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HomeMy WebLinkAboutQPA Master Lease Purchase Agreement - Hewlett Packard - 2018 Computer Refresh1316 Cmwry-Crj"y BUILDING 227 W. JEFFrRSON BOULEVARD sOtfffl BEND. INDIANA 46601-1830 CITY OFSOUTTiBEND PETE, BUTTIGIEG, MAYOR BOARD OF PUBLIC' WORKS May 8, 2018 Marc Lozandier Hewlett-Packard Financial Services Company 200 Connell Drive, Suite 500 Berkeley Heights, NJ 07922 RE: QPA Master Lease Purchase Agreement Dear Mr. 1,ozandier: PHONE 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on May 8, 2018, approved the above referenced agreement to replace end of life computers as part of the 2018 computer refresh in the amount not to exceed $214,470,50. Enclosed please find the original of the agreement for your signature. Please sign and return the original agreement to our office and retain a copy for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M, Martin, Clerk Enclosure c: Sue Gerlach, Innovation and Technology GARY A. GILOT SUZANNA M. FRI-f-ZBFR(,, ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU Master Agreement Number 5245088229 Schedule Number 524508822900018 COUNTERPART NO. OF . TO THE EXTENT THAT THIS SCHEDULE CONSTITUTES CHATTEL PAPER (AS DEFINED ON THE UCC), INO SECURITY INTEREST IN THIS SCHEDULE MAY BE CREATED THROUGH THE TRANSFER OR POSSESSION OF ANY COUNTERPART OTHER THAN COUNTERPART NO, 1, STATE AND LOCAL GOVERNMENT MASTER LEASE PURCHASE AGREEMENT SCHEDULE HEWLETT-PACKARD FINANCIAL SERVICES COMPANY' ("Lessor") and City of South Bend, Indiana, an agency, department or political subdivision of the State of Indiana ("Lessee") are parties to the State and Local Government Master Lease Purchase Agreement identified by the Master Agreement Number specified above (the "Master Agreement"). This Schedule (which shall be identified by the Schedule Number specified above) and the Master Agreement together comprise a separate Lease between the parties. The terms and conditions of the Master Agreement are hereby incorporated by reference into this Schedule. All capitalized terms used in this Schedule without definition have the meanings ascribed to them in the Master Agreement. A. Description of Items of Leased Equipment Total Cost Refer to HP Inc. & Civitas IT Quote # 12175704 & CITQ1354 $214,470.50 B. Term: 49 Months 2. RENT. See Attachment A, includes pack and ship costs from a single pick up location at end of lease ANNUAL RATE OF INTEREST 5.27% 3. LATEST COMMENCEMENT DATE: July 31, 2018. Lessor's obligation to purchase and lease the Equipment is subject to the acceptance Date, being on, or before the Latest Commencement Date. 4. EQUIPMENT LOCATION: 227 W. Jefferson Blvd, SOUTH' BEND, IN, 46601 5. SELLER: Hewlett-Packard Company 6, APPROPRIATIONS: Monies for all Rent and other payments due under the Lease for the Fiscal Period ending 2018 are available from Lessee's appropriated funds for such Fiscal Period and that appropriations and/or other funds have been encumbered or designated for the payment of all Rent and other payments that shall become due under the Lease in such Fiscal Period. 7, NON -ASSIGNABILITY BY LESSOR: Notwithstanding any other terms or conditions set forth in the Master Agreement to the contrary, Lessor hereby agrees that it shall not and will not sell, discount, factor, hypothecate or otherwise dispose of its interest in the Equipment or this Schedule or any Lease. 8. ADDITIONAL PROVISIONS: 9. FISCAL PERIOD: 1/1 /18 th ru 12/31118 LESSOR AGREES TO LEASE TO LESSEE AND LESSEE AGREES TO LEASE FROM LESSOR THE EQUIPMENT DESCRIBED IN SECTION 1.A ABOVE, SUCH LEASE WILL IBE GOVERNED BY THE MASTER AGREEMENT AND THIS, SCHEDULE, INCLUDING THE IMPORTANT ADDITIONAL TERMS AND CONDITIONS SET FORTH ABOVE. IN' THE EVENT OF ANY CONFLICT BETWEEN THE TERMS OF THIS SCHEDULE AND THE MASTER AGREEMENT, THE TERMS OF THIS SCHEDULE SHALL GOVERN. LESSEE HEREBY REPRESENTS AND WARRANTS THAT ON AND AS OF THE DATE HEREOF EACH OF THE REPRESENTATIONS AND WARRANTIES MADE BY LESSEE IN THE MASTER AGREEMENT ARE TRUE, CORRECT AND COMPLETE. LESSEE: APPIWVID, CITY OF SOUTH BENEJJMP*V plWit, By: LESSOR: HEWLETT-PACKARD FINANCIAL SERVICES COMPANy2 By: Name and Title Date I Authorized to do busig@D_F.WCIAL SERVICES COMPANY in the states of Alabama and New York. 2 Authorized to do business in the name of HEWLETT-PACKARD