The URL can be used to link to this page

Home My WebLink About052218 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 22, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of May 3, May 8, and May 15, 2018 2. PUBLIC HEARING A. Type: New Massage Establishment License 1. Company: Summer Spa, Inc. 2. Location: 3601 E. Jefferson Blvd. 3. Favorable Recommendations 3. OPENING OF BIDS A. Vietnam Veterans Memorial Relocation – Project No. 117-047A 1. Award 2. Funding: Regional Cities Grant (201.1111.452.31.06) B. Eight (8), More or Less, Cardiac Monitors/Defibrillators 1. Funding: EMS Capital (287.0902.422.43.10) C. Two (2), More or Less, 2018 or Newer Refurbished Medic Units – Spec Q 1. Funding: Fire Department Capital (287.0902.422.43.02) 4. OPENING OF QUOTATIONS A. Rum Village Dog Park Construction 1. Funding: Park Bond (751.1101.452.39.89) B. Jon Hunt Plaza Planter Repair 1. Funding: Parks Maintenance Fund (201.1101.452.23.99) C. Morris Performing Arts LED Panel Trims 1. Funding: (416.0404.453.36.01) D. Charles Black Exercise Equipment 1. Funding: Park Bond (751.1101.452.39.89) E. Bowman Creek Improvements – Project No. 118-017 1. Funding: LRSA (251.0608.431.42.96) F. Audible Pedestrian Signals at Lincoln Way West and Cushing Street – Project No. 118-061 1. Award 2. Funding: LRSA (251.0608.431.36.67) G. Carpet for Mayor’s Office 1. Funding: COIT (404.0617.431.36.01) 5. REJECT PROPOSALS AND RE-ADVERTISE A. Building Cleaning Services for the City of South Bend Venues, Parks and Arts 1. Reason: Exceeds Budget CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 22, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 2. Funding: Event Funds 6. AWARD BIDS AND APPROVE CONTRACTS A. Two-Way Conversion of Colfax Avenue– Project No. 115-053A 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: NTE $546,703.93 3. Funding: WWDA TIF (422.1050.460.42.03) B. One (1) or More, 2018 or Newer, Full Size Cargo Vans – Spec C 1. Company: Jordan Ford 2. Amount: $29,866 3. Description: Second Lowest Bidder; Lowest Bidder Non-Responsive 4. Funding: Wastewater Capital (642.0630.415.43.02) C. One (1) or More, 2018 or Newer, 3 ½ Ton Utility Truck with Crane – Spec L 1. Company: Selking International Trucks 2. Amount: $177,117.32 3. Funding: Water Works Capital (622.0640.415.43.02) D. Two (2), More or Less, 2018 or Newer, 4x4 Crew Cab Concrete Trucks – Spec N 1. Company: Jordan Ford 2. Amount: $58,635 each; $117,270 Total for Two (2) 3. Funding: Sewer Department Capital (642.0621.415.42.05) E. One (1) or More, 2018 or Newer, 1.0 Cubic Yard Loaders/Backhoes – Spec K 1. Company: McCann Industries, Inc. 2. Amount: $107,729; Base Bid Plus Alternates Nos. 1-7 3. Funding: Water Works Capital (622.0640.415.43.02) F. One (1) or More, 2018 or Newer, One (1) Ton, Four Wheel Drive Pickup Truck Including Animal Transport Module – Spec H 1. Company: Gates Chevy World 2. Amount: $81,211 3. Funding: Animal Control Capital (600.1207.415.43.09) 7. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Seitz Park Reconstruction (Tesco and Conduit) – Project No. 117-093A 1. Request to Table Award B. Leighton Parking Garage Entrance Repair – Project No. 118-038 1. Company: Walsh & Kelly, Inc. 2. Amount: $28,025 3. Funding: Major Moves (412.0401.415.36.01) 8. AWARD PROPOSALS A. City of South Bend Natural Gas Supply CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 22, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 1. Company: Interstate Gas Supply, Inc. (IGS Energy) 2. Amount: Highest Scoring Proposal 3. Funding: Various Department Funds 9. CHANGE ORDERS A. FLIR Traffic Cameras – Project No. 117-122 1. Company: Pemberton-Davis Electric, Inc. 2. Change Order No.: 1 3. Increase Amount: $6,928 4. Percent of Increase: 6.60% 5. Revised Contract Amount: $111,848 6. Funding: LRSA Traffic Signal Maintenance (251.0608.431.36.67) B. Safe Routes to School: Monroe Primary and