HomeMy WebLinkAboutProcession - South Bend West Side Memorial Day Parade1316 CoLwi,y-Crry Buil,I)ING
227 W. JETFERSON BouL,EVARD
Sou n I BEND. INDIANA 46601-1830
'%",-"ITY OF SOUTH BEND PETE BUTTIGIEG, MAYCI
BOARD OF PUBLIC WORKS
May 8, 2018
Jan Kowalski
25377 Beth Ann Drive
South Bend, IN 46619
RE: Parade: South Bend West Side Memorial Day Parade
Dear Ms. Kowalski:
PHONE 574/235-9251
FAX 574/ 235-9171
The Board of Public Works, at its meeting held on May 8, 2018 approved your request to
conduct your parade on May 28, 2018, from 5:00 a.m. to 12:00 p.m., on the designated route
as submitted, subject to no blockage on Western Ave., which must remain open at all times.
Enclosed please find a copy of your approved permit.
The South Bend Police and Traffic and Lighting Departments will supply traffic control.
Participants are to follow all traffic regulations. In addition, throwing candy is prohibited.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M, Martin, Clerl,,,
Enclosure
C: Grene Eyster, Police Department
Federico Rodriguez, Fire Department
Ed Gleckler, Traffic & Lighting
GARY A. GILOT SUZANNA M, FRITZBE,Rci ELIZABETH A. MARADIK JAMES A. MUELLER TI-113'11 ESE J . DOC RAU
INTER -OFFICE MEMORANDUM
BOARD OF PUBLIC WORKS
DATE SENT: 4/9/2018
TO: d Gleckler, Traffic & Lighting
Federico Rodriguez, Fire Department
att Longfellow, Engineering
Kara Wood, Park Department
Lt, Gene Eyster, Police Department
y Jill Sciccitano, Downtown South Bend
Marcia Qualls, Streets
Legal Department ,�,n_�
FROM: Linda M. Martin, Clerk `jW_
SUBJECT: PROCESSION RECOMMENDATION -South Bend Westside
Memorial Dav Parade
SPONSOR: Jan Kowalski
DATE OF EVENT: MaV 28, 2018 5:00 a.m. to 12:00 p.m.
DATE DUE: April 17, 2018
FAX OR E-MAIL TO: 235-9171 1 Imartin(a-).southbendin.gov
RECOMMENDATIONS AND COMMENTS:
By Date
APPLICATION FOR USE OF
PUBLIC RIGHT-OF-WAY FOR PROCESSIONS
The Board of Public Works must have FOUR%�(4) weeks prior notice of the
1 ` `i� �e $
Sp a ! ____� �(A uhmitted Dy;
Address: A5�3AAnr
City: nu HI12p 0
State: Zip:Q P11011e: 5-7q"
Email:
Sponsor may use the public right-of-way described as (describe route and attach map)
PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO
CHANGE YOUR ROUTE FOR SAFETY PURPOSES
Event name: E cX
E2'^ The Board of Pub is Works must have FOUR (4) weeks prior notice befo'e event occurs
Er All certificates of insurance, pre -paid costs, maps, and any other applicable information requested
or required by the Board of Public Works have been provided with this application
[] The event shall be held on , 2018 and no other date
[� Registration time for the event starts a 'Ali 6 .m p,m.
F] Starting time of the procession is - 6 (,/p.m.
Estimated completion time is 145�41a.m,&
This event involves the use of the following roadways
Q� This event involves closure of City residential streets
❑ This event involves County roads
❑ This event involves State highways
❑ This event involves use of a park (Must obtain permission from Park Board)
[}� I understand that I must arrange a meeting with all affected governmental agencies to
organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939
to organize meeting)
This event involves the use of the sidewalk
[K Participants must stay on the sidewalk and obey all traffic laws.
❑✓` This event is loeal/ • ;gional/natlonal event (Please circle the appropriate event type)
[✓]� This event will be coordinated with the property owner/business where staging will take place
Updated 08/2017 2
PERMIT/AGREEMENT
FOR A PROCESSION
l . Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed
necessary.
2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in
full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00
aggregate and the City of South Bend listed as an additional named insured for this event.
3. Sponsor shall provide to the Board all additional licenses, permits and documentation
required for the event.
4. If this event results in closure of a residential street, all residents within the affected area
must be notified of this event. The APPLICANT must make a reasonable attempt to
notify all residents that reside on the block, A copy of a brochure or letter describing
the event purpose, date, and time must be distributed to all affected neighbors and
included with the application,
5. If this event results in closure of a residential street, the applicant is responsible, prior to
the event, for determining if there are any residents affected that could potentially need
assistance in accessing their residence. The applicant is responsible for providing said
resident access or transportation to their property.
6. Sponsor agrees to abide by all terms and conditions of the Board's policy governing
walks, runs, parades or other similar event adopted by the Board on March 3, 1985.
7. lit order to ensure public safety during the event, the Board agrees to furnish traffic
planning, materials, equipment and personnel as deemed necessary by the Police
Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable,
the Board of Park Commissioners.
8. Sponsor acknowledges that the Police Department reserves the right to change this route
for safety purposes,
9. in consideration for approval by the Board and the use of the sidewalks for the purposes
set out above, the undersigned agrees and undertakes to hold the Civil City of South
Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or
expenses, including attorney fees, which the Civil City of South Bend may suffer or
incur, as a result of any claims or actions which may be made by any person, including a
participant in said activity, arising out of the approval of the request to use the sidewalks
indicated in the City of South Bend. The undersigned certifies that he/she is authorized to
bind the above mentioned sponsor to the terms hereof.
10. Notification of approval/denial of this request will be issued by return of this form, upon
signed authorization by the Board of Public Works
I understand the above rules and regulations and that this application may be denied based on
any false or incomplete information.
t
Sponsor Signature Hq�_A
ETURN FORM T , 3
Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, IN 46601
Phone: (574) 235-9251 • Fax: (574) 235-9171
Printed Name g n b ��tr7�,
�1
Title mo Cj ka=j I
BQARD OF PUBLIC WORKS APPROVAL
-_
Member
4
M
ber
Member
RETURN FORM TO:
Board of Public Works
1316 County -City Building
227 West Jefforson Boulevard
South Bond, IN 46601
Phone: (574) 235-9251 • Fax: (574) 235-9171
Member
V Oy1do 1 e
Date