FINANCIAL SERVICES COMPANY in the states of Alabama and New York, Page I of 4 Master Agreement Number 5245088229 Schedule Number 524508822900018 ATTACHMENT A TO SCHEDULE TO STATE AND LOCAL GOVERNMENT MASTER LEASE PURCHASE AGREEMENT The first payment of Rent will be due 30 days after the Acceptance Date and all payments will be due monthly thereafter. Rent NO Payment Interest Principal Balance Concluding Payments 0 $214,470.50 $218,759.91 1 $4,629.91 $942.06 $3,687.85 $210,782.65 $214,998.30 2 $4,629.91 $925.86 $3,704.05 $207,07&60 $211,220.17 3 $4,629.91 $909.59 $3,720.32 $203,358.28 $207,425.45 4 $4,629.91 $893.25 $3,736.66 $199,621.62 $203,614,05 5 $4,629.91 $876.84 $3,753.07 $195,868.55 $199,785.92 6 $4,629.91 $860.35 $3,769.56 $192,098.99 $195,940.97 7 $4,629,91 $843.79 $3,786.12 $188,312.87 $192,079.13 8 $4,629.91 $827.16 $3,802.75 $184,510.12 $188,200.32 9 $4,629.91 $810.46 $3,819.45 $180,690.67 $184,304,48 10 $4,629.91 $793.68 $3,836.23 $176,854.44 $180,391.53 11 $4,629.91 $776.83 $3,853.08 $173,001.36 $176,461.39 12 $4,629.91 $759.91 $3,870.00 $169,131.36 $172,513.99 13 $4,629.91 $742.91 $3,887.00 $165,244.36 $168,549.25 14 $4,629.91 $725.83 $3,904.08 $161,340.28 $164,567.09 15 $4,629.91 $708.69 $3,921.22 $157,419.06 $160,567.44 16 $4,629.91 $691.46 $3,938.45 $153,480.61 $156,550.22 17 $4,629.91 $674.16 $3,955.75 $149,524.86 $152,515.36 18 $4,629.91 $656.79 $3,973.12 $145,551.74 $148,462.77 19 $4,629.91 $639.33 $3,990.58 $141,561.16 $144,392.38 20 $4,629.91. $621.81 $4,008.10 $137,553.06 $140,304.12 21 $4,629.91 $604.20 $4,025.71 $133,527.35 $136,197.90 22 $4,629.91 $586.52 $4,043.39 $129,483.96 $132,073.64 23 $4,629.91 $568.76 $4,061.15 $125,422.81 $127,931.27 24 $4,629.91 $550.92 $4,078.99 $121,343.82 $123,770.70 25 $4,629.91 $533.00 $4,096.91 $117,246.91 $119,591.85 26 $4,629.91 $515.01 $4,114.90 $113,132.01 $115,394.65 27 $4,629.91 $496.93 $4,132.98 $108,999.03 $111,179.01 28 $4,629.91 $478.78 $4,151.13 $104,847.90 $106,944.86 29 $4,629.91 $460.54 $4,169.37 $100,678.53 $102,692.10 30 $4,629.91 $442.23 $4,187.68 $96,490.85 $98,420.67 31 $4,629.91 $423.83 $4,206.08 $92,284.77 $94,130.47 32 $4,629.91 $405.36 $4,224.55 $88,060.22 $89,821.42 33 $4,629.91 $386.80 $4,243.11 $83,817.11 $85,493.45 34 $4,629.91 $368.17 $4,261.74 $79,555.37 $81,146.48 35 $4,629.91 $349.45 $4,280.46 $75,274.91 $76,780.41 Page 2 of 4 MLPA 48-22-07 36 $4,629.91 $330.64 $4,299.27 $70,975.64 $72,395.15 37 $4,629.91 $311.76 $4,318.15 $66,657,49 $67,990.64 38 $4,629.91 $292.79 $4,337.12 $62,320.37 $63,566.78 39 $4,629.91 $273.74 $4,356.17 $57,964.20 $59,123.48 40 $4,629.91 $254.61 $4,375.30 $53,588.90 $54,660.68 41 $4,629,91 $235.39 $4,39452 $49,194.38 $50,178.27 42 $4,629.91 $216.09 $4,413.82 $44,780.56 $45,676,17 43 $4,629.91 $196.70 $4,433.21 $40,347,35 $41,154.30 44 $4,629.91 $177.23 $4,452.68 $35,894.67 $36,612.56 45 $4,629.91 $157.67 $4,472.24 $31,422.43 $32,050.88 46 $4,629.91 $138.02 $4,491.89 $26,930.54 $27,469.15 47 $4,629.91 $118.29 $4,511.62 $22,418.92 $22,867.30 48 $4,629.91 $98.47 $4,531.44 $17,887.48 $1.8,245.23 49 $17,966.02 $78.54 $17,887.48 $0.00 $0.00 Grand Totals $240,201.70 $25,731.20 $214,470.50 Please note that the Concluding Payment includes a 2% prepayment premium which is payable only in the event you prepay this lease early. Lessee Please Initial and date; s a-. Page 3 of 4 MLPA 08-22-07 Amendment to State and Local Government Master Lease Purchase Agreement Schedule Lessee: City of South Bend, Indiana Lease No. 5245088229 Schedule No. 524508822900018 Lessor: Hewlett-Packard Financial Services Company Address Address 227 W, Jefferson, Suite 1200, 1 200 Connell Drive, Suite 500 City/State/Zip City/State/Zip South Bend, IN 46601 Berkeley Heights, NJ 07922 Attention: Sue Gerlach Attn: Marc Lozandier Lessor and Lessee hereby amend, as specified below, the State and Local Government Master Lease Purchase Agreement Schedule (the ",Schedule") identified by a Schedule Number specified above that incorporates the State and Local Government Master Lease Purchase Agreement (the "Agreement") referenced by the Lease Number specified above. Capitalized terms used in this Amendment that are not otherwise defined herein shall have the meanings ascribed to them in the Schedule. I. Add the following new Section to the Schedule; By: 119.'TECHNOLOGY REFRESH WITH NEW FINANCING OPTION. (a) If (i) Lessor and Lessee have entered into an additional lease ("New Equipment Schedule") for new equipment ("New Equipment") that Lessor determines is comparable in terms of type and quality to, the original Equipment ("Original Equipment") sub.icet to this Schedule ("Original Equipment Schedule"), (ii) the 'Perm of the New Equipment Schedule is equal in length to the full Term of the Original Equipment Schedule, (iii) no Event of Default exists and no event has occurred and is continuing that with notice or the lapse of time or both would constitute an Event of Default, and (iv) Lessee delivers to Lessor an irrevocable written election notice of its intent to return the Original Equipment pursuant to the terms of this Section at least 15 months prior to the end of the Term of the Original Equipment Schedule, Lessee may, effective on the date which is 12 months prior to the end of the Term of the Original Equipment Schedule (the "Technology Refresh Date") terminate the Original Equipment Schedule with respect to all, but not less than all, of the Original Equipment ("Technology Refresh"). (b) If Lessee elects a Technology Refresh, on or before the applicable Technology Refresh Date, Lessee shall (i) pay Lessor an amount equal to any and all Rent and other amounts then past due and owing Under the Original Equipment Schedule and (ii) return all, but not less than all, of the Original Equipment to Lessor in accordance with Section 10 of the Agreement. If Lessee fails to pay Lessor all Rent payments and other amounts or return all such Original Equipment to Lessor in accordance with the preceding sentence, the Original Equipment Schedule shall not terminate with respect to any item of the Original Equipment and Lessee shall continue to pay Lessor the Rent payments and all other provisions of the Agreement and the Original Equipment Schedule shall continue to apply. (c) If Lessee elects a Technology Refresh and has completely fulfilled the terms and conditions of the Agreement and this Amendment, then on the Technology Refresh Date the Original Equipment Schedule shall terminate and, except as provided in Section 28 of the Agreement, Lessee shall be relieved of all obligations under the Original Equipment Schedule." Lessor and Lessee hereby make this Amendment an integral part of the Schedule, CITY OF SOUTH BEND, INDIANA IIEWLETT-PACKARD FINANCIAL SERVICES COMPANY (Lessee Authorized Si"MVIM Bftrd of Pt&hc Wewks (Type/Print Name) vA (Title) (Date) By: (Lessor Authorized Signature) (Type/Print Name) (Title) (Date) Page I of I Tech RefreA Amendment (10-07-04) 0'r Public Sector Sales PRICE QUOTATION Quote Number: 12176704 Page 1 of 6 Quote Date : April 23, 2018 Howard Hardesty Revised Date: April 23, 2018 CITY OF SOUTH BEND Expires: May 23, 2018 Big Deal Number: 40726660 Provided by: Crystal Kleinhenz Contract: IN - STATE OF INDIANA (13079) Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for 30 days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. HP INC. PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO NOT SHARP. Group: 1. U7897E 9x5 Next Business Day On -Site Coverage, CPU only 2 $10.00 $20.00 4yr electronic 2. Configuarable-HP ProDesk 600 G3 Desktop Mini 2 $572.75 $1,145.50 Y3A52AV single packaging Y3A52AV Product - HP ProDesk 600 G3 DM Business PC Y3J16AV#ABA Operating systems - Windows 10 Pro 64 - HP recommends Windows 10 Pro YOH28AV ENERGY STAR® label - ENERGY STAR Certified Label Chipset - Intel® Q270 Chipset Y2Z76AV Port Options - Desktop Mini HDMI Port Z6G23AV Processor - Intel Core 15-7500T 2.7G 6M 2400 4C Y3A43AV Memory - 8GB (1 x8GB) DDR4-2400 SODIMM Y3G67AV Intel Optane Memory - Intel 16GB Optane Memory Y3G50AV 1 st hard drive - HDD 50OGB 720ORPM SATA 2.5 2nd hard drive - No Second Hard Drive Integrated Network - Intel® i219LM Gigabit Network Connection XOR96AV#ABA Keyboard - HP USB Business Slim Keyboard Y3AO2AV Mouse - HP Optical USB Mouse Y3X86AV Power supply - HP 65W DM External Power Adapter Y2Z97AV Packaging - Single unit (DM) Packaging Y3A98AV#ABA Warranty - 31313 DM Warranty Y3G73AV#ABA Country kit - HP ProDesk 600 G3 Country Kit 1 CP50AV Technical Labels - Intel 7th Generation Core i5 Label DM SUB TOTAL: $1,165.60 Group, A 3. Configuarble-HP ProDesk 600 G3 Desktop Mini 110 $574.25 Y3A52AV bulk packaging Y3A52AV Product - HP ProDesk 600 G3 