HomeMy WebLinkAbout2018-04 - Departmental Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Departmental Financial Report
Page Contents
2 Fund Guide
3 Narrative
4 Summaries
8 General Fund Departments
21 Special Revenue Funds
59 Debt Service/Capital Project Funds
80 Enterprise Funds
103 Internal Service Funds
111 Trust Funds
114 Redevelopment Commission Funds
Distribution
Mayor Pete Buttigieg
Chief of Staff Laura O'Sullivan
Deputy Chief of Staff Suzanna Fritzberg
Common Council
Department Heads
Fiscal Officers
April 30, 2018
Controller
Page # General Fund Page # Enterprise Funds
8 101 General Fund 80 287 Emergency Medical Services Capital
81 288 Emergency Medical Services Operating
General Fund Departments 82 600 Consolidated Building Fund
9 101-0101 Mayor 83 601 Parking Garages
10 101-0201 City Clerk 84 610 Solid Waste Operations
11 101-0301 Common Council 85 611 Solid Waste Capital
12 101-0302 WNIT Contract 86 620 Water Works Operations
13 101-0401 Administration & Finance 87 622 Water Works Capital
14 101-0404 Morris Performing Arts Center 88 624 Water Works Customer Deposit
15 101-0405 Palais Royale Ballroom 89 625 Water Works Sinking
16 101-0501 Legal Department 90 626 Water Works Bond Reserve
17 101-0602 Engineering 91 629 Water Works Reserve Operations & Maintenance
18 101-0801 Police Department 92 640 Sewer Repair Insurance
19 101-0901 Fire Department 93 641 Sewage Works Operations
20 101-1008 Human Rights 94 642 Sewage Works Capital
95 643 Sewage Works Reserve Operations & Maint.
Special Revenue Funds 96 649 Sewage Sinking
21 102 Rainy Day 97 653 Sewage Debt Service Reserve
22 201 Parks & Recreation 98 659 Sewer Bond 2011
23 202 Motor Vehicle Highway 99 661 Sewer Bond 2012
24 203 Recreation Nonreverting 100 670 Century Center
25 209 Studebaker-Oliver Revitalizing Grants 101 671 Century Center Capital
26 210 Economic Development State Grants 102 672 Century Center Energy Conservation Debt Svc
27 211 Department of Community Investment (DCI)
28 212 Dept of Community Investment Grants Internal Service Funds
29 216 Police State Seizures 103 222 Central Services
30 217 Gift, Donation, Bequest 104 224 Central Services Capital
31 218 Police Curfew Violations 105 226 Liability Insurance
32 219 Unsafe Building 106 278 Take Home Vehicle Police
33 220 Law Enforcement Continuing Education 107 279 IT / Innovation / 311 Call Center
34 221 Landlord Registration 108 711 Self-Funded Employee Benefits
35 227 Loss Recovery 109 713 Unemployment Compensation
36 244 Emergency Phone System 110 714 Parental Leave
37 249 Public Safety LOIT
38 251 Local Roads & Streets Trust Funds
39 252 Excess Welfare Distribution 111 701 Firefighters Pension
40 257 LOIT Special Distribution 112 702 Police Pension
41 258 Human Rights Federal Grant 113 730 City Cemetery
42 265 Local Road & Bridge Grant
43 271 Eastrace Waterway Redevelopmemt Commission Funds
44 273 Morris PAC / Palais Royale Marketing 114 324 TIF - River West Development Area (Airport)
45 274 Morris PAC / Self-Promotion 115 422 TIF - West Washington
46 280 Police Block Grants 116 425 TIF - Leighton Plaza (Redevelop Retail)
47 281 Economic Develop Commission-Revenue Bonds 117 429 TIF - River East Development Area (NE Dev)
48 289 HAZMAT 118 430 TIF - Southside Development #1
49 291 Indiana River Rescue 119 432 TIF - Southside Development #3
50 292 Police Grants 120 435 TIF - Douglas Road
51 294 Regional Police Academy 121 436 TIF - River East Residential (NE Res)
52 295 COPS MORE Grant 122 433 Redevelopment General
53 299 Police Federal Drug Enforcement 123 439 Certified Technology Park
54 404 County Option Income Tax 124 452 2018 TIF Park Bond Capital
55 408 Economic Development Income Tax 125 454 Airport Urban Enterprise Zone
56 410 Urban Development Action Grant 126 754 Industrial Revolving Fund
57 655 Project Releaf 127 315 Redevelopment Bond - Airport Taxable
58 705 Police K-9 Unit 128 317 Coveleski Debt Service Reserve
129 328 Redevelopment Bond - Palais Royale
Debt Service/Capital Project Funds 130 351 2018 TIF Park Bond Debt Service Reserve
59 312 2017 Parks Bond Debt Service 131 752 South Bend Redevelopment Authority
60 313 Football Hall of Fame Debt Service 132 756 Smart Streets Debt Service
61 755 South Bend Building Corp 133 758 Erskine Village Debt Service
62 757 2015 Parks Bond Debt Service
63 377 Professional Sports Development
64 760 Eddy Street Commons Debt Service
65 401 Coveleski Stadium Capital
66 403 Zoo Endowment
67 405 Park Nonreverting Capital
68 406 Cumulative Capital Development
69 407 Cumulative Capital Improvement
70 412 Major Moves Construction
71 416 Morris Performing Arts Center Capital
72 450 Palais Royale Historic Preservation
73 451 2018 Fire Station #9 Capital
74 471 2017 Parks Bond Capital
75 677 Football Hall of Fame Capital
76 750 Equipment/Vehicle Leasing
77 751 2015 Parks Bond Capital
78 753 Smart Streets Bond Capital
79 759 Eddy Street Commons Capital
2
April 2018
The Monthly Departmental Financial Report
The City of South Bend has developed the attached Monthly Departmental Financial Report to provide
current year financial information for each City fund, as well as individual departments within the General
Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash
balances and staffing levels. Also included in this report are text boxes that allow departmental fiscal officers
to provide an explanation of significant expenditure and staffing variances and spending on major capital
projects. Departmental fiscal officers are asked to complete the monthly financial reports (“blue sheets”) for
their funds and General Fund departments no later than the 18th of the month following the reporting period.
The staff of the Department of Administration & Finance then summarizes the data and publishes this
consolidated report no later than 30 days after the end of the reporting period.
The Monthly Departmental Financial Report supplements—but does not replace—other financial reports
that the City prepares such as the Monthly Financial Report, Controller’s Cash Report, the Department of
Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial
Report (CAFR).
Summary Trends & Observations
As of April 30, 2018, total revenue for the year was $92,641,325, 28% of estimated revenue. As of April 30,
2017, total revenue received was $80,088,486. Revenue is higher than this time last year due to the
issuance of the 2018 TIF Park Bonds and 2018 Fire Station #9 Bonds. Property taxes are received in June
and December each year and are budgeted at $77,600,790 in 2018. Local income tax (LOIT, COIT and
EDIT) receipts are budgeted to be $29,256,797 in 2018, to be received in monthly installments of $2.44
million.
As of April 30, 2018, total expenditures were $104,893,491 and outstanding encumbrances were
$65,555,985, a total of $170,449,476 which represents 37% of the amended expenditure budget.
Encumbrances are either holdovers from previous years or obligations for the remainder of the year.
If encumbrances were excluded, expenditures were 23% of the amended expenditure budget at the end of
the period. Total expenditures, excluding encumbrances, were $109,542,871 as of April 30, 2017.
We hope that you find this Monthly Departmental Financial Report useful in better understanding the
finances of the City of South Bend. If you have any questions regarding this report, please contact the
Department of Administration & Finance by calling 311.
3
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
April 30, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
City Funds
General Fund 60,006,889 1,332,465 5,241,828 4,917,994 54,765,061 9%
Special Revenue
102 Rainy Day 80,000 8,424 58,126 28,616 21,875 73%
201 Parks & Recreation 16,200,516 405,498 1,198,501 1,212,991 15,002,015 7%
202 Motor Vehicle Highway 11,288,058 741,820 3,350,133 3,731,439 7,937,925 30%
203 Recreation Nonreverting 1,647,205 82,805 399,276 439,649 1,247,929 24%
209 Studebaker-Oliver Revitalizing Grants 205,014 733 45,093 116,705 159,921 22%
210 Economic Development State Grants 75,887 338 4,671 18,968 71,216 6%
211 Department of Community Investment (DCI)2,655,381 11,407 716,807 843,099 1,938,574 27%
212 Dept of Community Investment Grants 2,941,929 161,022 717,431 812,491 2,224,498 24%
216 Police State Seizures 32,000 162 4,988 13,738 27,012 16%
217 Gift, Donation, Bequest 45,800 432 50,465 127,629 (4,665) 110%
218 Police Curfew Violations 300 11 73 73 227 24%
219 Unsafe Building 908,773 8,805 205,336 350,820 703,437 23%
220 Law Enforcement Continuing Education 271,500 16,072 92,571 110,007 178,929 34%
221 Landlord Registration 6,000 13 326 3,930 5,674 5%
227 Loss Recovery 4,000 583 4,428 2,726 (428) 111%
249 Public Safety LOIT 7,635,539 846 1,911,844 2,491,641 5,723,695 25%
251 Local Roads & Streets 1,868,000 623,779 1,154,877 419,865 713,123 62%
257 LOIT Special Distribution 2,240,000 18,352 32,091 164,657 2,207,909 1%
258 Human Rights Federal Grant 167,400 3,894 28,957 104,838 138,443 17%
265 Local Road & Bridge Grant - 807 1,559 2,000,000 (1,559) 0%
271 Eastrace Waterway - - - 4 - 0%
273 Morris PAC / Palais Royale Marketing 20,400 54 3,619 2,325 16,781 18%
274 Morris PAC / Self-Promotion 100,000 27,552 46,889 - 53,111 47%
280 Police Block Grants 35 3 22 11 13 63%
281 Economic Develop Commission-Revenue Bonds 200 23 158 78 42 79%
289 HAZMAT 10,200 23 154 74 10,046 2%
291 Indiana River Rescue 45,500 6,114 27,139 31,014 18,361 60%
294 Regional Police Academy 22,500 3,181 21,106 12,927 1,394 94%
295 COPS MORE Grant 92,000 1,056 30,343 39,361 61,657 33%
299 Police Federal Drug Enforcement 51,000 197 6,899 625 44,101 14%
404 County Option Income Tax 11,611,424 40,933 3,164,994 3,876,831 8,446,430 27%
408 Economic Development Income Tax 11,285,625 11,898 3,108,411 4,772,110 8,177,214 28%
410 Urban Development Action Grant 138,728 9,745 21,382 1,588 117,346 15%
655 Project Releaf 445,800 37,835 153,495 149,696 292,305 34%
705 Police K-9 Unit 2,020 2 16 8 2,004 1%
Special Revenue Total 72,098,734 2,224,419 16,562,177 21,880,535 55,536,557 23%
City Debt Service
312 2017 Parks Bond Debt Service 451,000 - - - 451,000 0%
313 Football Hall of Fame Debt Service 345,479 (26,012) 141 87 345,339 0%
755 South Bend Building Corp 2,636,025 464 1,325,711 1,327,061 1,310,314 50%
757 2015 Parks Bond Debt Service 379,907 30,456 94,110 130,523 285,797 25%
760 Eddy Street Commons Debt Service 1,279,472 384 629,706 - 649,766 49%
City Debt Service Total 5,091,883 5,292 2,049,668 1,457,672 3,042,215 40%
Capital Project
377 Professional Sports Development 620,000 - 37 220,329 619,963 0%
401 Coveleski Stadium Capital 44,250 45 308 254 43,942 1%
403 Zoo Endowment 400 - - 140 400 0%
405 Park Nonreverting Capital 145,600 751 1,953 30,931 143,647 1%
406 Cumulative Capital Development 459,200 327 2,988 1,387 456,212 1%
407 Cumulative Capital Improvement 278,500 149 2,139 151,005 276,361 1%
412 Major Moves Construction 518,178 2,415 324,010 603,718 194,168 63%
416 Morris Performing Arts Center Capital 129,000 27,886 49,632 38,351 79,368 38%
450 Palais Royale Historic Preservation 17,100 896 6,122 2,951 10,978 36%
451 2018 Fire Station #9 Capital - 142,151 5,006,160 - (5,006,160) 0%
471 2017 Parks Bond Capital 3,000 11,306 21,833 - (18,833) 728%
677 Football Hall of Fame Capital 5,000 355 2,517 1,381 2,483 50%
750 Equipment/Vehicle Leasing 4,706,026 511 2,079 896 4,703,947 0%
751 2015 Parks Bond Capital 4,500 (3,322) 1,538 1,393 2,962 34%
753 Smart Streets Bond Capital 1,500 157 509 1,811 991 34%
759 Eddy Street Commons Capital 2,000 4 42 - 1,958 2%
Capital Project Total 6,934,254 183,632 5,421,868 1,054,548 1,512,386 78%
Enterprise
287 Emergency Medical Services Capital 610,425 3,853 1,105,955 1,809,030 (495,530) 181%
288 Emergency Medical Services Operating 5,186,384 404,791 1,934,443 1,597,499 3,251,941 37%
600 Consolidated Building Fund 2,862,755 215,620 908,576 1,572,055 1,954,179 32%
601 Parking Garages 1,229,600 120,999 451,589 413,843 778,011 37%
610 Solid Waste Operations 5,493,691 458,203 1,748,085 1,893,014 3,745,606 32%
611 Solid Waste Capital 1,077,506 83,101 376,234 184,058 701,272 35%
620 Water Works Operations 17,169,352 1,298,787 4,624,069 4,435,046 12,545,283 27%
622 Water Works Capital 25,000 1,758 12,122 7,018 12,878 48%
624 Water Works Customer Deposit 15,000 1,241 8,570 4,319 6,430 57%
625 Water Works Sinking 2,009,217 165,897 664,315 657,646 1,344,902 33%
626 Water Works Bond Reserve 16,000 1,172 7,963 4,056 8,037 50%
629 Water Works Reserve Operations & Maintenance 75,250 2,179 67,107 158,400 8,143 89%
640 Sewer Repair Insurance 626,535 54,553 222,259 218,093 404,276 35%
641 Sewage Works Operations 37,977,739 3,660,825 13,110,933 12,619,357 24,866,806 35%
642 Sewage Works Capital 9,900,000 1,005,502 1,039,755 859,768 8,860,245 11%
643 Sewage Works Reserve Operations & Maint.273,226 4,407 267,534 529,856 5,692 98%
649 Sewage Sinking 9,179,379 765,660 3,821,771 3,055,204 5,357,608 42%
653 Sewage Debt Service Reserve 14,700 3,972 11,688 3,321 3,012 80%
659 Sewer Bond 2011 - 0 1 147 (1) 0%
661 Sewer Bond 2012 10,000 117 3,090 8,255 6,910 31%
670 Century Center 4,557,114 305,530 1,207,441 1,298,023 3,349,673 26%
671 Century Center Capital 900 144 284 285 616 32%
672 Century Center Energy Conservation Debt Svc 420,124 8 221,453 18 198,671 53%
Enterprise Total 98,729,897 8,558,320 31,815,236 31,328,310 66,914,661 32%
4
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
April 30, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
Internal Service
222 Central Services 8,708,507 671,452 2,857,321 2,619,180 5,851,186 33%
224 Central Services Capital 78,000 127 997 287 77,003 1%
226 Liability Insurance 2,100,123 175,756 731,723 1,023,904 1,368,400 35%
278 Take Home Vehicle Police 4,000 857 5,213 2,111 (1,213) 130%
279 IT / Innovation / 311 Call Center 6,850,931 667,191 2,387,911 1,722,484 4,463,020 35%
711 Self-Funded Employee Benefits 18,511,596 1,534,819 6,144,482 5,965,812 12,367,114 33%
713 Unemployment Compensation 2,000 182 1,274 789 726 64%
714 Parental Leave 155,694 12,844 52,306 - 103,388 34%
Internal Service Total 36,410,851 3,063,228 12,181,228 11,334,566 24,229,623 33%
Trust & Agency
701 Firefighters Pension 5,217,138 - 4,422 419 5,212,716 0%
702 Police Pension 6,005,500 213 4,286 10,091 6,001,214 0%
730 City Cemetery 250 23 161 81 89 64%
Trust & Agency Total 11,222,888 236 8,869 10,591 11,214,019 0%
City Funds Total 290,495,396 15,367,592 73,280,873 71,984,216 217,214,523 25%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport) 23,734,532 4,492,291 4,892,437 519,711 18,842,095 21%
422 TIF - West Washington 436,000 1,805 12,657 5,449 423,343 3%
425 TIF - Leighton Plaza (Redevelop Retail)197,014 6,996 39,861 43,928 157,153 20%
429 TIF - River East Development Area (NE Dev)2,425,809 75,411 119,761 27,574 2,306,048 5%
430 TIF - Southside Development #1 2,463,000 6,409 43,579 1,478,763 2,419,421 2%
432 TIF - Southside Development #3 - - - 8,299 - 0%
435 TIF - Douglas Road 1,150 164 1,022 295 128 89%
436 TIF - River East Residential (NE Res)4,405,500 6 5,452 442 4,400,048 0%
Tax Increment Financing Total 33,663,005 4,583,083 5,114,768 2,084,460 28,548,237 15%
Redevelopment
433 Redevelopment General 135 6 42 24 93 31%
439 Certified Technology Park 2,500 502 3,467 6,042 (967) 139%
452 2018 TIF Park Bond Capital - 10,825,000 10,825,000 - (10,825,000) 0%
454 Airport Urban Enterprise Zone 3,900 317 2,186 1,076 1,714 56%
754 Industrial Revolving Fund 210,000 12,451 59,346 31,199 150,654 28%
Redevelopment Total 216,535 10,838,276 10,890,041 38,341 (10,673,506) 5029%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 849 5,868 2,908 8,132 42%
317 Coveleski Debt Service Reserve 5,000 424 2,925 1,440 2,075 58%
328 Redevelopment Bond - Palais Royale 20,000 1,420 9,810 4,874 10,190 49%
351 2018 TIF Park Bond Debt Svc Reserve - 993,495 993,495 - (993,495) 0%
752 South Bend Redevelopment Authority 3,367,200 1,108 1,486,121 2,009,827 1,881,079 44%
756 Smart Streets Debt Service 1,716,500 264 857,423 639 859,077 50%
758 Erskine Village Debt Service - - - 3,961,781 - 0%
Debt Service Total 5,122,700 997,560 3,355,642 5,981,469 1,767,058 66%
Redevelopment Commission Controlled Funds Total 39,002,240 16,418,919 19,360,452 8,104,270 19,641,788 50%
Grand Total 329,497,636 31,786,510 92,641,325 80,088,486 236,856,311 28%
5
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
April 30, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
City Funds
General Fund
101-0101 Mayor's Office 908,142 68,449 279,540 235,872 1,008 627,594 31%
101-0201 City Clerk 573,553 39,949 171,123 148,895 40,449 361,981 37%
101-0301 Common Council 670,013 38,989 205,452 160,965 67,984 396,578 41%
101-0302 WNIT Contract 43,000 - 43,000 - - - 100%
101-0401 Administration & Finance 2,639,826 226,791 745,567 748,424 43,951 1,850,307 30%
101-0404 Morris Performing Arts Center 1,320,791 97,698 311,904 262,955 29,990 978,897 26%
101-0405 Palais Royale 541,428 38,928 125,050 82,905 20,511 395,867 27%
101-0501 Legal Department 1,200,973 75,604 310,903 378,562 4,286 885,783 26%
101-0602 Engineering 1,750,084 119,067 432,622 349,239 140,333 1,177,129 33%
101-0801 Police Department 29,626,242 2,132,895 9,460,778 8,598,662 398,821 19,766,643 33%
101-0901 Fire Department 21,439,343 1,768,450 6,807,228 6,248,596 260,929 14,371,186 33%
101-1008 Human Rights 447,133 30,137 122,331 147,862 6,877 317,926 29%
General Fund Total 61,160,528 4,636,958 19,015,498 17,362,937 1,015,139 41,129,891 33%
Special Revenue
201 Parks & Recreation 16,417,948 979,838 4,279,289 3,861,008 790,096 11,348,563 31%
202 Motor Vehicle Highway 12,387,981 543,249 3,133,365 2,772,350 222,799 9,031,818 27%
203 Recreation Nonreverting 1,616,634 52,166 239,119 239,382 138,309 1,239,206 23%
209 Studebaker-Oliver Revitalizing Grants 1,078,598 14,992 34,937 137,876 103,661 940,000 13%
210 Economic Development State Grants 257,133 - 18,003 18,003 185,120 54,010 79%
211 Department of Community Investment (DCI)3,077,096 257,362 914,207 722,240 150,856 2,012,033 35%
212 Dept of Community Investment Grants 5,874,598 268,529 794,305 860,795 2,680,144 2,400,149 59%
216 Police State Seizures 32,000 - - - - 32,000 0%
217 Gift, Donation, Bequest 46,161 350 350 73,563 200 45,611 1%
218 Police Curfew Violations 1,000 - - - - 1,000 0%
219 Unsafe Building 972,413 47,964 193,090 219,809 406,472 372,852 62%
220 Law Enforcement Continuing Education 594,624 15,044 94,172 291,595 35,892 464,560 22%
221 Landlord Registration 1,000 - 5 10 - 995 1%
227 Loss Recovery 515,323 - 145,065 13,025 120,258 250,000 51%
244 Emergency Phone System - - - 4,708 - - 0%
249 Public Safety LOIT 7,622,970 614,419 2,451,676 2,166,048 - 5,171,295 32%
251 Local Roads & Streets 3,088,508 57,236 137,207 253,496 1,676,826 1,274,475 59%
252 Excess Welfare Distribution - - - - - - 0%
257 LOIT Special Distribution 4,113,349 27,105 292,630 1,132,337 1,006,816 2,813,904 32%
258 Human Rights Federal Grant 163,234 13,219 38,323 37,044 1,615 123,296 24%
265 Local Road & Bridge Grant 2,437,632 3,480 260,425 - 187,583 1,989,624 18%
271 Eastrace Waterway - - - - - - 0%
273 Morris PAC / Palais Royale Marketing 18,000 - - 3,675 2,828 15,172 16%
274 Morris PAC / Self-Promotion 50,000 - - - - 50,000 0%
289 HAZMAT 10,000 - - 685 - 10,000 0%
291 Indiana River Rescue 101,800 231 2,377 25,721 6,874 92,549 9%
292 Police Grants - - - 5,482 - - 0%
294 Regional Police Academy 22,500 2,795 7,816 2,046 - 14,684 35%
295 COPS MORE Grant 112,785 840 38,750 134,663 12,458 61,578 45%
299 Police Federal Drug Enforcement 51,000 - - 47,537 - 51,000 0%
404 County Option Income Tax 11,726,673 388,527 3,448,958 4,868,876 660,565 7,617,150 35%
408 Economic Development Income Tax 12,068,344 583,226 3,029,359 5,013,930 665,000 8,373,986 31%
410 Urban Development Action Grant 610,131 33,602 65,415 62,515 - 544,716 11%
655 Project Releaf 702,042 27,502 174,599 225,217 - 527,443 25%
705 Police K-9 Unit 2,020 - - - - 2,020 0%
Special Revenue Total 85,773,497 3,931,675 19,793,439 23,193,638 9,054,371 56,925,687 34%
City Debt Service
312 2017 Parks Bond Debt Service - - - - - - 0%
313 Football Hall of Fame Debt Service 1,258,617 - 631,315 631,735 - 627,302 50%
755 South Bend Building Corp 2,636,025 2,500 1,434,131 1,437,970 - 1,201,894 54%
757 2015 Parks Bond Debt Service 380,107 - 190,341 198,566 - 189,766 50%
760 Eddy Street Commons Debt Service 3,779,472 - 628,472 - 2,500,000 651,000 83%
City Debt Service Total 8,054,221 2,500 2,884,259 2,268,271 2,500,000 2,669,962 67%
Capital Project
377 Professional Sports Development 814,870 - 462,190 468,440 - 352,680 57%
401 Coveleski Stadium Capital 145,000 - - 8,542 - 145,000 0%
