HomeMy WebLinkAboutOpening of Bids - Spec P - Two More or Less 2018 or Newer Mid Size Four Door Hybrid Sedan Automobiles - Gates ToyotaCITY OF SOUTH BEND
Spec P — Two (2) more or less 2018 or Newer Mid -Size Four Door Hybrid
Sedan Automobiles
May 8, 2018 at 9:30 a.m.
Description
YeariMake/Model
Unit Price
Trade In Value
Description
Year/Make/Model
Unit Price
VIN:IGCJTBFE4C81
2012 Chevrolet Colorado
30069 . ..
$
VIN:IGCJTBFEIC81
2012 Chevrolet Colorado
29770
Estimated number of days for delivery from award (D
date.
c-an t_�R i� c /,) CC) q 6 � (4
�W)37-qClfff Fax Number:
By
(Signature)
P� LA, 0 P R L-C C
BOARD OF PUBLIC WORKS
12
(Printed Name)
Aj
(Title)
Elizabeth A. Maradik, Member
Therese J. Dorau, Member
Attest: Linda M. Martin, Clerk
13
0.,
CITY OF SOUTH BEND, INDIAN
SELLER'S BID FOR SALE OR LEASE OF MATERIALS
AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND
1865
NON-DISCRIMINATION COMMITMENT FOR SELLERS
-Size Four Door Hybrid Sedan Automobiles
BID NAME Spec P — Two (2) more or less 2018 or Newer Mid
FOR BIDS DUE May 8, 2018 at 9:30 a.m.
B idder
Date: (Firm):
Address: (D Lk 0
Ci.ty/State/Zip: 50LL_VK g6k)(). qW qW.q Telephone Number:
Agent of Bidder (if Applicable):
When theprospective Contractor is unable to cedifj� to any oj'the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION RE GARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
-npleted for all quotes and bids. Please type or print)
(Must be coi
STATE OF fk P-
SS:
COUNTY
...The undersigned Contractor, being duty sworn upon his/her/its oath, affirins under the penalties of perjury
that:
-iber, representative, or agent of the firm,
1. Contractor has not, nor has any other men
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
-n bidding nor to induce anyone to refi-ain from
letting nor to prevent any person froi
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says. that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor ally
of its principals are presently debarred, suspended, proposed for debarment, declared
Itarily eXCILided from participation in this transaction by any Federal
ineligible, OF V01111
department or agency; and
3. Contractor has not, nor has iny successor to, nor an affiliate of, Contractor, engaged in
-nent activities in ]ran.
... investi
4
a. For purposes of this Certification, "Iran" means the government of Iran and ally
agency oi- instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16,5-8, as amended from time -to -time, a Contractor
is engaged in investment activities inlran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars (S20,000,000) or more in value in the energy sector of Iran,
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
-nore in credit to another person for
twenty million dollars ($20,000,000) or i
f -f -e, if that person will (i) use the credit to provides
orty ive (45) days or mot
-gy sector in Iran; and (ii) at the time the
goods and services in the enei
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
A Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently learns is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
-ough the E-Verify
..eligibility status of all of Contractor's newly hired employees tlu
-nentation of
Program as defined by I.C. 22-5-1.7-3. Contractor's docui enrollment and
participation in the E-Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has
Nerif
enrolled in and is participating in the E y Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend, and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
riployee or applicant for employment in the perforn-lance of a
discriminate against any ei
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
-nent because of race, sex, religion,
or any matter directly or indirectly related to employi
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
in determining the lowest, responsibi r sp nsive
Enterprise. ("WBE") as a factoi c e 0
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
-iowever, it may not unlaw
award a subcontract to an MBE/WBE; I fully discriminate
against said WBE/IABE. A finding of a discriminatory practice by the City s MBE/WBE
-rom being awarded a City contract
Utilization Board shall prohibit that person or entity f
-P ate of such determ i nation, and such determination
for a period of one (1) yeq.r froi . the d,
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
cormnitment shall be made a part of any contract which it may henceforth enter into with
.....the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
-elated to employment, because of race, religion, color, sex,
matter directly or indirectly i
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
1, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States. I understand it is my sole obligation and responsibility to provide a
Justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments,
I hereby affirm under the penalties of pe�jury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this day of 20
�PVTc
Contractor/Bidder (Firm)
6
Signature of Contractor/Bidder or Its Agent
0\j
Printed Narne and Title
Subscribed and sworn to before me this 0??e-D day of 14V 20 ig
N tai Public
County of Residence
FELICIA MARIE GANNON
St Joseph Coonty
My Commission Expires
Soptember SO, 2022
(To be completed only by ContractorsMidelers claiming to be a "local Indiana business"pursuant to LC 36-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
. .. . . ..... . . ............ ..... . .... ... .. ..... ... .. ........ .... ... ...
A "local Indiana business " n7fers to cv�v qf theJ611olling:
(/)A business. whose principal place qf,blishless is located in fill qfl�-cted cololN,
(2) A business that pays a wqjorio�qfitspqyroll (ill dollar voltime) to residents qfqff 11 s
ected com ie
(3) A business that employs residews of q&cted coanties as a majority oj'ifs employees.