DM Business PC Y3J16AV#ABA Operating systems - Windows 10 Pro 64 - HP recommends Windows 10 Pro YOH28AV ENERGY STARG label - ENERGY STAR Certified Label Chipset - Intel® 0270 Chipset Y2Z76AV Port Options - Desktop Mini HDMI Port Note: For detailed warranty information, please link to "URL" for more information www.hp.comlgolspecifiewarrantVinfo. Sales taxes added where applicable, Freight Is FOB Destination. $63,167.50 ;v, . °`Public PRICE QUOTATION Quote Number: 12175704 Page 2 of 6 Quote Date: April 23, 2018 Howard Hardesty Revised Date: April 23, 2018 CITY OF SOUTH BEND Explres: May 23, 2018 Big Deal Number: 40726660 Provided by: Crystal Kleinhenz Contract: IN - STATE OF INDIANA (13079) Product availability and product discontinuation is subject to change without notice. The prices In this quotation are valid for 30 days from quote date above, Please include the quote number and contract from this quote on the corresponding purchase order. HP INC. PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO NOT SHARE. Z6G23AV Processor - Intel Core i5-7500T 2.7G 6M 2400 4C Y3A43AV Memory- 8GB (1x8GB) DDR4-2400 SODIMM Y3G67AV Intel Optane Memory - Intel 16GB Optane Memory Y3G50AV 1st hard drive - HDD 5000B 720ORPM SATA 2.5 2nd hard drive - No Second Hard Drive Integrated Network - Intel® i219LM Gigabit Network Connection XOR96AV#ABA Keyboard - HP USB Business Slim Keyboard Y3AO2AV Mouse - HP Optical USB Mouse Y3X86AV Power supply - HP 65W DM External Power Adapter Y2Z96AV Packaging - Bulk (DM) Eco-Packaging Y3A98AV#ABA Warranty - 31313 DM Warranty Y3G72AV#ABA Country kit - HP ProDesk 600 G3 Bulk Pack Country Kit 1CP51AV Technical Labels - Intel 7th Generation Core i5 Label DM vPro 2DV19AV Technical Labels - Optane Memory Identifier 4. U7897E HP 4 year Next Business Day Onsite Hardware Support for Desktops 110 $10.00 $1,100.00 5. 2DW53AA HP B300 PC Mounting Bracket 112 $19.00 $2,128.00 SUB TOTAL: $66,395.50 Group: B 6, U1 G37E HP 4 Year Next Business Day Onsite Hardware 5 $21.00 $105.00 Support for Workstations 7. Configurable - HP Z2 Mini G3 Performance 5 $1,347.50 $6,737.50 Workstation X8U89AV X8U89AV Product - HP Z2 Mini G3 Performance Workstation Z3Y81AV#ABA Country kit - HP Z2 Mini G3 Perf Country Kit US X8V33AV Packaging - Single unit (Mini) Packaging X8V49AV#ABA Operating systems - Windows 10 Pro 64 US 1AZ06AV Processor - Intel Core i7 7700 3.6GHz 8M 4C CPU 1JQ51AV Graphics - GFX NVIDIA Quadro M620 2GB X8V25AV Memory - 16GB (2x8GB) DDR42400 SODIMM NECC Unbuffered Memory X8V23AV Internal OS Load Storage Options - Operating System Load to SATA X8V21AV Internal PCIE Storage - HP Z Turbo Drive G2 512GB MLC SSD Note: For detailed warranty information, please link to "URL" for more information www.hp.com/go/specifiewarrantvinfo. Sales taxes added where applicable. Freight is FOB Destination, 0/ Public Sector Sales PRICE QUOTATION Page 3of6 Quote Number: 12175704 Quote Date: April 23, 2018 Howard Hardesty Revised Date: April 23, 2018 CITY OF SOUTH BEND Expires: May 23, 2018 Big Deal Number: 40726660 Provided by: Crystal Kleinhenz Contract: IN - STATE OF INDIANA (13079) Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for 30 days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. HP INC. PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO NOT SHARE. XBU90AV Internal Storage- 1T13 720ORPM 9.5mm SATA2.5in X8V43AV#ABA Keyboard - HP USB Business Slim Keyboard X8V38AV Mouse - HP Optical USB Mouse X8V36AV Application software - HP Remote Graphics Software (RGS) for Z Y4N29AV#ABA Warranty - 3I313 (materialllaborlonsite) Mini Warranty US 8. 2DW53AA HP 13300 PC Mounting Bracket 5 $19.00 $95.00 SUB TOTAL: $6,937.50 Group: C 9. U7860E HP 4 Year Next Business Day Onsite Notebook Only 61 $94.00 $5,734.00 Hardware Support 10. D9Y32AA#ABA HP 2013 UltraSlim Docking Station 52 $109.00 $5,668.00 11. Configurable -HP ProBook 640 G4 Notebook PC with 61 $871.00 $53,131.00 Intel© i5-8350U,Integrated Graphics 2GM00AV 2GMOOAV Product - HP ProBook 640 G4 Notebook PC with Intel® i5-8350U, with Wireless WWAN with Integrated Graphics Intel UHD Graphics 620 2GM83AV#ABA Operating system - Windows 10 Pro 64 1 QE38AV Processor label - Core 6 vPro G8 Label X7B43AV ENERGY STAR® label - eStar Enable IOPT 2GM20AV Out -of -Band Management - AMT Enabled 2GM09AV Display - 14" FHD (1920x1080) Anti -Glare