403 Zoo Endowment - - - 53,599 - - 0%
405 Park Nonreverting Capital 252,872 7,191 65,276 127,938 17,113 170,483 33%
406 Cumulative Capital Development 459,200 10,711 233,838 140,546 - 225,362 51%
407 Cumulative Capital Improvement 278,500 - 249,500 185,125 - 29,000 90%
412 Major Moves Construction 2,573,799 113 363,135 604 818,574 1,392,090 46%
416 Morris Performing Arts Center Capital 109,500 2,545 42,043 3,476 19,000 48,457 56%
450 Palais Royale Historic Preservation 45,000 - - - - 45,000 0%
451 2018 Fire Station #9 Capital - 138,575 138,575 - - (138,575) 0%
471 2017 Parks Bond Capital 10,309,100 - 17,750 - - 10,291,350 0%
677 Football Hall of Fame Capital 129,227 3,185 21,433 24,507 5,658 102,136 21%
750 Equipment/Vehicle Leasing 7,590,534 130,671 1,369,010 1,538,382 1,725,109 4,496,415 41%
751 2015 Parks Bond Capital 3,136,530 417,001 1,302,441 414,937 2,530,350 (696,261) 122%
753 Smart Streets Bond Capital 2,101,500 3,843 21,866 1,784,893 - 2,079,634 1%
759 Eddy Street Commons Capital 39,103,750 - - - 16,103,750 23,000,000 41%
Capital Project Total 67,049,382 713,836 4,287,056 4,750,990 21,219,554 41,542,772 38%
Enterprise
287 Emergency Medical Services Capital 3,078,454 (57,750) 1,032,192 772,717 266,453 1,779,810 42%
288 Emergency Medical Services Operating 6,431,746 428,273 1,812,967 1,648,589 69,651 4,549,127 29%
600 Consolidated Building Fund 4,643,250 285,914 1,304,819 1,095,014 113,206 3,225,225 31%
601 Parking Garages 1,252,344 64,535 286,532 296,191 13,179 952,633 24%
610 Solid Waste Operations 5,496,049 525,146 1,885,505 1,576,113 540,814 3,069,730 44%
611 Solid Waste Capital 1,076,706 83,821 415,970 517,691 - 660,736 39%
620 Water Works Operations 18,070,280 1,231,239 5,417,846 5,086,095 805,841 11,846,594 34%
622 Water Works Capital 1,578,570 - 1,642 312,785 408,928 1,168,000 26%
624 Water Works Customer Deposit 15,000 1,241 6,228 4,034 - 8,772 42%
625 Water Works Sinking 2,009,217 302 2,391 1,636 - 2,006,826 0%
626 Water Works Bond Reserve 16,000 - - - - 16,000 0%
629 Water Works Reserve Operations & Maintenance 23,000 2,179 10,821 6,673 - 12,179 47%
640 Sewer Repair Insurance 632,224 50,004 198,180 177,619 91,986 342,058 46%
6
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
April 30, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
641 Sewage Works Operations 49,900,408 3,620,670 14,081,407 12,008,359 2,197,255 33,621,746 33%
642 Sewage Works Capital 12,314,553 - 645,825 1,958,002 1,807,463 9,861,265 20%
643 Sewage Works Reserve Operations & Maint. 35,000 4,407 21,350 12,245 - 13,650 61%
649 Sewage Sinking 9,156,379 - 1,500 1,500 - 9,154,879 0%
659 Sewer Bond 2011 - - - 51,687 - - 0%
661 Sewer Bond 2012 642,186 126,788 628,214 463,776 - 13,972 98%
670 Century Center 4,557,114 347,087 1,282,922 1,277,719 3,965 3,270,226 28%
671 Century Center Capital 20,000 5,216 5,216 - - 14,784 26%
672 Century Center Energy Conservation Debt Svc 306,737 - - 95,128 - 306,737 0%
Enterprise Total 121,255,217 6,719,073 29,041,527 27,363,575 6,318,742 85,894,948 29%
Internal Service
222 Central Services 8,807,688 636,489 2,807,850 2,554,200 1,768,264 4,231,575 52%
224 Central Services Capital 155,036 2,100 41,281 31,549 29,855 83,900 46%
226 Liability Insurance 3,667,116 408,283 1,253,626 789,385 242,037 2,171,453 41%
278 Take Home Vehicle Police 10,000 - - 912 - 10,000 0%
279 IT / Innovation / 311 Call Center 7,155,112 375,321 1,648,286 998,440 1,036,926 4,469,901 38%
711 Self-Funded Employee Benefits 18,145,518 1,290,461 5,130,621 4,529,240 1,117,095 11,897,802 34%
713 Unemployment Compensation 80,000 4,483 10,142 23,808 - 69,858 13%
714 Parental Leave 155,694 9,025 22,883 - - 132,811 15%
Internal Service Total 38,176,164 2,726,161 10,914,688 8,927,533 4,194,176 23,067,300 40%
Trust & Agency
701 Firefighters Pension 5,112,457 376,521 1,646,342 1,575,465 - 3,466,115 32%
702 Police Pension 6,583,452 520,228 2,133,795 2,067,462 - 4,449,657 32%
730 City Cemetery 25,000 - - - - 25,000 0%
Trust & Agency Total 11,720,909 896,749 3,780,137 3,642,927 - 7,940,772 32%
City Funds Total 393,189,918 19,626,953 89,716,604 87,509,869 44,301,982 259,171,333 34%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport)45,356,182 1,057,684 9,626,673 6,641,951 12,514,957 23,214,552 49%
422 TIF - West Washington 1,885,916 28,698 115,069 2,805 770,847 1,000,000 47%
425 TIF - Leighton Plaza (Redevelop Retail)158,166 7,529 36,901 30,323 - 121,265 23%
429 TIF - River East Development Area (NE Dev)7,587,691 91,864 525,199 761,260 4,429,429 2,633,063 65%
430 TIF - Southside Development #1 7,556,026 19,564 69,463 200,885 3,534,571 3,951,992 48%
432 TIF - Southside Development #3 - - - 4,866,186 - - 0%
435 TIF - Douglas Road 144,650 - - 150,000 4,200 140,450 3%
436 TIF - River East Residential (NE Res)4,320,000 - 2,109,636 1,683,089 - 2,210,364 49%
Tax Increment Financing Total 67,008,631 1,205,339 12,482,941 14,336,500 21,254,004 33,271,686 50%
Redevelopment
433 Redevelopment General 4,500 - - 816 - 4,500 0%
439 Certified Technology Park - - - - - - 0%
452 2018 TIF Park Bond Capital - - - - - - 0%
454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0%
754 Industrial Revolving Fund 157,000 8,250 21,497 30,990 - 135,503 14%
Redevelopment Total 211,500 8,250 21,497 31,806 - 190,003 10%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 849 4,264 2,716 - 9,736 30%
328 Redevelopment Bond - Palais Royale 20,000 1,420 7,128 4,553 - 12,872 36%
351 2018 TIF Park Bond Debt Svc Reserve - - - - - - 0%
752 South Bend Redevelopment Authority 3,365,829 324,220 1,808,173 2,739,743 - 1,557,656 54%
756 Smart Streets Debt Service 1,709,794 - 852,884 394,784 - 856,910 50%
758 Erskine Village Debt Service - - - 4,522,898 - - 0%
Debt Service Total 5,109,623 326,489 2,672,449 7,664,696 - 2,437,174 52%
Redevelopment Commission Controlled Funds Total 72,329,754 1,540,079 15,176,887 22,033,001 21,254,004 35,898,863 50%
Grand Total 465,519,672 21,167,031 104,893,491 109,542,871 65,555,985 295,070,196 37%
* Includes year to date expenditures and encumbrances
7
Fund Name Fund Number 101
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 39,246,940 - - - - 39,246,940 0%
Local Income Taxes - - - - - - 0%
Other Taxes 4,229,000 48,430 157,319 149,712 - 4,071,681 4%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits 230,510 16,646 139,893 140,472 - 90,617 61%
Charges for Services 933,677 161,121 330,140 260,658 - 603,537 35%
Fines, Forfeitures, and Fees 8,920 500 3,235 2,235 - 5,685 36%
Interest Earnings 240,000 22,380 141,745 77,155 - 98,255 59%
Bond Proceeds - - - - - - 0%
Donations 337,500 - - - - 337,500 0%
Other Income 14,222,014 1,083,388 4,469,496 4,287,762 - 9,752,518 31%
Transfers In 413,714 - - - - 413,714 0%
Total Revenue 60,006,889 1,332,465 5,241,828 4,917,994 - 54,765,061 9%
Expenditures by Dept
101-0101 Mayor's Office 908,142 68,449 279,540 235,872 1,008 627,594 31%
101-0201 City Clerk 573,553 39,949 171,123 148,895 40,449 361,981 37%
101-0301 Common Council 670,013 38,989 205,452 160,965 67,984 396,578 41%
101-0302 WNIT Contract 43,000 - 43,000 - - - 100%
101-0401 Admin & Finance 2,639,826 226,791 745,567 748,424 43,951 1,850,307 30%
101-0404 Morris PAC 1,320,791 97,698 311,904 262,955 29,990 978,897 26%
101-0405 Palais Royale 541,428 38,928 125,050 82,905 20,511 395,867 27%
101-0501 Legal Dept 1,200,973 75,604 310,903 378,562 4,286 885,783 26%
101-0602 Engineering Dept 1,750,084 119,067 432,622 349,239 140,333 1,177,129 33%
101-0801 Police Dept 29,626,242 2,132,895 9,460,778 8,598,662 398,821 19,766,643 33%
101-0901 Fire Dept 21,439,343 1,768,450 6,807,228 6,248,596 260,929 14,371,186 33%
101-1008 Human Rights 447,133 30,137 122,331 147,862 6,877 317,926 29%
Total Expenditures by Dept 61,160,528 4,636,958 19,015,498 17,362,937 1,015,139 41,129,891 33%
Expenditures by Type
Personnel 48,804,832 3,685,835 14,902,440 13,771,823 8,985 33,893,407 31%
Supplies 1,487,868 113,239 549,587 234,042 400,148 538,134 64%
Services 10,382,061 835,840 3,479,320 3,267,247 587,035 6,315,707 39%
Debt Service 453,739 2,045 84,151 89,826 1,944 367,644 19%
Capital 32,028 - - - 17,028 15,000 53%
Transfers Out - - - - - - 0%
Total Expenditures by Type 61,160,528 4,636,958 19,015,498 17,362,937 1,015,139 41,129,891 33%
Net (1,153,639) (3,304,493) (13,773,670) (12,444,943) 13,635,170
Cash Balance 22,571,209 22,010,726
Fund Purpose:
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain
debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department.
The General Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the encumbrances
rolled forward from 2017 to 2018.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
General Fund
General Fund
City Funds
8
Department Name Fund/Dept No.101-0101
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 908,042 68,449 279,540 235,872 - 628,502 31%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100 - - - - 100 0%
Transfers In - - - - - - 0%
Total Revenue 908,142 68,449 279,540 235,872 - 628,602 31%
Expenditures
Personnel 736,276 53,423 210,561 186,177 - 525,715 29%
Supplies 1,002 - 151 197 366 485 52%
Services 169,555 14,918 68,391 49,133 642 100,522 41%
Debt Service 1,309 109 436 365 - 873 33%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 908,142 68,449 279,540 235,872 1,008 627,594 31%
Net - - - - 1,008
Staffing Budget Actual
Full Time 7 7
Part-Time /Seasonal/Temporary N/A 1
Total 7 8
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief
executive officer of the city.
In 2018, planning for a paid internship program. Increase from 2017 service category due mainly to the increase in Interfund Allocations for IT which allow for all
departments to see the full cost of IT and other administration functions that they would not have seen in the past. Also, health insurance rose approximately 5% per
employee. Debt service payments are for a copier lease.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Mayor's Office
General Fund
City Funds
9
Department Name Fund/Dept No.101-0201
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 573,553 39,949 171,123 148,895 - 402,430 30%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 573,553 39,949 171,123 148,895 - 402,430 30%
Expenditures
Personnel 368,354 26,992 107,995 99,715 - 260,359 29%
Supplies 9,407 564 2,585 1,809 1,573 5,249 44%
Services 195,792 12,394 60,544 47,370 38,876 96,372 51%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 573,553 39,949 171,123 148,895 40,449 361,981 37%
Net - - - - 40,449
Staffing Budget Actual
Full Time 5 5
Part-Time /Seasonal/Temporary N/A -
Total 5 5
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering
relationships and common ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
Encumbered from 2017: $9000 for new lighting
Encumbrances for 2018: $1,573 for law books, $4,130 for legal counsel, $500 for Cintas rug cleaning, $8,937 for Municode, $858 for Ricoh copier
maintenance, $812 for agenda translations, $545 for AT&T iPad data plans, $11,514 for legal notices published in the South Bend Tribune and
Mishawaka Enterprise.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
City Clerk
General Fund
City Funds
10
Department Name Fund/Dept No.101-0301
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 670,013 38,989 205,452 160,965 - 464,561 31%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 670,013 38,989 205,452 160,965 - 464,561 31%
Expenditures
Personnel 366,291 22,953 94,000 90,803 - 272,291 26%
Supplies 11,707 2,244 6,206 478 1,339 4,162 64%
Services 292,015 13,792 105,246 69,684 66,645 120,124 59%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 670,013 38,989 205,452 160,965 67,984 396,578 41%
Net - - - - 67,984
Staffing Budget Actual
Full Time 9 9
Part-Time /Seasonal/Temporary N/A -
Total 9 9
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South
Bend is always our highest priority. There are nine (9) Council Members.
Encumbered from 2017: $16,199.17 from Council/Clerk accounts for new waiting room furniture, $1,549.97 to purchase new cameras for the Council Chambers, and
$1,120 for electrical work in the informal meeting room
Value Purchase Orders for 2018: $838 for office supplies, $500 for water, $45,414 for legal counsel, $19,847 for additional legal services, and $1,054 for the Canon
copies.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Common Council
General Fund
City Funds
11
Department Name Fund/Dept No.101-0302
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 43,000 - 43,000 - - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 43,000 - 43,000 - - - 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 43,000 - 43,000 - - - 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 43,000 - 43,000 - - - 100%
Net - - - - -
Department Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and
maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to
South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020.
This annual expenditure was previously paid from the Council department (101-0301) but was segregated upon the Council's request.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
WNIT Contract
General Fund
City Funds
12
Department Name Fund/Dept No.101-0401
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,627,776 226,791 732,766 736,162 - 1,895,010 28%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,050 - 12,801 12,262 - (751) 106%
Transfers In - - - - - - 0%
Total Revenue 2,639,826 226,791 745,567 748,424 - 1,894,259 28%
Expenditures
Personnel 2,280,450 179,814 634,273 591,593 - 1,646,177 28%
Supplies 23,530 1,682 4,193 6,621 9,330 10,006 57%
Services 332,697 44,443 104,980 148,732 34,621 193,096 42%
Debt Service 3,149 852 2,121 1,478 - 1,028 67%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,639,826 226,791 745,567 748,424 43,951 1,850,307 30%
Net - - - - 43,951
Staffing Budget Actual
Full Time 24 24
Part-Time /Seasonal/Temporary N/A 1
Total 24 25
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services,
human resources, diversity & inclusion, risk management, and benefits administration.
Other income is procurement-card commissions.
Encumbrances:
Supplies - $9,330 office supplies
Services - $20,000 for an outstanding contract for diversity consulting; the remaining $11,207 is for professionals services related to financial reporting and copier repair
& maintenance
Personnel is currently at 28% of budget due two open positions for the first two months of the year, partial offset by vacation pay outs as a result of employees leaving
the workforce or changing employee status. The increase in Personnel expenditures in 2018 compared to 2017 is due to open budgeted positions in the early part of
2017 and the transfer of the Code Enforcement Director of Finance to Admin & Finance in 2018.
The 2018 budget also includes cost for the evolving Diversity & Inclusion Program that is being put into place at the City.
There are no capital expenditures at this time.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Administration & Finance
General Fund
City Funds
13
Department Name Fund/Dept No.101-0404
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 219,791 (81,102) (150,691) (91,510) - 370,482 -69%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 540,500 143,764 241,663 199,434 - 298,837 45%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 560,500 35,037 220,932 155,031 - 339,568 39%
Transfers In - - - - - - 0%
Total Revenue 1,320,791 97,698 311,904 262,955 - 1,008,887 24%
Expenditures
Personnel 583,005 55,537 175,581 140,878 - 407,424 30%
Supplies 5,846 2,100 5,955 2,984 11,158 (11,266) 293%
Services 731,940 40,061 130,369 119,093 18,832 582,739 20%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,320,791 97,698 311,904 262,955 29,990 978,897 26%
Net - - - - 29,990
Staffing Budget Actual
Full Time 7 7
Part-Time /Seasonal/Temporary N/A 4
Total 7 11
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This department accounts for the operating costs of the Morris Performing Arts Center, the Premier Performing Arts Center in this region of the country. It provides
improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues.
Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Assistant Facility Operations, Manager - Interactive
Marketing, and Manager - Facility Operations) are now budgeted in the Parks & Recreation Fund 201.
As part of the Venues, Parks & Arts consolidation, maintenance and marketing costs are budgeted in Fund 201.
Budget Transfers are in process to reclass Personnel, Supplies and Services expenditures to Fund 101 - expenditures are currently posted to Fund 101.
There are no Capital Expenses budgeted for this year. This is an Operating Budget. By Ordinance, Fund 416 is used to support renovating, remodeling, or, otherwise
improving the facilities and / or service to the patrons at the Morris Performing Arts Center.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Morris Performing Arts Center
General Fund
City Funds
14
Department Name Fund/Dept No.101-0405
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 142,456 20,910 33,616 24,161 - 108,840 24%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 374,572 15,693 83,297 54,486 - 291,275 22%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 24,400 2,326 8,137 4,258 - 16,263 33%
Transfers In - - - - - - 0%
Total Revenue 541,428 38,928 125,050 82,905 - 416,378 23%
Expenditures
Personnel 157,818 23,429 64,709 30,699 - 93,109 41%
Supplies 3,014 203 1,277 794 5,960 (4,223) 240%
Services 365,596 15,297 59,064 51,412 14,551 291,981 20%
Debt Service - - - - - - 0%
Capital 15,000 - - - - 15,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 541,428 38,928 125,050 82,905 20,511 395,867 27%
Net - - - - 20,511
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service,
for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance.
As part of the Venues, Parks & Arts consolidation, maintenance and marketing costs are charged to Fund 201.
Budget Transfers are in process to reclass Personnel, Supplies and Services expenditures to Fund 101 - expenditures are currently posted to fund 101.
Capital projects for the Palais Royale are located in the Palais Royale Historic Preservation Fund #450.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Palais Royale
General Fund
City Funds
15
Department Name Fund/Dept No.101-0501
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,124,088 75,604 292,028 360,088 - 832,060 26%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 76,885 - 18,875 18,475 - 58,010 25%
Transfers In - - - - - - 0%
Total Revenue 1,200,973 75,604 310,903 378,562 - 890,070 26%
Expenditures
Personnel 1,082,003 67,730 276,529 289,038 - 805,474 26%
Supplies 3,626 - 658 2,875 282 2,686 26%
Services 114,072 7,874 33,716 86,331 4,004 76,352 33%
Debt Service 1,272 - - 318 - 1,272 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,200,973 75,604 310,903 378,562 4,286 885,783 26%
Net - - - - 4,286
Staffing Budget Actual
Full Time 10 10
Part-Time /Seasonal/Temporary N/A 1
Total 10 11
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and
professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
Overall, the Legal Department's 2018 budget increased by 4%. There was a 13% increase in personnel, but a decrease of 38% in the Services & Charges category.
Reduction is primarily due to decrease in allocations from other departments. Services are higher in 2017 as compared to 2018 because the Department renovated its
reception area and conference room at the beginning of 2017.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Legal Department
General Fund
City Funds
16
Department Name Fund/Dept No.101-0602
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,397,917 97,683 359,608 291,182 - 1,038,309 26%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 120,000 2,735 49,415 52,780 - 70,585 41%
Charges for Services 12,000 625 2,450 5,277 - 9,550 20%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 220,167 18,024 21,149 - - 199,018 10%
Transfers In - - - - - - 0%
Total Revenue 1,750,084 119,067 432,622 349,239 - 1,317,462 25%
Expenditures
Personnel 971,784 66,128 249,512 197,528 130 722,142 26%
Supplies 23,630 1,472 6,731 7,609 3,439 13,460 43%
Services 726,661 50,819 167,993 129,830 134,820 423,848 42%
Debt Service 28,009 648 8,387 14,273 1,944 17,678 37%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,750,084 119,067 432,622 349,239 140,333 1,177,129 33%
Net - - - - 140,333
Staffing Budget Actual
Full Time 21 22
Part-Time /Seasonal/Temporary N/A 4
Total 21 26
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Engineering Department oversees the design and execution of the City's construction projects.