-ides adopted by the political
(4) A b[1Sil7e$S that. makes signYicant capital iniestinents in the qf
fecled corinties as dqfined in i
siibdivision,
economic impact oil the q1 d counties as d�fbied by criteria ill olles adopted by
(5) Abusiness that has a substantialpositivt J�ctc
the political subdivision.
An cown),, re�ffi-s to St. Joseph County, Indiana, or the.1611owing counties located adjacent to St. Joseph Colfn�:
*e Counly and LaPo le Colalo�
Elkhart Cou. 16,, Marshall Couno), Sla) I
There are tl?ejblloivii7gpi-icept-o�reiic(,s,lbi- supplies purchasedfi-on? a local Indiana business:
5%for a purchase expected by thepurchasingagencY to be less thall $50,000
3% or a purchase expected bv tile purchasing agency to be at least S50, 000 but less than $100, 000.
fi
I % for a purchase Lx2ected!�, th e pinvhashig agenc�v to be (it least S100, 000,
Date:
-S T lu TA
Pursuant. to. I.C. 36-1-12-22, c4TC 011 claims a local Indiana business
preference for Project /k 11) - S(n-� C f uv�k- D00 (L AA469( (Project # �PfC- located within the City of
South Bend, St. Joseph County, Indiana.
�qo f(Av j) p t) Ytklcl
The location of the principal place of business is
St, Joseph County, Indiana
The following county located adjacent to St. Joseph County, Indiana:
The majority of the business's payrol I for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
The majority of the business's employees for the 12 months prior to the date of this Bid are residents of
St. Joseph County, Indiana, or the adjacent county noted above.
if the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12 month period prior to the date of tile Bid of (i) the total payroll
amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are
residents of St. Joseph County and the adjacent county noted above.
WHEN SUPPL YING SUPPORTING PA YROLL RECORDS, HIDDE, R SHALL REDA CT ALL
SOCIAL SECURITY NUMBERS.
Dated th is day of 20
T
To
ContracItpihl �tder (Firmy-)
Signature of Contractor/Bidder or Its Agent
Printed Name and Title
BondNO. E255980
GREATAMERICAN
INSURANCE GROUP
KNOW ALL MEN BY THESE PRESENTS, thatWC, Gates Automotive Group
640 W Ireland Rd, South Bend, IN 46614
as principal, and the GREAT AMERICAN INSURANCE COMPANY, a corporation existing under tile laws
of the State of Ohio, having its Administrative Office at 301 E. Fourth Street, Cincinnati, Ohio 45202, as surety,
are held and firmly bound unto city of South Bend
1045 W Sample St, South Bend, IN 46619
as obligee, in the penal sum of Ten percent of total bid amount
Dollars ($ lo-- ) , lawful money of the United States of America, for the payment of which,
well and truly to be made, we bind ourselves, our heirs, executors, administrator, successors and assigns, Jointly
and severally, firmly by these presents.
SIGNED, sealed and dated this 4th
day of may
WHEREAS, the said principal Gates Automotive Group
2018
herewith submitting _�_ proposal for Spec P - two more or less 2018 or newer mid -size: 4 door
d sedan automobiles
NOW, THEREFORE, the condition of this obligation is such that, if the said principal shall be awarded the
said contract, and shall within ( 30 ) days after receiving notice of such award
enter into a contract and give bond for the faithful performance of the contract, then this obligation shall be null
and void otherwise the principal and surety will pay unto the obligee the difference in money between the
amount of the principal's bid and the amount for which the obligee may legally contract with another party to
perform the work, if the latter amount be in excess of the former; but in no event shall the liability hereunder
exceed the penal sum hereo,f.
Gates uto ive Gro
e s u
GRE AT AMERICAN INSURANCE COMPANY
Bv:
&mpb,2�11,Attorney-in-Fact
F.9116 (3/11)
GREAT AMERICAN INSURANCE COMPANYO
Administrative Office: 301 E 4TH STREET 0 CINCINNATI, OHIO 45202 0 513-369-5000 0 FAX 513-723-2740
The number of persons authorized by
this power of attorney is not more than one
Bond No. E255980
POWER OF ATTORNEY
KNOWALLMEN BYTHESE PRESENTS: ThattheGREATAMERICAN INSURANCE COMPANY, a corporation organized and existing under
and by virtue of the laws of the State of Ohio, does hereby nominate, constitute and appoint the person or persons named below its true and lawfid attorney -in -
fact, for it and in its name, place and stead to execute on behalf of the said Company, as surety, the specific bond, undertakina or contract ofsuretyship referenced
herein; provided that the liability of the said Company on any such bond, undertaking or contract of suretyship executed under this authority shall not exceed
the firnit stated below.The bond numberon this Power of Attorney must match the bond number on the bond to which it is attached or it is invalid.
