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Home My WebLink About04242018 Board of Public Works MeetingREGULAR MEETING APRIL 24, 2018 115 The Regular Meeting of the Board of Public Works was convened at 9:32 on Tuesday, April 24, 2018, by Board President Gary A. Gilot with Board Members Elizabeth Maradik and Therese Dorau present. Board Members James Mueller and Suzanna Fritzberg were absent. Also present was Board Attorney Clara McDaniels. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of an Amendment to a Professional Services Agreement with Lawson Fisher Associates. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Minutes of the Agenda Review Session, Regular Meeting and Claims Meeting of the Board held on April 5, April 10, and April 17, 2018, were approved. OPENING OF BIDS — ONE (1) OR MORE, 2018 OR NEWER, FULL SIZE CARGO VAN — SPEC C (2018 WASTEWATER CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted. Description Year/Make/Model Unit Price Medium roof cargo van 2018 Ford Transit with Racks and Bins $26,895.00 each Alternate No. Description Cost Total 1 Bi-Fuel $11,649.00 $11,649.00 each 2 Roof mounted light bar with controller Federal $2,971.00 $2,971.00 signal 53" legend LPX or equal along with four each corner Federal signal LED strobe lights 416500 or equal Estimated number of days for delivery from award: 125 GATES CHEVY WORLD 636 W. McKinley Ave. Mishawaka, IN 46545 Bid was signed by: Shaun Dralle Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted. BID: Description Year/Make/Model Unit Price Cargo Van 2018 Chevy Express $26,018 Alternate No. Description Cost Total 1 Bi-Fuel $10,400 $10,400 2 Roof mounted light bar with controller Federal signal 53" legend LPX or equal along with four $1,895 $1,895 REGULAR MEETING APRIL 24, 2018 116 corner Federal signal LED strobe lights 416500 or equal Estimated number of days for delivery from award: 120 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — TWO-WAY CONVERSION OF COLFAX AVENUE— PROJECT NO. 115-053A (WWDA TIF) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: INDIANA EARTH, INC. 10343 McKinley Highway Osceola, IN 46561 Bid was signed by: Mark Osler Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $720,980.37 RIETH-RILEY CONSTRUCTION CO., INC. 25200 SR 23 South Bend, IN 46614 Bid was signed by: Joshua McCormick Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $546,703.93 HRP CONSTRUCTION INC. 5777 Cleveland Road, PO Box 266 South Bend, IN 46624 Bid was signed by: Matthew Cain Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $616,000.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 Bid was signed by: Dustin Hilary Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $616,999.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Engineering and Community Investment for review and recommendation. REGULAR MEETING APRIL 24, 2018 117 OPENING OF BIDS — WASTEWATER TREATMENT PLANT BELT FILTER PRESS NO. 1 REHABILITATION — PROJECT NO. 118-019 (UTILITIES, WASTEWATER, OTHER EQUIPMENT) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: ALFA LAVAL INC. 10470 Deer Trail Drive Houston, TX 77038 Bid was signed by: Larry Packard Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Five percent (5%) Bid Bond was submitted BID: $203,131.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bid was referred to Wastewater for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE, 2018 OR NEWER, ONE TON FOUR-WHEEL DRIVE PICKUP TRUCK WITH ANIMAL TRANSPORT MODULE — SPEC H (2018 ANIMAL CONTROL CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted. - p Description I Year/Make/Model I Unit Price Animal Transport Module 12019 Ford F350 4x4 Regular Cab 1 $74,149.00 each Alternate No. Description Total 1 CNG — Dedicated conversion with tanks mounted under bed $10,900.00 each 2 Hydraulic lift for animal loading $7,500.00 each Estimated number of days for delivery from award: Truck 126 to 140, Mavron 210 to 250 Total 336 to 490 GATES CHEVY WORLD 636 W. McKinley Ave. Mishawaka, IN 46545 Bid was signed by: Shaun Dralle Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted. :o Descri tion Year/Make/Model Unit Price Truck 2018/Chevy/Silverado 1$73,711 REGULAR MEETING APRIL 24, 2018 118 Alternate No. Description Total 1 CNG — Dedicated conversion with tanks mounted under bed $10,400 2 Hydraulic lift for animal loading $7,500 Estimated number of days for delivery from award: 300 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE. 2018 OR NEWER. 