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Home My WebLink AboutAward Quotation - West Race Emergency Repairs Proj No 115-115 - HRP Construction IncINTEROFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Sue Ellen Doudrick, Assistant City Engineer SUBJECT: Award Project No. 115-1 15 Project Name: West Race Emergency Repair DATE: May 4, 2018 On May 3, 2018, the Board of Public Works opened and read quotes for the above project. I have reviewed them and found them correct. The bidders ranked as follows: Bidder Base Bid Amount Alternate A Alternate B 1. HRP $72,800 $107,300 $11,300 Engineering would like to award the Base Bid ($72,800) and Alternate B ($11,300) for a project total of $84,100, The project is to be funded from Hotel/Motel Tax - 7304.42010.000.0099. Please call with your questions. w o CL co c3 0 0 co 6 (D CD� 0 cr a) 0 0 0 w m 0 C) 0 0 m m C� E cq c� E cq r-z LA 0) q 00 0 �n 14 m ro m �l �n �n if) lll� An m m :12- m a) m on C, C0 � 0 CD 1�1 C) Q c! 9 < C, C3 11 (Y� 0 0 C� 0 0 :! U) It o9 LO 0 JALU m E w ED LS au LU LU HI "I " m CL w ce u dl lil M > c S 'o , 0 0) sn am > Ln 0 E LA c 0 0 m tw = 0 uo rn co a Q 0 M IM 0 r 0 0 E w .2 r 'D c 0 m 0 4� 0 z E E ri q) :Ll w ct - 1316 Cotwry-Crry BUILINNG 227 W. JEFFERSON BOULEVARD SOUTH BFND. INDIANA 46601-1830 CITY OF Soun-i BEND PETE BuTTiG;,'M EG, MAY Bw.vviNrlNnyrm-� --,F. May 8, 2018 Matthew Cain HRP Construction Inc 5777 Cleveland Road South Bend, IN 46624 PHONE 574/ 235-9251 FAX 574/ 235-9171 RE: Quotation Award — West Race Emergency Repair — Project No. 115-115 Dear Mr. Cain: The Board of Public Works at its meeting hold on May 8, 2018, awarded the above referenced quotation to you in the amount of $ 84,100 for the base bid plus alternate B. Please forward the following documents in one submittal by May 22, 2018 to my attention for Board of Public Works approval: 1.) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Q., L 0 - Linda M. Martin, Clerk C: Sue Ellen Doudrick, Engineering GARY A. GiLOT SUZANNA M. 1 RITZ13ER(3 EuZABEI,ii A. MARADIK JAMP's A. MUf31,1,1 R THERESE J. DORAU BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 8th Day of May, 2018, by and between, HRP Construction Inc., 5777 Cleveland Road, South Bend, IN 46624, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 115-115 DESCRIPTION: WEST RACE EMERGENCY REPAIR COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $84,100; BASE BID PLUS ALTERNATE B FUNDING: HOTEL/MOTEL TAX The unit prices for this improvement were those prices as received and accepted by the Board on the 3rd Day of May, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC—W S Gary A. Gi ot, President f Suzanna M. Fritzberg, Therese J`"Dorau, Member Clerk HRP CONSTRUCTION INC A. Maradik, Member Printed Name Y A. Mueller, Member Signature Linda CERTIFICATION (To be completed if Contractor is a Corporation) I, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal No - Address West Race Erriergency_qep ir 115-115 May 3,..2018 before 10:30 a.m. (Must be completed for all quotes. Please type or print) 5/3/18 — Firm: HEAP CONSTRUCTION INC. 5777 Cleveland Road, P.O. Box 266 City/State/Zip: South Bend, TN 46624 Telephone Number: Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish public works project of: West Race EmerQencv Renair 574 1 271-7800 iabor and/or material necessary to complete the the City of South Bend, Indiana, in accordance with plans and specifications prepared by: Thie City of South, Bend, Department of Public Works and dated — 41201..B ] - for the sum of (enter the Total Quote as shown on the Proposal) See Attached (Enter Sum of Total Quote shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendiums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment.,, By (Signature) Ma-tthew D. Cain, President (Printed Marne of Person Signing) The above quote is accepted this Subject to the following conditions: titRD OF PUB.11-11C W R ry rGi 11�o7tl, P re s i d e n t Elizabeth A. Maradik, Member James A. Mueller, Member ACCEPTANCE al SLIzanna M. Fritzberg, Member 31 Vre, e J. too a�Member 4=� - Attdt: Linda IV.M artiN, Clerk� Version 10/3112017 Page - 8 Public Works Quote also" MWIFNEM 115-115 Mav 3. 2018 before 10:30 a.m. Item No. Description Quantity Unit Unit Price Total Amount I Mobilization & Demobilization 1 LSUM 3600.00 1 $ 5, SOO. 00 2 Dewatering and Flow Diversion 1 LSUM ef, 00-D D $ 34,306-00 3, Construction of Cast -in -Place Reinforced Concrete Wall at Intake 1 LSUM -3 6, COD, 00 $ DDO .0 C' Base Bid Total $ 91co 0c) rArf'"TIMP.-VAI Item No. Description Quantity Unit Unit Price Total Amount 1 Mobilization & Demobilization 1 1-stim 's ow, Do $ 6,000-00 2 Dewatering and How Diversion 1 1 SUM ;B00-00 3; �q'$Co"00 3 Construction of Precast Concrete Wall at Intake 1 LSUM Coo .00 $ & 00, D00. CDO Alternate ATotal $ 101300, 00 FATTIMIMM"', Item No. Description Quantity Unit Unit Price Total Amount 1 Reset Precast Planks I _ LSUM 1(1,300-00 $ t 1, 06. 0 0 Alternate B Total $ j(' cc). CD Note: Bidder shall provide Bids for the Base BA, Alternate A, and Alternate B provided. Firm: HRP CONSTRUCTION INC. Address: 5777 Cleveland Road, City/State/Zip: South Bend, IN 46624 P.O. Box 266 Telephone Number: Fax Number: t 574 )271-0524 Bye��-ef t(s� zi—t"atw:� Matthew 0. Cain. President (Printed Marne of Person Siqn4ig) BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 05/01/2018 Department Public Works ❑ Agreement Amendment U Contract H Proposal U Addendum ❑ Professional Services ❑ Resolution Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet Quote Opening ® Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: ❑ Other: Company or Vendor Name �} ❑ Yes 'No ❑ If Yes, Approved by New Vendor Purchasing MBEIWBE Contractor ❑ MBE ❑ WBE MBEIWBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name West Race Emergency Repairs Project Number 115-115 Funding Source Hotel -Motel Account No. 7304.42010.000.0099 Amount - f 914 I b 6 Terms of Contract Unit Prices Purpose/Description West Race of St. Joe River -- remove and replace stop logs and reset planks downstream of West Race Gate. Damage to some of the existing stop logs and planks due to February 2018 flooding ❑ Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Amount of ❑ Increase $ ❑ Decrease $