Other income includes reimbursement from the River West TIF for 100% of the salary of Director of Redevelopment Engineering $99,183) and an Engineer I ($67,917)
plus taxes and benefits. Encumbrances include $140,333 for various contractors for a variety of projects, such as; Northshore Trails $47,500, East Race Repairs
$16,500, Water System evaluation $38,982, West Race Gate Repair $9,865, among others.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Engineering
General Fund
City Funds
17
Department Name Fund/Dept No.101-0801
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 29,065,242 2,132,473 9,423,667 8,522,637 - 19,641,575 32%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations 7,500 - - - - 7,500 0%
Other Income 553,500 422 37,111 76,024 - 516,389 7%
Transfers In - - - - - - 0%
Total Revenue 29,626,242 2,132,895 9,460,778 8,598,662 - 20,165,464 32%
Expenditures
Personnel 23,872,149 1,750,440 7,472,471 6,928,127 - 16,399,678 31%
Supplies 821,557 19,058 301,368 93,269 294,560 225,629 73%
Services 4,495,508 362,960 1,613,732 1,503,874 87,232 2,794,544 38%
Debt Service 420,000 436 73,207 73,392 - 346,793 17%
Capital 17,028 - - - 17,028 - 100%
Transfers Out - - - - - - 0%
Total Expenditures 29,626,242 2,132,895 9,460,778 8,598,662 398,821 19,766,643 33%
Net - - - - 398,821
Staffing Budget Actual
Full Time 248 243
Part-Time /Seasonal/Temporary N/A 27
Total 248 270
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Police Department exists to serve and protect our community with the highest quality emergency services protecting life and property.
This fund includes the expenditures for 192 of the 247 budgeted Police officers and 44 full time civilian staff. Fund 249 contains the funding for 43 of the 247 Police
officers that are funded by the Public Safety LOIT Fund 249. April had large expenditures for the lab remodel and rent for the FOP shooting range.
Police cars are lease-purchased out of COIT Fund #404.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Police Department
General Fund
City Funds
18
Department Name Fund/Dept No.101-0901
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 21,293,229 1,768,450 6,807,228 6,206,223 - 14,486,001 32%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500 - - - - 500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,000 - - 42,373 - 1,000 0%
Transfers In - - - - - - 0%
Total Revenue 21,439,343 1,768,450 6,807,228 6,248,596 - 14,632,115 32%
Expenditures
Personnel 18,075,662 1,418,037 5,530,601 5,109,314 8,855 12,536,206 31%
Supplies 583,512 85,861 219,893 117,193 72,139 291,479 50%
Services 2,780,169 264,552 1,056,734 1,022,089 179,934 1,543,501 44%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 21,439,343 1,768,450 6,807,228 6,248,596 260,929 14,371,186 33%
Net - - - - 260,929
Staffing Budget Actual
Full Time 178 186
Part-Time /Seasonal/Temporary N/A -
Total 178 186
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response,
and dynamic outreach.
The South Bend Fire Department is budgeted to have 253 sworn firefighters, 6 recruits and 7 civilian full time employees. 35 firefighters are paid directly through the
Public Safety LOIT (Fund 249). 47 Sworn and 4 civilian employees' costs are allocated to EMS Operations (Fund 288).
There is a lengthy recruitment process every 2 years. The Fire Department hires individuals in groups of 6-10 as needed. The Fire Department also employs civilian
administrative staff who handle payroll, purchasing, and billing for ambulance services.
A major expense in R&M vehicles came from one vehicle where the pump froze up and cracked. This amounted to 29k of the 93k spent this month. January spent
almost 25% of the annual budget. There was also 3 retirements in January. An additional 2 retirements in February and the recruit class was sworn in. March had
additional R&M vehicles expenses with 2 additional engine rebuilds for $93K total expenditures.
Expenses related to purchasing Fire Department capital equipment and capital improvements are not paid out of the General Fund. All capital projects relating to the
Fire Department operations are run through the EMS Capital Fund #287.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Fire Department
General Fund
City Funds
19
Department Name Fund/Dept No.101-1008
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 447,133 30,137 122,331 147,862 - 324,802 27%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 447,133 30,137 122,331 147,862 - 324,802 27%
Expenditures
Personnel 311,040 21,352 86,209 107,951 - 224,831 28%
Supplies 1,037 55 570 212 - 467 55%
Services 135,056 8,729 35,551 39,699 6,877 92,628 31%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 447,133 30,137 122,331 147,862 6,877 317,926 29%
Net - - - - 6,877
Staffing Budget Actual
Full Time 3 3
Part-Time /Seasonal/Temporary N/A -
Total 3 3
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Human Rights mission is to educate and promote fair housing as well as ensure that all citizens receive equal opportunity for education, employment, access to
public conveniences and accommodations, and the acquisition through purchase or rental of real property including but not limited to, housing and the elimination of
segregation or separation based on race, religion, color, sex, disability, national origin, ancestry, sexual orientation or gender identity and familial status in housing, since
such segregation is an impediment to equal opportunity.
The Commission increased the salaries of two (2) Investigator VI's by 10% to compensate them for the added workload incurred due to the loss of two employees that
will not be replaced.
There are no capital projects at this time.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Human Rights
General Fund
City Funds
20
Fund Name Fund Number 102
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 80,000 8,424 58,126 28,616 - 21,875 73%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 80,000 8,424 58,126 28,616 - 21,875 73%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 80,000 8,424 58,126 28,616 21,875
Cash Balance 10,336,390 10,212,989
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to accumulate cash reserves for unforeseen purposes.
Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the
State of Indiana that are required to be deposited into this fund. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the
advances must be paid back within six months.
During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day
Fund as allowed under the statute.
The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with
Standard & Poor's.
Interest rates are expected to rise over the next few years, increasing interest earnings revenue. No expenditures are budgeted in this fund.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Rainy Day
Special Revenue Funds
City Funds
21
Fund Name Fund Number 201
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 8,943,000 - - - - 8,943,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes 670,000 - - - - 670,000 0%
Grants/Intergovernmental 2,050,000 263,648 458,708 - - 1,591,292 22%
Licenses & Permits - - - - - - 0%
Charges for Services 2,903,820 95,049 277,169 272,588 - 2,626,651 10%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 24,996 3,259 27,741 9,007 - (2,745) 111%
Bond Proceeds - - - - - - 0%
Donations 20,000 - - - - 20,000 0%
Other Income 301,100 43,543 112,982 731,395 - 188,118 38%
Transfers In 1,287,600 - 321,900 200,000 - 965,700 25%
Total Revenue 16,200,516 405,498 1,198,501 1,212,991 - 15,002,015 7%
Expenditures by Dept
201-1100 Administration 1,227,968 107,652 438,161 459,141 7,616 782,192 36%
201-1101 Maintenance 7,184,730 529,200 1,968,443 1,808,508 419,381 4,796,906 33%
201-1102 Golf Courses 1,588,326 128,948 378,793 387,611 202,780 1,006,753 37%
201-1103 Recreation 2,181,005 125,984 511,883 583,728 26,492 1,642,629 25%
201-1104 Potawatomi Zoo 700,000 2,991 371,669 377,556 - 328,331 53%
201-1106 Potawatomi Greenhouse 46,602 3,103 31,616 14,493 - 14,986 68%
201-1108 Graffiti Removal 106,459 6,062 27,931 47,841 3,277 75,251 29%
201-1110 Marketing & Events 1,269,263 57,212 268,460 182,131 59,180 941,623 26%
201-1111 Regional Cities Grant 2,113,595 18,685 282,333 - 71,370 1,759,892 17%
Total Expenditures by Dept 16,417,948 979,838 4,279,289 3,861,008 790,096 11,348,563 31%
Expenditures by Type
Personnel 8,352,126 531,516 2,184,734 2,175,079 400 6,166,992 26%
Supplies 1,253,370 99,913 305,442 268,658 401,248 546,680 56%
Services 4,761,303 241,080 1,651,584 1,279,055 388,448 2,721,271 43%
Debt Service 346,299 107,328 137,529 138,217 - 208,770 40%
Capital 1,600,000 - - - - 1,600,000 0%
Transfers Out 104,850 - - - - 104,850 0%
Total Expenditures by Type 16,417,948 979,838 4,279,289 3,861,008 790,096 11,348,563 31%
Net (217,432) (574,339) (3,080,788) (2,648,018) 3,653,452
Cash Balance 3,154,961 1,900,929
Staffing Budget Actual
Full Time 95 95
Part-Time /Seasonal/Temporary N/A 84
Total 95 179
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of the Venues, Parks and Arts (VPA) that are predominantly taxpayer funded. There are eight divisions within the department:
Administration, Maintenance, Golf, Recreation, Greenhouse, Graffiti, Experience and the Regional Cities grant division.
Property tax and other tax revenues are received in June and December of the year. Charges for Services include intra-City charges such as site mowing and graffiti
removal.
In 2017 the City won a Regional Cities grant. In July, entered its portion of the grant into its 2017 budget as $5 million in grant revenues and $4 million in capital
expenditures. These values are reflected above.
Encumbrances: $113.6k design work for St. Louis Blvd, $10.4k Morris PAC advertising, and other various supplies and services.
Jan 2018 - No Donations were taken in. Receipts in 2017 were from IUSB's upgrade for the Veteran Park. $25k is expected in 2018.
Feb 2018 - Experience division has generated higher expense compared to last year due to upcoming events for Mommy/Son dance and Best Week Ever.
Maintenance had significant purchase due to construction of Charles Black Center.
Mar 2018 - Other income down from CYTD. Feb reimbursement from DTSB not collected. Follow-up needed. Transfer in Interfund Operational totaled $321k for the
1st quarter.
April 2018 - There was an increase in Grants due to reimbursements from Regional Cities. Interest Earnings have by-passed budget and is at 111%. Feb and March
reimbursement from DTSB was collected. Therefore, Other Income saw a substantial increase. Maint personnel expenditures should start to increase due to the
increased need for summer help.
VPA's capital needs, other than the Regional Cities grant, are being addressed through a bond that was issued in 2015. Please see Fund 751 for details.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Parks & Recreation
Special Revenue Funds
City Funds
22
Fund Name Fund Number 202
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 7,220,000 683,069 2,288,724 1,671,450 - 4,931,276 32%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 223,365 44,801 64,525 57,480 - 158,840 29%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 30,861 5,391 40,197 16,871 - (9,336) 130%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 26,082 8,559 9,749 3,150 - 16,333 37%
Transfers In 3,787,750 - 946,938 1,982,487 - 2,840,813 25%
Total Revenue 11,288,058 741,820 3,350,133 3,731,439 - 7,937,925 30%
Expenditures by Dept
202-0607 Street Department 10,789,090 507,002 2,954,459 2,505,572 149,444 7,685,188 29%
202-0619 Curb & Sidewalk Program 1,598,891 36,247 178,906 266,778 73,355 1,346,630 16%
Total Expenditures by Dept 12,387,981 543,249 3,133,365 2,772,350 222,799 9,031,818 27%
Expenditures by Type
Personnel 4,747,217 296,581 1,425,316 1,215,034 - 3,321,901 30%
Supplies 2,659,954 23,867 581,041 413,882 117,749 1,961,164 26%
Services 4,089,983 184,312 801,584 833,694 105,050 3,183,350 22%
Debt Service 874,829 38,489 309,426 309,739 - 565,403 35%
Capital 15,998 - 15,998 - - - 100%
Transfers Out - - - - - - 0%
Total Expenditures by Type 12,387,981 543,249 3,133,365 2,772,350 222,799 9,031,818 27%
Net (1,099,923) 198,571 216,768 959,089 (1,093,892)
Cash Balance 7,338,908 7,142,098
Staffing Budget Actual
Full Time 56 50
Part-Time /Seasonal/Temporary N/A 8
Total 56 58
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the following departments: Streets, Traffic & Lighting, and Curb & Sidewalk.
Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT
to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City.
Encumbrances: Traffic signal cabinets and related accessories, snowplow blades, asphalt for pothole patching, various professional services for curb & sidewalk
projects and street projects.
From Christmas weekend, when the real winter snowfall started, through the snowfall of Friday, February 9th, the Street Department Teamsters worked approximately
2,845 hours overtime preparing for and clearing snow from City streets. This cost the department about $90,000. In addition, the Sewer Operations and Maintenance
Department (who are part of the Streets' Work Group) worked approximately 2,100 hours overtime with a cost of about $67,000. During this timeframe, approximately
5,500 tons of salt were used for snow and ice control. Based on this year's cost of salt at $51.39 per ton, that is an expense of $282,645.00.
The Street Department has started on the 2018 paving schedule. With the warmer weather, alley grading and pothole patching crews are out in full force.
$20,000 is budgeted for a new printer for the sign shop.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Motor Vehicle Highway
Special Revenue Funds
City Funds
23
Fund Name Fund Number 203
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,516,205 82,015 390,284 435,760 - 1,125,921 26%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 719 4,618 2,420 - 1,382 77%
Bond Proceeds - - - - - - 0%
Donations 120,000 - - - - 120,000 0%
Other Income 5,000 71 4,374 1,469 - 626 87%
Transfers In - - - - - - 0%
Total Revenue 1,647,205 82,805 399,276 439,649 - 1,247,929 24%
Expenditures by Dept
203-1103 Recreation 1,435,893 42,224 200,726 225,161 120,566 1,114,601 22%
203-1110 Marketing & Events 180,741 9,942 38,393 14,220 17,743 124,605 31%
Total Expenditures by Dept 1,616,634 52,166 239,119 239,382 138,309 1,239,206 23%
Expenditures by Type
Personnel 500,648 17,772 76,639 83,460 - 424,009 15%
Supplies 284,708 5,507 27,004 31,334 89,312 168,391 41%
Services 706,278 28,886 135,475 124,587 48,997 521,806 26%
Debt Service - - - - - - 0%
Capital 125,000 - - - - 125,000 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 1,616,634 52,166 239,119 239,382 138,309 1,239,206 23%
Net 30,571 30,639 160,157 200,268 8,723
Cash Balance 956,273 1,011,867
Staffing Budget Actual
Full Time 1 1
Part-Time /Seasonal/Temporary N/A 26
Total 1 27
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for recreation programs and events that are self supporting through user fees or sponsorships and donations. This fund is budgeted generally to
cover costs of programs. Programs include camps, leagues, fitness center, special events, and other activities.
Supplies encumbrances are for annual PO's to suppliers of commodities, such as Sam's Club, and for pool supplies. Services encumbrances are annual PO's for
sports referees and contracts for fitness instructors.
Other income increased from 2016 to 2017 due to Edge Adventure revenue share contribution.
Charges for Services are down year over year. With better weather approaching, there is an expectation that these accounts will see an increase in the upcoming
months.
Supplies and Services have increased due to the summer programs and events.
The capital budget is typically used to repair or maintain parks and athletics equipment and facilities. There are no defined projects at this time.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Recreation Nonreverting
Special Revenue Funds
City Funds
24
Fund Name Fund Number 209
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 101,014 - 40,054 114,391 - 60,960 40%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 733 5,039 2,314 - (1,039) 126%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100,000 - - - - 100,000 0%
Transfers In - - - - - - 0%
Total Revenue 205,014 733 45,093 116,705 - 159,921 22%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,078,598 14,992 34,937 137,876 103,661 940,000 13%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,078,598 14,992 34,937 137,876 103,661 940,000 13%
Net (873,584) (14,259) 10,156 (21,171) (780,079)
Cash Balance 900,211 838,102
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year
to year.
EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse
brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a
hazardous substance, pollutant, or contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a
city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection
areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support
cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment
Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for
remediation and post-cleanup reporting, and community involvement activities.
Brownfield Assessment Grant awarded by EPA for use in South Bend, Mishawaka and St. Joseph County covers the outstanding encumbrance. The City can draw
revenue from the grant as it make expenditures. It is unclear whether additional grants will be available after 2017. Other income is derived from repayment from fund
324 (River West TIF). Last payment due in 2020.
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Studebaker-Oliver Revitalizing Grants
Special Revenue Funds
City Funds
25
Fund Name Fund Number 210
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,375 - 2,375 - - - 100%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7,919 338 2,296 3,231 - 5,623 29%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 65,593 - - 15,737 - 65,593 0%
Transfers In - - - - - - 0%
Total Revenue 75,887 338 4,671 18,968 - 71,216 6%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 185,120 - - - 185,120 - 100%
Debt Service 72,013 - 18,003 18,003 - 54,010 25%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 257,133 - 18,003 18,003 185,120 54,010 79%
Net (181,246) 338 (13,331) 965 17,205
Cash Balance 396,787 351,960
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program.
Encumbrances are related to State BEP grant.
Capital expenditures shown here are for equipment for the Ignition Park/ND Turbo project.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Economic Development State Grants
Special Revenue Funds
City Funds
26
Fund Name Fund Number 211
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 440,636 - 160,198 - - 280,438 36%
Licenses & Permits - - - - - - 0%
Charges for Services 334,500 10,707 82,299 77,683 - 252,201 25%
Fines, Forfeitures, and Fees 2,000 - - 465 - 2,000 0%
Interest Earnings 10,000 700 5,805 3,615 - 4,195 58%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,225 - 2,000 - - 225 90%
Transfers In 1,866,020 - 466,505 761,337 - 1,399,515 25%
Total Revenue 2,655,381 11,407 716,807 843,099 - 1,938,574 27%
Expenditures
Personnel 2,175,705 170,257 644,204 533,795 - 1,531,501 30%
Supplies 24,968 1,583 8,106 4,448 5,051 11,812 53%
Services 876,423 85,523 261,897 183,997 145,806 468,721 47%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 3,077,096 257,362 914,207 722,240 150,856 2,012,033 35%
Net (421,715) (245,956) (197,400) 120,859 (73,459)
Cash Balance 922,560 1,485,782
Staffing Budget Actual
Full Time 25 25
Part-Time /Seasonal/Temporary N/A -
Total 25 25
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the activities of the Department of Community Investment.
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund 408. Transfers are made on a quarterly basis.
Encumbrances: Other contractuals relating to housing study; economic empowerment activities; and accounting services plus administrative costs.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Department of Community Investment (DCI)
Special Revenue Funds
City Funds
27
Fund Name Fund Number 212
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,723,542 160,321 631,050 671,255 - 2,092,492 23%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 1,000 - - 40 - 1,000 0%
Interest Earnings 2,000 84 262 279 - 1,738 13%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 215,387 617 86,119 140,917 - 129,268 40%
Transfers In - - - - - - 0%
Total Revenue 2,941,929 161,022 717,431 812,491 - 2,224,498 24%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Grants & Subsidies 5,874,598 268,529 794,305 860,795 2,680,144 2,400,149 59%
Transfers Out - - - - - - 0%
Total Expenditures 5,874,598 268,529 794,305 860,795 2,680,144 2,400,149 59%
Net (2,932,669) (107,508) (76,874) (48,304) (175,651)
Cash Balance 386,567 246,196
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
This fund accounts for various grants including:
Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing
affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area
median income. CDBG funds can also be used for the elimination of slum and blight.
Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with
operational costs of the shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with
community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding
priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or
foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area
median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent
of area median income.
Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services
funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include
those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases.
There will likely be little predictable trend in revenue and expenditure from year to year because not all grants are on-going and the timing of funding
varies widely. The City can only draw revenue in response to funds expended so revenues will come in as funds are spent. The federal government
does not allow the City to hold too much cash.
Expenditures in 2018, as in previous years, will be made by outside not-for-profits for eligible activities such as: Homeownership Assistance; Housing
Acquisition/Rehab/Resale; Owner-Occupied Housing Rehab; Spot Blight Clearance; Technical Assistance; Public Services; Public Facility
Improvements; Emergency Shelter Operations; Rapid Re-housing; Shelter Plus Supportive Services; and New Housing Construction. All services
must either assist low/moderate income households or eliminate slum & blight and/or other requirements specific to the particular grants. The not-for-
profits can generally apply for funding for 2019 in the summer of 2018.
Encumbrances: CDBG, ESG & Other Federal Grant contracts which have gone through the BPW
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Dept of Community Investment Grants
Special Revenue Funds
City Funds
28
Fund Name Fund Number 216
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 30,000 - 3,865 13,106 - 26,135 13%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 162 1,123 633 - 877 56%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 32,000 162 4,988 13,738 - 27,012 16%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 32,000 - - - - 32,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 32,000 - - - - 32,000 0%
Net - 162 4,988 13,738 (4,988)
Cash Balance 199,155 231,344
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for law enforcement expenditures financed by the authorized state or local agencies sale of confiscated property.
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities.
Expenditures are to be used to support the Police Department's effort to combat drug activity. February had approximately $4k of released state assets.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Police State Seizures
Special Revenue Funds
City Funds
29
Fund Name Fund Number 217
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 5,150 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 109 641 274 - 160 80%
Bond Proceeds - - - - - - 0%
Donations 45,000 323 49,824 122,206 - (4,824) 111%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 45,800 432 50,465 127,629 - (4,665) 110%
Expenditures
Personnel - - - - - - 0%
Supplies 2,500 - - - - 2,500 0%
Services 43,661 350 350 73,563 200 43,111 1%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 46,161 350 350 73,563 200 45,611 1%
Net (361) 82 50,115 54,067 (50,276)
Cash Balance 150,857 170,841
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects.
Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. Donations to
South Bend Animal Care & Control are tracked in this fund.
There are no specific projects budgeted at this time. $2,500 is budgeted for bike signage. $3,461 is budgeted for miscellaneous services to spend off of mayor's office
donations. $40,000 is budgeted for Animal Care & Control to either build a "catio" or veterinarian space. $200 is budgeted for miscellaneous services for Animal Care &
Control.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Gift, Donation, Bequest
Special Revenue Funds
City Funds
30
Fund Name Fund Number 218
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 200 - - 38 - 200 0%
Interest Earnings 100 11 73 35 - 27 73%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 300 11 73 73 - 227 24%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 - - - - 1,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 - - - - 1,000 0%
Net (700) 11 73 73 (773)
Cash Balance 12,913 12,636
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew
violations.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Police Curfew Violations
Special Revenue Funds
City Funds
31
Fund Name Fund Number 219
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - 300 300 - - (300) 0%
Charges for Services 199,500 6,315 32,698 38,279 - 166,802 16%
Fines, Forfeitures, and Fees 61,000 1,939 9,772 22,663 - 51,228 16%
Interest Earnings - 251 498 - - (498) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 648,273 - 162,068 289,879 - 486,205 25%
Total Revenue 908,773 8,805 205,336 350,820 - 703,437 23%
Expenditures
Personnel 294,907 20,786 87,751 85,406 - 207,156 30%
Supplies 26,650 1,500 6,452 6,416 1,764 18,435 31%
Services 650,856 25,678 98,887 127,988 404,708 147,261 77%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 972,413 47,964 193,090 219,809 406,472 372,852 62%
Net (63,640) (39,159) 12,246 131,010 330,586
Cash Balance 394,148 504,527
Staffing Budget Actual
Full Time 4 4
Part-Time /Seasonal/Temporary N/A -
Total 4 4
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups,
demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana
Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it
also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach
programs to enrich the City of South Bend's neighborhoods.
