the purchase and financing of certain property for the benefit of the City's operation; and WHEREAS, in order to acquire such property, the Board has entered into a certain Master Equipment Lease -Purchase Agreement, dated May 15, 2012, along with all subsequent amendments and schedules, with PNC Equipment Finance, LLC.; and WHEREAS, the Board deems it for the benefit of the City and the efficient and effective administration thereof to enter into Lease Schedules as provided in the Master Lease -Purchase Agreement for the purchase, acquisition, financing and leasing of the property more specifically described in the Proposal of PNC Equipment Finance, LLC, dated April 30, 2018 (the "Proposal"), attached and incorporated hereto at Exhibit A; and WHEREAS, time is of the essence in this matter. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works as follows: 1. The terms of the Proposal by PNC Equipment Finance, LLC, substantially in the form and substance submitted as of this meeting, are hereby approved. 2. The Board hereby authorizes Jennifer Hockenhull, in her capacity as Controller of the City of South Bend, Indiana, to act on behalf of the Board in formalizing the terms of the financing described in the Proposal and executing any documents to effect such financing. 3. This Resolution shall be in full force and effect after its adoption by the City of South Bend Board of Public Works. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on May 8, 2018, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Therese J. Dorau s/ James A. Mueller ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Commercial Pemberton Data Drops and Installation $2,268 Dorau/Mueller Contract Davis for Martin Luther King Jr. (IT Center Professional Services) Software Network Hardware, SmartNet, and $21,022.05 Dorau/Mueller Agreement Solutions Professional Services for (IT Supplies) Incorporated Martin Luther King Jr. Center Lateral St. Joe Valley Provide and Install New N/A Dorau/Mueller REGULAR MEETING MAY 8, 2018 147 Proposal Metronet, Inc. Conduit and Fiber for Martin Luther King Jr. Center Professional La Casa de West Side South Bend $16,000 Dorau/Mueller Services Amistad, Inc. Event and Marketing (COIT) Agreement Services QPA Software Kronos, Inc. Annual Renewal for Kronos $273,969.60 Dorau/Mueller Agreement Software Products (IT Renewal Operations) Software Network Expand Public Wi-Fi to $6,979 Dorau/Mueller Agreement Solutions Western Avenue (IT Supplies) Incorporated Lateral St. Joe Valley Provide and Install New $3,500 Dorau/Mueller Proposal Metronet, Inc. Conduit for Western (IT Supplies) Avenue QPA Master Hewlett- 2018 Computer Refresh; NTE Dorau/Mueller Lease Packard Replace End of Life $214,470.50 Purchase Financial Computers (Q 1 Large Agreement Services Equipment Company Lease) QPA Purchase Dell Replace Water Works Field $25,054.26 Dorau/Mueller Laptops at End of Life (Q 1 2018 Equipment Lease) Professional Antonius Resident Engagement, NTE $10,000 Dorau/Mueller Services Northern Communication, and Data (DCI Agreement Gathering/Evaluation for Professional Final Grant Submission to Services) Bloomberg's Mayor Challenge Software Michiana Software and Records $10,776 Dorau/Mueller Agreement Health Management for Mobile (Fire Information Integrated Community Department Network, LLC Health Outreach Program Professional (Community Paramedicine) Services) Amendment Jones Petrie Additional Construction NTE $15,000 Dorau/Mueller No. 1 to Rafinski Phase Services for the (Parks Bond) Professional Charles Black Center Services Agreement Service Perkin Elmer Inductively Coupled Plasma $7,410 Dorau/Mueller Agreement Health Machine for the Water (Water Works Sciences, Inc. Works/Wastewater Lab to Operating Analyze Metals