HomeMy WebLinkAboutQPA Software Agreement Renewal - Kronos Inc - Renewal of Kronos Software Products1316 COUNTY-CFTY BUILDING
227 W, JEFFE"RSON BOULEVARD
SOUTH BEND. INS ANA 46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAY
BOARD OF PUBLIC -
May 8, 2018
John O'Brien
Kronos Incorporated
297 Billerica Road
Chelmsford, MA 0 1824
RE: QPA Software Agreement Renewal
Dear Mr. O'Brien:
PHONr 574/235-9251
FAX 574/ 235-9171
The Board of Public Works, at its meeting held on May 8, 2018, approved the above
referenced renewal for Kronos Software products in the amount of $273,969.60.
Enclosed please find a copy of the agreement for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.,
Sincerely,
Linda M. Martin, Clerk
Enclosure
c: Dan O'Connor, Innovation and Technology
GARY A. GILOT SUZANNA M. FRITZBER(i EjAZABEri-i A. MARAINK JAMEs A. MUELLER THERESE J. DORAU
KRONOS'
,,4
INVOICE
REMIT CHECKS TO:
ELECTRONIC TRANSFERS TO:
Invoice Number:
11300651
PO BOX 743208
Bank of America
Page:
1 of 1
ATLANTA, GA 30374- 3208
ABA 121000358
Account 1499687277
Invoice Date:
30- MAR- 18
Due Date:
29- APR- 18
TAX ID 04- 2640942
Bill To: 6132989
Attn: Accounts Payable
CITY OF SOUTH BEND
227 W JEFFERSON BLVD, SUITE 120ON
SOUTH BEND, IN 46601
Sales Order Number:
Contract Number:
PSA Number;
Project Number:
Case Number:
Purchase Order Number:
6123573
1198060 S01 - APR- 16
Ship To: 6123573
SOUTH BEND POLICE
701 W SAMPLE STREET
SOUTH BEND, IN 46601
Contact: SANTIAGO GARCES
Email: doconnor@southbend'n.gov
Telephone Number:
Payment Terms: Not 30 Days
Currency: USD
Sales Person:
Shipping Reference:
Ship Via:
Ship Date:
Service
Covered Product
Quantity
Start Date
End Date
Days
Taxable
Amount
Subscription Software
NORKFORCE TELESTAFF
26C
29-APR- 2018
28-APR- 2019
365
NO
24,679,20
Service PEPM Monthly Fee
_NTERPRISE V5
Subscription Software
NORKFORCE TELESTAFF
26C
29-APR- 2018
28-APR- 2019
36,5
NO
1,622,40
Service PEPM Monthly Fee
3LOBAL ACCESS V5
Subscription Software
NORKFORCE TELESTAFF
I
29-APR- 2018
28-APR- 2019
36E
NO
936.00
Service PEPM Monthly Fee
3ATEWAY MANAGER V5
Subscription Software
NORKFORCE TELESTAFF
I
29-APR- 2018
28-APR- 2019
365
NO
0.00
Service PEPM Monthly Fee
:)ATEWAY MGR V5 I/F TO
NFC
Sulbscriptio,n Software
NORKFORCE TELESTAFF
260
29- APR- 2018
28- APR- 2019
365
NO
811.20
Service PEPM Monthly Fee
:;ONTACT MANAGER V5
Subscription Software
NORKFORCE TELESTAFF
260
29-APR- 2018
28-APR- 2019,
365
NO
3,244,80
Service PEPM Monthly Fee
3IDDING V5
Subtotal
31,293.60
INVOICE SUMMARY
Description f
Total Price
Subtotall: tvvoj.