Studebaker Elementary – Project No. 116-039 1. Company: Indiana Department of Transportation 2. Change Order No.: 1 3. Decrease Amount: ($12,549.50) 4. Percent of Decrease: (0.648%) 5. Revised Contract Amount: $1,925,451.75 6. Funding: Federal/City; 80/20 C. Wastewater Treatment Plant Secondary Treatment Improvements – Project No. 117-053 1. Company: Thieneman Construction, Inc. 2. Change Order No.: 19 3. Decrease Amount: ($10,492) 4. Percent of Decrease: (0.09%) 5. Total Percent of Change: 16.84% 6. Revised Contract Amount: $13,886,597.91 7. Funding: Wastewater Capital (642.0630.415.43.66) D. South Bend One-Way to Two-Way Conversion, Division B – Project No. 116- 001 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 17 3. Increase Amount: $26,149.29 4. Percent of Increase: 0.15% 5. Total Percent of Change: 10.32% 6. Revised Contract Amount: $17,796,771.84 7. Funding: Building and Street Maintenance (202.0607.431.36.01) 10. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 22, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 A. Western Avenue and Olive Street Intersection Improvement – Project No. 115- 097 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 5 (Final) 3. Decrease Amount: ($387.59) 4. Percent of Decrease: (0.01%) 5. Total Percent of Change: 5.49% 6. Final Contract Amount: $2,862,193.09 7. Funding: RWDA TIF (324.1050.460.42.03) B. South Bend One-Way to Two-Way Conversion, Division B – Project No. 116- 001 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 18 (Final) 3. Increase Amount: $52,935.93 4. Percent of Increase: 0.30% 5. Total Percent of Change: 10.65% 6. Final Contract Amount: $17,849,707.77 7. Funding: Building & Street Maintenance (202.0607.431.36.01) 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Venues, Parks, and Arts Maintenance Storage Building 1. Funding: Park Bond Series 1 (471.1138.452.42.01) B. Erskine Clubhouse Renovation – Project No. 116-108 1. Funding: SSDA TIF (430.1050.460.42.02) C. Riverwalk from Beyer Street to Notre Dame Boathouse – Project No. 117-083A 1. Funding: Park Bond Series D (471.1133.452.42.01) D. Intersection Improvements at Lincolnway West and Charles Martin Drive– Project No. 117-072 1. Funding: RWDA TIF (324.1050.460.31.02) E. Berlin Place Site Concrete, Landscape Plantings, and Roof Pavers – Project No. 118-057 1. Funding: RWDA TIF Bond F. One (1) or More, 2018 or Newer, Combination Jet Rodder/Vacuum Machine with Cab and Chassis – Spec R 1. Funding: Sewer Department Capital (642.0621.415.42.05) 12. REQUEST TO ADVERTISE FOR PROPOSALS A. Venues, Parks, and Arts Security Solution 1. Funding: Various CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 22, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 13. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. State QPA Order – SBC Global Services, Inc., d/b/a AT&T Global Services 1. Description: Renewal of Golf Course T1 Lines 2. Amount: $1,311.56/Month for Thirty-Six (36) Months; Total $47,216.16 3. Funding: IT Telephone Account (279.0672.415.32.04) B. Professional Services Agreement – EnFocus 1. Description: Summer Internship Program 2. Amount: NTE $35,000 3. Funding: IT Professional Services (279.0672.415.31.06) C. Software Subscription and License Agreement – Shotcaller Global, Inc. 1. Description: Police Department Gun OPS Software Subscription 2. Amount: $20,388/Year for Three (3) Years 3. Funding: $16,388 from Police Non-Reverting Fund/ (220.8101.421.22.24); $4,000 from IT Allocation (279.0672.415.36.04) D. Internet Access Agreement – EnTech Solution, LLC 1. Description: Downtown South Bend Free WiFi Internet Services Provider 2. Amount: $800/Month 3. Funding: IT Operating (279.0672.415.36.04) E. Professional Services Agreement – Janet Evelyn 1. Description: Develop Workforce Ecosystem to Support Minority Professional Development and Talent Recruitment/Retention 2. Amount: NTE $25,000 