Name Address Limit of Power
Gwen Campbell 7045 College Blvd. $2992---
Overland Park, KS 66211
INWITNESS WHEREOFthe GREAT AMERICAN INSURANCE COMPANY has caused these presents to be signed and attested by its appropriate
officers and its corporate seal hereunto affixed this 4th day of May 1 2018
Attest GREAT AMERICAN INSURANCE COMPANY
ale
61— A" h
1 110"
Assistant Sccml Divisional Semior Vice President
STATE OF OHIO, COUNTY OF HAMILTON - ss: DAVID C. Kil (877-377-24051
On this 4th day of May 12018 , before me personally appeared DAVID C. KITCHIN, to me
known, being duly sworn, deposes and says that be resides in Cincinnati, Ohio, that he is a Divisional Senior Vice President of the Bond Division ofGreat
American Insurance Company, the Company described in and which executed the above instrument; that lie knows the seal of the said Company; that the seal
affixed to the said instrument is such corporate seal; that it was so affixed by authority of his office under the By -Laws of said Company, and that lie signed his
name thereto by like authority.
tell
10;J_'t'6n'_'-T4-' 6 4 1 &__ Y
This Power of Attonney is granted by authority of the following resolutions adopted by the Board of Directors of Great American Insurance Company
by unanimous written consent dated June 9, 2008.
RESOLVFD: That the Divisional President, the several Divisional Senior Vice Presidents, Divisional Eice Presidents and Divisional Assistant Vice
Presidents, or an), one of them, be and hereby is authorized, fivin thne to nine, to appoint one or inare Attorneys -in -Fact to execute on behalfofthe Conitil
cis surety, any and all bands, undertakings and contracts ofsuretyship, or other written obligations in the nature thereof- to prescribe their respective dtities ond
the respective limits of their authorio� and to revoke any such appoinfinent at any firne.
RESOLIIEDFURTHER: That the Cl seat and the signantre of any of the aforesaid officers and any Secreta)j, orAssislant Secretapy ofthe
Compant, inery be affixed by.facsinfile 10 airy Power Of attorney or certfficate of either givenfor the execution of any bond, undericil contract ofswq),ship,
or other written obligation in the nature thereof such signature and seal when so used being hereby adopted by the Conipa"j, as the original signature ofstich
officer and the original seal ofthe Company, to be valid and binding upon the Company with the, salineforce and effect as though nianually affixed.
CERTIFICATION
1, STEPHEN C. BERAHA, Assistant Secretary of Great Anterican Insurance Company, do hereby certify that die foregoing Power of Attorney and
the Resolutions of die Board of Directors of June 9, 2008 have not been revoked and are now in full force and effect,
Signed and scaled this
4th day of May
2018
... . .......
Assistant Secrelaty
S1 1 94C (6/15)
[Fleet] 20.1.8 Toyota Camry (2559) Hybrid LE CVT (Nati) (2)
The information provided is not intended for public disclosurfe. Prices,
This document contains information considered Confidential between GM and its Clients uniquely
0
specifications, and availability are subject to change without notice, and do rial include certain fees, taxes and charges that may be required by law or vary by manufacturer r regio
e
Performance figures are guidelines only, and actual performance may vary, Photos may not represent actual vehicles or exact configurations. Content based on report pr parer s
input is subject to the accuracy of the input provided.
Data Version: 6508. Data Updated: May 1, 2018 9:59:00 PM PDT.
May 3, 2018 Page 2
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
fy by manufacturer or region.
specifications, and availability are subject to change without notice, and do not incfLWe certain fees, taxes and charges that may be required by law or va.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact conflgurations. Content based on report preparer's
F
input is subject to the accuracy of the fnput provided.
Data Version: 5508. Data Updated: May 1, 2018 9:59:00 PM PDT.
May 3, 2018 Page 3
ShaunDralle 574-256-3000 sdralle@gateschevyworld.com
[Fleet] 2018 Toyota Carnry (2569) Hybrid LE CVT (Naft) (2)
Rating Not Available
Rating Not Available
Rating Not Available
This document contains information considered Confidential between GM and �is Ciiepls uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law orvary by manufacturerorregion.
Performance figures are guidelines only, and actual performance may vary. Photos; inay not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 5508. Data Updated: May 1, 2018 9:59:00 PM PDT.
May 3, 2018 Page 4
ShaunDrdle 1 574-256-3000 sdralle@gateschevyworld.com
(Fleet] 2018 Toyota Carnry (2559) Hybrid LE CVT (Natl) (2)
Engine
Engine Order Code
Engine Type
Displacement
Front Wheel Drive
N/A
CVT w/0D
NIA
NIA
N/A
N/A
3.29
53 MPG
663.00 mi
51 MPG
52 MPG
689.00 mi
N/A
N/A
N/A
N/A
N/A
Gas/Electric 1-4
2.5 L/1 52
Fuel System Sequential MPI
SAE Net Horsepower @ RPM 208 5700
SAE Net Torque @ RPM 163 @ 3600
This document contains information considered Confidential between GM and itr Clients uniquely The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice. and do not include certain fees, taxes and charges that may be required by laworvary by manufactureror region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based an report preparer's
input is subject to the accuracy of the input provided.
