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Home My WebLink AboutNon Res Block Party - Megan Kirwan and Matthew Teters0 1316 COUNTY -CITY BUILDNG U 227 W. JEFFERSON BOULEVARD PRACK SOUI if BEND. INDIANA 46601-1830 CITY OF Soum BEND PETE BUTTLGIEG, MAYOR May 8, 2018 Megan Kirwan and Matthew Peters 223 E Colfax Avenue South Bend, IN 46617 RE: Event Name: Riverlights Music Festival Street Closure: Niles Ave. from E. Washington St, to Jefferson Blvd, Dear Ms, Kirwan and Mr. Teters: PIK)Nii 574/235-9251 FAX 574/ 235-9171 The Board of Public Works, at its meeting held on May 8, 2018, approved your request to close the above referenced street for your event scheduled for June 2, 2018 from 6:00 a.m. to I 1:00 p.m. For your information, the South Bend Police Department will monitor this event. Enclosed please find a copy of your approved permit. The Bureau of Traffic and Lighting will deliver barricades necessary to close the street to the applicant's address. You will be responsible for their placement and removal at the conclusion of the closing of various streets. Please note that a ten foot (10') clear and unobstructed lane must be maintained at either curb or down the center of the street for emergency purposes and that no fires are allowed in the street. The Applicant will be liable for the replacement cost of $50.00 per cone as a result of any missing or damaged cones. If you have any further questions regarding this matter, please call this office at (574) 23 5-925 1. Sincerely, Linda M. Martin, Clerk Enclosure c: Gene Eyster, Police Department Federico Rodriguez, Fire Department Ed Gleckler,Traffic & Lighting GARY A. Ga,oi, SUZANNA M. Fla] I'ZBE'Igo E9,IZABF-ffl A. MARADIK JAMB A, MUFLUR THERESF, J. DORAU INTER -OFFICE MEMORANDUM BOARD OF PUBLIC WORKS DATE SENT 3/28/2018 TO: ` Ed Gleckler, Traffic & Lighting Gene Eyster, Police Department Jlatt Longfellow, Engineering Chris Dressel, Community Investment I'federico Rodriguez, Fire Department Marcia Qualls, Engineering Kara Wood, Park Department Jill Sciccitano, Downtown South Bend FROM: Linda M. Martin, Clerk .,�-- SUBJECT: Non- Residential Bloc Party-Riverlights Music Festival Street Closure: Niles Ave from E. Washington St to Jefferson Blvd. LOCATION: DATE AND TIME: June 2. 2018 6:00 a.m. to 11:00 p.m. SPONSOR: Meghan Kirwan & Matthew Teters DATE DUE: April 3, 2018 FAX OR E-MAIL TO: 235-9171 1 Imartin .southlbendin.gov RECOMMENDATIONS AND COMMENTS: By Date APPLICATION FOR USE OF AND BLOCKING OF ACCESS TO, THE PUBLIC a - The Board of Public Works must have FOUR td,)-weeks prior notice of the event. A NON-REFUNDABLE APPLICATION FEE2'5.00 THE FORM OF A CERTIFIED 61 1" CHECK OR MONEY ORDER PAYABLE TO T4 �TY OF SOUTH BEND, MUST BE INCLUDED WITH APPLICATION. EJ'Fee Paide-i'* Applicant Name: w T-0ors Address: . " "Vlcity: State: Zip: Phone: �5 L4 Email: � _3 a U This application is made to the City of South Bend, Indiana, Board of Public Works, for the use of the specified public right-of-way by Applicant for the holding of the hereinafter described event: Event Name ,fiver h I Location Street Closure Name of Street From aile, ;r? &mt o i- River (zc, Iz)wn 7o,7uj (Describe Area/Routc)1-hC CMPct-;iLm 16f, t n '-s h),( To C' e��20 Date of Event - j1jj?,e_ �,?h4 20 a ffa.rn. Ram. El am. Time: Registration/Setup 0I P.M. Start p.m. End �rJnl Approximate Number of Attendees Answer the following appropriately: I . This event will have music (live or other). Yes a. I understand the Noise Ordinance described in the Agreement/Perinit Yes 2. Required Information to Accompany Application a. Certified Check or Money Order in the Amount of $125.00, or: b. For Certified Nonprofit Organizations: Copics, of the 501 (c)(3) Internal Revenue Exemption Status Document and a current copy of Form 990 of Form 990-EZ are included with this application, and Yes additionally filed with the Office of the City Clerk, 4" Floor, County - City Building, 227 W. Jefferson Blvd., South Bend, Indiana. c. Certificate of Insurance 3 d. Maps, drawings and setup plan of the area e. A copy of a flyer or door hanger that has been distributed to all affected property