Less Payment:
31,29a, 6(
0.0(
Shipping and Handling:
0.0(
Tax:
0.0(
Grand Totall
31,293.60
Kronos mcornorated 900 Chelmsford Street 1-oweli. MA 01851 +1800 2'25 1561 www,kronns.nom
KRONOS
Invoice Number: 11300009
Page: 2 of 2
Invoice Date: 29- MAR- 18
Due Date: 28- APR- 18
Service
Covered Product
Quantity
Start Date
End! Date
Days [Taxable
j Amount
Subscription Software
WORKFORCE MANAGER V8
10
28-APR- 2018
27-APR- 2019
365
NO
1,560.00
Service PEPM Monthly Fee
Subscription Software
WORKFORCE MANAGER V8
20
28-APR-2018
27-APR-2019
365
NO
3,120.00
Service PEPM Monthly Fee
�ubscription Software
NORKFORCE ACTIVITIES
300
28-APR- 2018
27-APR- 2019
365
NO
4,680.00
3ervice PEPM Monthly Fee
V8
1
3ubscription Software
NORKFORCE INTEGRATION
1,500
28-APR- 2018
27-APR- 2019
365
NO
c.ob
�ervice PEPM Monthly Fee
MANAGER V8
3ubscription Software
NORKFORCE MOBILE
1,501
28- APR- 2018
27- APR- 2019
365
NO
0.00
3ervice PEPM Monthly Fee
EMPLOYEE V8
3ubscription Software
NORKFORCE MOBILE
10
28-APR- 2018
27-APR- 2019
365
NO
0.0c
3ervice PEPM Monthly Fee
MANAGER V8
3ubscription Software
NORKIFORCE MOBILE
20
28-APR-2018
27-APR-2019
365
NO
0.0
3ervice PEPM Monthly Fee
MANAGER v8
3ubscription Software
NORKFORCE MOBILE
150
28-APR- 2018
27-APR- 2019
365
No
0,0
3ervice PEPM Monthly Fee
MANAGER V8
3ubscription Software
NORKFORCE INTEGRATION
1
28-APR- 2018
27-APR- 2019
365
NO
0.0�
Service PEPM Monthly Fee
MANAGER V8 TO
rELESTAFF
Subtotal
242,676.09
INVOICE SUMMARY
Description
Total PrIcE
Subtotal:
242,676.0(
Less Payment:
0.0c
Shipping and Handling:
0.0(
Tax:
Grand Total
0,0(
242,676,00
Kronn- linrornoral-PrI 900 Chelmsford :Street Lowpli. MA 01951, +1 900 225 1561 www.krnno.,.(,.nm
REMIT CHECKS TO:
PO BOX 743208
ATLANTA, GA 30374- 3208
TAX ID 04- 2640942
Bill To: 6123570
Attn: Accounts Payable
CITY OF SOUTH BEND
227 WEST JEFFERSON BLVD
SOUTH BEND, IN 46601
Solution ID: 6123570
Sales Order Number:
Contract Number:
PSA Number:
Project Number:
Case Number:
Purchase Order Number:
ELECTRONIC TRANSFERS TO:
Bank of America
ABA 121000358
Account1499687277
1198050 S01- APR- 16
SUBSCRIPTION SERVICES
INVOICE
Invoice Number:
11300009
Page:
1 of 2
Invoice Date:
29- MAR- 18
Due Date:
28- APR- 18
Ship To: 6123570
CITY OF SOUTH BEND
227 WEST JEFFERSON BLVD
SOUTH BEND, IN 46601
Contact: SANTIAGO GARCES
Email:
Telephone Number: 574 235- 5854
Payment Terms: Net 30 Days
Currency: USD
Sales Person:
Shipping Reference:
Ship Via:
Ship Date:
, Service
Cgyereri Product
Quantity;;
StarEsDate.
End Date
Days.
TaxabEe
Amount
Subscription Software
WORKFORCE FIR V8
1,90
28- APR- 201
27- APR- 2019
365
NO
69,084,0
Service PEPM Monthly Fee
Subscription Software
WORKFORCE PAYROLL V8
1,90
28- APR- 201
27- APR- 2019
36E
NO
69,084.0
Service PEPM Monthly Fee
ubscription Software
NORKFORCE
10
28- APR- 201
27- APR- 2019
365
NO
1,248.0
Service PEPM Monthly Fee
NDMINISTRATOR HR/PR V8
ubscription Software
NORKFORCE
19
28- APR- 201
27- APR- 2019
365
NO
0.0
ervice PEPM Monthly Fee
NDMINISTRATOR HR/PR V8
ubscription Software
NORKFORCE EMPLOYEE
1,90
28-APR-201
27- APR- 2019
365
NO
0.0
ervice PEPM Monthly Fee
R/PR V8
ubscription Software
ORKFORCE MANAGER
19C
28- APR- 201
27- APR- 201
365
NO
0.0
arvice PEPM Monthly Fee
R/PR V8
ubscription Software
SS TOOL,FT- PT
1
28- APR- 201
27- APR- 201
365
NO
3,000.0
ervice PEPM Monthly Fee
NALYSIS REPORT V8
ubscription Software
SS TOOL,ATTESTATION
1 50C
28- APR- 201
27- APR- 201 E
365
NO
4,680.0
ervice PEPM Monthly Fee
TOOL KIT V8
ubscription Software
WORKFORCE TIMEKEEPER
1,50
28- APR- 201
27- APR- 2019
36
NO
76,860.0
ervice PEPM Monthly Fee
V8
ubscription Software
WORKFORCE ACCRUALS V8
1,50
28-APR-201
27- AP R- 2019
36
NO
9,360.0
ervice PEPM Monthly Fee
ubscription Software
WORKFORCE EMPLOYEE V8
1,50
28-APR-201
27- APR- 20ig
365
NO
0.0
ervice PEPM Monthly Fee
ubscription Software
WORKFORCE MANAGER V8
150
28- APR- 201
27- APR- 2019
365
0.00
ervice PEPM Monthly Fes
Kronns Incornnrated 900 Chelmsford Street Lowell. MA 01€351 +1 800 22.9 1561 www,krnnns.rnm
Barbara P. Canavan, Superintendent of Schools
����� ���NTY 102 S, Hickory Avenue, Bat Air, Maryland 21014
i PUBLIC % # SCHOOLS
% Office: 410.838-7300 • www.ficps.org • fax: 410.893.2478
_,...._...,.._......,._.:....,_,,.,
Iatp ict - Proper► • Achieve
Purchasing Department
Bobble Wilkerson, Supervisor of Purchasing
410-638-4083, Bobbie. Tolston-Wilkerson@hcps.org
September 8, 2017
CONTRACT #144LR-003 RENEWAL #2
March 18, 2018 — March 17, 2019
This contract renewal is made and entered into this 11th day of September, 2017, by Harford County
Public Schools,102 South Hickory Avenue, Bel Air, Maryland (hereafter referred to as Owner) and Kronos
Incorporated, of 297 Billerica Rd., Chelmsford, Massachusetts, (hereafter referred to as Contractor),
WHEREAS, Owner and Contractor have entered into an Agreement dated March 18, 2014 (hereafter
referred to as the Contract), for the Contractor to furnish and supply Workforce Management Software in
accordance with RFP #14-JLR•003.