This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property
cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement.
Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore
turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for
certain violations tagged by Code Enforcement. In addition, in 2018 Fund 219 will receive interfund operating transfers from Fund 408 (EDIT) in the amount of
$648,273.
Encumbrances include: $47,000 attorney fees for code hearings (2 hearings/week, 50 weeks/year), $165,222 for city-wide centralized mowing through Venues, Parks &
Arts (VPA), $99,054 for city-wide graffiti removal program through VPA, $100,590 for landfill dumping fees and tire disposal.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Unsafe Building
Special Revenue Funds
City Funds
32
Fund Name Fund Number 220
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 140,000 11,384 46,341 44,007 - 93,659 33%
Fines, Forfeitures, and Fees 106,000 4,233 30,369 58,992 - 75,631 29%
Interest Earnings 5,000 452 3,204 2,245 - 1,796 64%
Bond Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income 18,500 2 12,658 4,764 - 5,842 68%
Transfers In - - - - - - 0%
Total Revenue 271,500 16,072 92,571 110,007 - 178,929 34%
Expenditures
Personnel - - - - - - 0%
Supplies 322,091 3,090 39,034 37,372 27,859 255,198 21%
Services 272,533 11,953 55,138 254,223 8,033 209,362 23%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 594,624 15,044 94,172 291,595 35,892 464,560 22%
Net (323,124) 1,029 (1,600) (181,588) (285,632)
Cash Balance 573,243 620,615
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established for the continuing education and supplies for police and is funded by fees from accident reports, gun permits, false alarm and loud noise fines.
Approximately 25% of the budget is for travel expenses. 40% is for training supplies. The remaining budget is for training events.
Expenses: $22k ammunition, $13k guns & sites
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Law Enforcement Continuing Education
Special Revenue Funds
City Funds
33
Fund Name Fund Number 221
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 4,000 5 310 3,930 - 3,690 8%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0%
Interest Earnings - 8 16 - - (16) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,000 13 326 3,930 - 5,674 5%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 - 5 10 - 995 1%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 - 5 10 - 995 1%
Net 5,000 13 321 3,920 4,679
Cash Balance 10,006 5,145
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. The proceeds from the
registration, $5 registration per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the
new ordinance. Any revenues from penalties will be used to subsidize the City's Curb and Sidewalk program.
Primary revenue for this account is generated by landlord registrations, with the majority of the revenue stream flowing in from September through February.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Landlord Registration
Special Revenue Funds
City Funds
34
Fund Name Fund Number 227
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 583 4,428 2,726 - (428) 111%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,000 583 4,428 2,726 - (428) 111%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 488,641 - 131,909 5,025 106,732 250,000 49%
Debt Service - - - - - - 0%
Capital 26,682 - 13,156 8,000 13,526 - 100%
Transfers Out - - - - - - 0%
Total Expenditures 515,323 - 145,065 13,025 120,258 250,000 51%
Net (511,323) 583 (140,637) (10,299) (250,428)
Cash Balance 705,981 960,266
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The
fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative.
Services include $200,000 granular activated carbon reconditioning and various legal and professional services.
The capital encumbrance is for costs related to the purchasing of properties along the West Side Corridors (Western & Lincolnway West). These properties are up for
tax sale. The City is only purchasing properties which fit into the City’s strategy for future improvement of the corridors.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Loss Recovery
Special Revenue Funds
City Funds
35
Fund Name Fund Number 244
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - 4,708 - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 4,708 - - 0%
Net - - - (4,708) -
Cash Balance - 33,671
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2014 to better track costs related to the City's emergency dispatch center that was funded by State 911 revenue. However, the State
mandated consolidation of all dispatch centers within the county the following year.
This fund was closed in 2015 with the advent of the county-wide PSAP system. The remaining funds were used towards the 2017 payment for the county-wide PSAP
system.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Emergency Phone System
Special Revenue Funds
City Funds
36
Fund Name Fund Number 249
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 7,629,539 - 1,907,385 2,489,206 - 5,722,154 25%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 846 4,460 2,435 - 1,540 74%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 7,635,539 846 1,911,844 2,491,641 - 5,723,695 25%
Expenditures by Dept
249-0805 Police PS LOIT 4,268,691 363,559 1,421,652 1,227,357 - 2,847,039 33%
249-0905 Fire PS LOIT 3,354,279 250,860 1,030,023 938,692 - 2,324,256 31%
Total Expenditures by Dept 7,622,970 614,419 2,451,676 2,166,048 - 5,171,295 32%
Expenditures by Type
Personnel 7,622,970 614,419 2,451,676 2,166,048 - 5,171,295 32%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 7,622,970 614,419 2,451,676 2,166,048 - 5,171,295 32%
Net 12,569 (613,573) (539,831) 325,593 552,400
Cash Balance 447,549 1,266,042
Staffing Budget Actual
Full Time 78 77
Part-Time /Seasonal/Temporary N/A N/A
Total 78 77
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. The City has adopted a special
income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees that were formerly paid by property taxes.
This fund covered the costs of salaries and fringe benefits for 43 police officers and 35 firefighters in 2018.
Not applicable to this fund
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Public Safety LOIT
Special Revenue Funds
City Funds
37
Fund Name Fund Number 251
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,570,000 479,337 941,989 358,878 - 628,011 60%
Grants/Intergovernmental 280,000 141,367 184,169 52,765 - 95,831 66%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 18,000 3,075 20,075 7,947 - (2,075) 112%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - 8,644 274 - (8,644) 0%
Transfers In - - - - - - 0%
Total Revenue 1,868,000 623,779 1,154,877 419,865 - 713,123 62%
Expenditures
Personnel - - - - - - 0%
Supplies 670,364 - 5,400 - 550,000 114,964 83%
Services 1,359,606 17,111 70,662 67,712 677,112 611,832 55%
Debt Service - - - - - - 0%
Capital 1,058,538 40,125 61,146 185,784 449,714 547,678 48%
Transfers Out - - - - - - 0%
Total Expenditures 3,088,508 57,236 137,207 253,496 1,676,826 1,274,475 59%
Net (1,220,508) 566,543 1,017,670 166,369 (561,352)
Cash Balance 4,355,010 3,000,539
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to track expenditures for road projects. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). This fund
receives gas taxes as its primary revenue source.
This fund receives most of its revenue through the gas tax, budgeted at $1.570 million for 2018. Other Income is reimbursement from the Indiana Department of
Transportation (INDOT) as they pay the City back for their share of certain construction projects. The City received a reimbursement from INDOT for State Road 933 in
the amounts of $404,537 in 2015 and $367,660 in 2016. In 2017 INDOT reimbursed the City $202,759 for various ongoing projects (Boland Trail, Bendix Dr. - Lathrop to
I-80, Safe Routes to School-Coquillard, Olive St. - Tucker to Delaware).
The fund is used predominantly for street capital projects. The large encumbrance in supplies is for street material.
Encumbrances: $183k Ironwood sidewalks, $311k traffic signal improvements, $105k traffic cameras, $55k traffic lighting loops, $37k traffic calming, $72k bridge
striping, $85 Crack Sealing, $25K Solar Radar Speed Display, $75K Safe Routes to School, $64K Sewer Repair, $14K Traffic Count, $108K road repairs
Projects carried over from 2017 include the Safe Routes to School initiative for Coquillard and Lincoln, Olive Sample Overpass, and the Boland bicycle trail. The
encumbrance includes $56K for Bendix Dr. (Lathrop to Toll Road), $14K for the Boland Trail, $75K for Safe Routes to School (Coquillard and Lincoln schools), $47K for
Olive St. at Sample completion, and $183K Ironwood sidewalks.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Local Roads & Streets
Special Revenue Funds
City Funds
38
Fund Name Fund Number 252
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 100%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - - -
Cash Balance - 8
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2009, the City received a one-time $2.9 million distribution for this fund, ear-marked for public safety. In 2012, the City spent approximately $2.1 million for portable
radios for both the Police and Fire departments.
This fund was closed in 2017.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Excess Welfare Distribution
Special Revenue Funds
City Funds
39
Fund Name Fund Number 257
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,200,000 - - - - 2,200,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 1,693 15,433 11,762 - 24,567 39%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 16,658 16,658 152,895 - (16,658) 0%
Transfers In - - - - - - 0%
Total Revenue 2,240,000 18,352 32,091 164,657 - 2,207,909 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 548,058 13,621 242,404 21,886 324,154 (18,500) 103%
Debt Service - - - - - - 0%
Capital 1,565,291 13,485 50,226 110,452 682,661 832,403 47%
Transfers Out 2,000,000 - - 1,000,000 - 2,000,000 0%
Total Expenditures 4,113,349 27,105 292,630 1,132,337 1,006,816 2,813,904 32%
Net (1,873,349) (8,754) (260,539) (967,680) (605,995)
Cash Balance 2,020,799 3,077,373
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of
infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. The remainder was deposited into the Rainy Day Fund
(102).
A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to
the Redevelopment Authority.
Encumbrances: $242k Olive St-Tucker and Delaware, $127k INDOT-Bendix & Lathrop, $240k Ironwood & Corby roundabout, $129k Boland Trail, $263k Safe Routes to
School projects (LaSalle/Marquette and Monroe/Studebaker), $70k Quiet Zone (RR and West Side), $17k Edison & Ironwood corridor.
The capital budget for 2018 is $2,950,000 comprised of 4 projects: Bendix: Lathrop to I-80; Olive Road: Prairie to Tucker; Safe Routes to School: LaSalle/Marquette,
and Ironwood: SR23 to Corby (which is a Community Crossing project and will is transferred to Fund 265).
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
LOIT Special Distribution
Special Revenue Funds
City Funds
40
Fund Name Fund Number 258
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 145,000 - 10,000 91,200 - 135,000 7%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 404 2,747 1,211 - (747) 137%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 20,400 3,490 16,210 12,427 - 4,190 79%
Transfers In - - - - - - 0%
Total Revenue 167,400 3,894 28,957 104,838 - 138,443 17%
Expenditures
Personnel 80,013 6,147 24,590 19,534 - 55,423 31%
Supplies 2,000 - 631 6,020 1,169 200 90%
Services 81,221 7,072 13,102 11,490 446 67,673 17%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 163,234 13,219 38,323 37,044 1,615 123,296 24%
Net 4,166 (9,325) (9,366) 67,794 15,147
Cash Balance 563,494 547,859
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund tracks the portion of the Human Rights Department that is funded by the federal government, including grants from the Department of Housing & Urban
Development (HUD) and the Equal Employment Opportunity Commission (EEOC). The Human Rights Department's mission is to educate and promote fair housing as
well as ensure that all citizens receive equal employment opportunity.
This year the Human Rights Commission promoted the Investigator VI, to the Housing Manager (new position). Last year, the Commission lost two of its employees
and there were no plans to replace them. At this time, revenue is lower than last year due to timing of receipts.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Human Rights Federal Grant
Special Revenue Funds
City Funds
41
Fund Name Fund Number 265
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 1,000,000 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 807 1,559 - - (1,559) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 1,000,000 - - 0%
Total Revenue - 807 1,559 2,000,000 - (1,559) 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,437,632 3,480 260,425 - 187,583 1,989,624 18%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,437,632 3,480 260,425 - 187,583 1,989,624 18%
Net (2,437,632) (2,673) (258,865) 2,000,000 (1,991,183)
Cash Balance 734,078 2,000,000
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in December 2016 to account for the receipt of the Community Crossings grant and matching revenue and for the payment of expenditures on
eligible projects, per the Indiana State Board of Accounts.
Community Crossings is a partnership between INDOT and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic
development, create jobs, and strengthen local transportation networks.
In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from Fund 257 (LOIT 2016 Special
Distribution) to match the grant revenue. Community Crossings Matching Grant project includes concrete pavement reconstruction, asphalt milling and resurfacing, and
traffic signal modernization.
Encumbrances: $145K Edison/Ironwood Corridor, $42k Ravina Park
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Local Road & Bridge Grant
Special Revenue Funds
City Funds
42
Fund Name Fund Number 271
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 4 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 4 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - 4 -
Cash Balance - 1,351
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was originally dedicated to accounting for revenues and expenses from East Race Waterway events and races. In recent years, there have been no races.
This fund was closed in 2017.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Eastrace Waterway
Special Revenue Funds
City Funds
43
Fund Name Fund Number 273
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 8 3,308 2,201 - 16,692 17%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 400 46 311 124 - 89 78%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,400 54 3,619 2,325 - 16,781 18%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 18,000 - - 3,675 2,828 15,172 16%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 18,000 - - 3,675 2,828 15,172 16%
Net 2,400 54 3,619 (1,350) 1,609
Cash Balance 58,773 45,738
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for
commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing
Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within
both the Morris Performing Arts Center and Palais Royale.
Expenditures are for advertisements and promotional services.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Morris PAC / Palais Royale Marketing
Special Revenue Funds
City Funds
44
Fund Name Fund Number 274
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 99,000 27,540 46,872 - - 52,128 47%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 12 17 - - 983 2%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 100,000 27,552 46,889 - - 53,111 47%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net 50,000 27,552 46,889 - 3,111
Cash Balance 46,889 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a Special Revenue Fund created to account for Self Promoter Events. A fee of $1.00 per ticket sold will be deposited into this fund. Earnings on self-promoted
events will be retained in this fund.
Expenditures are for marketing/advertising.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Morris PAC / Self-Promotion
Special Revenue Funds
City Funds
45
Fund Name Fund Number 280
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35 3 22 11 - 13 63%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 35 3 22 11 - 13 63%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 35 3 22 11 13
Cash Balance 3,943 3,896
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund has been used to account for certain Police grants. There are no open grants at this time.
Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Police Block Grants
Special Revenue Funds
City Funds
46
Fund Name Fund Number 281
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200 23 158 78 - 42 79%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 200 23 158 78 - 42 79%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 200 23 158 78 42
Cash Balance 28,024 27,690
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Economic Develop Commission-Revenue Bonds
Special Revenue Funds
City Funds
47
Fund Name Fund Number 289
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 10,000 - - - - 10,000 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200 23 154 74 - 46 77%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,200 23 154 74 - 10,046 2%
Expenditures
Personnel - - - - - - 0%
Supplies 10,000 - - 685 - 10,000 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,000 - - 685 - 10,000 0%
Net 200 23 154 (611) 46
Cash Balance 27,617 26,163
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous
Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South
Bend Fire Department.
Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year.
No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected
in this fund are used to replace equipment and gear used in responses.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
HAZMAT
Special Revenue Funds
City Funds
48
Fund Name Fund Number 291
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 45,000 6,000 26,400 30,600 - 18,600 59%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 114 739 414 - (239) 148%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 45,500 6,114 27,139 31,014 - 18,361 60%
Expenditures
Personnel 15,500 231 923 923 - 14,577 6%
Supplies 17,800 - 1,454 1,330 6,606 9,740 45%
Services 68,500 - - 23,468 268 68,232 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 101,800 231 2,377 25,721 6,874 92,549 9%
Net (56,300) 5,883 24,761 5,292 (74,188)
Cash Balance 148,430 149,750
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The fund collects tuition fees for students attending the Indiana River Rescue School. There are typically 2-4 schools a year, each a week in duration. Expenditures are
for the maintenance and repair of rescue equipment.
Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago
and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. In 2017, the Fire Department held 4 river
rescue schools and anticipates at least 6 schools in 2018.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Indiana River Rescue
Special Revenue Funds
City Funds
49
Fund Name Fund Number 292
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - 5,482 - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 5,482 - - 0%
Net - - - (5,482) -
Cash Balance 48,451 71,147
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund
295.
The City did not received any grants during 2016 and 2017.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Police Grants
Special Revenue Funds
City Funds
50
Fund Name Fund Number 294
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 3,100 20,600 12,650 - (600) 103%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 81 506 227 - (6) 101%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 - - 50 - 2,000 0%
Transfers In - - - - - - 0%
Total Revenue 22,500 3,181 21,106 12,927 - 1,394 94%
Expenditures
Personnel - - - - - - 0%
Supplies 1,500 - 190 574 - 1,310 13%
Services 21,000 2,795 7,626 1,472 - 13,374 36%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 22,500 2,795 7,816 2,046 - 14,684 35%
Net - 387 13,290 10,880 (13,290)
Cash Balance 100,629 86,955
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. The enforcement courses are offered to other police
departments who pay a fee to attend the training.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Regional Police Academy
Special Revenue Funds
City Funds
51
Fund Name Fund Number 295
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 53,750 - 25,422 - - 28,328 47%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 110 762 622 - (262) 152%
Bond Proceeds - - - - - - 0%
Donations 3,250 - - - - 3,250 0%
Other Income 34,500 946 4,159 38,739 - 30,341 12%
Transfers In - - - - - - 0%
Total Revenue 92,000 1,056 30,343 39,361 - 61,657 33%
Expenditures
Personnel - - - - - - 0%
Supplies 67,785 - 9,608 23,860 11,178 47,000 31%
Services 45,000 840 29,142 110,803 1,280 14,578 68%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 112,785 840 38,750 134,663 12,458 61,578 45%
Net (20,785) 216 (8,407) (95,302) 79
Cash Balance 126,929 153,006
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants
along with impound towing fees. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer
Redeployment Effective (MORE) program.
January expenditures of $25k was paid to other cities (Gary and East Chicago) that received grants. In February, a Project Safe Neighborhood grant was received.
March had the start of the body camera project, expenses went through supplies.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
COPS MORE Grant
Special Revenue Funds
City Funds
52
Fund Name Fund Number 299
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 50,000 - 6,201 - - 43,799 12%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 197 698 625 - 302 70%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 51,000 197 6,899 625 - 44,101 14%
Expenditures
Personnel - - - - - - 0%
Supplies 6,000 - - 34,337 - 6,000 0%
Services - - - 13,200 - - 0%
Debt Service - - - - - - 0%
Capital 45,000 - - - - 45,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 51,000 - - 47,537 - 51,000 0%
Net - 197 6,899 (46,913) (6,899)
Cash Balance 137,628 179,145
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug
enforcement and training.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Police Federal Drug Enforcement
Special Revenue Funds
City Funds
53
Fund Name Fund Number 404
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,906,293 - 2,726,573 3,486,422 - 8,179,720 25%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 95,000 7,320 48,835 24,758 - 46,165 51%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 610,131 (290,558) 65,415 365,652 - 544,716 11%
Transfers In - 324,171 324,171 - - (324,171) 0%
Total Revenue 11,611,424 40,933 3,164,994 3,876,831 - 8,446,430 27%
Expenditures
Personnel - - - - - - 0%
Supplies 827,697 68,353 248,012 337,134 16,528 563,157 32%
Services 6,622,919 308,261 1,982,206 2,371,952 511,454 4,129,259 38%
Debt Service 1,054,612 9,730 515,577 588,807 - 539,035 49%
Capital 433,845 2,183 6,263 24,868 132,583 295,000 32%
Transfers Out 2,787,600 - 696,900 1,546,116 - 2,090,700 25%
Total Expenditures 11,726,673 388,527 3,448,958 4,868,876 660,565 7,617,150 35%
Net (115,249) (347,593) (283,964) (992,044) 829,280
Cash Balance 8,380,068 7,925,282
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. The COIT tax rate is 0.6% of gross wages in Saint Joseph
County and the City of South Bend receives an allocated percentage of this revenue. The revenue is determined annually by the Indiana Department of Local
Government Finance (DLGF). Expenditures in this fund include debt service payments, maintenance, and the Curb & Sidewalk program.
The growth rate of COIT revenue is projected to be 2% per year for 2018-2022. Other income represents principal payments on an interfund loan to the Urban
Development Action Grant (UDAG) fund 410 in connection with the 1st Source Bank / Hotel renovation project.
Expenditures in this fund include debt service payments, maintenance, and the Curb and Sidewalk Program.
In 2018, telephone expenditures in the amount of $550,329 were transferred from the COIT Fund 404 to the IT-Innovation Fund 279. Electricity for the street lights and
traffic signals is budgeted at $1.65 million for 2018.
The City will transfer $1.5 million to the Motor Vehicle Highway Fund 202 to cover the Curb & Sidewalk program budget in 2018. $1.3 million is budgeted to be
transferred to the Parks & Recreation Fund 201. In 2018, $150,000 was budgeted for a goodwill strategic outreach unit focused on community oriented policing.
Transfers In: After the 2011B Century Center Bonds were paid off, the remaining cash balance in Fund 752 was transferred to COIT.
2018 budgeted capital projects include streetscapes of $180,000 and property acquisition for the Department of Community and Investment (DCI) in the amount of
$115,000.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
County Option Income Tax
Special Revenue Funds
City Funds
54
Fund Name Fund Number 408
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,720,965 - 2,680,240 3,500,022 - 8,040,725 25%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 150,000 - - 150,000 - 150,000 0%
Fines, Forfeitures, and Fees 354,660 - 354,660 354,660 - - 100%
Interest Earnings 60,000 11,785 73,295 32,188 - (13,295) 122%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 114 216 - - (216) 0%
Transfers In - - - 735,240 - - 0%
Total Revenue 11,285,625 11,898 3,108,411 4,772,110 - 8,177,214 28%
Expenditures
Personnel - - - - - - 0%
Supplies 83 - - - 83 0 100%
Services 6,050,558 583,226 1,575,672 1,486,619 664,917 3,809,969 37%
Debt Service 386,107 - 93,288 163,246 - 292,819 24%
Capital 190,000 - - 60,317 - 190,000 0%
Transfers Out 5,441,596 - 1,360,399 3,303,748 - 4,081,197 25%
Total Expenditures 12,068,344 583,226 3,029,359 5,013,930 665,000 8,373,986 31%
Net (782,719) (571,328) 79,052 (241,820) (196,771)
Cash Balance 12,831,850 11,132,950
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Economic Development Income Tax (EDIT) Fund receives a 0.4% income tax on wages within St. Joseph County and the City of South Bend receives an allocated
share of this revenue. The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point) Bonds and 2015 Parks Bonds, various economic
development initiatives, and transfers to the Department of Community Investment, Street Department, Code Enforcement/Animal Control Department and the
consolidated county-wide 911 call center.
