The URL can be used to link to this page

Home My WebLink About051718 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 17, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 AGENDA REVIEW SESSION 1. RESOLUTION A. No. 24-2018 – A Resolution of the Board of Public Works of the City of South Bend, Indiana, Approving the Acceptance of a Donation of Real Property 1. Description: 1043 W. Colfax Ave. REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of May 3, May 8, and May 15, 2018 2. PUBLIC HEARING A. Type: New Massage Establishment License 1. Company: Summer Spa, Inc. 2. Location: 3601 E. Jefferson Blvd. 3. Favorable Recommendations 3. OPENING OF BIDS A. Vietnam Veterans Memorial Relocation – Project No. 117-047A 1. Funding: Regional Cities Grant (201.1111.452.31.06) B. Eight (8), More or Less, Cardiac Monitors/Defibrillators 1. Funding: EMS Capital (287.0902.422.43.10) C. Two (2), More or Less, 2018 or Newer Refurbished Medic Units – Spec Q 1. Funding: Fire Department Capital (287.0902.422.43.02) 4. OPENING OF QUOTATIONS A. Rum Village Dog Park Construction 1. Funding: Park Bond (751.1101.452.39.89) B. Jon Hunt Plaza Planter Repair 1. Funding: Jon Hunt Plaza Maintenance Fund (TBD) C. Morris Performing Arts LED Panel Trims 1. Funding: (416.0404.453.36.01) D. Charles Black Exercise Equipment 1. Funding: Park Bond (751.1101.452.39.89) E. Bowman Creek Improvements – Project No. 118-017 1. Funding: LRSA (251.0608.431.42.96) F. Audible Pedestrian Signals at Lincolnway West and Cushing Street – Project No. 118-061 1. Award 2. Funding: LRSA (251.0608.431.36.67) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 17, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 G. Carpet for Mayor’s Office 1. Funding: COIT (404.0617.431.36.01) 5. REJECT PROPOSALS AND RE-ADVERTISE A. Building Cleaning Services for the City of South Bend Venues, Parks and Arts 1. Reason: Exceeds Budget 2. Funding: Event Funds 6. AWARD BIDS AND APPROVE CONTRACTS A. Two-Way Conversion of Colfax Avenue– Project No. 115-053A 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: NTE $546,703.93 3. Funding: WWDA TIF (422.1050.460.42.03) B. One (1) or More, 2018 or Newer, Full Size Cargo Vans – Spec C 1. Company: Jordan Ford 2. Amount: $29,866 3. Description: Second Lowest Bidder; Lowest Bidder Non-Responsive 4. Funding: Wastewater Capital (642.0630.415.43.02) C. One (1) or More, 2018 or Newer, 3 ½ Ton Utility Truck with Crane – Spec L 1. Company: Selking International Trucks 2. Amount: $177,117.32 3. Funding: Water Works Capital (622.0640.415.43.02) D. Two (2), More or Less, 2018 or Newer, 4x4 Crew Cab Concrete Trucks – Spec N 1. Company: Jordan Ford 2. Amount: $58,635/each; $117,270 Total for Two (2) 3. Funding: Sewer Department Capital (642.0621.415.42.05) E. One (1) or More, 2018 or Newer, 1.0 Cubic Yard Loaders/Backhoes – Spec K 1. Company: McCann Industries, Inc. 2. Amount: $107,729; Base Bid Plus Alternates Nos. 1-7 3. Funding: Water Works Capital (622.0640.415.43.02) F. One (1) or More, 2018 or Newer, One (1) Ton, Four Wheel Drive Pickup Truck Including Animal Transport Module – Spec H 1. Company: Gates Chevy World 2. Amount: $81,211 3. Funding: Animal Control Capital (600.1207.415.43.09) 7. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Seitz Park Reconstruction (Tesco and Conduit) – Project No. 117-093A 1. Company: Pemberton-Davis Electric, Inc. 2. Amount: $15,689.50; Base Quote CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 17, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 3. Funding: General Parks (452.1101.452.42.01) B. Leighton Parking Garage Entrance Repair – Project No. 118-038 1. Company: Walsh & Kelly, Inc. 2. Amount: $28,025 3. Funding: Major Moves (412.0401.415.36.01) 8. AWARD PROPOSALS A. City of South Bend Natural Gas Supply 1. Company: TBD 2. Amount: Highest Scoring Proposals 3. Funding: Various