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Home My WebLink AboutAward Bid - WWTP Belt Filter Press #1 Rehabilitation Proj No 118-019 - Alfa Laval Inc1316 COUNTY-C'n'y &ILDING 227 W. JLFFERSON BOULEVARD Sou-ni 13E.ND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR 130ARD OF PUBLIC WORKS May 8, 2018 Larry Packard Alfa Laval, Inc. 10470 Deer Trail Drive Houston, TX 77038 PHONE 574/235-9251 FAX 574/ 235-9171 RE: Award Bid — Wastewater Treatment Plant Belt Filter Press #1 Rehabilitation — Project No. 118-019 Dear Mr. Packard: The Board of Public Works, at its meeting held on May 8, 2018, awarded the above referenced project to you in the amount of not to exceed $203,13 1, Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by May 22, 2018 to my attention for Board of Public Works approval-, 1) One (1) original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Ceitificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use If you have any further questions regarding this matter, please call this office at (574) 235-925 1. Sincerely, Linda M. Martin, Clerk Enclosures c: Jacob Klosinski, Utilities GARY A. Git,o-r SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAMEs A. MUELLER TI IFRESFi J. DORAU INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Clara McDaniels, Assistant City Attorney Public Works Linda M. Martin, Clerk FROM: Al Greek, Director of Utilities Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: Project No. 118-019 WWTP Belt Filter Press #1 Rehabilitation Award Recommendation DATE: April 30, 2018 On April_ 24, 2017, the Board of Public Works opened and read bids for the above project. The Division of Utilities reviewed the documents and finds the information correct and complete. The bid(s) ranked as follows based on price: Bidder Quotation Lump Sum Price 1. Alfa Laval (Houston, Texas) $203, 131.00 2. 3, The Division of Utilities -- Environmental Services recommends award of the contract for t„Filter Press #1 Rehabilitation to the lowest, responsive, ro�ect No. 118-019 WWTP Bel,,,,, responsible bidder, Alfa Laval (Houston, Texas) at the total bid price of $203,131.00 lump sum (not to exceed price, unused allowances will be deducted from the final amount via change order prior to project completion). This recommendation is provided by the Division of Utilities. The Division of Utilities will appropriate sufficient funds from Utilities Wastewater Other E ui ment Account 641-0630-793-36-05 to fund the project. For questions regarding the above recommendation or the subject project, contact Ai Greek (Ext. 4210) or Jacob M. Klosinski (Ext. 9496) at the Division of Utilities, BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 8th day of May, 2018, by and between, Alfa Laval, Inc., 10470 Deer Trail Drive, Houston, TX 77038, HEREINAFTER called the "Contractor", and the Board of Public Works herein called the 'Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Notice to Bidders, Standard Specification, Special Provisions, Plans, and Bid Proposal, all of which are set forth as a part of this Contract, for: PROJECT NO.: 118-019 DESCRIPTION: WASTEWATER TREATMENT PLANT BELT FILTER PRESS NO. 1 REHABILITATION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: NOT TO EXCEED $203,131 FUNDING: UTILITIES, WASTEWATER, OTHER EQUIPMENT The total bid for this improvement were those prices as received and accepted by the Board on the April 24, 2018. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF BLOC S A"", 7� Gary A. Gilot, President Elizabeth A. Maradik, Member Suzanna M. Fritzberg, test.:�Linda Mueller, Member Member =; Therese J. orau, Member M. Martin, Clerk ALFA LAVAL, INC. Printed Name Signature CERTIFICATION (To be completed if Contractor is a Corporation) 1, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal Project Name Wastewater Treatment Plant Belt Filter Press #1 Rehabilitation Project No, 118-019 For Bids Due April 24, 2018 PART I (Must be completed for all bids.Please type or print) Date: April 19,2018 Bidder (Firm): Address: 10470 Deer Trail Drive City/State/Zip: Houston, TX 77038 Alfa Laval Inc. Telephone Number: _(_281 ) 4�49-0322 Agent of Bidder (if Applicable): n/a Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Wastewater Treatment Plant Belt Filter Press #1 Rehabilitation the City of South Bend, Indiana, in accordance with plans and specifications prepared by: Donohue & Associates, Inc. and dated March 2018 for the sum of (enter the Total Bid as shown on the Propos6l) Two hundred three thousand one hundred thirty-one dollars and zero cents ($ 203,131.00 (Enter sum of Total Base Bid plus Alternates shown on Proposal) (Numerical) The undersigned further agrees to furnish a bond or certified' check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendurns attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the originalcontract if accepted by the City of South,,B nd. If the bid is to be awarded on a unit 6 h , basis, the itemization of the units shall) be shown n separat t ac nt. " By 0� —el (Si ature) Larry Packard Contracts and Wid Manager (Printed Name of Person Signing) ACCEPTANCE The above bid is accepted this day of Subject to the followings conditions: ID OF PUB �IC WOR zzt�— Gary A. GilotrPresident Elizabeth A. Maradik, Member JamA. Muefler, Member V1 L 20 Suzanna M, Fritzberg, Member he ese J. DorauNember )Y] -A,est: Linda M. Mart n, CIPVr Version 10117/2016 Contractor's Bid for Public Works - 2 Project Name Project No. For Bids Due BID/PROPOSAL CITY OF SOUTH BEND Wastewater Treatment Plant Belt Filter Press #1 Rehabilitation 118-019 April 24, 2018 Item Description Quantity Unit Unit Price Total Amount No, I Base Bid 1 LS $ 198,1311 M $,198,131.00 2 Allowance: Additional Refurbishment 1 LS $5,0010.00 $5,000.010 --Items I MEEMIGM A Ifa Laval Inc. Address: 10470 Deer Trail Drive City/State/Zip Houston, TX 77038 BASTE BID TOTAL $203,131.00 Telephone Number: (381 )44�9-0322 By (Signature) Larry Packard / Contracts and Bid Manager (Printed Name of Person Signing) Version 10/17/2016 Contractor's Bid for Public Works - 7 Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM ril 30. 2018 Jacob M. Klosinski Department Utilities Env. Serv. BPW Date May 8, 2018 Phone Extension (574) 235-9496 PitSdroomoRequireard Legal Attorney Name Clara McDaniels Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® *AI Greek, Director of Utilities* ❑ Agreement H Contract U Proposal Ll Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ CIO & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control n Other: Company or Vendor Name Alfa Laval (Houston, Texas) New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBEIWBE Contractor ❑ MBE ❑ WBE MBEIWBE Contractor Requested ❑ No ® Yes Name of Company See Contractor Bid Project Name WWTP - Belt Filter Press #1 Rehabilitation Project Number 118-019 Funding Source Utilities - Wastewater - Other Equipment Account No. 641-0630-793-36-05 Amount Terms of Contract $ 203,131.00 (Includes $5,000 Allowance) Not to Exceed. Unused Allowances shall be credited at Closeout Purpose/Description Request to award Project No. 118-019 WWTP Belt Filter Press #1 Rehabilitation to Alfa Laval as the most responsive, responsible bidder. Contractor plans to use MBEIWBE for freight. ❑ Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination. Non -Debarment, E-Verifv, Iran, etc.) Amount of ❑ Increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: % New Amount $ Total Percent of Change: % Dispersal After Approval Copy Original ® ❑ Al Greek, Director of Utilities ® ❑ Jacob M. Klosinski, Assistant City Engineer ® ❑ Emily Leyes, Director of Financial Services, Environmental Services