WHEREAS, the original Contract term will expire on March 17, 2018,
THEREFORE, for and in consideration of the mutual promises to each other, as in hereinafter set forth, the
parties hereto do mutually agree to renew the Contract as per the conditions set forth in the original Contract, as
follows:
1. Owner chooses to offer the final option to renew this contract for one (1) year for the time period
from March 18, 2018 through March 17, 2019.
2. Pricing structures and related pricing terms are adjusted as per the updated Exhibit B and the Exhibit
A updated Kronos Terms and Conditions with the addition of the additional terms and conditions.
3. All other terms, conditions and provisions of the Contract retrain in effect,
4. There Is one additional possible renewal remaining for this Contract.
WHEREAS, the parties hereto desire to set the terms of the renewal to writing;
IN WITNESS WHEREOF, Owner and the Contractor have executed the renewal agreement the day and
year written above.
HARP COUNTY P LIC SCHOOLS
By:
5ignatlare -
Name: Bobbie Wilkerson, CPPO, CPPB
Title., Supervisor of Purchasing
KRON PAR D
By:
nature
Name: John O'Brien
Title: Sr, Vlce President, Global Sales
Date: September 8, 2017 Date: September 11, 2017
5 romm rere 1 Fam ram M M =
City of South Bend 227 W Jefferson Blvd
TO: Board of Public Works, Linda Martin
CC: Jennifer Hockenhull, Michael Schmidt, Clara McDaniels, Benjamin Dougherty
FROM: Dan O'Connor
SUBJECT: Kronos Annual Renewal
DATE: 4/23/2018
Linda and Members of the Board
We are submitting for review and approval the annual renewal for Kronos solutions including
Timekeeper, Telestaff, HR, Payroll, Accruals, and Bidding, The renewal period is for April 28,
2018 through April 27, 2019.
This is a QPA renewal using the US Communities Quality Purchasing Agreement. US
Communities has shown that it was bid and awarded in accordance with Indiana Code and it is
in use in other Indiana municipalities.
Thank you for your consideration.
Z-1
Can O'Connor
Chief Technology Officer
Date
Name
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REA QUEST FORM
4/23/18
Dan O'Connor
Department Innovation & Tech
BPW Date 5/8/18 Phone Extension 6201
...........
Required Prior to Submittal to Board
Legal Attorney Name McDaniels
Controller review is required for all Contracts $5,0100.00 or more
Controller Z and greater than one year in length per the City Purchasing
Policy
mmM,�
M Agreement H Contract L Proposal Ll Addendum
0 Professional Services El Amendment
F-11 Bid Opening R Bid Award F] Req. to Advertise ❑ Title Sheet
0 Quote Opening F-11 Quote Award
F] Chg Order No. ❑ C/O & PCA No. ❑ PCA
R Ease./Encroach. ❑ Traffic Control El Resolution
R Other: F1 Claim
Company or Vendor Name
New Vendor
MBENVBE Contractor
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Kronos
0 Yes El
0 No
F-1 mptp
If Yes, Approved by Purchasing
F] WBE Completed E-Verify Form Attached
Annual Renewal
F1 Yes
F-1 No
IT Operating
279-0672-415-36-04
273,969.60
Renewal through April 2019
This is the annual renewal for Kronos software products (Kronos
Timekeeper, Telestaff, HR, Payroll)
Amount of H Increase
El Decrease
Previous Amount
Current Percent of Change:
New Amount
Total Percent of Change:
Time Extension:
0 0- - I - 0 0
Copy
Original
M
F Dan O'Connor
F-1
F-1
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