LED UWVA enabled for Webcam slim 2GM52AV Integrated camera - Integrated HD 720p DualAryMic Webcam 2GM36AV Memory - 8 GB (1x8GB) DDR4 2400 2GM44AV Internal Storage - 256 GB PCIe NVMe Three Layer Cell Solid State Drive 2GM23AV Smart Card Reader - No SmartCard Reader 2GM68AV#ABA Keyboard - Clickpad Backlit spill -resistant Keyboard 2GM54AV Wireless LAN - Intel 8265 802.11 alblglnlac 2x2 +Bluetooth 4.2 WW 2GM22AV Near Field Communications - No Near Field Communication (No NFC) 2GM29AV HP Mobile Broadband - No MAN 2GM39AV Security - Fingerprint Reader Note: For detailed warranty information, please link to "URL" for more information www.hp.comigoispecificwarrantyinfo. Sales taxes added where applicable. Freight is FOB Destination. Oil Publici PRICE QUOTATION Page 4of6 Quote Number. 12175704 Quote Date: April 23, 2018 Howard Hardesty Revised Date: April 23, 2018 CITY OF SOUTH BEND Expires: May 23, 2018 Big Deal Number: 40726660 Provided by: Crystal Kleinhenz Contract: IN - STATE OF INDIANA(13079) Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for 30 days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. HP INC. PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO NOT SHARE. Item Part No. • • My. Unit Price Extended' 2GL90AV AC Adapter - 45 Watt Smart nPFC AC Adapter 2GM65AV#ABA Power Cord - C5 1.0m Power Cord 2GM72AV#ABA Country Kit - Destination Country Kit Localization 2GL93AV Battery - 3 Cell 48 WHr Long Life Battery 2GM62AV#ABA Warranty - 31310 Warranty SUB TOTAL: $64,533.00 Group: D 12. 3FF69AA#ABA HP USB-C Dock G4 US 13. Configurable HP Elitebook x3601020 G2 with Intel i5-730OU (2.6 GHz wlTurbo, 3MB L3 Cache) Processor, 8GB and HD Graphics 6201EJ35AV 1 EJ35AV Product - HP Elitebook x3601020 G2 with Intel i5-730OU (2.6 GHz w/Turbo, 3MB L3 Cache) Processor, 8GB and HD Graphics 620 1EJ64AV#ABA Operating system - Windows 10 Pro 64 Y8C93AV Processor label - Intel Core 15 vPro G7 Label X7B43AV ENERGY STAR® label - eStar Enable IOPT 1 EJ44AV Out -of -Band Management - AMT Enabled 1 EJ41AV Display - 12.5" FHD (1920x1080) BrightView LED UWVA ultraslim Touchscreen 1 EJ51AV Pointing Device - WACOM AES Pen with APP Launch Button 1 EJ57AV Internal Storage - 256 GB PCIe NVMe TLC SSD 1 EJ40AV#ABA Keyboard - Clickpad Backlit Collaboration Keyboard 1 EJ63AV Wireless LAN - Intel 8265 802.11 alblglnlac 2x2 +Bluetooth 4.2 1 EJ49AV Near Field Communications - No Near Field Communication (No NFC) 1 EJ32AV AC Adapter - 65 Watt nPFC USB-C Straight AC Adapter 1 EJ54AV##ABA Power Cord - C5 1.0m Power Card wlduckhead 1 EZ81AV#ABA Country Kit - Destination Country Kit Localization 1ZT30AV Battery - 4 Cell 49 WHr Long Life Battery 1 EJ60AV4ABA Warranty - 11110 Warranty US LOZ91AV Misc Warranty Documentation - No Warranty Service Eetention 14. UE340E HP 4 year Next business day onsjte HW Support w/Defective Media Retention for Notebooks 5 $102.00 5 $1,561.00 5 $154.00 Note: For detailed warranty information, please link to "URL" for more information www.hp.coml4olspecifiewarrantYinfo. Sales taxes added where applicable. Freight is FOB Destination. $510.00 $7,805.00 $770.00 oil Public Sector Safes PRICE QUOTATION Quote Number: 12175704 Quote Date: April 23, 2018 Revised Date: April 23, 2018 Expires: May 23, 2018 Provided by, Crystal Kleinhenz Page 5 of 6 Howard Hardesty CITY OF SOUTH BEND Big Deal Number: 40726660 Contract: IN - STATE OF INDIANA (13079) Product availability and product discontinuation is subject to change without notice. The prices In this quotation are valid for 00 days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. HP INC. PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO NOT SHARE. Item Part No. Description a a SUB TOTAL: $9,085.00 Group: E 15. HP E223 21.5" Display 1FH45AA#ABA 1 FH45AA#ABA Monitors - HP E223 21.5" Display Contrast ratio - 1000:1 Contrast Ratio Brightness (typical) - 250 nits Input Signal - (1) DisplayPort 1.2, (1) HDMI 1.4, (1) VGA HDCP support on DisplayPort and HDMI HorizontalNertical viewing angle (typical) - 178' horizontal; 178° vertical Max Power Rating - 36 Watts Native resolution - 1920 x 1080 Response rate (typical, rise and fail) -14 ms response time Asset Control - None Selected Integrated speakers - No Integrated speakers Anti -Glare and Anti -Static - Anti -Glare: Yes Anti -Static: No Energy Efficiency - ENERGY STAR qualified Warranty - Protected by HP, including a 3 year standard limited warranty. Optional Care Pack Services are extended service contracts which go beyond your standard warranties. 