Data Version; 5508. Data Updated: May 1, 2018 9:5100 PM PDT,
May 3,2018 Page 5
ShaunDralle 574-256-3000 sdralle@gateschevyworld.com
[Fleetl 2018 Toyota Camry (2559) Hybrid LE CVT (Natl) (2)
Powertrain
Electrical
Cold Cranking Amps @ 0* F (Primary)
Maximum Alternator Capacity (amps)
Cooling System
Total Cooling System Capacity
Vehicle
Emissions
Tons/yr of CO2 Emissions @ 15K milyear
EPA Greenhouse Gas Score
Vehicle
EPA Classification
Chassis
Weight Information
Base Curb Weight
Trailering
Dead Weight Hitch Max Trailer Wt.
Dead Weight Hitch - Max Tongue Wt.
Wt Distributing Hitch - Max Trailer Wt.
Wt Distributing Hitch - Max Tongue Wt.
Suspension
Suspension Type - Front
Suspension Type - Rear
Suspension Type - Front (Cont.)
Suspension Type - Rear (Cont.)
Shook Absorber Diameter - Front
Shook Absorber Diameter - Rear
N/A
N/A
N/A
3,4
N/A
Mid -Size Cars
3472 lbs
N/A
N/A
N/A
N/A
Strut
Double Wishbone
Strut
Double Wishbone
NIA
N/A
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
s pecifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may he required by law or vary by manufactureror region.
Performance figures are guidelines only, and actual performance may vary. Photos may riot represent actual vehicles or exact configurations. Content based on report preparer*s
input is subject to the accuracy of the input provided.
Data Version: 5508. Data updated: May 1, 2018 9;59:00 PM PDT.
. . . May 3, 2018 Page 6
-256-3000 sdralle@gateschevyworld.com
ShaunDralle 574
[Fleet] 2018 Toyota Camry (2559) Hybrid LE CVT (Natl) (2)
Chassis
Suspension
Stabilizer Bar Diameter - Front
N/A
Stabilizer Bar Diameter Rear
N/A
Tires
Front Tire Order Code
010B
Rear Tire Order Code
01 OB
Spare Tire Order Code
N/A
Front Tire Size
P205/65VRI6
Rear Tire Size
P205/65VR16
Spare Tire Size
Compact
Wheels
Front Wheel Size
16 X 6.5 in
Rear Wheel Size
16 X 6.5 in
Spare Wheel Size
Compact in
Front Wheel Material
Steel
Rear Wheel Mated at
Steel
Spare Wheel Material
Steel
Steering
Steering Type
Rack -Pinion
Steering Ratio (:I), Overall
N/A
Lack to Lock Turns (Steering)
N/A
Turning Diameter - Curb to Curb
37.4 ft
Turning Diameter - Wall to Wall
N/A
Brakes
Brake Type
N/A
Brake ABS System
4-Wheel
Brake ABS System (Second Line)
N/A
Disc- Front (Yes or
Yes
This document contains information considered Confidential between GM and its Clients uniquely. The information
provided is not intended fQTpUbliG disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law orvary by manufacturer orregion.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 5508. Data Updated: May 1, 2018 9:59�00 PM PDT,
Page 7
May 3. 2018
Second Leg Room 38 in
Second Shoulder Room 55.7 in
Second Hip Room 54,6 in
Wheelbase 111.2 in
Length, Overall 192.1 in
Width, Max w/o mirrors 72.4 in
Height, Overall 56.9 in
Track Width, Front 63 in
Track Width, Rear 63.2 in
This document contains information considered Confidentia; between GM and its Clients uniquely. The infDrmation provided is not intended forpubliG disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer Of region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehirles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 6508, Data Updated: May 1, 2018 9;W00 PIA PDT,
May 3, 2018 Page 8
5.7 in
N/A
15.1 ft3
This document v�imains information considered Confidential between GM and its Clierils uniquely The information provided is not intended for publir disclosure. Prices,
specifications, and availability are subject to change without notice. and do not iTiclude cei tain fees, toxes and charges that may be required by law or vary by manufarturer or region.
Performance figures are guidelines only, and actual performance may vary. PhotGs may not represent actual vehicles or exact configurations. Content based on report preparer's
inpul is subject to the accuracy of the input provided.
Data Version: 5508. Data Updated: May 1, 2018 9:59:00 PM PDT.
May 3. 2018 Page 9
Selected Model and Options
MODEL
CODE MODEL
IVISRP
2559 2018 Toyota Carnry Hybrid LE CVT (Natl)
$27,800.00
COLORS
CODE DESCRIPTION
IVISRP
3T3. Ruby Flare Pearl
$0.00
PRIMARY PAINT
CODE DESCRIPTION
IVISRP
3T3 Ruby Flare Pearl
$0.00
SEAT TRIM.