In 2018 and 2019, the fund includes $2.0 million dollars in funding for neighborhood strategy implementation and small business development. In order to maintain
adequate cash reserves in this fund, this funding is not included beyond 2019. The contribution to consolidated county 911 center is estimated to increase by 20%
during 2018 as a placeholder amount and will be adjusted to actual after the county budget is finalized. Beginning in 2021, transfers to the Department of Community
Investment, Street Department and Code Enforcement / Animal Control were reduced by approximately 12% to maintain adequated reserves in the fund. The final
payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its
development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J.
Wright has been paying the job penalty fines since 2011. At this time, revenue is lower than last year due to timing of receipts.
For 2018, $190,000 has been budgeted. This includes $140,000 for property acquisition for DCI and $50,000 for improvements to the City Cemetery.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Economic Development Income Tax
Special Revenue Funds
City Funds
55
Fund Name Fund Number 410
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,110 368 2,628 1,588 - 3,482 43%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 132,618 9,377 18,754 - - 113,864 14%
Transfers In - - - - - - 0%
Total Revenue 138,728 9,745 21,382 1,588 - 117,346 15%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 610,131 33,602 65,415 62,515 - 544,716 11%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 610,131 33,602 65,415 62,515 - 544,716 11%
Net (471,403) (23,857) (44,033) (60,927) (427,370)
Cash Balance 427,178 531,550
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, it is used
to pay for an inter-fund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project.
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. Final payment due
in 2022. Expenditures relate to inter-fund loan (DS-082) from COIT. When final revenue payment due from BDC, it may be prudent to payoff the debt to the COIT fund
and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, we budgeted $610,131 in 2018 to accelerate
payment using the current balance in cash reserves. It appears we will only be able to payoff $500,000 as it is unlikely we will receive entire anticipated revenue.
Payments in future years will be made as BDC loan collections are received.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Urban Development Action Grant
Special Revenue Funds
City Funds
56
Fund Name Fund Number 655
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 439,680 37,103 148,665 147,203 - 291,015 34%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,120 732 4,830 2,493 - 1,290 79%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 445,800 37,835 153,495 149,696 - 292,305 34%
Expenditures
Personnel 50,729 - - - - 50,729 0%
Supplies 4,344 - - 876 - 4,344 0%
Services 47,987 3,012 12,609 13,232 - 35,378 26%
Debt Service 48,982 24,490 24,490 36,109 - 24,492 50%
Capital - - - - - - 0%
Transfers Out 550,000 - 137,500 175,000 - 412,500 25%
Total Expenditures 702,042 27,502 174,599 225,217 - 527,443 25%
Net (256,242) 10,333 (21,105) (75,521) (235,137)
Cash Balance 804,790 797,504
Staffing Budget Actual
Full Time --
Part-Time /Seasonal/Temporary N/A -
Total --
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the fall and spring leaf collection program. The program is financed by a $0.99 per month charge on residents' utility bills.
The annual transfer of $350,000 is to cover a portion of MVH costs paid for spring & fall Project Releaf. These costs include supervisory wages and benefits, gasoline,
depreciation on the leaf vacs and other costs.
During the 2017 fall leaf collection program, the City employed 12 workers and collected 26,308 total cubic yards of leaves.
2018 Spring ReLeaf began on March 26th and ran through April 12th. During that time, crews picked up a total of 79 truckloads of leaves totaling 2,950 cubic yards.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Project ReLeaf
Special Revenue Funds
City Funds
57
Fund Name Fund Number 705
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20 2 16 8 - 4 82%
Bond Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,020 2 16 8 - 2,004 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,020 - - - - 2,020 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,020 - - - - 2,020 0%
Net - 2 16 8 (16)
Cash Balance 2,901 2,866
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was set up to receive donations for the Police K9 unit and track expenditures of those funds.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Police K-9 Unit
Special Revenue Funds
City Funds
58
Fund Name Fund Number 312
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 451,000 - - - - 451,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 451,000 - - - - 451,000 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 451,000 - - - 451,000
Cash Balance - -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the
2017 Park District Bonds, Series A-K (debt schedule #165).
The par amount of the 2017 Park District Bonds (Series A-K) was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%.
The net proceeds after bond issuance costs were $13,715,350. This amount was deposited into Fund 471 (2017 Parks Bond Capital) and will be used towards the
approved capital projects.
Source of Revenue: This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund 313 for the
College Football Hall of Fame debt service (final payment February 1, 2018).
Expenditures: Debt service payments are due on January 15 and July 15. The first debt service payment is due July 15, 2018 and the final payment is due January 15,
2033.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
2017 Parks Bond Debt Service
City Debt Service
City Funds
59
Fund Name Fund Number 313
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 274,435 - - - - 274,435 0%
Local Income Taxes - - - - - - 0%
Other Taxes 45,000 - - - - 45,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 32 141 87 - (141) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 26,044 (26,044) - - - 26,044 0%
Transfers In - - - - - - 0%
Total Revenue 345,479 (26,012) 141 87 - 345,339 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,258,617 - 631,315 631,735 - 627,302 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,258,617 - 631,315 631,735 - 627,302 50%
Net (913,138) (26,012) (631,175) (631,648) (281,964)
Cash Balance (606,956) (338,854)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to collect a separate property tax levy (distributions received in June and December) and is used to pay debt service on the former College Football
Hall of Fame building (payments due in February and July). Because of the timing of revenue and expenditures this fund will typically have a negative cash balance until
the property tax distributions are received.
The Hall of Fame bond was refunded during 2011 resulting in lower debt service payments. The final payment was February 1, 2018.
Due to a reduction in the property tax levy for this fund, COIT Fund 404 helped pay a portion of the debt service payments in 2017.
This fund has a negative cash balance because the final debt service payment had to be made prior to receiving property tax revenue in June.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Football Hall of Fame Debt Service
City Debt Service
City Funds
60
Fund Name Fund Number 755
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 464 1,961 311 - (961) 196%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 2,635,025 - 1,323,750 1,326,750 - 1,311,275 50%
Total Revenue 2,636,025 464 1,325,711 1,327,061 - 1,310,314 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,636,025 2,500 1,434,131 1,437,970 - 1,201,894 54%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,636,025 2,500 1,434,131 1,437,970 - 1,201,894 54%
Net - (2,036) (108,420) (110,909) 108,420
Cash Balance 663,166 651,180
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. The South Bend
Building Corporation is a separate legal entity.
This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the
City's Comprehensive Annual Financial Report (CAFR).
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Debt service payments are for the 2012 Police & Fire refunding (debt schedule #39), the 2010 Public Works Building refunding (#36), and the 2013 EMS Fire
Station/Tower bonds (#116). Debt payments are made twice a year, in February and August.
The 2010 Public Works Building refunding bonds are scheduled to be paid off in 2021. The 2012 Police & Fire refunding are scheduled to be paid off in 2023. The 2013
EMS Fire Station/Tower bonds are scheduled to be paid off in 2033.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
South Bend Building Corp
City Debt Service
City Funds
61
Fund Name Fund Number 757
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 91 560 263 - 240 70%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 379,107 30,366 93,550 130,260 - 285,557 25%
Total Revenue 379,907 30,456 94,110 130,523 - 285,797 25%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 380,107 - 190,341 198,566 - 189,766 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 380,107 - 190,341 198,566 - 189,766 50%
Net (200) 30,456 (96,230) (68,042) 96,030
Cash Balance 461,538 493,900
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Parks Bond Debt Service Fund 757 accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the payment of debt service
principal and interest semi-annually to the bond holders for the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000 and the final payment
is due August 1, 2035.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Transfers in are from the bond trustee. Payments are for principal and interest on the 2015 Parks Bond (debt schedule #141).
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
2015 Parks Bond Debt Service
City Debt Service
City Funds
62
Fund Name Fund Number 760
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 384 1,234 - - (1,234) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,279,472 - 628,472 - - 651,000 49%
Total Revenue 1,279,472 384 629,706 - - 649,766 49%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,779,472 - 628,472 - 2,500,000 651,000 83%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 3,779,472 - 628,472 - 2,500,000 651,000 83%
Net (2,500,000) 384 1,234 - (1,234)
Cash Balance 2,502,714 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service
principal and interest to the bondholders. The par amount of the 2017 Eddy Street Commons Bond was $25 million and the final payment is due February 15, 2037. This
fund will hold a minimum of $2.5 million in cash reserves per the bond covenant. The bonds were closed on August 14, 2017 and the first debt service payment is due
on February 15, 2018. A debt service reserve amount of $2.5 million dollars was established at the debt closing.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the final payment on
February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
Encumbrances: Bond principal and interest payments
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Eddy Street Commons Debt Service
City Debt Service
City Funds
63
Fund Name Fund Number 377
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 600,000 - - 201,822 - 600,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 - 37 643 - 1,963 2%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 18,000 - - 17,864 - 18,000 0%
Transfers In - - - - - - 0%
Total Revenue 620,000 - 37 220,329 - 619,963 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 814,870 - 462,190 468,440 - 352,680 57%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 814,870 - 462,190 468,440 - 352,680 57%
Net (194,870) - (462,153) (248,111) 267,283
Cash Balance (438,447) 149,167
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s
Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated
in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend.
Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from
the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. The Professional Sports
Development Area (PSDA) revenue is projected to end in August 2018.
The fund is used to pay debt service on the 2010 Four Winds Field (Coveleski Stadium Bonds) with the final payment due on January 15, 2019. In addition, the final
payment of $100,000 on a five-year commitment for the Synagogue Building at Four Winds Field will be made in 2018.
After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund
(317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Professional Sports Development
Capital Project
City Funds
64
Fund Name Fund Number 401
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 43,500 - - - - 43,500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 750 45 308 254 - 442 41%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 44,250 45 308 254 - 43,942 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 80,000 - - 8,542 - 80,000 0%
Debt Service - - - - - - 0%
Capital 65,000 - - - - 65,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 145,000 - - 8,542 - 145,000 0%
Net (100,750) 45 308 (8,288) (101,058)
Cash Balance 54,836 88,392
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Revenues are in the form of compensation received by the City based on
stadium attendance.
Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget.
2018 budgeted expenditures include painting of the concourse and other improvements in conjunction with the ongoing development.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Coveleski Stadium Capital
Capital Project
City Funds
65
Fund Name Fund Number 403
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 400 - - 140 - 400 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 400 - - 140 - 400 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - 53,599 - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 53,599 - - 0%
Net 400 - - (53,459) 400
Cash Balance - 1,038
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for donations dedicated to Potawatomi Zoo.
The City spent funds that were held on zoo projects in 2017 to use the funds that were available to cover the projects. All future capital funds spent on the zoo will be
funded through other funds. This fund was closed in 2017
The 2017 capital budget is for the re-paving of the zoo parking lot.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Zoo Endowment
Capital Project
City Funds
66
Fund Name Fund Number 405
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 17,100 697 1,458 1,370 - 15,642 9%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 54 495 561 - 1,005 33%
Bond Proceeds - - - - - - 0%
Donations 25,000 - - 25,000 - 25,000 0%
Other Income 22,000 - - 4,000 - 22,000 0%
Transfers In 80,000 - - - - 80,000 0%
Total Revenue 145,600 751 1,953 30,931 - 143,647 1%
Expenditures
Personnel - - - - - - 0%
Supplies 86,372 7,008 31,128 30,589 11,143 44,101 49%
Services 54,000 - - 4,954 - 54,000 0%
Debt Service - - - - - - 0%
Capital 112,500 183 34,148 92,396 5,970 72,382 36%
Transfers Out - - - - - - 0%
Total Expenditures 252,872 7,191 65,276 127,938 17,113 170,483 33%
Net (107,272) (6,439) (63,323) (97,007) (26,836)
Cash Balance 113,382 228,329
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a capital fund that accounts for revenues collected and expenses for specific purposes or locations. These locations are Potawatomi and Rum Village Picnic
Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Currently, this fund is used for more than capital expenditures.
This fund receives most of its revenue through an inter-fund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue is
collected from mowing fees for abatement mowing and from picnic area/pavilion rentals.
Encumbrances: various repair parts
The cash balance includes $60,300 that is restricted to expenditures in Voorde Park.
Capital expenditures are for the purchase of equipment for the golf courses.
$31,500 of Capital Expenditures is allocated for maintenance motor equipment from Bobcat of Fort Wayne.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Park Non-Reverting Capital
Capital Project
City Funds
67
Fund Name Fund Number 406
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 419,000 - - - - 419,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes 37,100 - - - - 37,100 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,100 327 2,988 1,387 - 112 96%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 459,200 327 2,988 1,387 - 456,212 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 459,200 10,711 233,838 140,546 - 225,362 51%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 459,200 10,711 233,838 140,546 - 225,362 51%
Net - (10,385) (230,849) (139,160) 230,849
Cash Balance 390,208 441,155
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. It receives revenue from a property tax levy.
Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced
by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established.
Expenditures are for debt service payments on capital leases and the due dates vary per lease. Only police vehicles and related equipment are financed out of this fund
at this time.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Cumulative Capital Development
Capital Project
City Funds
68
Fund Name Fund Number 407
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 250,500 - - 150,000 - 250,500 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 149 2,139 1,005 - 861 71%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 25,000 - - - - 25,000 0%
Transfers In - - - - - - 0%
Total Revenue 278,500 149 2,139 151,005 - 276,361 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 250,500 - 249,500 185,125 - 1,000 100%
Capital 28,000 - - - - 28,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 278,500 - 249,500 185,125 - 29,000 90%
Net - 149 (247,361) (34,120) 247,361
Cash Balance 182,923 344,126
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund receives revenues from the hotel/motel tax as well as the cigarette tax. The fund is used to pay debt service on a Century Center bond. The final payment on
the 2011 Century Center Bond Refunding is due February 1, 2018.
Revenue in this fund includes $250,000 in cigarette taxes from other units of government. The cigarette tax allocation is usually received in June and December.
After the Century Center bond is paid off, the fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks &
Arts Department. The final payment ($150,000) of hotel/motel tax revenue was in 2017.
For 2018, $28,000 has been budgeted for MY SB Parks and trail improvements.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Cumulative Capital Improvement
Capital Project
City Funds
69
Fund Name Fund Number 412
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 2,415 16,621 7,129 - 8,379 66%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 493,178 - 307,389 596,589 - 185,789 62%
Transfers In - - - - - - 0%
Total Revenue 518,178 2,415 324,010 603,718 - 194,168 63%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,593,881 113 363,135 604 557,003 673,743 58%
Debt Service - - - - - - 0%
Capital 979,918 - - - 261,571 718,347 27%
Transfers Out - - - - - - 0%
Total Expenditures 2,573,799 113 363,135 604 818,574 1,392,090 46%
Net (2,055,621) 2,302 (39,125) 603,113 (1,197,922)
Cash Balance 2,867,267 2,967,203
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements
projects and also makes loans to other funds. Annual revenue is the loan payments from those other funds. In recent years the fund has been used in connection with
the City's Smart Streets program.
Initial funding for the Major Moves fund in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the
I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street
Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF)
funds as per formal amortization schedules. In 2017 the fund received annual payments of $879,086 on these loans.
The 2018 budget continues funding for Parking Garage Maintenance for $750K, and Capital improvements of $1.2M at Ironwood/Corby/Rockne, with an additional
$100k for School Zone Flashing Beacons.
Encumbrances: $557K for parking garage repairs, $173k for US 31 Utility Relocation, and $88.5K for various projects including Northshore Trails Master Plan, and
traffic study.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Major Moves Construction
Capital Project
City Funds
70
Fund Name Fund Number 416
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 125,000 27,540 47,191 36,691 - 77,809 38%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 346 2,441 1,660 - 1,559 61%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 129,000 27,886 49,632 38,351 - 79,368 38%
Expenditures
Personnel - - - - - - 0%
Supplies 25,000 2,545 2,545 2,659 - 22,455 10%
Services 27,500 - 11,805 817 - 15,695 43%
Debt Service - - - - - - 0%
Capital 57,000 - 27,692 - 19,000 10,308 82%
Transfers Out - - - - - - 0%
Total Expenditures 109,500 2,545 42,043 3,476 19,000 48,457 56%
Net 19,500 25,340 7,589 34,875 30,911
Cash Balance 425,141 624,707
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for capital projects at the Morris Performing Arts Center (MPAC).
This fund was established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts
Center. There is no staffing for this fund. Funds in this account are received from a per ticket surcharge included on every sold ticket.
Dimmer Rack Upgrades (Lighting 1/3) in the amount of $31,475
Marqee Upgrade in the amount of $172,258
Encumbrances: marquee upgrade
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Morris Performing Arts Center Capital
Capital Project
City Funds
71
Fund Name Fund Number 450
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 600 93 637 265 - (37) 106%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 16,500 803 5,486 2,686 - 11,014 33%
Transfers In - - - - - - 0%
Total Revenue 17,100 896 6,122 2,951 - 10,978 36%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 45,000 - - - - 45,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 45,000 - - - - 45,000 0%
Net (27,900) 896 6,122 2,951 (34,022)
Cash Balance 115,724 95,862
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom.
There are no operational related expenditures, such as personnel.
This fund is funded through a portion of revenues received from functions held at the Palais.
Repairs/Improvements needed:
- Masonry repair
- Small repairs of the plaster/decorative paint
- Curtain Replacement (part one of three) in the amount of $25,000.00 - existing is 15 years old and showing signs of excessive wear and dry rot.
There are no capital projects budgeted at this time.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Palais Royale Historic Preservation
Capital Project
City Funds
72
Fund Name Fund Number 451
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 401 401 - - (401) 0%
Bond Proceeds - 141,750 5,005,758 - - (5,005,758) 0%
Donations - -- - - - 0%
Other Income - -- - - - 0%
Transfers In - -- - - - 0%
Total Revenue - 142,151 5,006,160 - - (5,006,160) 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - 138,575 138,575 - - (138,575) 0%
Capital - -- - - - 0%
Transfers Out - -- - - - 0%
Total Expenditures - 138,575 138,575 - - (138,575) 0%
Net - 3,576 4,867,585 - (4,867,585)
Cash Balance 4,867,585 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire
Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the
bondholders will be recorded in Fund 287 (debt schedule #168). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a).
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net
interest rate of 3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved
capital projects.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
2018 Fire Station #9 Capital
Capital Project
City Funds
73
Fire Station 9 will be replaced with a newly constructed station at the corner of Mishawaka Avenue and 21st Street. The new station will be approximately 10,000
square feet and will house Engine 9, Medic 9, Boat 2, and accommodate up to seven assigned firefighters per day. An additional classroom building will be
constructed on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an approximately 3,000 square foot building and will house a rugged, divisible
classroom with the capacity for 100 personnel and additional training props and storage areas.
Fund Name Fund Number 471
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 11,306 21,833 - - (18,833) 728%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,000 11,306 21,833 - - (18,833) 728%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - 17,750 - - (17,750) 0%
Capital 10,309,100 - - - - 10,309,100 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,309,100 - 17,750 - - 10,291,350 0%
Net (10,306,100) 11,306 4,083 - (10,310,183)
Cash Balance 13,893,041 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
These are the various projects:
Series A - Howard Park Series G - Seitz Park
Riverfront promenade AM General parking and plaza area
Storm water habitat area East Race promenade and bridge
Series B - St. Louis Street Series H - Pinhook Park
St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade
Series C - Colfax-Seitz Reconnect river flow to lagoon
Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements
Series D - Howard-Farmers Series I - Other Park Improvements
Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage
Series E - Miami-Twyckenham Restrooms modernization & ADA compliance
Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park
Series F - Seitz-Howard Pinhook Park neighborhood connectivity
Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project
Seitz Park parking Future park acquisitions, partnerships, and build-outs
This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017.
The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond
closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt
service payment due on July 15, 2018 and the final payment due on January 15, 2033.
Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
2017 Parks Bond Capital
Capital Project
City Funds
74
Fund Name Fund Number 677
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 355 2,517 1,381 - 2,483 50%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 355 2,517 1,381 - 2,483 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 129,227 3,185 21,433 24,507 5,658 102,136 21%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 129,227 3,185 21,433 24,507 5,658 102,136 21%
Net (124,227) (2,829) (18,916) (23,127) (99,653)
Cash Balance 428,699 472,313
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. The fund received distributions from the
PSDA Tax Fund (377) through 2010.
The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. Still working on selling building--under
purchase agreement but ownership has not yet transferred.
Budgeted expenditures are for the utilities and maintenance of the building until the time it is sold.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Football Hall of Fame Capital
Capital Project
City Funds
75
Fund Name Fund Number 750
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 511 2,079 896 - 921 69%
Bond Proceeds 4,601,750 - - - - 4,601,750 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 101,276 - - - - 101,276 0%
Total Revenue 4,706,026 511 2,079 896 - 4,703,947 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 7,590,534 130,671 1,369,010 1,538,382 1,725,109 4,496,415 41%
Transfers Out - - - - - - 0%
Total Expenditures 7,590,534 130,671 1,369,010 1,538,382 1,725,109 4,496,415 41%
Net (2,884,508) (130,161) (1,366,931) (1,537,485) 207,532
Cash Balance 2,231,692 1,640,408
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the
provision by the City of a proper claim form and invoice.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Encumbrances: Vehicles and equipment to be purchased for various departments with bond proceeds
The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are
accounted for in this fund.
2018 capital expenditures YTD: $1,369,010
Solid Waste - trash truck - $239,617
Police Dept - police cars - $973,722 | police car equipment - $58,044
Parks Dept - experiential vehicle - $25,000 down payment
Animal Control - pickup truck with animal box - $72,627
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Equipment/Vehicle Leasing
Capital Project
City Funds
76
Fund Name Fund Number 751
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 428 1,538 1,393 - 2,962 34%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - (3,750) - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,500 (3,322) 1,538 1,393 - 2,962 34%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 72,663 9,778 53,317 - 22,042 (2,696) 104%
Debt Service - - - - - - 0%
Capital 3,063,867 407,224 1,249,124 414,937 2,508,308 (693,565) 123%
Transfers Out - - - - - - 0%
Total Expenditures 3,136,530 417,001 1,302,441 414,937 2,530,350 (696,261) 122%
Net (3,132,030) (420,323) (1,300,902) (413,545) 699,222
Cash Balance 1,970,321 3,923,654
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The original
bond was issued in 2015 for $5,605,000. The City submits pay requests for costs incurred under the bond to US Bank.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Repairs including trails, Morris water fountain, A/C, and electrical. Services including landscaping and design/architectural fees for various projects. $40k for furniture
and appliances for the updated lodge in Howard Park.