3/4 TON TWO -WHEEL DRIVE PICKUP TRUCK — SPEC I (CAPITAL BUDGET) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 Bid was signed by: Debra Starkweather Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted. on Description Year/Make/Model Unit Price 4x2 Regular Cab 2019 Ford F250 Pickup Truck $24,589.00 each Alternate 41: Roof mounted light bar and 4 corner LED strobe lights: $3,042.00 each Estimated number of days for delivery from award date: 135 GATES CHEVY WORLD 636 W. McKinley Ave. Mishawaka, IN 46545 Bid was signed by: Shaun Dralle Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted. P Description Year/Make/Model Unit Price Truck 2018/Chevy/Silverado $27,414 Alternate 1: $1,895 Estimated number of days for delivery from award date: 120 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — THIRTY-NINE (39) MORE OR LESS 2018 OR NEWER ALL - WHEEL DRIVE POLICE PATROL VEHICLES — SPEC J (POLICE DEPARTMENT CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced vehicles. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. Ms. Martin, Clerk of the Board, stated no bids were received. Mr. Gilot requested Mr. Jeff Hudak, Central Services, try to find out why nobody bid. Ms. Maradik suggested looking for a State QPA the City could take advantage of. OPENING OF BIDS — ONE (1) OR MORE 2018 OR NEWER 1.0 CUBIC YARD LOADERS/BACKHOES - SPEC K (WATER WORKS CAPITAL) F_j 1 1 REGULAR MEETING APRIL 24, 2018 119 1 This was the date set for receiving and opening. of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: MACALLISTER MACHINERY CO., INC. 6300 Southeastern Ave. Indianapolis, IN 46203 Bid was signed by: Dave Baldwin Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted n Description Year/Make/Model TUnit Price Eackhoe 201E Caterpillar 420F 1$110,800.00 Year I Make/Model — Trade In I Unit Price 2009 1 Unit 586, Case 580 Loader, VIN# N8C504186 1 $20,000.00 Option No. Description Cost Total 1 Automatic Ride Control Included Included 2 F wide trenching bucket $1,305 $1,305 3 Extended warranty on full machine/5 year/ 5,000 hours $6,121 $6,121 4 New tamper $7,584 $7,584 5 New needle $10,452 $10,452 6 Clam bucket $6,489 $6,489 7 Thumb for backhoe bucket $4,441 1$4,441 WEST SIDE TRACTOR SALES 25166 State Road 2 South Bend, IN 46619 Bid was signed by: Mike Kreiger Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted .n Description Year/Make/Model Unit Price Loader/Backhoe 2018 John Deere 410E 1 $107,880.12 Year Make/Model — Trade In Unit Price 2009 Unit 586, Case 580 Loader, VIN# N8C504186 1 $22,000 Option No. Description Cost Total 1 Automatic Ride Control $1,935 2 F wide trenching bucket $789.44 3 Extended warranty on full machine/5 year/ 5,000 hours $4,115.00 4 New tamper $12,550 5 New needle $6,370 6 Clam bucket $6,759 7 1 Thumb for backhoe bucket $3,116 Optional items are not included in above make prices MCCANN INDUSTRIES, INC. 543 S. Rohlwing Rd. Addison, IL 60101 Bid was signed by: Steven Roggeman REGULAR MEETING APRIL 24, 2018 120 Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Bid Bond was not submitted Description Year/Make/Model I Unit Price Backhoe — Loader 2018, Case, 590 SN Tractor-Loader-Backhoe $96,421.00 Year Make/Model — Trade In Unit Price 2009 Unit 586, Case 580 Loader, VIN# N8C504186 $24,000.00 Option No. Description Cost Total 1 Automatic Ride Control $1,091.00 $1,091.00 2 F wide trenching bucket $987.00 $987.00 3 Extended warranty on full machine/5 year/ 5,000 hours ZERO DUDUCTIBLE $5,186.00 $5,186.00 4 New tamper KENT HP 75TLB $5,498.00 $5,498.00 5 New needle KENT F6 $10,349.00 $10,349.00 6* Clam bucket 4-in-1 PIN ON with loader valve aux $5,147.00 $5,147.00 7 1 Thumb for backhoe bucket AMULET $4,050.00 $4,050.00 *4-in-One Clam Bucket w/aux loader valve in lieu of 93" STD BRT. (Upgrade) $3,880.00 $3,880.