CODE DESCRIPTION
MSRP
FA20 Black, Fabric Seat Trim
$0.00
EMISSIONS
CODE DESCRIPTION
IVISRP
FE 50 State Emissions
$0.00
ADDITIONAL EQUIPMENT - EXTERIOR
CODE DESCRIPTION
IVISRP
PC Special Color
$395.60
Options Total
$396.00
This document contains information considered Confidenfial between GM and its Clients uniquely. The information provided is not intended for public disclosure, Prices,
specifications, and availability are subject to change without notice, and do not include rortaio fees, taxes and charges that may be required by law orvary by manufacturer or region.
performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Versiom 5508. Data Updated: May 1, 2018 9:59:00 PM PDT.
May 3. 2018 Page 10
ShaunDralle 574-256-3000 1 sdralle@gateschevyworld.com
[Fleet] 2018 Toyota Camry (2559) Hybrid LE CVT (Natl) (2)
Standard Equipment
Mechanical
Engine� 2.5L 1-4 DOHC Hybrid
Engine Auto Stop -Start Feature
Transmissiom Electronic; Continuously Variable -inci sport mode
Front -Wheel Drive
3,29 Axle Ratio
Battery w/Run Down Protection
Hybrid Electric Motor
Gas -Pressurized Shock Absorbers
Front And Rear Anti -Roll Bars
Electric Powor-Assist Speed -Sensing Steering
Single Stainless Steel Exhaust
13 Gal. Fuel Tank
Strut Front Suspension w/Coil Springs
Double Wishbone Rear Suspension w/Coil Springs
Regenerative 4-Wheel Disc Brakes w/4-Wheol ABS, Front Vented Discs, Brake Assist, Hill Hold Control and
Electric Parking Brake
Lithium ]on Traction Battery
Exterior
Wheels w/Full Wheel Covers
Wheels: 6.5J x 16" Steel -inc: wheel covers
Tires: P205/651316 AS
Steel Spare Wheel
Compact Spare Tire Mounted Inside Under Cargo
Clearcoat Paint
Body -Colored Front Bumper
Body -Colored Rear Bumper
Chrome Side Windows Trim
Body -Colored Door Handles
Body -Colored Power Side Mirrors w/Manual Folding
This document contains information considered Confidential between GM and �ts Clients uniquely, The information provided is not intended for public disclosure. Prices,
ry
specifications, and availability are subject to change without notice, and do not inrlude certain fees, taxes and charges that may be required by laworva by manufacturer orregion.
Pefformonce figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 5508. Data Updated: May 1. 2018 9:59:00 PM PDT.
Page 11
May 3, 2018
ShaunDralle 574-256-3000 sdralle@gateschevyworld.com
[Fleet] 2018 Toyota Camry (2559) Hybrid LE CVT (Nati) (2)
-Way Passenger Seat -inc: Manual Recline, Height Adjustment and Fore/Aft Movement
60-40 Folding Bench Front Facing Fold Forward Seatback Rear Seat
Manual Tilt/Telescoping Steering Column
Gauges -inc: Speedometer, Odometer, Engine Coolant Tomp, Traction Battery Level, PowerlRegen, Trip
Odometer and Trip Computer
Power Rear Windows
Entune Selective Service Internet Access
Front Bucket Seats -inc: 8-way power -adjustable driver seat w/power lumbar support and 6-way adjustable front
passengerseat
Front Cupholder
Rear Cupholder
Valet Function
Remote Keyless Entry w/Integrated Key Transmitter, 2 Door Curb/Courtesy, Illuminated Entry, Illuminated
Ignition Switch and Panic Button
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disctosure. Prices,
specifications, and availability are subject to change without noke, and do not include certain fees, taxes and charges that may be required by law orvary by manufacturer or region,
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exac� configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 5508. Data Updated: May 1, 2018 9�59:00 PM PDT.
May 3, 2018 Page 12
0. E Gates Chevy World
ShaunDralle 574-256-3000 sdralle@gateschevyworld.com
[Fleet] 2018 Toyota Carnry (2559) Hybrid LE CVT (Nall) (2)
Interior.
Remote Releases dnc� Mechanical Cargo Access and Mechanical Fuel
Proximity Key For Doors And Push Button Start
HomeLink Garage Door Transmitter
Cruise Control wiSteeriDO WheO Controls
Distance Pacing w/Traffic Stop -Go
HVAC -Inc: Underseat Ducts
Dual Zone Front Automatic Air Conditioning
Illuminated Locking Glove Box
Driver Foot Rest
Interior Trim -Inc: Simulated Wood/Metal-Look Instrument Panel Insert, Metal -Look Door Panel Insert, Metal -
Look Console Insert and Chrome/Metal-Look Interior Accents
Full Cloth Headliner
Urethane Gear Shift Knob
Fabric Seat Trim
Day -Night Rearview Mirror
Driver And Passenger Visor Vanity Mirrors wl0river And Passenger Auxiliary Mirror
Full Floor Console w/Covered Storage, Mini Overhead Console w/Storage and 1 12V DC Power Outlet
Front And Rear Map Lights
Fade -To -Off Interior Lighting
Full Carpet Floor Covering
Carpet Floor Trim and Carpet Trunk LidlRear Cargo Door Trim
Cargo Space Lights
FOB Controls -Inc: Trunk/Hatch/Tailgate
Smart Device Integration
Instrument Panel Covered Bin, Driver / Passenger And Rear Door Bins
Power 1 st Row Windows w/Front And Rear 1 -Touch Up/Down
Delayed Accessory Power
Power Door Locks w/Autolock Feature
Trip Computer
Outside Temp Gauge
Analog Display
This document contains information considered Confidential between GM and qs Clients uniquely, The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to ciiange without notice, and do not include certain fees, taxer and charges that may be required by law or va�y by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided,
Data Version: 5508. Data Updated: May 1, 2018 9�59:00 PM PDT.