Encumbrance: $3.0 mil was encumbered for the construction costs for the renovations to the Charles Black Center. Of that encumbrance, $1,466,010 has been spent.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
2015 Parks Bond Capital
Capital Project
City Funds
77
Fund Name Fund Number 753
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 157 509 1,811 - 991 34%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,500 157 509 1,811 - 991 34%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,500 - - - - 1,500 0%
Debt Service - - - - - - 0%
Capital 2,100,000 3,843 21,866 1,784,893 - 2,078,134 1%
Transfers Out - - - - - - 0%
Total Expenditures 2,101,500 3,843 21,866 1,784,893 - 2,079,634 1%
Net (2,100,000) (3,686) (21,356) (1,783,082) (2,078,644)
Cash Balance 1,018,799 4,146,372
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of the Smart Streets Bond Capital Fund is to account for the remaining expenditures from the bond issued in 2015 in the amount of $25,000,000.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The only revenue anticipated is interest revenue and is not expected to be significant. Other Income is reimbursements from developers.
The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts
to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Smart Streets Bond Capital
Capital Project
City Funds
78
Fund Name Fund Number 759
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 4 42 - - 1,958 2%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 4 42 - - 1,958 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 39,103,750 - - - 16,103,750 23,000,000 41%
Transfers Out - - - - - - 0%
Total Expenditures 39,103,750 - - - 16,103,750 23,000,000 41%
Net (39,101,750) 4 42 - (22,998,042)
Cash Balance 16,129,356 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule
#163). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was deposited into Fund 759 and $2.5 million was deposited in
Fund 760. The cost of issuance was $396,250, paid out of Fund 759.
First expenditures for Eddy Street Commons Project, Phase II will show in February report as it is one month in arrears.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Eddy Street Commons Capital
Capital Project
City Funds
79
Fund Name Fund Number 287
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 75,000 - - - - 75,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500,000 - 1,078,551 1,798,417 - (578,551) 216%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 3,853 27,405 10,613 - (17,405) 274%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 25,425 - - - - 25,425 0%
Total Revenue 610,425 3,853 1,105,955 1,809,030 - (495,530) 181%
Expenditures
Personnel - - - - - - 0%
Supplies 58,750 - 39,950 - 18,800 - 100%
Services 311,653 (57,876) 257,833 - 178,494 (124,674) 140%
Debt Service 824,058 126 212,961 236,043 - 611,097 26%
Capital 1,883,993 - 521,448 536,674 69,159 1,293,387 31%
Transfers Out - - - - - - 0%
Total Expenditures 3,078,454 (57,750) 1,032,192 772,717 266,453 1,779,810 42%
Net (2,468,029) 61,602 73,764 1,036,313 (2,275,340)
Cash Balance 4,383,776 4,666,347
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2015 to track capital expenditures related to Emergency Medical Services. The fund receives revenues from Medicaid settlements and
transfers from EMS Operating Fund (288). These funds are used for capital purchases such as fire apparatus, ambulances and major construction projects.
Encumbrances: $184.2k Station #9 architectural services; $58.7k helmets; $18.0k for station 4 work Expenditures: $96.5k demolition of houses for Station #9 $140.2k
Station #9 architectural services of this 72k was an over payment that has since been returned.
March $497K was spent on the final payment for 2 Pumper trucks. $55K was encumbered for 2 new pickups.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Emergency Medical Services Capital
Enterprise Funds
City Funds
80
Fund Name Fund Number 288
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,163,884 402,998 1,918,941 1,590,732 - 3,244,943 37%
Fines, Forfeitures, and Fees 2,500 - 100 700 - 2,400 4%
Interest Earnings 15,000 1,393 13,409 4,792 - 1,591 89%
Bond Proceeds - - - - - - 0%
Donations - - 100 750 - (100) 0%
Other Income 5,000 400 1,893 525 - 3,108 38%
Transfers In - - - - - - 0%
Total Revenue 5,186,384 404,791 1,934,443 1,597,499 - 3,251,941 37%
Expenditures
Personnel 5,284,333 369,367 1,549,212 1,410,500 - 3,735,121 29%
Supplies 395,167 26,985 114,005 107,687 46,808 234,355 41%
Services 731,342 31,921 129,940 130,085 21,751 579,652 21%
Debt Service 1,093 - - 318 1,093 (0) 100%
Capital 19,811 - 19,811 - - (0) 100%
Transfers Out - - - - - - 0%
Total Expenditures 6,431,746 428,273 1,812,967 1,648,589 69,651 4,549,127 29%
Net (1,245,362) (23,482) 121,475 (51,091) (1,297,186)
Cash Balance 2,041,877 1,725,168
Staffing Budget Actual
Full Time 51 47
Part-Time /Seasonal/Temporary N/A 1
Total 51 48
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. The revenues in this account are generated through user fees for the South
Bend Fire Department EMS division, Training Bureau, and Inspections. This Fund captures personnel and operating expenses primarily for Emergency Medical
Services division and reflects a portion of the cost associated with operating ambulances.
Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund #287.
Encumbrances: $19.8k drones
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Emergency Medical Services Operating
Enterprise Funds
City Funds
81
Fund Name Fund Number 600
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 81,150 8,995 33,872 27,286 - 47,279 42%
Charges for Services 1,487,152 200,022 560,597 431,655 - 926,555 38%
Fines, Forfeitures, and Fees 286,900 4,352 48,224 20,532 - 238,676 17%
Interest Earnings 5,000 2,208 16,861 7,236 - (11,861) 337%
Bond Proceeds - - - - - - 0%
Donations 3,500 - - - - 3,500 0%
Other Income 9,500 44 1,633 1,689 - 7,867 17%
Transfers In 989,553 - 247,388 1,083,658 - 742,165 25%
Total Revenue 2,862,755 215,620 908,576 1,572,055 - 1,954,179 32%
Expenditures by Dept
600-1201 Code Enforcement 1,835,827 109,863 536,442 434,694 71,726 1,227,659 33%
600-1207 Animal Care & Control 968,596 68,463 278,487 252,035 35,398 654,711 32%
600-1208 Rental Unit Inspection 180,000 (51) - - - 180,000 0%
600-1306 Building Department 1,658,827 107,639 489,889 408,284 6,082 1,162,856 30%
Total Expenditures by Dept 4,643,250 285,914 1,304,819 1,095,014 113,206 3,225,225 31%
Expenditures by Type
Personnel 2,996,448 185,483 803,910 765,352 - 2,192,538 27%
Supplies 144,608 13,220 42,071 39,564 36,733 65,804 54%
Services 1,289,958 86,861 412,162 265,476 75,159 802,637 38%
Debt Service 132,236 350 46,677 24,622 1,313 84,246 36%
Capital 80,000 - - - - 80,000 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 4,643,250 285,914 1,304,819 1,095,014 113,206 3,225,225 31%
Net (1,780,495) (70,294) (396,243) 477,041 (1,271,046)
Cash Balance 2,749,030 3,099,711
Fund Purpose:
Staffing Budget Actual Budget Actual
Full Time 26 24 15 14
Part-Time /Seasonal/Temporary N/A 6 N/A -
Total 26 30 15 14
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Part-Time /Seasonal/Temporary
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Consolidated Building Fund
Enterprise Funds
City Funds
This fund accounts for two departments: Code Enforcement and the Building Department.
600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000
International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and
neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and
issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes
and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of
South Bend and all properties with a 5 digit address within St. Joseph County.
Code Enforcement (600-1201)/Animal Control (600-1207)Building Department (600-1306)
Staffing
Full Time
Total
While some revenues are derived from fees for processing abandoned
vehicles and animal control activities, the vast majority comes from a
transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code
Enforcement and Animal Control activities which, unlike the Building Dept,
are not enterprises by nature. Other Income is mostly collections for
ordinance violations.
Encumbrances: Code Enforcement- $71k Primarily set up for vendors
providing recurring monthy operational services.Animal Care & Control-
$35k various institutional and medical supplies and vet services.
The majority of the Building Department's expenses are for personnel
costs, approximately 70% of the budget. Other expenses include vehicle
lease payments, fuel and repairs, building rent and
cleaning/maintenance, and supplies.
Capital expenditures are scheduled for the replacement of Animal Care &
Control vans with two new box trucks.
Planning on purchasing 3 new vehicles in 2018.
82
Fund Name Fund Number 601
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,162,700 110,720 420,433 392,328 - 742,267 36%
Fines, Forfeitures, and Fees 55,700 8,879 23,395 18,528 - 32,305 42%
Interest Earnings 10,000 1,064 7,240 2,787 - 2,760 72%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,200 337 521 200 - 679 43%
Transfers In - - - - - - 0%
Total Revenue 1,229,600 120,999 451,589 413,843 - 778,011 37%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,092,344 64,535 225,807 296,191 13,179 853,358 22%
Debt Service - - 60,725 - - (60,725) 0%
Capital 160,000 - - - - 160,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,252,344 64,535 286,532 296,191 13,179 952,633 24%
Net (22,744) 56,464 165,057 117,652 (174,622)
Cash Balance 1,424,143 1,087,903
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. Parking garage operations are under outside
contract with Downtown South Bend, Inc. Other contracts are for various repair & maintenance projects among the garages.
The vast majority of the Services encumbrance is what remains of $892K for the annual Block By Block contract, for maintaining the garages and assisting patrons. In
addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the
Downtown Ambassador program.
A new contract is in the works that will possibly change the fee schedule in 2018.
Occupancy levels continue to increase with downtown density. 2017 rate changes increased revenue for much needed capital repairs (all surplus reserved for this
purpose in the future).
Feb 2018 - $60,725 in principal and interest for parking garage loan.
March 2018 - Charges for Services is up PYTD due to a significant increase in monthly parking for all parking garages. However, daily and special events parking show
a slight decrease PYTD. Services expenditures are higher YTD this year. Utilities were paid out of 601 starting September 2017. As a result, Services 2018 numbers
will show higher year over year going forward.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Parking Garages
Enterprise Funds
City Funds
83
Fund Name Fund Number 610
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,354,691 457,050 1,737,130 1,841,350 - 3,617,561 32%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,800 423 3,822 893 - (1,022) 137%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 136,200 730 7,133 50,771 - 129,067 5%
Transfers In - - - - - - 0%
Total Revenue 5,493,691 458,203 1,748,085 1,893,014 - 3,745,606 32%
Expenditures
Personnel 1,721,069 121,415 507,162 521,813 - 1,213,907 29%
Supplies 374,159 73,324 127,024 71,101 115,646 131,488 65%
Services 2,324,115 247,307 875,218 799,600 425,168 1,023,729 56%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 1,076,706 83,100 376,100 183,600 - 700,606 35%
Total Expenditures 5,496,049 525,146 1,885,505 1,576,113 540,814 3,069,730 44%
Net (2,358) (66,943) (137,419) 316,901 675,876
Cash Balance 468,558 553,093
Staffing Budget Actual
Full Time 24 24
Part-Time /Seasonal/Temporary N/A -
Total 24 24
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the Solid Waste Department. It is funded by charging City residents a monthly fee for pick-up and disposal of trash at area
landfills and recycling centers. Funds are transferred out to the Solid Waste Capital Fund #611 for the payment of debt service obligations as needed.
In September of 2017, the refuse ordinance was amended to include, among other changes, new miscellaneous charges for return trip fees and contamination fees.
New GL lines were created for these two new charges, as well as for two pre-existing miscellaneous charges for tote replacement fees and administrative (start) fees so
that all four could be tracked, budgeted and accounted for separately.
2018 Budgeted "Other Revenue" includes $75,000 in revenue expected to be generated by selling several units at city auction.
Encumbrances
Services: $371k in landfill fees
Supplies: $52k for CNG, $57k for purchase of yard waste totes
Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund #611.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Solid Waste Operations
Enterprise Funds
City Funds
84
Fund Name Fund Number 611
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 1 134 458 - 666 17%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,076,706 83,100 376,100 183,600 - 700,606 35%
Total Revenue 1,077,506 83,101 376,234 184,058 - 701,272 35%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,076,706 83,821 415,970 517,691 - 660,736 39%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,076,706 83,821 415,970 517,691 - 660,736 39%
Net 800 (720) (39,736) (333,632) 40,536
Cash Balance 354 2,815
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for debt service and capital expenditures related to the Solid Waste Department. This fund receives transfers from the Solid Waste Operations Fund
#610.
Transfers in from operating Fund #610 are done as needed to have funds available for debt service payments, per City debt payment schedules.
2018 budgeted debt service includes a new lease-purchase request to replace three of the oldest rear load trucks in the fleet with three CNG fueled, front load units.
Also includes a request to lease-purchase a trailer mounter power washer for trash and yard waste tote maintenance.
With few exceptions, all vehicles and equipment are lease-purchased over a five year term. The debt service payments cover lease payments for eleven trucks in the
fleet.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Solid Waste Capital
Enterprise Funds
City Funds
85
Fund Name Fund Number 620
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 16,998,852 1,284,582 4,569,850 4,400,953 - 12,429,002 27%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35,000 2,185 17,413 8,442 - 17,587 50%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 72,500 8,297 17,866 13,308 - 54,634 25%
Transfers In 63,000 3,722 18,941 12,343 - 44,059 30%
Total Revenue 17,169,352 1,298,787 4,624,069 4,435,046 - 12,545,283 27%
Expenditures
Personnel 5,720,076 401,799 1,662,202 1,621,746 - 4,057,874 29%
Supplies 1,680,924 92,468 500,595 405,274 113,336 1,066,993 37%
Services 6,452,056 425,663 1,750,676 1,545,862 689,555 4,011,825 38%
Debt Service 433,926 1,479 212,799 110,633 2,950 218,178 50%
Capital - - - - - - 0%
Transfers Out 3,783,298 309,831 1,291,573 1,402,580 - 2,491,725 34%
Total Expenditures 18,070,280 1,231,239 5,417,846 5,086,095 805,841 11,846,594 34%
Net (900,928) 67,547 (793,777) (651,049) 698,689
Cash Balance 2,869,581 3,044,784
Staffing Budget Actual
Full Time 67 66
Part-Time /Seasonal/Temporary N/A 3
Total 67 69
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve
requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
The lower percentage of revenue budget YTD was foreseeable. The Indiana Utility Regulatory Commission approved a new tariff order on March 7, 2018. April
revenues were pro-rated using the new rates and charges. Annual budget includes nine months of additional revenues.
Debt service expense is greater in 2018 due to an additional water meter lease principal installment.
Water Works capital expenditures are accounted for in the Water Works Capital Fund #622.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Water Works Operations
Enterprise Funds
City Funds
86
Fund Name Fund Number 622
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 1,758 12,122 7,018 - 12,878 48%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 25,000 1,758 12,122 7,018 - 12,878 48%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 1,578,570 - 1,642 312,785 408,928 1,168,000 26%
Transfers Out - - - - - - 0%
Total Expenditures 1,578,570 - 1,642 312,785 408,928 1,168,000 26%
Net (1,553,570) 1,758 10,480 (305,767) (1,155,121)
Cash Balance 2,157,166 2,281,748
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include Wells, Reservoirs, Transmission and
Distribution Mains, Pumping, Treatment and Transportation Equipment and other general plant items.
Encumb:
Truck 3/4 Ton Ext Cab 4WD (1) $48,723
Hydro-Excavator Vactor (1) $345,848
North Station Well #1 Replacement Project $14,357
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Water Works Capital
Enterprise Funds
City Funds
87
Fund Name Fund Number 624
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 15,000 1,241 8,570 4,319 - 6,430 57%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 15,000 1,241 8,570 4,319 - 6,430 57%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 15,000 1,241 6,228 4,034 - 8,772 42%
Total Expenditures 15,000 1,241 6,228 4,034 - 8,772 42%
Net - - 2,342 285 (2,342)
Cash Balance 1,519,590 1,520,476
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers
final bill.
Revenue and expenditures are tied to the enrollment and termination of service.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Water Works Customer Deposit
Enterprise Funds
City Funds
88
Fund Name Fund Number 625
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 302 1,935 1,646 - 7,065 21%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 2,000,217 165,595 662,380 656,000 - 1,337,837 33%
Total Revenue 2,009,217 165,897 664,315 657,646 - 1,344,902 33%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,000,217 - 500 - - 1,999,717 0%
Capital - - - - - - 0%
Transfers Out 9,000 302 1,891 1,636 - 7,109 21%
Total Expenditures 2,009,217 302 2,391 1,636 - 2,006,826 0%
Net - 165,595 661,923 656,009 (661,923)
Cash Balance 689,985 706,167
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. It receives transfers from the Water Works
Operations Fund #620.
Biannual debt service installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment
comprises the rest of the interest and all of the principal.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Water Works Sinking (Debt Service)
Enterprise Funds
City Funds
89
Fund Name Fund Number 626
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,000 1,172 7,963 4,056 - 8,037 50%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 16,000 1,172 7,963 4,056 - 8,037 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 16,000 - - - - 16,000 0%
Total Expenditures 16,000 - - - - 16,000 0%
Net - 1,172 7,963 4,056 (7,963)
Cash Balance 1,432,471 1,431,420
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at
the time of issuance. 2018 cash reserve requirement is $1,421,206.
Interest earnings from cash investment is greater than anticipated. Surplus cash will be transferred out to the Water Works Operating Fund #620 at a later date.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Water Works Bond Reserve
Enterprise Funds
City Funds
90
Fund Name Fund Number 629
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 23,000 2,179 14,858 7,128 - 8,142 65%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 52,250 - 52,249 151,272 - 1 100%
Total Revenue 75,250 2,179 67,107 158,400 - 8,143 89%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 23,000 2,179 10,821 6,673 - 12,179 47%
Total Expenditures 23,000 2,179 10,821 6,673 - 12,179 47%
Net 52,250 - 56,286 151,727 (4,036)
Cash Balance 2,670,169 2,614,000
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to hold cash reserves to serve as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may
impact the Water Utility's ability to meet financial commitments.
The Cash Balance of this fund is equivalent to two months' worth of the amended annual operating expenditure budget in Water Works Operations Fund #620,
excluding transfers.
Interest earnings from cash investment is greater than anticipated.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Water Works Reserve Operations & Maintenance
Enterprise Funds
City Funds
91
Fund Name Fund Number 640
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 615,685 52,989 211,570 213,079 - 404,115 34%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,850 1,564 10,689 5,014 - 161 99%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 626,535 54,553 222,259 218,093 - 404,276 35%
Expenditures
Personnel 226,098 17,406 69,307 62,638 - 156,791 31%
Supplies 46,948 8,500 19,104 9,932 7,025 20,820 56%
Services 359,178 24,098 109,769 105,049 84,962 164,447 54%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 632,224 50,004 198,180 177,619 91,986 342,058 46%
Net (5,689) 4,549 24,079 40,473 62,218
Cash Balance 1,901,767 1,799,408
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Sewer Insurance program is funded by a monthly charge on city residents' sewer bills. The city is responsible for the main sewer line; from the main line to the
house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber,
i.e., collapsed line, complete root infiltration, etc. that requires excavation work. The program is set up so that the homeowner pays a maximum $500.00 deductible
toward the cost of the repair and the city pays the rest.
2017 Stats/Expenses:
1st quarter: "Successful" Second Opinions - 49; "Unsuccessful" Second Opinions - 9; "Digs" - 19. Total program expense $124,888.46.
2nd quarter: "Successful" Second Opinions - 31; "Unsuccessful" Second Opinions - 13; "Digs" - 12. Total program expense $83,975.79.
3rd quarter: "Successful" Second Opinions - 17; "Unsuccessful" Second Opinions - 9; "Digs" - 9. Total program expense $55,053.89.
4th quarter: "Successful" Second Opinions - 33; "Unsuccessful" Second Opinions - 9; "Digs" - 8. Total program expense $60,819.82.
Encumbrances: Sewer insurance contractor and repair materials.
2018 Stats/Expenses:
1st quarter: "Successful" Second Opinions - 43; "Unsuccessful" Second Opinions - 15; "Digs" - 16. Total program expense $130,951.24.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Sewer Repair Insurance
Enterprise Funds
City Funds
92
Fund Name Fund Number 641
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 37,433,610 3,587,736 12,944,747 12,556,078 - 24,488,863 35%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 100,000 10,592 79,706 40,742 - 20,294 80%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 52,975 8,091 15,130 10,291 - 37,845 29%
Transfers In 391,154 54,407 71,350 12,245 - 319,804 18%
Total Revenue 37,977,739 3,660,825 13,110,933 12,619,357 - 24,866,806 35%
Expenditures by Dept
641-0621 Sewer Department 9,874,691 389,786 2,689,745 1,917,708 814,259 6,370,687 35%
641-0625 Concrete Crew 484,265 27,662 134,649 101,694 17,131 332,485 31%
641-0630 Wastewater Department 37,870,668 3,138,965 10,740,210 9,602,803 1,256,273 25,874,185 32%
641-0631 Organic Resources 1,670,534 64,256 516,940 386,074 109,592 1,044,002 38%
641-0650 Clay Sewage 250 - (137) 81 - 387 -55%
Total Expenditures by Dept 49,900,408 3,620,670 14,081,407 12,008,359 2,197,255 33,621,746 33%
Expenditures by Type
Personnel 8,060,686 564,870 2,416,881 2,209,111 - 5,643,806 30%
Supplies 2,556,060 93,273 618,162 424,750 237,300 1,700,598 33%
Services 16,452,705 814,749 4,122,455 3,583,590 1,959,956 10,370,294 37%
Debt Service 716,922 1,276 336,641 306,827 - 380,281 47%
Capital - - - - - - 0%
Transfers Out 22,114,035 2,146,503 6,587,268 5,484,081 - 15,526,767 30%
Total Expenditures by Type 49,900,408 3,620,670 14,081,407 12,008,359 2,197,255 33,621,746 33%
Net (11,922,669) 40,155 (970,474) 610,997 (8,754,940)
Cash Balance 12,404,785 14,040,205
Staffing Budget Actual
Full Time 90 87
Part-Time /Seasonal/Temporary N/A 5
Total 90 92
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division,
and Concrete Crew.
Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional
activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay Township
and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed
to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first
surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19.