338 $144.00 $48,672.00 16. 2LC49AA HP S100 Speaker Bar-WW 171 $15.00 $2,565.00 SUB TOTAL: $51,237.00 TOTAL PRICE: $199,353.50 To ensure the accurate and timely processing of your order, please include quote # 12175704 on your Purchase Order. GET MORE FOR YOUR MONEY Make the most of your budget and protect against technology obsolescence. Lease these HP products with a purchase price of $199,353.50 for 36 months for as little as $6,189.93 per month. At the end of the lease, send the equipment back to HP Financial Services and upgrade to new technology or purchase the equipment at its fair market value.* Note: For detailed warranty information, please link to "URL" for more information www.hp.com/go/specifiewarrantVinfo. Sales taxes added where applicable. Freight is FOB Destination. / Public Sector Sales PRICE QUOTATION Quote Number: 12175704 Quote Date : April 23, 2018 Revised Date: April 23, 2018 Expires: May 23, 2018 Provided by.- Crystal Kleinhenz Page 6 of 6 Howard Hardesty CITY OF SOUTH BEND Big Deal Number: 40726660 Contract: IN - STATE OF INDIANA (13079) Product availability and product discontinuatlon is subject to change without notice. The prices in this quotation are valid for 30 days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. HP INC. PROPRIETARY INFORMATION FOR CUSTOMER USE ONLY. DO NOT SHARE. Item Part No. Description Qty. Unit Price Extended GET MORE WITH HP FINANCIAL SERVICES For more information, call Hewlett-Packard Financial Services Company at 1-888-277-5942 and talk to a financial services representative who specializes in supporting government and education entities. * The monthly payment amount is for a lease commencing on or before 5/23/2018 with a term of 36 months and a fair market value purchase option at the end of the lease term. This and other leasing and financing options are available through Hewlett-Packard Financial Service Company (HPFSC) or one of its affiliates to qualified education and state and local customers in the U.S. and subject to credit approval and execution of standard HPFSC documentation. Fees and other restrictions may apply. This is not a commitment to lease. Rates and payments are subject to change at any time without notice. Leasing and financing options for Federal governmental agencies (subject to a $50,000 minimum) are available from Hewlett-Packard Company. Comments: Note: For detailed warranty information, please link to "URL" for more information www.hp.com/go/sper..ifiewarrantyinfo. Sales taxes added where applicable. Freight is FOB Destination. m Computing for the greater good, Number CITQ1354 625 Kenmoor Ave. S.F., Suite 301, Grand Rapids, MI 49546 Date Apr 23, 2018 t.855-424-8482 f.888-545-4648 Hewlett Packard Financial Services South Bend, City of Howard Tom Ackermann Sue Gerlach 420 Mountain Avenue 227 W. Jefferson Blvd 855-424-8482 ext 500 Murray Hill, NJ 07974 12th Floor howardh@Civitas-IT.com United States of America South Bend, IN 46601 Phone (224) 512-4299 Phone 574-245-6209 Fax (224) 512-4299 Fax Here is the quote you requested. Please contact me if I can be of further assistance. PRICES SUBJECT TO CHANGE - PRICES BASED UPON TOTAL PURCHASE - ALL DELIVERY, TRAINING OR CONSULTING SERVICES TO BE BILLED AT PUBLISHED RATES FOR EACH ACTIVITY INVOLVED - GENERALLY ALL HARDWARE COMPUTER COMPONENTS PROPOSE€? ABOVE ARE COVERED BY A LIMITED ONE YEAR WARRANTY, COVERING PARTS AND LABOUR FOR HARDWARE ONLY AND ON A DEPOT BASIS - WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OR WITH REGARD TO ANY LICENSED PRODUCTS, WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA, INTERRUPTION OF Created on 04/23/18 15:54:53 by QuoteWerks Page 1 of 1 1 of 1 0/ Public Sector Sales April 23, 2018 CITY OF SOUTH BEND STREET DEPARTMENT 731 S tAFAYETTE SOUTH BEND IN 46601-0000 RE : HP Public Sector Quote - 12175704 Dear Howard Hardesty, Thank you for your recent interest in HP Public Sector Sales. Award -winning HP products are designed to deliver high-performance technology, powerful networking and legendary HP quality - all at a value that your budget demands. From Notebook PCs to Printers, HP provides a single resource for complete solutions