Department Funds 9. CHANGE ORDERS A. FLIR Traffic Cameras – Project No. 117-122 1. Company: Pemberton-Davis Electric, Inc. 2. Change Order No.: 1 3. Increase Amount: $6,928 4. Percent of Increase: 6.60% 5. Revised Contract Amount: $111,848 6. Funding: LRSA Traffic Signal Maintenance (251.0608.431.36.67) B. Safe Routes to School: Monroe Primary and Studebaker Elementary – Project No. 116-039 1. Company: Indiana Department of Transportation 2. Change Order No.: 1 3. Decrease Amount: ($12,549.50) 4. Percent of Decrease: (0.648%) 5. Revised Contract Amount: $1,925,451.75 6. Funding: Federal/City; 80/20 C. Wastewater Treatment Plant Secondary Treatment Improvements – Project No. 117-053 1. Company: Thieneman Construction, Inc. 2. Change Order No.: 19 3. Decrease Amount: ($10,492) 4. Percent of Decrease: (0.09%) 5. Total Percent of Change: 16.84% 6. Revised Contract Amount: $13,886,597.91 7. Funding: Wastewater Capital (642.0630.415.43.66) D. South Bend One-Way to Two-Way Conversion, Division B – Project No. 116- 001 1. Company: Rieth-Riley Construction Co., Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 17, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 2. Change Order No.: 17 3. Increase Amount: $26,149.29 4. Percent of Increase: 0.15% 5. Total Percent of Change: 10.32% 6. Revised Contract Amount: $17,796,771.84 7. Funding: Building and Street Maintenance (202.0607.431.36.01) 10. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Western Avenue and Olive Street Intersection Improvement – Project No. 115- 097 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 5 (Final) 3. Decrease Amount: ($387.59) 4. Percent of Decrease: (0.01%) 5. Total Percent of Change: 5.49% 6. Final Contract Amount: $2,862,193.09 7. Funding: RWDA TIF (324.1050.460.42.03) B. South Bend One-Way to Two-Way Conversion, Division B – Project No. 116- 001 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 18 (Final) 3. Increase Amount: $52,935.93 4. Percent of Increase: 0.30% 5. Total Percent of Change: 10.65% 6. Final Contract Amount: $17,849,707.77 7. Funding: Building & Street Maintenance (202.0607.431.36.01) 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Venues, Parks, and Arts Security Solution 1. Funding: Various B. Venues, Parks, and Arts Maintenance Storage Building 1. Funding: Park Bond Series 1 (471.1138.452.42.01) C. Erskine Clubhouse Renovation – Project No. 116-108 1. Funding: SSDA TIF (430.1050.460.42.02) D. Riverwalk from Beyer Street to Notre Dame Boathouse – Project No. 117-083A 1. Funding: Park Bond Series D (471.1133.452.42.01) E. Intersection Improvements at Lincolnway West and Charles Martin Drive– Project No. 117-072 1. Funding: RWDA TIF (324.1050.460.31.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 17, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 F. Berlin Place Site Concrete, Landscape Plantings, and Roof Pavers – Project No. 118-057 1. Funding: RWDA TIF Bond G. One (1) or More, 2018 or Newer, Combination Jet Rodder/Vacuum Machine with Cab and Chassis – Spec R 1. Funding: Sewer Department Capital (642.0621.415.42.05) 12. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. State QPA Order – SBC Global Services, Inc., d/b/a AT&T Global Services 1. Description: Renewal of Golf Course T1 Lines 2. Amount: $1,311.56/Month for Thirty-Six (36) Months; Total $47,216.16 3. Funding: IT Telephone Account (279.0672.415.32.04) B. Professional Services Agreement – EnFocus 1. Description: Summer Internship Program 2. Amount: NTE $35,000 3. Funding: IT Professional Services (279.0672.415.31.06) C. Software Subscription and License Agreement – Shotcaller Global, Inc. 1. Description: Police Department Gun OPS Software Subscription 2. Amount: $20,388/Year for Three (3) Years 3. Funding: Police General Fund (220.8101.421.22.24) D. Internet Access Agreement – EnTech Solution, LLC 1. Description: Downtown South