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Home My WebLink AboutAward Bid - Spec M - One or More 2018 or Newer Trash Tote Cleaning Trailer System - Hydro-Chem Systems Inc1316 COUNTY-Crry BUILDING 227 W. JEATERSON BOULFWARD Sot) n BEND. INDIANA 46601-1830 CITY OF Sourii BEND PETE BU'"I'TIGIEG, MAYOR BOARD OF PUBLIC WORKS May 8, 2018 Dan Swede Hydro -Chem Systems, Inc. 6605 Broadmoor Ave SE Caledonia, MI 49316 NjoNE 574/235-9251 F'AX 574/ 235-9,171 RE: Award Bid — One (1) or More, 2018 or Newer, Trash Tote Cleaning Trailer System — Spec M Dear Mr. Swede: The Board of Public Works, at its meeting held on May 8, 2018, awarded the above referenced bid to you in the unit price of $69,890. A representative from the Central Services Department will contact you regarding the bid award. Please call this office with any questions regarding this matter at (574) 23 5 -925 1. Sincerely, Linda M. Martin, Clerk Enclosure c: Jeff Hudak, Central Services GARY A. GILOT SUZANNA M, FRITZBERG ELIZABETH A. MAR, DIK JAMEs A. MUELLER THERESE J. DoRAtj CITY OF SOUTH REND, INDIANA SELLER'S BID FOR SALE OR LEASE OF MATERIALS AND NON -COLLUSION AND NON DEBARMENT AFFIDAVIT AND NON-DISGRIMI NATION COMMITMENT FOR SELLERS BID NAME Spec M — One (1) or More 2018 or Newer Trash Tote Clleaning Trailer System FOR BIDS DUE April 24,2018 at 9:30 am. Date: 4/18/2018 Bidder (Firm): Hydro -Chem Systems, Inc Address: 6605 Broadmioor Ave SE City/State/Zip: CMedonia, MI 49316 Telephone Number: (616) 531-6420 Agent of Bidder (if Applicable) Dan Swede When the prospective Contractor is unable to certify to any of the statentents beloiv, it shall attach an explanation to Ihis Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF —MICHIGAN— SS: KENT COUNTY The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: I . Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that. this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor not, any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. 4 a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: L Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the 5 Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBEIWBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBEIWBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this April day of 18 , 2018_ Hydro -Chem Systems, Inc Contractor/Bidder (Firm) C: Please state the nearest authorize service center for parts and maintenance for the unit you propose to furnish. Quantity: One (1) or more. Warranty: All warranties are to be as specified in these specifications. The successful bidder is responsible for all warranty repairs. If the location for warranty repair is outside the City limits of South Bend, the successful bidder will be responsible for transportation of the unit within eight hours of notification. BID/PROPOS�AL jhUbig Spec M — ONE (1) OR MORE 2018 OR NIEWE,R TRASH TOTE CLEANING BID NAME TRAILER SYSTEM FOR BIDS DUE April 24, 2018 at 9:30 a.m. Description Year/Make/Model, Unit Price Trash Tote Cleaning Trailer System 2018/ HCS/ Platinum Plus $69,8910 Estimated number of days for delivery from award 14-21 days date. Bidder (Firm): Hydro -Chem, Systems, Inc City/State/Zip: Caledonia, Ml 49316 13 Telephone Number: 616-531-6420 Fax Number: 616-531-869 By (Signature) Dan Swede (Printed Name) Senior Equipment Sales Specialist (Title) BOA" OF PUBLIC O S T Gary A. Gilot, President Elizabeth A. Maradik, Member Suzanna M. Fritzberg, Member Jano A. Mueller, Member 14 Ther se J. Dorau,Member Atiest: Linda M. Martin, Cl •k 120ON County-C"ity BUildin 227 W Jefferson Blvd. SOUth .Bend, Indiana 46601-1 30 Rhone 5741235-9216 'r'I'Y 574123 5-5567 Fax 574/235-9928 CITY OF Sou'rH BENT) PETS Bu°rTIGIEG, .M:Avort DEPARTMENT OFADmINISTRATION ANDFiNANcE May 2, 2018 Board of Public Works 1308 County -City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award one (1) or More 2018 or Newer Trash Tote Cleaning Trailer System to the lowest responsive and responsible bidder — Hydro - Chem Systems, Inc (sole bidder). This purchase will be funded with proceeds from the Solid Waste Capital Lease (611-0610). Listed below are the bids received for your review. -"',Denotes Lowest, Most Responsive Bidder *-,"HYDRO-CHEM SYSTEMS, INC — S Pee M Description Qty Unit Price _ Total 2018/I-ICS/Platinum Plus 1 $69,890.00 $69,890.00 Purchase Price Local Vendor Discount $69,890.00 N/A Bid Ct rn orison Price $69,890.00 If you have any questions or concerns regarding this matter please don't hesitate to call. Sincerely, Matt Chlebowski Central Services Division Date Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Mav 2. 2018 Matt Chlebowski Department Central Services ❑ Agreement ❑ Contract ❑ Proposal Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ® Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ElC/O & PCA No. ❑PCA ❑ Ease/Encroach. ❑ Traffic Control f-1 Other: Company or Vendor Name New Vendor MBEAVBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description uired Informati Hydro -Chem Systems, Inc ❑ Yes ❑ No ❑ If Yes, Approved by Purchasing F MBE I] WBE ❑ No ❑ Yes Name of Company. Spec M — One (1) or more 2018 or Newer Trash Tote Cleaning Trailer System Solid Waste Capital Lease 611-0610 :It% :•1 11 Award Bid ❑ Required Contractor's Certification Form Attached (Non - Collusion. Non -Discrimination, Non -Debarment, E-Verify, Iran, etc. Amount of ❑ Increase $ ❑ Decrease $ Previous Amount $ Current Percent of Change: New Amount $ Total Percent of Change: Copy Original ® ❑ Jeff Hudak % Dispersal After Approval Mike Bronstetter