Encumbrances:
Wastewater – Supply orders total $152k: $43k chemicals, $41k misc supplies, $39k repair maintenance parts, $15k uniforms. Open services orders total $1.1 million:
$585k engineering (multiple projects including LTCP renegotiation, electrical evaluation, stress testing evaluation, mechanical piping evaluation), $312k other
contractual services (including EMNET, downspout program, CSO metering service), $52k repairs for wall leaks at pipe penetration, $52k waste hauling
Organic Resources – $100k trucking of biosolids
Sewers – Supply orders total $64k: $25k street materials, $11k sewer construction materials. Open services orders total $750k: $278k sewer manhole lining, $205k -
old clay utility sewer lining, $150k LTCP green storm water infrastructure master plan development, $75 hazardous waste disposal.
Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund #642.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Sewage Works Operations
Enterprise Funds
City Funds
93
Fund Name Fund Number 642
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 45,000 5,502 39,755 17,768 - 5,245 88%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 400,000 - - 0%
Transfers In 9,855,000 1,000,000 1,000,000 442,000 - 8,855,000 10%
Total Revenue 9,900,000 1,005,502 1,039,755 859,768 - 8,860,245 11%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 12,314,553 - 645,825 1,958,002 1,807,463 9,861,265 20%
Transfers Out - - - - - - 0%
Total Expenditures 12,314,553 - 645,825 1,958,002 1,807,463 9,861,265 20%
Net (2,414,553) 1,005,502 393,929 (1,098,234) (1,001,019)
Cash Balance 7,742,305 6,118,779
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to purchase capital equipment and fund major renovations/restorations for the Wastewater and Sewer Departments. The primary source of income is
from Sewage Works Operating Fund #641, which transfers funds here as needed.
Prior year $400k in other income was one-time capital contribution from Pokagon Band of the Potawatomi.
Year to Date totals spent include: Camera Truck $284k.
Encumbrances:
Motor Equipment: Sewer Dept - Tandem Axle Dump Truck ($207k), Utility crew trucks ($114k)
Capital Projects: $1.4 million: $967k for Headworks Influent Gate Improvements, $361k Farmington lift station rehab project, $21k for Secondary Treatment
Improvements.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Sewage Works Capital
Enterprise Funds
City Funds
94
Fund Name Fund Number 643
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35,000 4,407 29,308 13,101 - 5,692 84%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 238,226 - 238,226 516,755 - - 100%
Total Revenue 273,226 4,407 267,534 529,856 - 5,692 98%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 35,000 4,407 21,350 12,245 - 13,650 61%
Total Expenditures 35,000 4,407 21,350 12,245 - 13,650 61%
Net 238,226 - 246,184 517,611 (7,958)
Cash Balance 5,399,084 5,153,129
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to hold the equivalent of two month's of Sewage Works (Sewers & Wastewater) budgeted operating expenses in reserve.
Interest earned on the fund balance is transferred out to Sewage Works Operating Fund #641.
Fund 641 needed to transfer $238k to this fund in order for this fund to meet its 2018 cash reserve requirement.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Sewage Works Reserve Operations & Maint.
Enterprise Funds
City Funds
95
Fund Name Fund Number 649
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 13,000 2,629 6,614 4,014 - 6,386 51%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 9,166,379 763,032 3,815,158 3,051,190 - 5,351,221 42%
Total Revenue 9,179,379 765,660 3,821,771 3,055,204 - 5,357,608 42%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 9,156,379 - 1,500 1,500 - 9,154,879 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 9,156,379 - 1,500 1,500 - 9,154,879 0%
Net 23,000 765,660 3,820,271 3,053,704 (3,797,271)
Cash Balance 4,676,832 3,869,367
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to pay all debt service obligations for Wastewater and Sewers. Mandatory transfers from Sewage Works Operating Fund #641 are done in specified
amounts each month to satisfy bond covenants.
Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June
and December.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Sewage Sinking (Debt Service)
Enterprise Funds
City Funds
96
Fund Name Fund Number 653
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,700 3,972 11,688 3,321 - 3,012 80%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,700 3,972 11,688 3,321 - 3,012 80%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 14,700 3,972 11,688 3,321 3,012
Cash Balance 4,150,037 4,114,954
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for required debt service reserves as required by bond documents.
This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this
account is done on a monthly basis.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Sewage Debt Service Reserve
Enterprise Funds
City Funds
97
Fund Name Fund Number 659
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - 1 147 - (1) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - 1 147 - (1) 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - 51,687 - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 51,687 - - 0%
Net - - 1 (51,540) (1)
Cash Balance 146 138
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for expenditures of bond proceeds.
This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below.
From issue late in 2011, this bond has funded numerous projects including:
Diamond Ave. Trunk Sewer, Phase II $3.7 million
East Bank Sewer Separation, Phase II $2.8 million
East Bank Sewer Separation, Phase III $2.3 million
LaSalle School Area Sewer Separation, $1.7 million
East Bank Sewer Separation, Phase III $545,000
Southwood Sewer Separation, $1,438,816
Diamond Ave. Trunk Sewer, Phase III $248,000
St. Joseph River CSO Stabilization $217,831
Secondary Clarifier Upgrade $545,828
Wastewater Treatment Plant Digester Upgrade $5,945,471
The remaining funds ought to be transferred to Sewage Sinking Fund #649, pursuant to IC 5-1-13. This is being researched by the fiscal officer.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Sewer Bond 2011
Enterprise Funds
City Funds
98
Fund Name Fund Number 661
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 117 3,090 8,255 - 6,910 31%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,000 117 3,090 8,255 - 6,910 31%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 632,186 126,788 628,214 463,776 - 3,972 99%
Transfers Out 10,000 - - - - 10,000 0%
Total Expenditures 642,186 126,788 628,214 463,776 - 13,972 98%
Net (632,186) (126,671) (625,124) (455,521) (7,062)
Cash Balance 16,997 2,553,104
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for expenditures of bond proceeds.
Some interest revenue will likely be earned until cash balance is completely spent. Any interest earned will be transferred to the debt service Fund 649
to be applied to future payments.
Since issue through December 2015, projects funded from this Bond include:
- East Bank Sewer Separation-Phase 4 - $2.6 million
- Diamond Ave. Sewer Separation Phase 3 - $2.6 million
- Prairie Avenue Sewer Separation-Phase - $600,445
- Southwood Sewer Separation - $919,608
- Fairfax Sewer - $70,022
- East Bank Sewer Separation-Phase 5 - $2,096,088
- Sewer Sensory Control Network - $193,609
- Wastewater Treatment Plant Grit/Screening Improvements - $186,216
- Secondary Improvements - $3,723,987
- CSO LTCP re-look - $1,714,206
The remaining cash balance will be transferred to Sewage Sinking Fund #649, pursuant to IC 5-1-13.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Sewer Bond 2012
Enterprise Funds
City Funds
99
Fund Name Fund Number 670
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,275,000 - 318,750 425,000 - 956,250 25%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 3,269,598 304,094 885,183 872,023 - 2,384,415 27%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,516 1,436 3,507 1,000 - 9,009 28%
Transfers In - - - - - - 0%
Total Revenue 4,557,114 305,530 1,207,441 1,298,023 - 3,349,673 26%
Expenditures
Personnel 2,397,782 191,682 707,302 706,966 - 1,690,480 29%
Supplies 799,598 95,421 252,324 165,325 - 547,274 32%
Services 1,077,725 59,985 323,296 405,428 3,965 750,463 30%
Debt Service - - - - - - 0%
Capital 192,834 - - - - 192,834 0%
Transfers Out 89,175 - - - - 89,175 0%
Total Expenditures 4,557,114 347,087 1,282,922 1,277,719 3,965 3,270,226 28%
Net - (41,557) (75,481) 20,304 79,447
Cash Balance 1,698,134 1,851,934
Staffing Budget Actual
Full Time 6 6
Part-Time /Seasonal/Temporary N/A 5
Total -11
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operating costs of Century Center, the City's convention center. Century Center food & beverage operations are currently managed by SMG
Corporation.
SMG has assumed management of Century Center effective July 1, 2013. One of their contractual duties is to reduce the operating deficit in the fund. Covered by
hotel/motel tax revenue which is received twice per year. The first installment was received in February 2015. Other income includes charges to large conferences for
electric costs.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Century Center
Enterprise Funds
City Funds
100
Fund Name Fund Number 671
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 900 144 284 285 - 616 32%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 900 144 284 285 - 616 32%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 20,000 5,216 5,216 - - 14,784 26%
Transfers Out - - - - - - 0%
Total Expenditures 20,000 5,216 5,216 - - 14,784 26%
Net (19,100) (5,072) (4,932) 285 (14,168)
Cash Balance 860,421 866,271
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account.
Fund 670 and 671 are reported on an accrual basis, unlike the rest of the City's funds.
In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA)
taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with
the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract.
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century
Center are paid directly from the County budget and do not pass through the City's accounting system. For 2018, the Century Center is requesting $909,000 for capital
expenditures to be paid from the Hotel/Motel Tax Fund Budget. This request is subject to St Joseph County appropriation.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Century Center Capital
Enterprise Funds
City Funds
101
Fund Name Fund Number 672
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 221,437 - 221,437 - - - 100%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 109,512 8 16 18 - 109,496 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 89,175 - - - - 89,175 0%
Total Revenue 420,124 8 221,453 18 - 198,671 53%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 306,737 - - 95,128 - 306,737 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 306,737 - - 95,128 - 306,737 0%
Net 113,387 8 221,453 (95,110) (108,066)
Cash Balance 280,335 (38,057)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make
improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period and the final payment is
due on May 1, 2031.
This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an
operating transfer from Century Center Fund 670; and a federally-subsidized interest rebate of approximately 80% of interest paid.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Century Center Energy Conservation Debt Svc
Enterprise Funds
City Funds
102
Fund Name Fund Number 222
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 11,400 165 261 196 - 11,139 2%
Charges for Services 3,931,957 295,130 1,148,593 1,036,631 - 2,783,364 29%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 504 3,285 2,760 - 5,715 37%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,756,150 375,653 1,705,181 1,579,593 - 3,050,969 36%
Transfers In - - - - - - 0%
Total Revenue 8,708,507 671,452 2,857,321 2,619,180 - 5,851,186 33%
Expenditures by Dept
222-0605 Equipment Services 3,072,612 189,297 859,305 776,390 13,172 2,200,135 28%
222-0606 Building Maintenance 213,832 16,050 67,994 64,887 - 145,838 32%
222-0612 Central Stores 236,428 18,754 76,769 28,589 - 159,659 32%
222-0613 Print Shop 192,329 9,965 42,518 41,102 3,519 146,292 24%
222-0614 Radio Shop 336,927 22,416 91,080 84,102 665 245,182 27%
222-0616 Energy/Sustainability 380,560 43,320 98,388 77,200 16,714 265,457 30%
222-0617 Electric & Gas Utilities 4,375,000 336,686 1,571,795 1,481,930 1,734,193 1,069,012 76%
222-0627 Sustainability Grant - - - - - - 0%
Total Expenditures by Dept 8,807,688 636,489 2,807,850 2,554,200 1,768,264 4,231,575 52%
Expenditures by Type
Personnel 3,459,613 231,262 981,189 905,903 - 2,478,424 28%
Supplies 166,144 24,245 46,137 2,856 12,200 107,807 35%
Services 5,088,972 380,147 1,775,870 1,640,776 1,755,229 1,557,873 69%
Debt Service 15,959 835 4,654 4,664 835 10,470 34%
Capital - - - - - - 0%
Transfers Out 77,000 - - - - 77,000 0%
Total Expenditures by Type 8,807,688 636,489 2,807,850 2,554,200 1,768,264 4,231,575 52%
Net (99,181) 34,963 49,471 64,980 1,619,611
Cash Balance 1,143,892 1,502,232
Staffing Budget Actual
Full Time 43 39
Part-Time /Seasonal/Temporary N/A 2
Total 43 41
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Central Services Department provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services
consists of 5 divisions: Equipment Services (0605), Building Maintenance (0606), Central Stores (0612), Print Shop (0613), Radio Shop (0614).
The Office of Sustainability is a division of Central Services Fund 222. Divisions include 0616, which funds sustainability office operations, including staff and program
expenses, and receives income from grants and rebates, and 0617, which pays for all natural gas and electricity utility bills and receives income from interfund transfers
from other departments.
The Centralized purchasing operation moved to Central Services, adding one new Purchasing Director. We will continue to find savings through Central Purchasing and
contracting initiatives, also establish Centralized building and grounds programs.
Goals: Reduce City emissions of greenhouse gases and air pollutants. Secure grant dollars to help pay for CNG powered vehicles.
Average Fuel prices for Apr is $2.27 for Unleaded and $2.62 for Diesel. Budgeted amount per gallon is $2.50. Equipment Services continues to purchase new vehicles
with compressed natural gas or hybrids. The Compressed Natural Gas price is $1.25.
Encumbrances: Repair parts, tools, uniforms, repair services, Radio Shop calibration of equipment, natural gas and electric for City departments, Print Shop machine
leases.
Capital spending is accounted for in Fund 224 - Central Services Capital Fund.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Central Services
Internal Service Funds
City Funds
103
Fund Name Fund Number 224
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 127 997 287 - 3 100%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 77,000 - - - - 77,000 0%
Total Revenue 78,000 127 997 287 - 77,003 1%
Expenditures
Personnel - - - - - - 0%
Supplies 12,000 - - 9,786 - 12,000 0%
Services 55,000 2,100 2,100 21,762 - 52,900 4%
Debt Service - - - - - - 0%
Capital 88,036 - 39,181 - 29,855 19,000 78%
Transfers Out - - - - - - 0%
Total Expenditures 155,036 2,100 41,281 31,549 29,855 83,900 46%
Net (77,036) (1,973) (40,285) (31,262) (6,897)
Cash Balance 154,015 89,650
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for capital expenditures for the Central Services department. This fund receives transfers from the Central Services Operating Fund (222).
Tire Machine, Tire Balancer, New radio system software/meter calibration, Parking Lot Paving, Compressed Natural Gas station maintenance repairs, Front office new
door.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Central Services Capital
Internal Service Funds
City Funds
104
Fund Name Fund Number 226
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 2,058,123 168,832 686,363 975,060 - 1,371,760 33%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 3,608 26,044 13,102 - 13,956 65%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 3,317 19,316 35,742 - (17,316) 966%
Transfers In - - - - - - 0%
Total Revenue 2,100,123 175,756 731,723 1,023,904 - 1,368,400 35%
Expenditures by Dept
226-0403 Safety/Risk Management 262,724 17,369 71,213 71,090 7,119 184,392 30%
226-0412 Liability Insurance 2,058,406 253,106 532,564 149,591 - 1,525,842 26%
226-0417 Business Insurance 665,269 5,459 54,665 66,866 205,320 405,284 39%
226-0418 Workers' Compensation 680,717 132,349 595,183 501,839 29,599 55,935 92%
Total Expenditures by Dept 3,667,116 408,283 1,253,626 789,385 242,037 2,171,453 41%
Expenditures by Type
Personnel 277,445 21,258 85,040 85,703 - 192,405 31%
Supplies 26,982 51 2,370 3,297 3,993 20,619 24%
Services 3,362,689 386,974 1,166,215 700,385 238,044 1,958,429 42%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 3,667,116 408,283 1,253,626 789,385 242,037 2,171,453 41%
Net (1,566,993) (232,526) (521,903) 234,519 (803,053)
Cash Balance 4,150,357 4,842,389
Staffing Budget Actual
Full Time 3 3
Part-Time /Seasonal/Temporary N/A 0
Total 3 3
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety &
Risk Department. Revenues for this fund come from other City funds that pay a share proportionate to their anticipated liability expenses.
The Safety & Risk Department is working towards furthering best practices for safety and, therefore, increasing supply expenditures under the assumption that
prevention upfront will reduce workers' compensation claims, thus saving the City money in the future.
The City's legal team continues to manage all claims against the City and has greatly reduced the amount of money paid out. This practice has allowed the City to see
significant reductions in claims payouts over the past few years.
The City budgeted $1,952,820 in 2018 for expected liability claims. At the end of April, only $68,179 had been spent.
The City budgeted $571,386 for expected workers compensation activities. At the end of April, workers compensation activities totaled $537,211. Year-to-date activity
exceeds prior year to date activity due to several large claims.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Liability Insurance
Internal Service Funds
City Funds
105
Fund Name Fund Number 278
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 617 4,253 2,111 - (253) 106%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 240 960 - - (960) 0%
Transfers In - - - - - - 0%
Total Revenue 4,000 857 5,213 2,111 - (1,213) 130%
Expenditures
Personnel - - - - - - 0%
Supplies - - - (60) - - 0%
Services 10,000 - - 972 - 10,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,000 - - 912 - 10,000 0%
Net (6,000) 857 5,213 1,199 (11,213)
Cash Balance 756,977 754,051
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance have been
suspended for 2017 and are estimated to be suspended for 2018 in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for
the suspension of the deduction based on the price of gas and the balance of cash in this fund. The cash reserve requirement is $750,000. This fund pays for police
vehicle off duty accident claims. Claims have been minimal in this fund since it was created. This fund is classified as an Internal Service Fund for financial reporting.
The cash reserves in this fund have increased in recent years. The revenue is the amount deducted from officers' pay for the vehicle take home program. The decrease
in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. Current
receipts are from Officers that take vehicles home out of county.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Take Home Vehicle Police
Internal Service Funds
City Funds
106
Fund Name Fund Number 279
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 1,445 2,708 - - (2,708) 0%
Bond Proceeds - - - - - - 0%
Donations - 100,000 100,000 - - (100,000) 0%
Other Income 6,850,931 565,746 2,285,203 1,722,484 - 4,565,728 33%
Transfers In - - - - - - 0%
Total Revenue 6,850,931 667,191 2,387,911 1,722,484 - 4,463,020 35%
Expenditures by Dept
279-0104 311 Call Center 595,066 42,867 164,175 160,078 1,776 429,115 28%
279-0672 Information Technology 6,430,317 315,354 1,413,731 739,492 975,800 4,040,786 37%
279-0673 Innovation 129,729 17,100 70,379 98,870 59,350 0 100%
Total Expenditures by Dept 7,155,112 375,321 1,648,286 998,440 1,036,926 4,469,901 38%
Expenditures by Type
Personnel 2,373,819 168,968 641,806 559,792 - 1,732,013 27%
Supplies 117,065 15,435 34,302 21,231 7,694 75,069 36%
Services 4,443,113 162,790 919,532 360,321 1,029,232 2,494,350 44%
Debt Service 221,115 28,127 52,646 57,097 - 168,469 24%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 7,155,112 375,321 1,648,286 998,440 1,036,926 4,469,901 38%
Net (304,181) 291,871 739,626 724,044 (6,881)
Cash Balance 2,396,903 731,432
Staffing Budget Actual
Full Time 27 26
Part-Time /Seasonal/Temporary N/A 1
Total 27 27
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This internal service fund was established to track the cost of the Department of Innovation & Technology.
The 311 Call Center is a division of the Department of Innovation & Technology. It was established to handle citizen telephone calls in an efficient and effective manner.
It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests.
The IT division provides technical services to the various departments within the City.
This fund's revenue is a monthly allocation between the various City departments that are served by the 311 Call Center and IT Department.
Expenditures are predominantly related to salaries & benefits and IT software services. Outstanding encumbrances for supplies are for items that have been ordered
and not yet invoiced and for wiring that has been scheduled to be performed. Outstanding encumbrances for services are mainly various software services. PO's are set
at the beginning of the year, but services are paid out on a monthly basis. The major expenditures are for Sungard NaviLine hosting, Amazon Web Services hosting,
VoIP Phone Service, internet service, storage service, Tier1 Help Desk Support, and MyStaffingPro.
Encumbrances: The main encumbrances are a service agreement with Superion for the City's accounting software; various software renewals; network expansion;
ongoing professional services with EnFocus and others.
The 311 Call Center has 7 full-time employees and 1 part-time employee. The Dept of Innovation & Technology has 19 full-time employees.
IT's capital projects are paid out of COIT Fund 404.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
IT / Innovation / 311 Call Center
Internal Service Funds
City Funds
107
Fund Name Fund Number 711
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 18,441,596 1,525,610 6,081,619 5,939,873 - 12,359,977 33%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 60,000 9,206 60,394 21,376 - (394) 101%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 10,000 2 2,469 4,563 - 7,531 25%
Transfers In - - - - - - 0%
Total Revenue 18,511,596 1,534,819 6,144,482 5,965,812 - 12,367,114 33%
Expenditures
Personnel - - - - - - 0%
Supplies 163,000 20,121 52,752 26,915 44,957 65,291 60%
Services 1,363,360 26,406 345,961 305,052 994,498 22,901 98%
Insurance 16,205,444 1,243,934 4,731,908 4,197,273 77,640 11,395,896 30%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 413,714 - - - - 413,714 0%
Total Expenditures 18,145,518 1,290,461 5,130,621 4,529,240 1,117,095 11,897,802 34%
Net 366,078 244,358 1,013,861 1,436,572 469,312
Cash Balance 10,981,380 8,167,388
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc.
Revenue is the employee deductions from payroll and the employer contributions.
For 2018, the City will pay $996,000 for the employee wellness clinic, which is the major portion of the Services encumbrance. The clinic opened on January 18, 2016,
and was set in place with the understanding that the City should see a drop in claims expenses over time.
The City does not anticipate claims rising substantially from 2017 to 2018.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Self-Funded Employee Benefits
Internal Service Funds
City Funds
108
Fund Name Fund Number 713
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 182 1,274 789 - 726 64%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 182 1,274 789 - 726 64%
Expenditures
Personnel 60,000 4,483 10,142 20,372 - 49,858 17%
Supplies - - - - - - 0%
Services 20,000 - - 3,436 - 20,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 80,000 4,483 10,142 23,808 - 69,858 13%
Net (78,000) (4,301) (8,867) (23,019) (69,133)
Cash Balance 216,762 263,533
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid
through this fund.
Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the
charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The allocation will likely remain suspended during 2017 - 2019 and will
resume in 2020.
The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item includes a monthly
administrative fee of $309 and any expenditures on potential outplacement services. In 2018, nothing has been paid so far for outplacement services.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Unemployment Compensation
Internal Service Funds
City Funds
109
Fund Name Fund Number 714
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 155,694 12,834 52,296 - - 103,398 34%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 10 10 - - (10) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 155,694 12,844 52,306 - - 103,388 34%
Expenditures
Personnel 155,694 9,025 22,883 - - 132,811 15%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 155,694 9,025 22,883 - - 132,811 15%
Net - 3,819 29,422 - (29,422)
Cash Balance 29,422 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Beginning in 2018, the City plans to offer a Parental Leave Program to its employees to provide additional paid time off for employees for the child or adoption of a child.