that meet all your computing needs. You can rely on HP for the performance, uptime, and efficiency you need to keep your agency running smoothly and hassle -free. Every HP product is designed and tested to provide industry -standard compatibility and investment protection. And, with special maintenance services, easy ordering and flexible financing, HP makes buying the right solution for your organization easier and more convenient than ever. Attached is the price quotation you requested, When submitting a purchase order directly to HP, please be certain to include the requested information on the Ordering Information page attached to this quotation. Including the necessary information will ensure the accurate and timely processing of your order through HP Public Sector. you may click here to view this quote and lace an order online or fax in your purchase order at 800-825-2329. -Please reference this contract: IN - STATE OF INDIANA Contract (13079) terms and conditions, -The terms and conditions of the IN - STATE OF INDIANA Contract (13079) will apply to any order placed as a result of this inquiry; no other terms or conditions shall apply. - Third party items that may be included in this quote are covered under the terms of the manufacturer warranty, not the HP Inc. warranty. - This quotation may contain open market products which are sold in accordance with HP`s Standard Terms and Conditions. If you should have questions regarding this quotation or need any other assistance, please contact your Public Sector sales representative. Sincerely, Crystal Kleinhenz Inside Sales Representative 0/ Public Sector Sales Ordering information It's never been easier to place your direct orders with HP. Now you can have fast, accurate service with special options designed to personalize, process and expedite your shipments with higher levels of accuracy. Ordering HP products is as simple as picking up the phone, using the fax machine, or logging onto the HP Public Sector website at htlp:/Melcome.ho.comlcountrvlus/eng/solutionsloub sector.html _Online ordering With the HP Online Store, you can create quotas with real-time pricing; place an order using a credit card or purchase order, keep up-to-date on the latest product promotions and pricing available on your contract, inquire about order status and view product/price information - all from your desktop PC. Click here to view this guote and place an order online. Faxing Option Faxing your order is convenient, too. Simply fill out your request on the customer purchase order and send to 1-800-825-2329. Your order will be promptly handled, and you can call a Customer Service Representative to confirm your order. Personalized Telesales To provide more personal service to you, our telephone sales and order administration representatives are assigned by territory. This means you can reach a dedicated government, education, or medical sales team every time you call - giving you added value by letting you grow personal relationships with representatives who know your product as well as your special terms and delivery requirements. To request a quote, check product availability, and other related questions, call your Telesales Representative, Order Accuracy To ensure the accurate and timely processing of your order, please verify that your purchase order includes the following information: o Bill -to address, 0 Ship -to address, o Purchase order number, o Part number, description, and price, o Contract # and name o Reseller of choice p Contact name , phone number, and email address, o Special delivery requirements o Requested delivery date o Signature of authorized purchaser o Please note that HP Inc. must be listed as the vendor. o SamplelEditable PDF Purchase Order forms are available at these links - a Standard PO (STL I K12 I Hi Ed I Fed) - htto:llgem.compag.com/gemstore/sites/downloads/SLED PO Template.odf o Federal Form 1449 - htto:/Yoem.comt)aq.com/.clemstore/sites/downloadsiFED PO Template Form 1449, df Tax -Exempt Certificate Requirements All tax-exempt accounts should have a tax-exempt certificate on file with HP to avoid having sales tax added to their invoice. This certificate needs to be provided only once. If you are ordering for the first time, please include with your order or account application. HP Credit HP's financing