Fund/ Wastewater O&M) Professional EPOCH Venues, Parks, and Arts NTE $45,450 Dorau/Mueller Services Architecture + Restroom Remodeling (Parks Bond) Agreement Planning Master Accela Two (2) Year Accela $75,187.88 Dorau/Mueller Service Software Renewal (Code Agreement Enforcement) Letter of Studebaker Authorization by City N/A Dorau/Mueller Authorization National Controller to Conduct 2018 Museum Car Raffle Data Sharing University of No Cost Agreement to N/A Dorau/Mueller Agreement Notre Dame Better Inform Paving Mr. Gilot Practices through Data disclosed he Analysis and Modeling works for Notre Dame but has no relation to this C� 1 �1 REGULAR MEETING MAY 8, 2018 148 1 1 project. Professional Abonmarche Route Survey and Parcel NTE $45,100 Dorau/Mueller Services Consultants, Plats for East Bank Trail (Park Bond) Agreement Inc. Professional Lawson -Fisher Design of West Bank Trail $284,000 Dorau/Mueller Services Associates Corridor Improvements (RWDA TIF Agreement from South Jefferson Blvd. Cash/Bond) North to LaSalle Avenue Equipment PNC Financing for Various $6,115,434 Dorau/Mueller Lease Equipment Department Vehicles and (Various Agreement Finance, LLC Equipment Department Funds) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location/Comments Motion Carried City of South Non -Residential July 14, 2018; Wall St. from Dorau/Mueller Bend Venues, Block Party - 18th 5:30 a.m. to Greenlawn Ave. to Parks, and Annual Kids 11:00 a.m. Southwood Ave. Arts Triathlon Greenlawn Ave. from Wall St. to Belmont Ave./Twyckenham Dr. Ironwood Dr. from Belmont Ave. to Greenlawn Ave. Bike Michiana Non -Residential May 15, 2018; Michigan St. from Dorau/Mueller Coalition Block Party - 5:00 a.m. to Washington St. to Bike to Work 10:00 a.m. Colfax Ave. Week Blueberry Pancake Breakfast Morris Non -Residential Every Friday Michigan St. from Dorau/Mueller Performing Block Party - from June to Martin Luther King Subject to Arts Center Fridays by the August, 2018; Jr. Dr. to Colfax Ave. Working around Fountain 9:00 a.m. to Cross -Streets 2:00 p.m. Construction Project Megan Non -Residential June 2, 2018; Niles Ave. from E. Dorau/Mueller Kirwan and Block Party - 6:00 a.m. to Washington St. to (Use of City Matthew Riverlights Music 11:00 p.m. Jefferson Blvd. parking lot for Teters Festival alcohol sales subject to Redevelopment Authority approval) Jan Kowalski Procession - May 28, 2018; On route as submitted Dorau/Mueller South Bend West 5:00 a.m. to Subject to no Side Memorial 12:00 p.m. blocking of Day Parade Western Ave. Living Stones Procession - July 28, 2018; On route as submitted Dorau/Mueller Church Ready.Set. 9:00 a.m. to School! Parade 10:00 a.m. Buffalo Procession - HIV June 23, 2018; On revised route Mueller/Dorau Soldiers MC Prevention 9:00 a.m. to from Martin Luther Based on South Bend Motorcycle Ride 3:30 p.m. King Jr. Ctr., to meeting held and Riverside Drive to revised route and Cleveland Road favorable recommendation REGULAR MEETING MAY 8, 2018 149 from Police Department American Procession — Stars May 26, 2018; On route as submitted Dorau/Mueller Legion Post and Stripes 8:00 a.m. to 357 Forever Ride 1:30 p.m. Kemper Open -Air May 16, 2018; Corner of Eddy St. Dorau/Mueller Lesnik Business 11:00 a.m. to and E. Angela Blvd. 2:30 p.m. The General Sidewalk Cafe Monday to 609 and 613 E. Dorau/Mueller Deli & Cafe Friday, 7:00 Jefferson Blvd. a.m. to 11:00 p.m., Saturday, 9:00 a.m. to 11:00 p.m., Sunday, 9:00 a.m. to 9:00 p.m. Frank's Place Sidewalk Cafe Sunday to 327 W. Marion St. Dorau/Mueller Saturday, Subject to 11:00 a.m. to Maintaining 5' 11:00 P.M. of Pedestrian Walkway Bruno's Pizza Sidewalk Cafe Sunday - 131 S. Michigan St. Dorau/Mueller Thursday; 11:00 a.m. to 9:00 p.m., Friday - Saturday; 11:00 a.m. to 10:00 P.M. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST EAST/WEST ALLEY NORTH OF PRAST STREET, BOUNDED ON THE EAST BY THE WEST RIGHT- OF-WAY OF ELMER STREET, ON THE WEST BY THE NORTH/S011T14 ALT RY T STREET AND LINCOLN WA Mr. Gilot indicated that Ezequias Ruiz, 901 N. Elmer St., South Bend, IN 46628, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Solid Waste, Community Investment and Engineering. Engineering noted the alley has been illegally blocked by a fence for at least a year or more. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from the Fire Department stating it would make access to the lands of the aggrieved person by means of public way difficult or inconvenient as it would delay water supply with the distance between fire hydrants. The Board reviewed the distance to the nearest fire hydrant and noted it is less than 500', the standard fire hose length. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Therefore, Mr. Mueller made a motion recommending approval of the request for vacation. Ms. Dorau seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Dorau, seconded by Mr. Mueller and carried, the following traffic control device was approved: NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 738 S. Ironwood Drive REMARKS: All criteria has been met u 1 REGULAR MEETING MAY 8, 2018 150 I APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consent to Annexation and Waiver of Right to Remonstrate. The Consent indicates that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced property, the applicant waives and releases any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Joseph Michalsky, 5912 Shawnee Ct. Apt 2B, Mishawaka, IN 46545 1. 52980 Winterberry Drive — Water/Sewer (Key No. 002-1015-031210) Upon a motion by Ms. Dorau, seconded by Mr. Mueller and carried, the Consent to Annexation and Waiver of Right to Remonstrate was approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Ms. Donna Hanson, Division of Engineering, recommended that the following Contractor and Excavation Bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Cascade Drilling, L.P. Excavation Approved April 17, 2018 Thayer Power & Communication Line Construction Co., LLC Excavation Approved April 6, 2018 Thayer Power & Communication Line Construction Co., LLC Occupancy Approved April 6, 2018 Asplundh Tree Expert LLC Occupancy Approved Aril 25, 2018 Acorn Landscaping LLC Occupancy Approved April 13, 2018 Ms. Dorau made a motion that the Bonds approval and/or release as outlined above be ratified. Mr. Mueller seconded the motion, which carried. APPROVE CITY OF SOUTH BEND CLAIMS AND TABLE ST. JOSEPH COUNTY HOUSING CONSORTIUM CLAIMS Ms. Dorau stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $5,570,594.38 05/04/2018 City of South Bend $1,262.15 05/02/2018 City of South Bend $2,620,733.62 04/30/2018 City of South Bend $734,583.74 05/08/2018 Therefore, Mr. Gilot made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Mueller seconded the motion, which carried. Upon a motion by Mr. Mueller, seconded by Ms. Dorau and carried, the following St. Joseph Housing Consortium Claims were tabled due to a conflict with Mr. Mueller as a member of the Housing Consortium Board and the authorized signature of the checks. Name Amount of Claim Date St. Joseph County Housing Consortium $38,811.79 04/03/2018 St. Joseph County Housing Consortium $650.48 03/29/2018 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Dorau and carried, the meeting adjourned at 10:24 a.m. BOARD OF PUBW WORKS Gary A. Gilot, President REGULAR MEETING MAY 8, 2018 151 ATTEST: it, �4� ZO—i — �4 da M. Martin, beik tni - "k Elizabeth A. Maradik, Member Therese J. Dorftu, Aember Suzanna M. Fritzberg, Member James A. Mueller, Member 1