HomeMy WebLinkAboutAmendment No 1 to PSA - Jones Petrie Rafinski - Additional Construction for Charles Black Center1316 COUNTY-Crry BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
CITY OF, SouTH BEND PETE BUTTIGIEG, MAY
BOARD OF PUBLIC WORKS I
May 8, 2018
Dave Rafinski
Jones Petrie Rafinski Corp.
325 S. Lafayette Blvd.
South Bend, IN 46601
RE: Amendment No. I to Professional Services Agreement
Dear Mr. Rafinski:
["HONE 574/235-9251
1"AX 574/ 235-9171
The Board of Public Works, at its meeting held on May 8, 2018, approved the above
referenced amendment for additional construction phase services, for the Charles Black
Center in the amount not to exceed $15,000.
Enclosed please find a copy of the agreement for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
Linda M. Martin, Clerk
Enclosure
c: Tara Weigand, Engineering
Kara Boyles, Engineering
CjAjiy A. GH..o'r SUZANNA M. FRITZBERG ELIZABETH A. MARADIK JAws A. MUFA,LER TiERESEA. DORAU
This is EXHIBIT K, consisting of pages, referred to
in and ,part of the Agreement between. Owner and
Engineer for Professional Services dated May g, 2018.
AMENDMENT TO OWNER -ENGINEER AGREEMENT
Amendment No. 1
1. Background Data:
a. Effective Date of Owner -Engineer Agreement: _,j U IV Z (, 20 1
b. Owner: Department of Public Works, City of South Bend, Indiana
C. Engineer: Jones Petrie Rafinski Corporation (JPR)
d. Project: 116-073 _ Charles Black Center
2. Description of Modifications:
[NOTE TO USER: Include the following paragraphs that are appropriate and delete those not applicable to
this amendment. Refer to paragraph numbers used in the Agreement or a previous amendment for clarity
with respect to the modifications to be made. Use paragraph numbers in this document for ease of
reference herein and in future correspondence or amendments.]
a. Engineer shall perform or furnish the following Additional Services:
A. Construction Administration:
At the time the original Owner -Engineer Agreement was prepared it was anticipated that an
inspector from City of South Bend Engineering would be conducting majority of the Construction
Inspection/Administration for the Charles Black Center and that JPR would be assisting on an as
needed basis. However, during the actual construction opeartions of the Charles Black Center the
necessary time requirement and services provided by JPR will exceed the originally anticipated
scope and fees for the following reasons:
1. The City inspector has limited experience with building construction and has relied on JPR
to assist them with contractor questions, requests for additional information and project
research.
2. The destructuctive investigation during construction has revealed several unforeseen
conditions which have required JPR to conduct extra site visits to solve the various
challenges.
3. Additional consulting :services are required to assist with color and material selections for
both interior and exterial facets of the building.
4. The complexitiy of the building changed during the development of the design in both size
and cost. This has increased shop drawing submittal review and associated construction
administration to more than was originally anticipated.
- Page 1
(Exhibit K - (Amendment to Owner -Engineer Agreement) - Attachment t)
EJCDC E-500 Agreement Between owner and Engineer for Professional Services.
Copyright 0 2008 National Society of Professional Engineers for EJCDC. All rights reserved.
The additional construction administration services are to include:
1. Additional site visits and construction meeting requested by the City and the Contractor for
input on construction items.
2. JPR will provide clarification/interpretations of the Contract Documents if such interpretations
are necessary for the proper- execution or progress of work;
3. Review and approve, or take other appropriate action and forward to the client for final
disposition, the contractor's submittals such as Shop Drawings, Product Data and Samples
with respect to Contract Documents produced by JPR;
b. The Scope of Services currently authorized to be performed by Engineer in accordance
with the Agreement and previous amendments, if any, is modified as follows:
1. Additional Construction Administration (Not to Exceed): $15,000.00
c. For the Additional Services or the modifications to services set forth above, Owner
shall pay Engineer the following additional or modified compensation:
d. The schedule for rendering services is modified as follows:
e. Other portions of the Agreement (including previous amendments, if any) are
modified as follows:
[List other Attachments, if cozy]
S. Agreement Summary (Reference only)
a. Original Agreement amount: $280,270.00
b. Net change for prior amendments: $00,000.00
c. This amendment amount (NTE) $15,000.00
d. Adjusted Agreement amount: $295,270.00
The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement,
including those set forth in Exhibit C.
Page 2
(Exhibit K— (Amendment to Owner -Engineer Agreement) —Attachment 1)
EJCDC E-500 Agreement Behveen Owner and Engineer for Professional Services.
Copyright 0 2008 National Society of Professional Engineers for EJCDC. All rights reserved.
Owner and Engineer hereby agree to modify the above -referenced Agreement as set forth in this
Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in
effect. The Effective Date of this Amendment is , May 8, 2018
31 A �011%
B y: MAy n o
V
Title-,
--T
Date Signed:
IMMM44"15,
By: Dave Ra(in5ki, V resident
Title:
Date Signed: 05-08-2018
Page 3
(Exhibit K — (Amendment to Owner-Eriginter AgreeMeRt) — Attachment 1)
EICDC C-500 Agreement Between Owner send Engineer for Professional Services.
Copyright C 2008 National society of Professional Engineers for EJCDC. All rights reserved,
BOARD OF PUBLIC WORKS
AGENDA ITEM RE, VIEW Rr',QUEST FORM
Date May 1, 2018 Department Public Works
Name
Tara Weigand
Division/Bureau
Engineering
BPW Date
May 8, 2018
Phone Extension
5998
Legal Attorney Name: Clara McDaniels
Controller Controller review is required for all Contracts $5,000.00 or more and
greater than one year in length per the City Purchasing Policy
Purchasing El
N Agreement Amendment
L_J Contract L_J Proposal LJ Addendum
n Professional Services
El Resolution
F-1 Bid Opening
El Bid Award ❑ Req. to Advertise ❑ Title Sheet
0
Quote Opening
n Quote Award
F-1
Change Order No.
F1
c/o & PCA No. ❑ PCA
F1 Ease/Encroach.
❑
Traffic Control:
F-1
Other:
Company or Vendor Name
New Vendor
MBEANBE Contractor
MB,E/WBE Contractor Requested
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Amount of
Jones Petrie Rafinski
El Yes 12] No El If Yes, Approved by
Purchasina
LJ MBE LJ WBE
R No F1 Yes Name of Comoanv
Charles Black Center
116-073
$15,000.00
Not to Exceed
Additional construction phase services due to unforeseen
conditions and expanded scope 0
F1 Required Contractor's Certification IForms Attached (Non
Collusion, Non-Discrim,ination, Non -(Debarment, E-Verify, Iran, etc,)
Increase $
Decrease $
Previous Amount
Current Percent of Change
New Amount
Total Percent of Change:
Ala
Copy
Original
Kara Boyles, City Engineer
F-1 Tara Weigand
El