May 3, 2018 Page 13
I Gates Chevy World
. . . . . . . . . . . . . . . . . . . ShaunDralle 574-256-3000 sdralle@gateschevyworld.com
[Fleet] 2018 Toyota Camry (2559) Hybrid LE CVT (Natl) (2)
Interior
Seats w/Cloth Back Material
Manual Adjustable Front Head Restraints and Fixed Rear Head Restraints
Sliding Front Center Armrest and Rear Center Armrest
I Snnthaok Storage Pocket
Driver And Passenger Heated -Cushion, Driver And Passenger Heated-Seatback
Engine Immobilizer
Perimeter Alarm
I 12V DC Power Outlet
Air Filtration
Safety -Mechanical
Electronic Stability Control (ESC)
ABS And Driveline Traction Control
Safety -Ex
terlor.
Side Impact Beams
Safety -interior.
Dual Stage Driver And Passenger Seat -Mounted Side Airbags
Toyota Safety Sense P Forward Collision
Lane Departure Alert (Ida) w/Steering Assist Lane Keeping Assist
Lane Departure Alert (Ida) w/Steering Assist Lane Departure Warning
Low Tire Pressure Warning
Dual Stage Driver And Passenger Front Airbags
Curtain 1st And 2nd Row Airbags
Airbag Occupancy Sensor
-impact Airbag
Driver And Passenger Knee Airbag and Rear Side
Rear Child Safety Locks
Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners
Back -Up Camera
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer*s
input is subject to the accuracy of the input provided.
Data Versiow 5508. Data Updated: May 1, 2018 9:59:00 PM PDT.
May 3, 2018 Page 14
Ws document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for publictlisclosure, Prices,
rpecifications, and availability are subject to change without noke, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region.
Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on repon preparer's
input is subject to the accuracy of the input provided.
Data Version: 5508. Data Updated: May 1. 2018 9�59:00 PM PDT.
May 3, 2018 Page 15
[Fleet] 2018 Toyota Carnry (2559) Hybrid LE GVT (Natl) (2)
Window Sticker
SUMMARY.
:[Fleet] 2018 Toyota Carnry (2559) Hybrid LE CVT (Natl) (2)
Interior:Black, Fabric Seat Trim
Exterior 1:Ruby Flare Pearl
Exterior 2:No color has been selected.
MSRP:$27,800.00
OPTIONS
CODE MODEL MSRP
2559 (Fleet] 2018 Toyota Camry (2559) Hybrid LE CVT (Natl) (2) $27,800.00
OPTIONS
3T3
Ruby Flare Pearl
FA20
Black, Fabric Seat Trim
FE
50 State Emissions
PC
Special Color
SUBTOTAL
Adjustments Total
Destination Charge
TOTAL PRICE
FlUELECONOMY
Est City:51 MPG
Est Highway:53 MPG
Est Highway Cruising Range:689.00 mi
$0,00
$0.00
$0.00
$395.00
$28,195.00
$0,00
$895.00
$29,090.00
This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure, Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law orvary by manufacturer or region.
Performance figures are guideliDes only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data Version: 5508. Data Updated: May 1, 2018 9:59:00 PM PDT.
May 3, 2018 Page 16
[Fleet] 2018 Toyota Camry (2559) Hybrid LE CVT (Nall) (2)
. Note:Photo may not represent exact vehicle or selected equipment.
This document contains information considered Confidential between GIVI and its Clients uniquely. The infofmation.pfovided is not intended for public disclosure. Prices,
specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufactureror region.
Performance figures are guidelines only, and actual performance may vary. Pbolos may riot rvpre�;ent actual vehicles or exact configurations. Content based on report preparer's
input is subject to the accuracy of the input provided.
Data VerWn: 6508. Data Updated: May 1, 2018 9:W00 PIVI PDT.
May 3. 2018 Page 17
SPECIFICATIONS
CITY OF SOUTH BEND
Spec P — Two (2) more or less 2018 or Newer Mid -Size Four Door Hybrid
BID NAME Sedan Automobiles
May 8, 2018 at 9:30 a.m.
FOR BIDS DUE
Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance
'lowing attac' cnt(s) vA ch specify thc class or item number or description, quai tity,
I L
w th."he fol
unit, unit price.