The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers and will be implemented during 2018.
The program will be funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program
and the performance of the fund. As a note, the Unemployment Compensation Fund 713 charge of 0.25% of gross payroll has been suspended indefinitely due to
significant fund reserves and will offset the costs of the Parental Leave Program to the departments in the 2018 budget.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Parental Leave Fund
Internal Service Funds
City Funds
110
Fund Name Fund Number 701
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,212,638 - - - - 5,212,638 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 - 2,060 419 - 2,440 46%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - 2,362 - - (2,362) 0%
Transfers In - - - - - - 0%
Total Revenue 5,217,138 - 4,422 419 - 5,212,716 0%
Expenditures
Personnel 5,105,307 376,422 1,645,820 1,572,163 - 3,459,487 32%
Supplies 200 - 67 10 - 133 34%
Services 6,950 99 455 3,292 - 6,495 7%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 5,112,457 376,521 1,646,342 1,575,465 - 3,466,115 32%
Net 104,681 (376,521) (1,641,920) (1,575,046) 1,746,601
Cash Balance (1,177,891) (1,407,474)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department
budget. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and December.
The Fire Pension fund receives State of Indiana pension relief payments in June and September to reimburse the City for actual pension costs paid and reported in the
previous year. For 2017, the total amount received was $4,920,712.04. The first payment was received in June in the amount of $2,461,856.02. The second payment
was received in September in the amount of $2,458,856.02.
Personnel expenses increased due to one DROP payment of $124,915.00 and adding two new retired firefighters to the 1937 Convertee Fund.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Fire Pension
Trust Funds
City Funds
111
Fund Name Fund Number 702
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,993,000 - - - - 5,993,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 - 3,974 1,628 - 526 88%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 8,000 213 313 8,463 - 7,687 4%
Transfers In - - - - - - 0%
Total Revenue 6,005,500 213 4,286 10,091 - 6,001,214 0%
Expenditures
Personnel 6,575,252 520,137 2,133,432 2,064,185 - 4,441,820 32%
Supplies 800 - - - - 800 0%
Services 7,400 91 363 3,277 - 7,037 5%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 6,583,452 520,228 2,133,795 2,067,462 - 4,449,657 32%
Net (577,952) (520,015) (2,129,509) (2,057,371) 1,551,557
Cash Balance (1,244,509) (1,264,818)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. The fund
receives state pension relief reimbursement two times per year--typically in June and December.
The Police Pension fund receives pension relief distributions from the State of Indiana to reimburse the City for pension costs paid and reported in the previous fiscal
year. For 2017, the total amount received was $6,204,179.46. The first payment was received in June in the amount of $3,103,589.73. The second payment was
received in September in the amount of $3,103,589.73.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Police Pension
Trust Funds
City Funds
112
Fund Name Fund Number 730
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 250 23 161 81 - 89 64%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 250 23 161 81 - 89 64%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 25,000 - - - - 25,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 25,000 - - - - 25,000 0%
Net (24,750) 23 161 81 (24,911)
Cash Balance 28,630 28,884
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This trust fund is designated for expenses specifically for the City Cemetery. Revenue was originally derived from the sale of cemetery plots and burial expenses. There
are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department.
$25,000 has been generically budgeted for repairs, but no specific projects exist at this time.
The City Cemetery Master Plan is funded through TIF - West Washington Fund 422. See Fund 422 for details.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
City Cemetery Trust
Trust Funds
City Funds
113
Fund Name Fund Number 324
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 18,358,133 - - - - 18,358,133 0%
Local Income Taxes - - - - - - 0%
Other Taxes 395,000 196,500 196,500 197,500 - 198,500 50%
Grants/Intergovernmental 365,000 19,314 19,314 33,745 - 345,686 5%
Licenses & Permits - - - - - - 0%
Charges for Services 4,320 - 1,060 - - 3,260 25%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200,000 20,976 161,898 83,120 - 38,102 81%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,378,079 4,253,232 4,502,272 198,076 - (124,193) 103%
Transfers In 34,000 2,269 11,392 7,270 - 22,608 34%
Total Revenue 23,734,532 4,492,291 4,892,437 519,711 - 18,842,095 21%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 5,555,886 95,322 2,096,496 597,360 2,371,657 1,087,733 80%
Debt Service 8,059,345 296,500 3,738,296 3,847,140 - 4,321,049 46%
Capital 31,740,951 665,862 3,791,882 2,197,452 10,143,300 17,805,770 44%
Transfers Out - - - - - - 0%
Total Expenditures 45,356,182 1,057,684 9,626,673 6,641,951 12,514,957 23,214,552 49%
Net (21,621,650) 3,434,606 (4,734,236) (6,122,241) (4,372,457)
Cash Balance 29,234,139 26,475,314
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the collection of Tax Increment Financing Revenues for the River West Development Area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31/17. Includes: Berlin Place; Charles Black Center; Coal Line Trail; Code Demolitions; Downtown Streetscape;
Fire Station #4; Hibberd; Historic LWW Homes; JMS Building; Lafayette Building; LWW/Charles Martin Intersection; Nello; Olive St. Metronet; Patel Hotel & Plaza;
Portage Ave. Bridge; Renaissance District; Sample/Sheridan Improvements; South Shore Feasibility Study; Southeast Master Plan Implementation; Tucker Drive; Unity
Gardens; Wayne Street Association; West Bank Trail Improvements; Western Ave. Streetscape; and Ziker Project.
In January 2018, we made $1M refund payment to St. Joseph County to reimburse them for refunds made in 2017.
In 2017, major expenditures (other than debt service) included: Berlin Place; Chet Waggoner Drive; Coal Line Trail; Four Winds Field Planning Area Improvements; Fire
Station #4; Ignition Park Infrastructure; JMS Building; LaSalle Hotel; Nello; Olive Street Metronet; Patel Hotel; Project Lead the Way; Southeast Master Plan; and
Western Avenue Streetscape.
Major capital expenditures thus far in 2018 include: $431K for Berlin Place; $1.136M for Fire Station #4; $1.85M for Renaissance District Phase III; and $247K for
Western Avenue Streetscape.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
TIF - River West Development Area (Airport)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
114
Fund Name Fund Number 422
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 420,000 - - - - 420,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,000 1,805 12,657 5,449 - 3,343 79%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 436,000 1,805 12,657 5,449 - 423,343 3%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 479 - - 2,805 479 0 100%
Debt Service - - - - - - 0%
Capital 1,885,437 28,698 115,069 - 770,369 1,000,000 47%
Transfers Out - - - - - - 0%
Total Expenditures 1,885,916 28,698 115,069 2,805 770,847 1,000,000 47%
Net (1,449,916) (26,893) (102,412) 2,644 (576,657)
Cash Balance 2,174,012 1,963,702
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Encumbrances: City Cemetery project--land and street improvements
The City Cemetery Master Plan is funded through this TIF.
City Cemetery Master Plan - General Strategy
1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive
recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a
unique amenity to the neighborhood.
2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other
nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood.
3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an in-depth analysis of two major
thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed
direction of the West Side Main Streets Plan should be incorporated into this process.
4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green
space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By
addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a
stronger, more vibrant, and healthier community will emerge.
5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout
its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
TIF - West Washington
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
115
Fund Name Fund Number 425
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,706 130 870 468 - 836 51%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 195,308 6,866 38,991 43,460 - 156,317 20%
Transfers In - - - - - - 0%
Total Revenue 197,014 6,996 39,861 43,928 - 157,153 20%
Expenditures
Personnel - - - - - - 0%
Supplies 10,342 39 1,672 1,239 - 8,670 16%
Services 147,824 7,491 35,229 29,084 - 112,595 24%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 158,166 7,529 36,901 30,323 - 121,265 23%
Net 38,848 (533) 2,960 13,605 35,888
Cash Balance 179,694 200,415
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for South Bend downtown retail space property management.
Revenue and expenditures are reported one month in arrears.
Operations under outside contract with Bradley Co. Currently under purchase agreement to sell the property. Hope to transfer ownership by summer 2018.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
TIF - Leighton Plaza (Redevelop Retail)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
116
Fund Name Fund Number 429
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,300,000 - - - - 2,300,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 1,750 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 57,000 6,856 47,657 21,700 - 9,343 84%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 68,809 68,556 72,104 4,124 - (3,295) 105%
Transfers In - - - - - - 0%
Total Revenue 2,425,809 75,411 119,761 27,574 - 2,306,048 5%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 170,246 11,566 63,746 115,688 106,501 (1) 100%
Debt Service - - - - - - 0%
Capital 7,417,445 80,297 461,454 645,572 4,322,928 2,633,063 65%
Transfers Out - - - - - - 0%
Total Expenditures 7,587,691 91,864 525,199 761,260 4,429,429 2,633,063 65%
Net (5,161,882) (16,452) (405,439) (733,687) (327,015)
Cash Balance 8,276,340 7,567,361
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The boundaries for this TIF district were changed during the 2015 TIF re-alignment. This fund was formerly known as the Northeast TIF. Due to changes in boundary,
this area now includes a portion of South Bend Central Development Area (Fund 420). Financing is provided by property tax proceeds in excess of those attributable to
the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31. Includes: Eddy/Sample/Beyer Improvements; Corby/Howard Street Storm Sewer evaluation' Howard Park
Ice Rink Demolition; Howard Park Improvements; Niles/Jefferson Tunnel; Perley--Safe Routes to School; Riverfront Park & Trails; Wharf Development.
This TIF funds projects including:
River Front Parks & Trails Project - My SB Parks and Trails is a combination of park, trail, and riverfront upgrades that will fundamentally change the landscape of South
Bend’s shared green spaces.
Howard Park Project - The project calls for demolishing and rebuilding old Howard Park landmarks like the Recreation Center and the ice rink.
East Bank Sewer Separation Project - This project impacts one of the largest geographic areas. Combined sewers will be separated. This project will support the City’s
redevelopment of the area by providing new storm sewers adequate to meet the needs of future growth.
Newman Center site development - The old Newman Recreation Center at Sample Street and Northside Boulevard will be developed into a multi-use building. It will be
renamed The Armory.
Wharf Development Project - The Wharf site is an empty lot across from the Commerce Center on Colfax. The South Bend Redevelopment Commission gave
developers the 'okay' to move forward with the project, $2.5 coming from TIF funds and $16 mil. from private investments. The plan is to build 12-15 luxury condos,
along with 6,000-8,000 square feet of commercial space.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
TIF - River East Development Area (NE Dev)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
117
Fund Name Fund Number 430
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,400,000 - - - - 2,400,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 63,000 6,409 43,579 13,013 - 19,421 69%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 1,465,749 - - 0%
Total Revenue 2,463,000 6,409 43,579 1,478,763 - 2,419,421 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,414,588 11,802 22,698 15,690 1,249,740 1,142,150 53%
Debt Service - - - - - - 0%
Capital 5,141,438 7,763 46,765 185,195 2,284,831 2,809,842 45%
Transfers Out - - - - - - 0%
Total Expenditures 7,556,026 19,564 69,463 200,885 3,534,571 3,951,992 48%
Net (5,093,026) (13,155) (25,883) 1,277,877 (1,532,572)
Cash Balance 7,827,941 5,899,765
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31/17. Includes: Bowen Street Improvements; Chippewa/Main/Michigan; Erskine Drainage Improvements;
Erskine Golf Course Improvements; Ireland/Miami Improvements; Ireland Rd Traffic Study; South Wellfield Improvements.
Major project in 2017 was Chippewa Roundabout. Significant commitments thus far in 2018 are: $237K for Bowen Street Improvements; $400K for Erskine Drainage
Improvements; $992K for Erskine Golf Course Improvements; $400K for St. Joseph Streetscape; and $1.565M for South Well Field Improvements.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
TIF - Southside Development #1
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
118
Fund Name Fund Number 432
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 8,299 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 8,299 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - 3,961,667 - - 0%
Capital - - - - - - 0%
Transfers Out - - - 904,519 - - 0%
Total Expenditures - - - 4,866,186 - - 0%
Net - - - (4,857,887) -
Cash Balance - 378
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was used to pay debt service.
The bond was paid off in February 2017. The Redevelopment Commission passed a resolution in to close the allocation area. The remaining cash was transferred to
South Side #1 (Fund 430) and the fund is no longer active.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
TIF - Southside Development #3
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
119
Fund Name Fund Number 435
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,150 164 1,022 295 - 128 89%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,150 164 1,022 295 - 128 89%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 144,650 - - - 4,200 140,450 3%
Debt Service - - - 150,000 - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 144,650 - - 150,000 4,200 140,450 3%
Net (143,500) 164 1,022 (149,705) (140,322)
Cash Balance 201,820 7,028
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax
proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment.
This fund borrowed money from the City of Mishawaka and Major Moves Fund (412) to finance construction. TIF tax revenue was used to repay the loans. During
February 2015, the amounts due to the City of Mishawaka was paid in full. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The
remaining cash will be spent on additional projects or returned to St. Joseph County. Then the fund will be closed.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
TIF - Douglas Road
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
120
Fund Name Fund Number 436
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 4,400,000 - - - - 4,400,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,500 (61) 5,385 442 - 115 98%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - 67 67 - - (67) 0%
Total Revenue 4,405,500 6 5,452 442 - 4,400,048 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 76,697 - - - - 76,697 0%
Debt Service 4,243,303 - 2,109,636 1,683,089 - 2,133,667 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 4,320,000 - 2,109,636 1,683,089 - 2,210,364 49%
Net 85,500 6 (2,104,184) (1,682,647) 2,189,684
Cash Balance 1,383,059 713,706
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing
is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund is used to pay
debt service payments on redevelopment bonds.
Expenditures are related to debt service for the Eddy Street Commons Project--payment on the ESC Bonds and reimbursement to Major Moves fund for project costs.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of
Notre Dame's campus. Capital expenditures related to the project are tracked in Fund 759. Debt payments related to these new bonds began in February 2018.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
TIF - River East Residential (NE Res)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
121
Fund Name Fund Number 433
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 135 6 42 24 - 93 31%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 135 6 42 24 - 93 31%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 4,500 - - 816 - 4,500 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 4,500 - - 816 - 4,500 0%
Net (4,365) 6 42 (793) (4,407)
Cash Balance 7,434 8,477
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund's sole expenditure is for general legal fees for the Redevelopment Commission.
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The
Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about
new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common
Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the
Commission.
Expect to spend down and eventually close this fund.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Redevelopment General
Redevelopment Funds
Redevelopment Commission Controlled Funds
122
Fund Name Fund Number 439
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 502 3,467 6,042 - (967) 139%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,500 502 3,467 6,042 - (967) 139%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 2,500 502 3,467 6,042 (967)
Cash Balance 616,533 2,156,465
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund receives a special state tax distribution and is used for improvements at Innovation Park and Ignition Park, the city's two certified technology parks.
Capital funds are to be expended in Ignition Park and Innovation Park. No funds yet appropriated for 2018.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Certified Technology Park
Redevelopment Funds
Redevelopment Commission Controlled Funds
123
Fund Name Fund Number 452
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - 10,825,000 10,825,000 - - (10,825,000) 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - 10,825,000 10,825,000 - - (10,825,000) 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - 10,825,000 10,825,000 - (10,825,000)
Cash Balance 10,825,000 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding
renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and
recreation areas in or serving the River West Development Area.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net
interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into Fund 351 (2018 TIF Park Bond Debt Service) per
the bond agreement. The remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
2018 TIF Park Bond Capital
Capital Project
City Funds
124
Fund Name Fund Number 454
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,900 317 2,186 1,076 - 1,714 56%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,900 317 2,186 1,076 - 1,714 56%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net (46,100) 317 2,186 1,076 (48,286)
Cash Balance 388,813 384,172
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In
the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013.
This fund has been used in the past to pay for job training programs.
$50,000 budgeted for urban enterprise area job training for 2018.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Airport Urban Enterprise Zone
Redevelopment Funds
Redevelopment Commission Controlled Funds
125
Fund Name Fund Number 754
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 183,000 11,398 47,590 26,375 - 135,410 26%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 27,000 1,053 11,756 4,824 - 15,244 44%
Transfers In - - - - - - 0%
Total Revenue 210,000 12,451 59,346 31,199 - 150,654 28%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 142,000 7,398 18,949 28,665 - 123,051 13%
Debt Service 15,000 852 2,548 2,325 - 12,452 17%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 157,000 8,250 21,497 30,990 - 135,503 14%
Net 53,000 4,201 37,849 209 15,151
Cash Balance 2,976,878 2,735,909
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Industrial Revolving Fund is a loan fund for small businesses that is governed by a separate Board of Directors which contracts with the City's Community
Investment Dept for administration services. The Industrial Revolving Fund is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
A City cash reserve target has not been established for the fund but it operates under federal guidelines with respect the amount of loans and cash balances that must
be maintained.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Expenses include legal costs; staff contract costs; and professional services necessary to properly oversee operations and review new and outstanding loans. Costs
shown under debt service relate to trustee fees charged by US bank.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Industrial Revolving Fund
Redevelopment Funds
Redevelopment Commission Controlled Funds
126
Fund Name Fund Number 315
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,000 849 5,868 2,908 - 8,132 42%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,000 849 5,868 2,908 - 8,132 42%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 14,000 849 4,264 2,716 - 9,736 30%
Total Expenditures 14,000 849 4,264 2,716 - 9,736 30%
Net - - 1,604 192 (1,604)
Cash Balance 1,040,462 1,038,904
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment
Authority bonds (debt schedule 6; due to pay off 8/1/2024) for the airport taxable project.
The only activity is interest income which is promptly transferred out to the corresponding TIF fund (River West - 324). Any variance in the trend of interest income will
be due to changes in prevailing interest rates.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Airport 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
127
Fund Name Fund Number 317
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 424 2,925 1,440 - 2,075 58%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 424 2,925 1,440 - 2,075 58%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 5,000 424 2,925 1,440 2,075
Cash Balance 520,116 513,907
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt
schedule 81).
The fund only receives interest earnings revenue. The fund is at the proper level per the bond financial advisor, Crowe Horwath. No additional transfers-in are needed.
The final bond debt service payment is January 15, 2019. After the bonds are paid off, the cash balance in this fund will be transferred to the Professional Sports
Development Area (PSDA) Fund (377).
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Coveleski Debt Service Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
128
Fund Name Fund Number 328
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,000 1,420 9,810 4,874 - 10,190 49%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,000 1,420 9,810 4,874 - 10,190 49%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 20,000 1,420 7,128 4,553 - 12,872 36%
Total Expenditures 20,000 1,420 7,128 4,553 - 12,872 36%
Net - - 2,682 320 (2,682)
Cash Balance 1,739,495 1,735,840
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule 5; due to pay off 8/1/2024) for the Palais Royale project.
The only activity is interest income which is promptly transferred out to the corresponding TIF fund (324 - River West). Any variance in the trend of interest income will
be due to changes in prevailing interest rates.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
SBCDA 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
129
Fund Name Fund Number 351
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - 993,495 993,495 - - (993,495) 0%
Donations - -- - - - 0%
Other Income - -- - - - 0%
Transfers In - -- - - - 0%
Total Revenue - 993,495 993,495 - - (993,495) 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - 993,495 993,495 - (993,495)
Cash Balance 993,495 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of
funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to
park and recreation areas in or serving the River West Development Area.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net
interest rate of 2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining
$10,825,000 was deposited into Fund 452 (2018 TIF Park Bond Capital) and will be used towards the approved capital projects (see Fund 452).
The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve
fund are used to pay principal and interest on the bonds, the balance will be restored from TIF revenues.
Source of Revenue: At the time of issuance, $993,495 was deposited into this fund to be held as a reserve until the bonds are paid off.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
2018 TIF Park Bond Debt Service Reserve
City Debt Service
City Funds
130
Fund Name Fund Number 752
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,700 1,108 2,121 827 - 579 79%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 3,364,500 - 1,484,000 2,009,000 - 1,880,500 44%
Total Revenue 3,367,200 1,108 1,486,121 2,009,827 - 1,881,079 44%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,105,829 - 1,483,953 2,004,503 - 1,621,876 48%
Capital - - - - - - 0%
Transfers Out 260,000 324,220 324,220 735,240 - (64,220) 125%
Total Expenditures 3,365,829 324,220 1,808,173 2,739,743 - 1,557,656 54%
Net 1,371 (323,113) (322,052) (729,916) 323,423
Cash Balance 200,180 502,853
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the
bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report
(CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The South Bend Redevelopment Authority receives debt service payments from the City and passes them through to trustee banks and bondholders. This fund also
receives revenue from interest earned on the cash balance at the trustee bank.
This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt is the 2013 Century Center Refunding
Bonds, last payment 5/1/26, paid for by Fund 324, (debt schedule #62).
2017
The 2009 Morris PAC Refunding Bonds (debt schedule #11) were paid off February 2017.
2018
The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank
($324,170.83) was deposited into COIT Fund 404.
The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the
trustee bank ($60.85) was deposited into Fund 436.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
South Bend Redevelopment Authority
Debt Service Funds
Redevelopment Commission Controlled Funds
131
Fund Name Fund Number 756
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 264 923 639 - 1,577 37%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,714,000 - 856,500 - - 857,500 50%
Total Revenue 1,716,500 264 857,423 639 - 859,077 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,709,794 - 852,884 394,784 - 856,910 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,709,794 - 852,884 394,784 - 856,910 50%
Net 6,706 264 4,539 (394,146) 2,167
Cash Balance 1,723,184 1,714,295
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The final payment is
due February 1, 2037 (debt schedule #135).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
City lease rental payments are received from the River West TIF Fund (324). The Smarts Streets project converted a number of downtown streets from one-way to two-
way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Smart Streets Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds
132
Fund Name Fund Number 758
Fund Type Date Updated 5/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 114 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 3,961,667 - - 0%
Total Revenue - - - 3,961,781 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - 3,961,668 - - 0%
Capital - - - - - - 0%
Transfers Out - - - 561,230 - - 0%
Total Expenditures - - - 4,522,898 - - 0%
Net - - - (561,117) -
Cash Balance - -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In February 2017, the 2005 Erskine Village Developer Bond was paid off early, thanks to sufficient tax increment financing revenue.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Debt was paid off in early 2017 and the fund was closed.
City of South Bend, Indiana
Monthly Financial Report
April 30, 2018
Erskine Village Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds
133