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HomeMy WebLinkAboutProcession - American Legion Post 357 - Stars and Stripes Ride1316 COUNTY -CITY BUILDrNG 227 W, JEFFERSON BOULEVARD SOUM BEND. INDIANA 46601-1830 CITY OF SOUTii BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS May 8, 2018 Wayne Zwierzynski American Legion Post 357 5414 W Sample Street South Bend, IN 46619 RE: Event Name: Stars and Stripes Forever Ride Date: May 26, 2018 Dear Mr. Zwierzynski: PHONE 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on May 8, 2018, approved your request to conduct your motorcycle procession on May 26, 2018,-from 8:00 a.m. to 130 p.m. on the designated City streets as submitted, Enclosed please find copy of your approved permit. Participants must obey all traffic laws. Please coordinate your event with Lieutenant Eugene Eyster of the Police Department, If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Gene Eyster, Police Department Ed Gleckler, Traffic & Lighting Federico Rodriguez, Fire Department GARY A. GILOT SUZANNA M. Fiu]'ZBERci ELIZABE'ri-i A. MAR ADIK JAMES A. MUELLFR THERESE I DORAU INTER -OFFICE MEMORANDUM BOARD OF PUBLIC WORKS DATE SENT: 4/23/2018 TO: AEd Gleckler, Traffic & Lighting ederico Rodriguez, Fire Department att Longfellow, Engineering ara Wood, Park Department \Xt. Gene Eyster, Police Department Jill Sciccitano, Downtown South Bend Marcia Qualls, Streets Legal Department FROM: Linda M. Martin, Cier SUBJECT: PROCESSION RECOM ENDATION- Stars and Stripes Forever Ride SPONSOR: American Legion Post 357 DATE OF EVENT: May 26, 2018 8:00 a.m. to 1:30 p.m. DATE DUE: Mav 1. 2018 FAX OR E-MAIL TO: 235-9171 1 ImartinAsouthbendin.gov RECOMMENDATIONS AND COMMENTS•. By Date 0��,C?tS1`eN �j f APPLICATION FOR USE OF PUBLIC RIGIIT-OF-WAY FOR PROCESSIONS The Board of Public Works must have FOUR (4) weeks prior notice of the event:" 1865 Sponsor; a" t,t ra -Tw ,r .r t 5.( Submitted By: COA-11 ` 12-„ ,.(,' Address: r rt 1,1� r,irr,r City S:xYT t b. State: I. zip: r. , (2, P11011e: 5 7-(w s n Email: (M oca_r-, a ,, bo ",)titb, coey) _._... Sponsor may use the public right-of-way described as (desea°ibe route and attach map) PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO CHANGE YOUR ROUTE FOR SAFETY PURPOSES Event name: r4cls AA110 r , The Board of Public Works must have FOUR (4) weeks prior notice before event oceans All certificates of insurance, pre -paid costs, reaps, and any other applicable information requested or required by the Board of Public Works have been provided with this application ❑ The event shall be field on (-Y uiyy a , 24 6 and no other date ❑ Registration time for the event starts at ° r':/p.m. ❑ Starting time of the procession is CO OW./p.m. ❑ Estimated completion time is p '.l ay' a.m /y��.`gi . This event involves the use of the following roadways This event involves closure of City residential streets This event involves County roads ']'his event involves State highways ❑ This event 'involves use of a park (Must obtain permission from Park Board) I understand that I must arrange a meeting with all of"feeted overnniental agencies to organize the above event (Call Marcia Qualls, Customem• Service Managem•, 235-5939 to organize meeting) ❑ This event involves the use of the sidewalk ❑ Participants must stay on the sidewalk and obey all traffic laws. ❑g,�..m l"his event is a loca Lgi6 al national event (Please circle the appropriate event type) [ This event will be coordinated with the property owner/business where staging will take place Updated 08/2017 2 PERMIT/AGREEMENT FOR A PROCESSION I Sponsor shall reirriburse the Board for the actual cost to the City for the event, if deemed necessary. 2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000.0,0 per occurrence and $5,000,000.001 aggregate and the City of South Bend listed as an additional named insured for' this event. 3. Sponsor shall provide to the Board all additional licenses, permits and documentation required for the event. 4. If this event results in closure of a residential street, all residents within the affected area must be notified of this event, The APPLICANT must make a reasonable attempt to notify all residents that reside on the block. A copy of a brochure or letter describing the event purpose, date, and time must be distributed to all affected neighbors and included with the application. 5. If this event results in Closure of a residential street, the applicant is responsible, prior to the event, for determining if there are any residents affected that could potentially need assistance in accessing their residence. The applicant is responsible for providing said resident access or transportation to their property. 6. Sponsor agrees to abide by all terms and conditions of the Board's policy governing walks, runs, parades or other similar event adopted by the Board on March 3, 1985, 7. In order to ensure public safety during the event, the Board agrees to furnish traffic planning, materials, equipment and personnel as deemed necessary by the Police Departrrient " fraffic Bureau, the Bureau of Traffle and Lighting, and, where applicable, the Board of Park Commissioners. 