SPEC P — TWO (2) MORE OR LESS 2018 OR NEWER MID -SIZE FOUR DOOR
HYBRID SEDAN AUTOMOBILES
it isthe intent of these specifications to describe a vehicle or piece of equipment for the City of
South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached
specifications. No..partial.or split bids will be accepted, Unit to be bid with and without trade-in
if applicable. Vendor to complete bid proposal contained in this bid specification and attach to
the submitted bid.
-num. specifications, Any variation fi-orn the specifications must be spelled out on
These are minit
a separate deviation list in order for the bid to be valid. Any items not listed on the deviation
sheet will be assumed to be part of the unit.
erences are
Proprietary products or specific manufacturers may be referenced herein, Such ref
e
only made to demonstrate minimum scope, quality, and style of the equipment desir d
Equipment that is bid pursuant to these specifications shall be of equal quality and size, or
greater, to those referenced, and are subject to approval by the South Bend Board of Public
Works.
Vendor shall provide all information requested in specifications to qualify for bid. If information
an brochure submitted does not completely cover specifications requested, it shall be typed and
attached to brochure.
If an alternate is included within these specifications, please be advised that, alternate items
placed in the specifications are to determine the best configuration of the item within a budgeted
amount and may be included in the award criteria, If the Board elects to award one or more (s),
.the base bid price and the alternate bid price(s) will be totaled and compared for all bidders
offering the final configuration. Award will be made based on the lowest responsible/responsive
bid prices submitted for the base bid with selected (s), if applicable, Failure to submit a bid on
an alternate may result in the entire bid being non-rcsponsive, depending on the final
configuration of the product.
Payment will be processed once the unit is inspected and accepted as to meeting the
specifications by the Division of Central Services. This will include all manuals and warranty
documentation.
Bidder must state as accurately as possible an intended delivery date from the date of the
I perative that the unit's be
bid award. Due to the age of the City's existing fleet, it is im
..delivered as quickly as possible. Stated delivery lead time may be included as an integral
-work is
part of our bid selection.process. FOB Central Services. The unit and all related papei
--to be -delivered to:
Central Services Division
1045 West Sample Street
South Bend, Indiana 46619
All Certificates of Origin/Title Work shall list the owner as:
The City of South Bend
1045 West Sample Street
South Bend, Indiana 46619
The Board will award the bid to the lowest responsible and responsive bidder. If the bid is not
-ie awards will be stated in writing at the
awarded to the lowest bidder, the factors used to justify d
request of any bidder,
The Board reserves the right to reject any and/or all bids or portions thereof and to waive any
..irregularities or informalities.
Chassis: 112" Wheel base minimum
Engine: 2.0 Liter minimum, no exception
Transmission: 6-speed automatic with overdrive
Body Style: 4 Door style only
model; HD shocks included
Suspension: Heaviest available f6i
4-wheel anti -lock, 4-wheel disc. Power assist.
Power assist
Four (4) P215/60SR16 Steel belted radial black wall. Jack and tire tools
must be included with each unit.
Standard
Standard
Cooling: Standard
10
Exterior: Rear view mirrors - both sides, heated and electric,
Interior: Cloth front seats, air conditioning, mats, tilt wheel, power outlet, dome
light, tinted glass windshield, cruise control, rear window defogger,
AM/FM stereo with CD Player, power windows, power locks.
-net,
Color: Two (2) 1 allic red
Quantity: Two (2) more or less
Trade -Ins: Unit 112 2012 Chevrolet Colorado; VfN: I GCJTBFE4C8130069
Unit 118 2012 Chevrolet Colorado; VfN:IGCJTBFEIC8129770
9_Tbjr:�* �G�
I I
WA
A I
C ITY OF SOUTH BEND
INSTRUCTIONS TO BIDDERS
BID FORMS AND EXECUTION
X
Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failur4 to do so will be at the Bidder's risk.
B.
Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and
Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal
and Non -Collusion Affidavit, which is a part of the provid ' ed form, where indicated, provide a
notary signature and orovide all other information required.
C.
The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
individual, his/her name and post office address must be shown. If made by a partnership or
Joint venture, the name and post office address of each member of the partnership or joint
:venture must be shown. If made by a corporation, the Proposal must be signed by an officer
of the corporation or by a representative duly authorized by the corporation to execute the
Proposal in its behalf.
SEALED BIDS ONLY
A.
Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classification of material bids, i.e. "Bid for
Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies."
B.
When samples are required, such samples shall be delivered or shipped at the bidder's
expense to the address specified in the Invitation to Bid. Samples must be shipped
separately from bid documents and labeled clearly with the Bidder's name, address and the
commodity or equipment classifications and documents, the item (and item number, if any),
and Material Safety Data Sheets (if applicable). All samples must be representative of the
commodities or equipment which will be supplied by the successful Bidder. All samples will
become the property of the City of South Bend and none will be returned, unless otherwise
stated in the Specifications.
C.
In the event of an inconsistency between provisions of the contract documents, the
inconsistency shall be resolved by giving precedence in the following order�
3. ORDER OF PRECEDENCE
X
Bid Form attached Proposal
B.
Amendments to Specifications
C.