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE 2018 OR NEWER 31/2 TON UTILITY TRUCK WITH CRANE — SPEC L (WATER WORKS CAPITAL) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: TRUCK CENTERS, INC. 1011 W. Sample Street South Bend, IN 46619 Bid was signed by: Rich Stopczynski Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted. n Description Year/Make/Model Unit Price Complete Unit Bid 2019 Freightliner Model M2-106 with body equipment provided by W.A. Jones Equipment Co $180,240.00 Year Make/Model — Trade In I Unit Price 1990 Unit #533, Chevy Utility Box Truck, VIN# 1 HTSBZPMILH226931 $(-1,500.00) SELKING INTERNATIONAL TRUCKS 4849 W. Western Ave. South Bend, IN 46619 Bid was signed by: Kenneth Waite Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed Ten percent (10%) Bid Bond was submitted Indiana Local Business Preference Claim Form was submitted. 1 1 REGULAR MEETING APRIL 24.2018 121 1 1 BID: Description Year/Make/Model Unit Price 2019 International Model MV607 w/equipment from W.A. Jones $177,117.32 Year ke/Model — Trade In Unit Price 1990 fUnit#533, Chevy Utility Box Truck, # 1 HTSBZPMILH226931 $2,000.00 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE, 2018 OR NEWER, TRASH TOTE CLEANING TRAILER SYSTEM — SPEC M (SOLID WASTE CAPITAL LEASE) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: HYDRO-CHEM SYSTEMS, INC. 6605 Broadmoor Ave. SE Caledonia, MI 49316 Bid was signed by: Dan Swede Non -Collusion Affidavit was in order Non -Discrimination commitment form was completed One -Hundred percent (100%) Bid Bond was submitted n Description Year/Make/Model Unit Price Trash Tote Cleaning Trailer System I 2018/HCS/Platinum Plus $69,890 Estimated number of days for delivery from award date: 14-21 days Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above bid was referred to Central Services for review and recommendation. APPROVAL OF REQUEST TO REJECT BIDS AND RE -ADVERTISE — WATER/WASTEWATER LABORATORY EQUIPMENT (UTILITIES WASTEWATER CAPITAL) In a memorandum to the Board, Mr. Jacob Klosinski, Utilities, requested permission to reject all bids for the above referenced equipment and re -advertise due to changes in the scope. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. OPENING OF PROPOSALS — BUILDING CLEANING SERVICES FOR THE CITY OF SOUTH BEND VENUES, PARKS AND ARTS (EVENT FUNDS) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Proposals for the above referenced service. Mr. Gilot stated the proposals will be reviewed and scored based on a matrix system, by a team made up of City representatives. He read the name of the following contractor submitting a proposal: G&I ENTERPRISES LLC DBA SERVICEMASTER COMMERCIAL CLEANING BY G&I ENTERPRISES 1920 S Michigan St. South Bend, IN 46613 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above proposal was referred to the VPA review team for review and recommendation. OPENING AND REJECTION OF QUOTATIONS — WEST RACE EMERGENCY REPAIRS — PROJECT NO. 115-115 (HOTEL/MOTEL TAX) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: REGULAR MEETING APRIL 24, 2018 122 HRP CONSTRUCTION, INC. 5777 Cleveland Road; PO Box 266 South Bend, IN 46624 Quotation was submitted by Matthew D. Cain QUOTATION: $128,000 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotation was referred to Engineering for review and recommendation. After reviewing the quotation, Ms. Sue Ellen Doudrick, Engineering, recommended that the Board reject the quote and the project be re -quoted due to being over the budget. Ms. Kara Boyles, City Engineer, noted the quote was more than double the budget. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be rejected to allow the project to be re -quoted. Ms. Dorau seconded the motion, which carried. OPENING AND AWARD OF QUOTATIONS — KELLY PARK BIKE RACK CONCRETE PAD (PARK BOND Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: TX CONCRETE 24899 Fillmore Rd. South Bend, IN 46619 Quotation was submitted by Jose Lois Quijada QUOTATION: $1,795 The Board noted there were two different amounts on the written amount and the numerical amount. After further review, it was discovered the numerical amount was listed three (3) times. The Board determined the error was in the written portion. Attorney McDaniels stated it appeared to be an administrative error. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotation was referred to Venues, Parks, and Arts for review and recommendation. After reviewing the quotation, Mr. Patrick Sherman, VPA, recommended that the Board award the contract to the sole responsive and responsible bidder, TX Concrete, in the amount of $1,795. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. OPENING AND AWARD OF QUOTATIONS — 2017 RIVERSIDE SIDEWALK AND DRIVEWAY— PROJECT NO. 118-050 (MVH) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: PREMIUM CONCRETE SERVICES, INC. 712 Richmond St. Elkhart, IN 46516 Quotation was submitted by Max A. Yeakey QUOTATION: $5,965 TX CONCRETE 24899 Fillmore Rd. South Bend, IN 46614 QUOTATION: $2,224.40 Upon a motion made by Ms. Dorau, seconded by Ms. Maradik and carried, the above quotations were referred to Engineering for review and recommendation. After reviewing those quotations, Ms. Amy Kryston, Engineering, recommended that the Board award the contract to the lowest responsive and responsible bidder, TX Concrete, in the amount of $2,224.40. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Dorau seconded the motion, which carried. REGULAR MEETING APRIL 24, 2018 123 OPEN AND REJECT QUOTATIONS AND APPROVE TO ADVERTISE FOR BIDS — VIETNAM VETERANS MEMORIAL RELOCATION — PROJECT NO. 117-047A (REGIONAL CITIES GRANT) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, IN 46628 Quotation was submitted by Bill Favors QUOTATION: $255,720 C&S MASONRY RESTORATION LLC 3725 N. Foundation Ct., Ste. A.B. South Bend, IN 46628 Quotation was submitted by Steve Fields QUOTATION: $241,625 Mr. Gilot noted the quotes exceeded the legal quote threshold and therefore made a motion to reject them and give permission to advertise for bids. Ms. Maradik seconded the motion, which carried. OPENING OF QUOTATIONS — ALLEY DRYWELL INSTALLATION — PROJECT NO. 118- 051 (LRSA) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: HRP CONSTRUCTION, INC. 5777 Cleveland Rd.; PO Box 266 South Bend, IN 46624 Quotation was submitted by Matthew D. Cain QUOTATION: $9,700 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotation was referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — ORGANIC RESOURCES FACILITY — FLAGPOLE AND INSTALLATION SERVICES (UTILITIES, ORGANIC RESOURCES, CONTRACTUAL SERVICES OTHER) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: MARTELL ELECTRIC, LLC 4601 Cleveland Road South Bend, IN 46628 Quotation was submitted by Jennifer Brown QUOTATION: $4,501 FLAGS INTERNATIONAL, INC. 10845 McKinley Hwy. Osceola, IN 46561 Quotation was submitted by William O'Keefe QUOTATION: $4,782 REGULAR MEETING APRIL 24, 2018 124 Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotations were referred to Organic Resources for review and recommendation. OPENING OF QUOTATIONS — BECK'S LAKE: OVERFLOW VALVE MATERIALS PROCUREMENT (UTILITIES, SEWAGE WORKS/OPERATIONS, CONTRACTUAL SERVICES OTHER) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: FERGUSON WATERWORKS 1077 Oliver Plow Court South Bend, IN 46601 Quotation was submitted by Mike Grzeskowiak Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above quotation was referred to Engineering for review and recommendation. AWARD BID AND APPROVE PURCHASE AGREEMENTS— SALE OF CITY OWNED PROPERTY —111 AND 117 DUNDEE STREET Mr. Andrew Netter, Community Investment, advised the Board that on November 21, 2017, bids were received and opened for the above referenced property. After reviewing those bids, Mr. Netter recommended that the Board award the property to the sole, responsive bidder, Eunice Delacruz, 3102 W. Washington Street, South Bend, IN 46619 in the amount of $830 each for a total of $1660. Also presented at this time were the Purchase Agreements for each property. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above and the Purchase Agreements be approved. Ms. Dorau seconded the motion, which carried. AWARD BID — ONE (1) OR MORE, 2018 OR NEWER, 3/o, TON FOUR WHEEL DRIVE PICKUP TRUCKS — SPEC D (TRAFFIC AND LIGHTING CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on April 10, 2018, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545 in the amount of $44,526 each, for the Base Bid plus Alternate Nos. 2 and 4. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — ONE (1) OR MORE, 2018 OR NEWER MID -SIZE EXTENDED CAB FOUR- WHEEL DRIVE PICKUP TRUCK — SPEC F (CODE ENFORCEMENT CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on April 10, 2018, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Gates Chevy World, 636 W. McKinley Ave., Mishawaka, IN 46545 in the amount of $39,470 each, for a total of $78,940 for the Base Bid plus Alternates Nos. 2 and 3. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — THREE (3) MORE OR LESS 2018 OR NEWER TWENTY-EIGHT (28) CUBIC YARD FRONT LOADING REFUSE TRUCKS FOR SOLID WASTE — SPEC G (SOLID WASTE CAPITAL LEASE) Mr. Jeff Hudak, Central Services, advised the Board that on April 10, 2018, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder Central Indiana Truck Equipment Corporation, 2128 S. Harding Street, Indianapolis, IN 46221 in the amount of $374,320 each for a total of $1,122,960. Mr. Hudak noted Pyramid Equipment was the low bidder, but was non -responsive to the specifications in sixteen (16) areas, including lower quality steel on the floor and sides of the unit; welded forks rather than movable forks; 50% less thick steel forks; no transducers; and two (2) joy sticks rather than one (1) as requested. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. f] REGULAR MEETING APRIL 24, 2018 125 AWARD BID — ONE (1) OR MORE, 2018 OR NEWER, 60' AERIAL TWO -WHEEL DRIVE TOWER TRUCK — SPEC E (WASTEWATER CAPITAL) Mr. Jeff Hudak, Central Services, advised the Board that on April 10, 2018, bids were received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder NESCO, LLC, 6714 Pointe Inverness Way, Suite 220, Fort Wayne, IN 46804 in the amount of $234,550. In a Memo to the Board, Mr. Hudak noted the low bidder was non -responsive to the bid specifications in many areas including lack of remote radio capability, lack of a welder/generator capability, aluminum platform as opposed to steel, a smaller size platform, and a delivery date that would add an extra one -hundred, fifty (150) days, resulting in rental fees that offset the price differential. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — TUCKER DRIVE — PROJECT NO. 116-118A (RWDA TIF) Mr. Roger Nawrot, Engineering, advised the Board that on April 10, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614 in the amount of $283,972.77. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — DOWNTOWN CROSS_ STREETS IMPROVEMENTS, PHASE 1 — PROJECT NO. 117-041A (RWDA TIF) Mr. Roger Nawrot, Engineering, advised the Board that on April 10, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Nawrot recommended that the Board award the contract to the lowest responsive and responsible bidder Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614 in the amount of $1,659,060.60 for Divisions A and B, only. Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bid be awarded as outlined above. Ms. Dorau seconded the motion, which carried. AWARD BID — 2018 STREET AND SEWER DEPARTMENT MATERIALS — PROJECT NO. 118-031 (STREETS, SEWERS, CURB AND SIDEWALK WATER WORKS VPA) Mr. Scott Kreeger, Engineering, advised the Board that on April 10, 2018, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Kreeger recommended that the Board award the contract to the lowest responsive and responsible bidders: Part A: Walsh & Kelly, Inc., 24358 SR 23, South Bend, IN 46614, in unit prices. Part B: Ozinga Ready Mix, 715 West Ireland Road, South Bend, IN 