programs can help your agency purchase or lease HP solutions, To inquire more about a customized financial solution proposal call your Telesales Representative. Order Tracking and Status All orders are entered within 24 hours of receipt and are scheduled to ship on a first in first out basis. Orders are shipped within seven days of receipt provided all items are in stock and all necessary information has been properly inciuded on your purchase order. (Remember that ship complete orders can be delayed if a particular item is not currently in stock.) To inquire about the status of your order, you may either or call your corresponding Customer Service Representative or check your order status online Returned Merchandise A return material authorization number (RMA) is required for all returns to be processed. Returns may be requested within 30 days of shipment. Please call your Public Sector Customer Service Representative in order to have an RMA assigned. Please have a copy of the packing slip available when you call. Customer Relationship and Sales For Public Sector Sales Fax:800.826-2329 K-12 Educatlon: 800-888-3224 Higher Ed: 877-480-4433 State $ Local: 888-202-4682 INTER -OFFICE MEMORANDUM Department of Innovation & Technology City of South Bend 227 W Jefferson Blvd TO: Board of Public Works, Linda Martin CC: Dan O'Connor, Emily Leyes, Jennifer Hockenhull, Michael Schmidt, Clara McDaniels, Benjamin Dougherty FROM: Sue Gerlach SUBJECT: 2018 Computer Refresh DATE: 4/24/18 Linda and Members of the Board We are submitting for review and approval the purchase/lease of new computer equipment (Computers, laptops, docks and monitors) as part of our 2018 Computer Refresh. We replace computer systems on a four-year rotation. This year we are replacing machines acquired in 2014. Financing is yet to be determined. For this reason, I am including two Agenda Item Review Request forms: + Historically the City's Large Equipment Lease has been financed over five years. Finance is currently determining if equipment can be financed over four years. If it is determined that the equipment can be financed for four years through the City's 2018 Q1 Large Equipment Lease, we will do so. + If it is determined that we can NOT finance the equipment for four years through the City's 2018 Q1 Large Equipment Lease, we will finance through our HP Master Lease Agreement #5245088229 as we have for the last four years. Thank you for your consideration, Sue Gerlach Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 4/24/18 Sue Gerlach Department IT BPW Date 5/8/18 Phone Extension 6209 Agreement LJ Contract LJ Proposal Ll Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control M Other: OPA Purchase Company or Vendor Name Hewlett Packard New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBEIWBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name 2018 Computer Refresh Project Number N/A Funding Source Account No. Amount Terms of Contract 2018 Q1 Lar e Equipment Lease 750-0801-421-43.06 Not to exceed $214,470.50 4 Year Purpose/Description Replace computers that have reached end of life ❑ Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination, Non -Debarment, E-Verifv, Iran, etc. Amount of ❑ Increase $ Decrease $ Previous Amount Current Percent of Change New Amount Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM 4/24/18 Sue Gerlach Department IT BPW Date 5/8/18 Phone Extension 6209 Legal ® Attorney Name Clara McDaniels Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing H Agreement U Contract LJ Proposal LJ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control M Other: HP Lease Company or Vendor Name Hewlett Packard New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBEMBE Contractor ❑ MBE ❑ WBE MBEMBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name 2018 Computer Refresh Project Number N/A Funding Source HP Master Lease Agreement #5245088229 Account No. 279-0672-415-37.11 (P) and 279-0672-415-37.12 Amount Not to Exceed $214,470.50 Terms of Contract 4 Year Purpose/Description Replace computers that have reached end of life ❑ Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination. Non -Debarment. E-Verifv. Iran. etc. Amount of ❑ Increase ❑ Decrease Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispe Copy Original ® ❑ Sue Gerlach ❑ ❑ ❑ ❑ sal After Approval