Specifications
D.
Special Provision
E.
Instructions to Bidders
F.
Notice to Bidders
.4. DELIVERY OF BIDS
A.
Bids must be delivered to the Office of the Board of Public Works, 131h Floor, County -City
Building, Room 1316, 227 West Jefferson Boulevard, South Bend, Indiana 46601 (574) 235
9251, by the time specified (local time) in the Notice to Bidders. If not delivered personally,
the sealed envelope containing the Bid must be mailed to the following address:
City of South Bend
Clerk of the Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, Indiana 46601
14
B,
The Post Office Department will be considered agent of the Bidder in delivering the bid. The
City will not be responsible for deliveries. Any Bids received after the time specified will
be returned unopened.
C.
Bids will be opened and read publicly at the time and place designated in the Notice to
..Bidders.
Bidders, their authorized agents, and the public are invited to be present,
D.
Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside
as to the specific item for which the bid is being submitted. Bidders may submit separate bid
bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the
combined total of all bids Submitted.
E,
The Board may reject any bid that does not conform to these requirements as non
responsive.
5, ADDENDA NO VERBAL INTERPRETATIONS
A.
No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,
or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City, All Bidders are required to
acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date
on executed Proposals.
6. REJECTION OF PROPOSALS CONTAINING ALTERATION, ERASURES, INCOMPLETE BIDS
AND ETC.
A.
Proposals shall be rejected if they show any alteration of form. addition$ not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B.
All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is. authorized to correct all erroneous extension and totals for the purpose
of comparing bids.
7. TRADE DISCOUNTS
A,
Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit
price, unless otherwise specified.
8, VEHICLE BIDS
A.
Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for
each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly
labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid
submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the
envelope clearly labeled on the outside as to the specific vehicle for which the bid is being
submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may
submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted.
B.
The Board may reject any bid that does not conform to these requirements as non-
responsive.
9. TAX EXEMPTIONS
A.
The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code. It is also exempt from the, Indiana
15
State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any
certificate of exemption required.
10, WITHDRAWAL OF BIDS
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
it, ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
12. PRICES MUST BE DELIVERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as
specified in the Invitation to Bid. No fuel surcharges accepted.
13. AWARD —WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who s Proposal
.... .. complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
14. SPLITTING OF AWARDSIDIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
bid documents.
BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
16. PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City.
17. NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
.18, SOURCE OF SUPPLY
A� If the Bidder is not a manufacturer, the source of supply must be shown and all sub
contractors must be identified.
PACKAGING
19,
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions, Any items not received in good
condition will be rejected.
M INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the Specifications. Notice of latent defects, which would make the item
16
unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
-nitations of any rights the City may have
D. The above provision shall not be construed in lit
:under any laws including the Uniform Commercial Code,
21, ASSIGNMENTS
A, No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City.
21 CANCELLATION
:A.. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
23. DEDUCTION OF DAMAGES
A. if the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
.24.
METHOD OF INVOICING FOR PAYMENT
A, Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
.2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
2S. OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
26. ESTIMATED QUANTITIES
A, If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. The
actual quantities necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity,
27, TERM "OR EQUAL"
A, Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from
specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed
article or equal, The City of South Bend shall be the sole judge in determining if the OR
EQUAL" offered meets the Specifications.
17
18
NOTICE TO BIDDERS
Notice is hereby given that the City of South Bond. Indiana, will receive sealed bids at the Office of the
...:Board of Public Works, 13th Floor, County -City Building, Room 1316, 227 West Jefferson, South
Bend, Indiana, until the hour of 9:30 AM Local Time, on May 8, 2018, for the following:
Spec P — Two.(2) more or less 2018 or Newer Mid -Size Four Door Hybrid Sedan Automobiles
:Specifications are available for download by visiting the City of South Bend's web page at
Www.southbendin.gov:
X Cilok on ",Business"
X Click on "City Public Bids"
X.: ...Click on "Request for Proposals, Vehicles, Equipment and Miscellaneous
Bids"
X Click on "Bid/Proposal Interest Form" and register your compai y to
receive updated information
X Select specification to download
x Print the specification or save it to your computer
There is no charge for the specifications. The specifications are also available for review only during
regular working hours in the Department of Public Works, 1308 County -City Building, South Bend.
Indiana 46601.
Bids received after 9:30 AM, Local Time, on May 8, 2018, will be returned unopened.
...Bids. must. be on the City of South Bend Bid/Proposal form provided, which includes a Non
-Discrimination Commitment form, and a Non -Collusion Affidavit Form.
Debarment Affidavit, Non
Certified Check or Bid Bond in the amount of not less than 10% must be submitted with the bid. A
refund.of thabid security will be issued upon satisfaction of Bid Award.
-responsive,
The, Board may reject any bid that does not conform to these requirements as non
The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids
which, in its judgment, will be to the best interest of the City of South Ben
BOARD OF PUBLIC WORKS
Linda M. Martin, Clerk
Publish two times:
April 13, 2018
April 20, 2018
Ver. 2 — 4/16/12