owners. a. This event involves City streets b. This event involves County roads c. This event involves State highways Updated,8/2017 N 10-1 X No No No Yes No Yes No E`- Yes El No El Yes 0 No Yes J9 No I d. This event involves the use of the sidewalk �- Ofl � Yes ❑ No �i,,r}• e. This event is Eal/regional ational event (Please circle the 0 yes El No appropriate event type m 1 oc� f. Affected property/business owners have been notified of this event. Yes ❑ No g. There is/are resident(s) affected by the event that may need ADA ❑ Yes No transportation assistance to their residence. h, I understand that I must arrange a meeting with all affected governmental agencies to organize the above event (Call Marcia Yes ❑ No Qualls, Customer Service Manager, 235-5939 to organize meeting). IF ALCOHOL IS TO BE SERVED OR SOLD /091 VA7-E Alcoholic beverages will be served, 5 Alcoholic beverages will be sold DO ►� 1"- L n 7 Certified Check or Money Order for $400.00 must be submitted with application. • Application cannot be processed without deposit. • Deposit will be returned upon inspection of event area by the Board of Public Works. Names and phone numbers of THREE security guards ❑a' • To monitor underage drinking. • Qualifications must be listed (e,g. Off -duty police officer, professional security guard, or event APPLICANT). A drawing must be submitted showing: • Fencing around serving area • Trash receptacles. o Ample trash receptacles must be provided to ensure proper disposal of refuse. Temporary liquor license. • Call the Alcohol & Tobacco Commission at (317) 234-4315 for more information. • Application cannot be processed without a copy of this license. City of South Bend, Indiana e Board of Public Works THE RIGHT -OF, -WAY FOR NON-RESIDENTIAL BLOCK PARTIES The Non-residential Block Party will be permitted to take place under the following terms and conditions: 1. Pursuant to Local Ordinance No. 10224-13, there is a $125,00 non-refundable fee for non- residential Block Parties. Non-profit organizations meeting Section 501(c)(3) of the Internal Revenue Code are exempt from the fee provided copies of the 501 (c)(3) Internal Revenue Exemption Status Document and a current copy of Form 990 of Form 990-EZ are filed with this application and with the Office of the City Clerk, 4th Floor, County -City Building, 227 W. Jefferson Blvd., South Bend, Indiana. 2. The APPLICANT must comply with all terms and conditions of this Permit and Agreement. 3. All residents and businesses within the affected area must be notified of this event. The APPLICANT must obtain signatures from and/or has made an attempt to notify all residents that reside on the block. A copy of a brochure or door hanger distributed to all affected residents/businesses describing the event purpose, date, and time must be included with the application. 4. The applicant is responsible, prior to the event, for determining if there are any residents or business owners affected that could potentially need assistance in accessing their property. The applicant is responsible for providing said resident/business owner transportation to their property. 5. The APPLICANT shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 6. APPLICANT shall include a flyer or letter describing the details of the event. 7. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works. S. The APPLICANT shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000.00 per occurrence and $5,000,000.0�0 aggregate and the City of South Bend listed as an additional named insured for this event. 9. The APPLICANT assumes full responsibility for providing ample disposal containers for refuse/recycling and assures the area will be cleaned up upon the conclusion of the event, 10. Barricades will be delivered and picked up at the event location, The APPLICANT is responsible for seeing that all cones are maintained and returned undamaged. 11. The APPLICANT will follow the City of South Bend Noise Ordinance, which is in effect at all hours. Between the hours of 11:00 p.m. and 7:00 a.m. certain noises are particularly prohibited. These include operating radio receiving sets, musical instruments, phonographs and other sound reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13-57). 