3. Funding: DCI Professional Services (211.1001.460.31.06) F. Agreement - Uber 1. Description: Transportation Pilot Program with Venues, Parks, and Arts Employees for Bloomberg Mayors Challenge 2. Amount: $25,000 3. Funding: Other Communication/Transportation (279.0672.415.32.05) G. Professional Services Agreement – The Troyer Group 1. Description: Design Services and Improvements for Pulaski Park 2. Amount: $90,920 3. Funding: TIF Park Bond (452.1101.452.31.06) H. Corrected Professional Services Agreement – Lawson-Fisher Associates 1. Description: Correction to Scrivener’s Error in the Amount of Agreement approved on May 8, 2018 for the West Bank Corridor Improvements 2. Amount: $288,400 (Board approved $284,000) 3. Funding: RWDA TIF Bond and Cash 14. LICENSES AND PERMITS A. Block Party – Residential CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 22, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 1. Applicant: East Wayne Street Historic District a) Event: East Wayne Street Picnic b) Location: Wayne St. from Eddy St. to Sunnyside Ave. c) Date/Time: June 3, 2018; 3:00 p.m. to 8:00 p.m.; Rain Date: June 10, 2018 d) Favorable Recommendations 2. Applicant: Ambassador of Love Ministries a) Event: Block Party b) Location: Nash St. from Dubail Ave. to Indiana Ave. c) Date/Time: May 26, 2018; 9:00 a.m. to 2:00 p.m. d) Favorable Recommendations B. Block Party – Non-Residential 1. Applicant: Keller Park Church a) Event: End of School Block Party b) Location: Bryan St. from Sherman Ave. to Inglewood Place c) Date/Time: June 9, 2018; 10:30 a.m. to 2:00 p.m. d) Favorable Recommendations 2. Applicant: The LGBTQ Center, Inc. a) Event: Pride Block Party b) Location: South Michigan St. from Washington St. to Wayne St. c) Date/Time: June 16, 2018; 10:00 a.m. to 6:00 p.m. d) Favorable Recommendations 3. Applicant: KRG Eddy St. Commons a) Event: Family Fun Day b) Location: Eddy St. from Angela Blvd. to Napoleon St. c) Date/Time: June 9, 2018; 8:00 a.m. to 2:00 p.m. d) Favorable Recommendations 4. Applicant: St. Joseph Grade School a) Event: St. Joseph Grade School Field Day b) Location: St. Louis St. from LaSalle Ave. to Colfax Ave. c) Date/Time: June 6, 2018; 8:15 a.m. to 2:45 p.m. d) Favorable Recommendations: C. Sidewalk Cafés 1. Applicant: Pegg’s a) Location: 127 S. Michigan b) Date/Time: Monday to Friday, 6:30 a.m. to 2:00 p.m.; Saturday to Sunday, 7:00 a.m. to 2:00 p.m. c) Favorable Recommendations 2. Applicant: The View Tavern a) Location: 515 E. Jefferson Blvd. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 22, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 b) Date/Time: Monday to Saturday, 11:00 a.m. to 10:00 p.m.; Sunday, 1:00 p.m. to 10:00 p.m. c) Favorable Recommendations 3. Applicant: Chicory Café a) Location: 105 E Jefferson Blvd.; Café on Michigan St. Front only b) Date/Time: Sunday to Saturday, 9:00 a.m. to 11:00 p.m. c) Favorable Recommendations D. Licenses 1. Type: Open Air Business a) Applicant: Maraca Gazelle Custom Oils b) Location: Southeast Corner of Jefferson Blvd. and Michigan St. c) Date/Time: May through August, 12:00 p.m. to 8:00 p.m. and August through January, 4:00 p.m. to 8:00 p.m. d) Favorable Recommendations 15. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: a) 1754 N. Meade Street 2. All criteria has not been met 16. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 53767 Terre Verde Hills Court – Water/Sewer 17. RATIFY BONDS A. Contractor Bonds 1. Marc Todd Concrete Designs, Approved Effective March 16, 2018 2. CH Construction/Chris Hoshal, Release Effective May 17, 2018 B. Occupancy Bonds 1. S&K Building Services, Approved Effective April 23, 2018 2. The Airmarking Company, Inc., Approved Effective May 4, 2018 18. CLAIMS 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 22, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 8 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.