Bend Free WiFi Internet Services Provider 2. Amount: $800/Month 3. Funding: IT Operating (279.0672.415.36.04) E. Professional Services Agreement – Janet Evelyn 1. Description: Develop Workforce Ecosystem to Support Minority Professional Development and Talent Recruitment/Retention 2. Amount: NTE $25,000 3. Funding: DCI Professional Services (211.1001.460.31.06) F. Agreement - Uber 1. Description: Transportation Pilot Program with Venues, Parks, and Arts Employees for Bloomberg Mayors Challenge 2. Amount: $25,000 3. Funding: Other Communication/Transportation (279.0672.415.32.05) G. Professional Services Agreement – The Troyer Group 1. Description: Design Services and Improvements for Pulaski Park 2. Amount: $90,920 3. Funding: TIF Park Bond (452.1101.452.31.06) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 17, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 13. LICENSES AND PERMITS A. Block Party – Residential 1. Applicant: East Wayne Street Historic District a) Event: East Wayne Street Picnic b) Location: Wayne St. from Eddy St. to Sunnyside Ave. c) Date/Time: June 3, 2018; 3:00 p.m. to 8:00 p.m.; Rain Date: June 10, 2018 d) Favorable Recommendations 2. Applicant: Curtis Leonard a) Event: Summer 2nd Annual Block Party b) Location: Brookfield St. from Humboldt St. to Elwood Ave. c) Date/Time: May 26, 2018; 11:00 a.m. to 8:00 p.m. d) Favorable Recommendations 3. Applicant: Ambassador of Love Ministries a) Event: Block Party b) Location: Nash St. from Dubail Ave. to Indiana Ave. c) Date/Time: May 26, 2018; 9:00 a.m. to 2:00 p.m. d) Favorable Recommendations B. Block Party – Non-Residential 1. Applicant: Keller Park Church a) Event: End of School Block Party b) Location: Bryan St. from Sherman Ave. to Inglewood Place c) Date/Time: June 9, 2018; 10:30 a.m. to 2:00 p.m. d) Favorable Recommendations 2. Applicant: The LGBTQ Center, Inc. a) Event: Pride Block Party b) Location: South Michigan St. from Washington St. to Wayne St. c) Date/Time: June 16, 2018; 10:00 a.m. to 6:00 p.m. d) Favorable Recommendations 3. Applicant: KRG Eddy St. Commons a) Event: Family Fun Day b) Location: Eddy St. from Angela Blvd. to Napoleon St. c) Date/Time: June 9, 2018; 8:00 a.m. to 2:00 p.m. d) Favorable Recommendations 4. Applicant: St. Joseph Grade School a) Event: St. Joseph Grade School Field Day b) Location: St. Louis St. from Lasalle Ave. to Colfax Ave. c) Date/Time: June 6, 2018; 8:15 a.m. to 2:45 p.m. d) Favorable Recommendations: C. Licenses 1. Type: Sidewalk Cafés CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 17, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 a) Applicant: Pegg’s (1) Location: 127 S. Michigan (2) Date/Time: Monday to Friday, 6:30 a.m. to 2:00 p.m.; Saturday to Sunday, 7:00 a.m. to 2:00 p.m. (3) Favorable Recommendations b) Applicant: The View Tavern (1) Location: 515 E. Jefferson Blvd. (2) Date/Time: Monday to Saturday, 11:00 a.m. to 10:00 p.m.; Sunday, 1:00 p.m. to 10:00 p.m. (3) Favorable Recommendations c) Applicant: Chicory Café (1) Location: 105 E Jefferson Blvd.; Café on Michigan St. Front only (2) Date/Time: Sunday to Saturday, 9:00 a.m. to 11:00 p.m. (3) Favorable Recommendations 14. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: a) 1754 N. Meade Street 2. All criteria has not been met 15. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 53767 Terre Verde Hills Court – Water/Sewer 16. RATIFY BONDS A. Contractor Bonds 1. Marc Todd Concrete Designs, Approved Effective March 16, 2018 2. CH Construction/Chris Hoshal, Released Effective May 17, 2018 B. Occupancy Bonds 1. S&K Building Services, Approved Effective April 23, 2018 2. The Airmarking Company, Inc., Approved Effective May 4, 2018 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION May 17, 2018 – 10:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 8 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.