8. Sponsor acknowledges that the Police Department reserves the right to change this route for safety PLII-POSCS. 9. In consideration for approval by the Board and the use of the sidewalks for the Purposes set out above, the undersigned agrees and undertakes to hold the Civil City of South Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or expenses, including attorney fees, which the Civil City of South Bend May suffer or incur, as a result of any claims or actions which may be made by any person, including a participant in said activity, arising Out of the approval of the request to use the sidewalks indicated in the City Of South Bend. The undersigned certifies that he/she is authorized to bind the above mentioned sponsor to the terms hereof. 10, Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works I understand the above rules and regulations and that this application may be denied based on any false or incomplete information. Sponsor Signature Loa,"k*- 'C"4", R1 TUI FORM.() oal-d ( f UbI : 1316 County -City Budding 227 West Jefferson Boulevard South Bend, IN 46601 Phone: (574) 235-9251 0 Fax: (574) 235-9171 Printed Name 6a,q A Z Title AMWp ; w6d ARD OF BLIC WORKS APPROVAL 'President " Mober Member Men-iber Member RETURN FORM TO: Board of Public Works 1316 COUW3r-Cit3lhdlding 227 West Jefferson BOUlevard South Bend, IN 46601 I'lione: (574) 235-9251 e Fax: (574) 235-9171 Date r FI/AIIAW IV3Z Y - � 3EIM IZI El ENAMARMmmom wit j�� /� III „� l�l�l��������ll it -, R SPECIAL EVENTS GUIDELINES SIGNATURE FORM Prior to the Commissioners approval of the STP-' D« �e vFiz �r101 (event) on 1 lrl y. a�' �G� , (day & date) your request needs to be approved by the appropriate departments affected by the designated route. Emerangy Management —1222 S. Michigan Street 46601 574 235-9378 Email — elainesjcema@gmail.co I have been contacted regarding this event and give my approval of the event as stated. John Antonucci, Director Date St. Joseph County Sheriff- 401 W. Sample 46601 - (574) 245-6540 Fax- (574) 245-6574 I haAe been co cted 9:9din g this event nd give any approval oft e event as stated Michael Grzegorek, County heriff Date St. Joseph County EnffineerinL, - 227 W. Jefferson Rm. 73146601 - (574) 235-9626 Fax — (574) 235-50571 have been contacted regarding this event and give my approval of the event as stated. Jessica J. Clark, P.E., County Engineer Date South Bend Dept. of Public Works - 227 W. Jefferson Rm. 1316 - 574 235-9251 Fax — (574) 235-9171 1 have been contacted regarding this event and give my approval of the event as stated. Kara M. Boyles, Ph.D., P.E. City Engineer Date Indiana Dept. of Transportation —12209 N 1200 W Monticello IN 47960 - 219 851-1426 Fax — (219) 325-75161 have been contacted regarding this event and give my approval of the event as stated. Mike Hurt, Plymouth District Date Mishawaka Engineering Department 600 E. 3 rd St., Mishawaka, 46544 - (574)258-1619 Fax- (574) 258-17761 have been contracted regarding this event and give my approval of the event as stated. kris Jamrose, P.E., Mishawaka Engineer Date Google Maps A 1 A �.S APO -� R 1�E �C'�i�C c�Ei:�' �� Page t of 2 GOOSIC Drive 57,2 mi, 1 h 9 min Directions from Walmart Supercenter to 5414 W Sample St O Walmart Supercenter 700 W Ireland Rd, South Bend, IN 46614 1. Head west on W Ireland Rd toward S Burnett Dr t O 23444 W Ireland Rd South Bend, IN 46614 2. Head west on W Ireland Rd toward IN-23 S t 3. Turn left onto IN-23 S h 4. Slight right onto IN-23 S/S State St 19 Continue to follow IN-23 S 5. Turn left onto US-6 E/Grand Army of the Republic Hwy/Roosevelt Rd ha Continue to follow US-6 E/Grand Army of the Republic Hwy 3.2 mi 3.2mi/5min 180 tt 9.8 mi 5.8 mi 1.2 mi 16.9mi/22min O 31007 Grand Army of the Republic Hwy Walkerton, iN 46574 6, Head southeast on US-6 E/Grand Army of the Republic Hwy toward W County Line Rd/Spruce Rd t 16.3 mi 7. Turn left toward IN-331 N/Bremen Hwy +1 0.3 mi 8. Turn left onto IN-331 N/Bremen Hwy Continue to follow Bremen Hwy 6.3 mi 22.9 mi / 26 min 4 15868 Osborne Rd https://www, google.com/mapsldir/Walmail+Super eenter,+700+W+Ireland+Rd,+South+Ben... 4/8/2014 Google Maps Bremen, IN 46506 9. Head north on IN-331 N/Bremen Hwy toward Nicar Rd 4 Continue to follow Bremen Hwy 5.2 mi 10. Turn left to merge onto US-20 W toward S Bend/Michigan City x 8.2 mi 11, Take exit 74 to merge onto Mayflower Rd r 0.8 mi 12. Turn left onto Grant Rd/W Sample St Destination will be on the left 89 ft 14.2mi/16min O 5414 W Sample St South Bend, IN 46619 These directions are for planning purposes only. You may find that construction projects, traffic, weather, or other events may cause conditions to differ from the map results, and you should plan your route accordingly. You must obey all signs or notices regarding your route. Neap data ©2014 Google https://www.google. coi-lmapsldirlWalmaA+Supereenter,+700+W+Ireland+Rd,+South+Ben... 4/8/2014 tvi " j III i ti i CJ_. C<,. :! �'�i�li�.Ca wy r 1 D RYl Ph-111 Rd Pi Iin Rd p " -. r h Rr. d. vocid R dT Cl P i t