12. The APPLICANT assures the City that the area will be closed during the times indicated on the application only. Event end times are pursuant to the recommendations of the South Bend Police Department. 13. IF ALCOHOL IS TO BE SERVED OR SOLD a Certified Check or Money Order for $400.00 must be submitted with application. The application cannot be processed without a deposit. The deposit will be returned by the Board of Public Works upon inspection of the event area after the event, and provided there is no damage to the area. Names, phone numbers, and qualifications (e.g. Off -duty police officer, professional security guard, or event APPLICANT) of THREE security guards to monitor underage drinking, must be submitted with the application. A drawing must be submitted showing fencing around serving area, and trash receptacles. For a temporary liquor license call the Alcohol and Tobacco Commission at (317) 234-4315 for more information. Application cannot be processed without a copy of this license. 14. APPLICANT agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, may suffer or incur as a result of any claims or actions which may be made by any person, including a participant in the activity, arising out of the approval of this request by the Board of Public Works to close a portion of the public right-of-way for the event described above. I have read the Application and Permit and the Agreement for the "Use of Right -of -Way for Special Events" and I understand and agree to the above rules and regulations. I also understand that this application may be denied based on any false or incomplete information. Dated this 2'2RCO day of (CK 20 APPLICANT Printed Name BOARD OF PUBLIC WORKS APPROVAL President Me ber Member Ss I do C k' Member Date Member RETURN FORM TO: Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Phone: (574) 235-9251 iq�li 1111" 111 11 SM C"I OU, Mi RUN I I ''III,,; ik, nlM BoulevardThe portion of Niles Avenue between Jefferson and � Washington .� ,r, will b, closed starting 1'until 1:00prn June 2nd for the g Festival. ig great r sidewalk 3..o ; . as strive unobtrusiveas possibile. Wei apologize for any inconvenience this may ,Cause. Please email questions , . concerns , riverlightsmusiefestival@gmaii.com. i big big thank youll m �mmmum�mm uuuNu�wN �E�m,,, �VIVOIIIIIIIIIIW imuuuumim ouu SIN LU w LLI H 0 0 uL U.1 moo IL co M El 1:1 IM 0 t r, rl IL IL rS$ O O cr w ro r N a�cx > L- Cc +} as Va C, 4-d M 4- + N u3 O L- tLy 4-- J a"tiVw c �+ >,�aJ 8-r �,O m {J vu r. C u's C - Ln t Ln p� +..+ {.t w as a�ca u Ali COE C: C: C (1)0+-, C: (3) 0 v) < (1) W cd M 0 -0 L) C: 0 a) E-- cd C/) (D — +.j W.- a) cd• LL > +, .- C15 0- 0- cd z a) • > 0 Z 0 > < (d -0 >1 E Q) (D 0 co >1 (d —.0-0 — - %- • 0 :3 CL LL co M (n *� cd C: r - a) 0 tt 0 U) (D Z a) (D I (D =3 > a) illl a) 4-;•> =3 UJ (d U) > L- a) E a) 0 0 > 0 a) 0 Nw EI cd Na) 0 0 cd,.- a) V) 0 4-J -0 1: - cd 0- (d • ,- 0 Cd Cd 0 U) a) 0- co 0 -L) Cd 00 — 0) o > 4- L- (D 4-1 0 0) ct (D 4-1 a) cd - 0a) co L- v) co Z cL-o E L- 0) 0 (n IN 0 >11• 0 0 0 0 0- Cu Cd Cd 0 > a) E 4IIIIIIJ Nr 0 Co > >1 (D > CL C: zo y) cd 0 > > Cd Ni 0 >1 c E > Cd a)," GIBSON t (so'u) 814.2122 STRENG`l"I--i AGAINST RISK' ""0)836-2122 rl� 4 ww%GihsonIns.cam Meghan Kirwan & Matthew Teters 223 E Colfax Ave. South Bend, IN 46617 'ustomer: City of South Bend 1229988 1 06/01/2018 1 Policy change South Bend, IN Flymauth, IN Indianapolis, IN Fort Wayne, IN Elkhart, IN Kalamazoo, MI to PO Box 616 • Plymouth, IN 46563-0616 City of South Bend 3140 03/27/2018 Stephen Swihart 1 of 1 Policy #PHPK1774827 02/0212018-02102/2019 Philadelphia Ins Co 1 Philadelphia Ind Ins Co Premium for Liability Insurance re: Riverlights Music Festival 611-612 you! GIBSON Payment due by EFFECTIVE date or upon receipt. ; y (800) 814_2122 Balances are subject to 12% APR late tee, 1 Echeck and credit card payments accepted at ww)ygi6sonins.com/pavo-ibson 03/27/2018 $ 500,00 Thank You Retain Bottom Section For Your Records! Please Rettait to: GIBSON PO Box 610 Plymouth, IN 46563-06I0