46614, in unit prices. Part E: American Highway Products, 11723 Strasburg Bolivar Road, Bolivar, OH 44612, in unit prices Reject Parts C, D, F, G, I and H Therefore, Ms. Maradik made a motion that the recommendation be accepted and the bids be awarded and the contracts approved, and the Parts C, D, F, G, I, and H be rejected as outlined above. Ms. Dorau seconded the motion, which carried. APPROVE CHANGE ORDER NO. 4 — WESTERN AVENUE AND OLIVE STREET INTERSECTION IMPROVEMENTS — PROJECT NO. 115-097 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 on behalf of Selge Construction Co., Inc., 2833 S. IIt" Street, Niles, MI 49120, indicating the Contract amount be increased by $2,338.53 for a new Contract sum, including this Change Order, in the amount of $2,862.580.68. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — JEFFERSON AND TWYCKENHAM SIGNAL IMPROVEMENTS —PROJECT NO. 116-027 (LRSA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Martell Electric, LLC, 4601 Cleveland Road, South Bend, IN 46628, indicating the Contract amount be increased by $21,246 for a new Contract sum, including this Change Order, in the REGULAR MEETING APRIL 24, 2018 126 amount of $218,403.47. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — WASTEWATER TREATMENT PLANT DIGESTER GAS UTILIZATION — PROJECT NO. 116-050 (WASTEWATER CAPITAL IMPROVEMENTS/OTHER CONTRACTUAL SERVICES) Mr. Gilot advised that Mr. Jacob Klosinski, Utilities, has submitted Change Order No. 2 on behalf of Thieneman Construction, Inc., 17219 Foundation Parkway, Westfield, IN 46074, indicating the Contract amount be decreased by $30,000 for a new Contract sum, including this Change Order, in the amount of $693,173. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 18 — WASTEWATER TREATMENT PLANT SECONDARY TREATMENT IMPROVEMENTS — PROJECT NO. 114-053 (WASTEWATER CAPITAL) Mr. Gilot advised that Mr. Jacob Klosinski, Utilities, has submitted Change Order No. 18 on behalf of Thieneman Construction, Inc., 17219 Foundation Parkway, Westfield, IN 46074, indicating the Contract amount be decreased by $51,179.56, and an additional thirty-three (33) days be added, for a new Contract sum, including this Change Order, in the amount of $13,897,089.91 and a new project completion date of May 10, 2018. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 — FIRE STATION NO. 4 — PROJECT NO. 116-066 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 3 on behalf of Gibson -Lewis, LLC, 1001 West IIth Street, Mishawaka, IN 46544, indicating the Contract amount be increased by $40,065 and an additional thirty (30) days, for a new Contract sum, including this Change Order, in the amount of $3,351,062, and a new completion date of September 1, 2018. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — DEMOLITION OF HOWARD PARK RECREATION CENTER — PROJECT NO. 117-058 (REDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 (Final) on behalf of G.E. Marshall, Inc., 1351 Joliet Road, Valparaiso, IN 46385 indicating the contract amount be decreased by $6,200 for a new contract sum, including this Change Order, of $148,335. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $148,335. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — EIGHT (8)_ MORE OR LESS, CARDIAC MONITORS/DEFIBRILLATORS (EMS CAPITAL) ^ In a memorandum to the Board, Mr. Andrew Myer, Fire Department, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2018 CURB AND SIDEWALK PROGRAM — PROJECT NO. 118-007 (MVH) In a memorandum to the Board, Ms. Tara Weigand, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TWO (2) MORE OR LESS, 2018 OR NEWER REFURBISHED MEDIC UNITS — SPEC Q (FIRE DEPARTMENT CAPITAL) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Therefore, upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the above request was approved. ADOPT RESOLUTION NO. 18-2018 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS APPROVING THE DONATION OF FUNDS TO PROJECT IMPACT SOUTH 1 1 1 REGULAR MEETING APRIL 24, 2018 127 rC�Z�I:Lr ML&RAI 1�: ILy1►1iLY.y�7 ►�I�i[�1 ulil►Cl 1►1�ZKi]T�T[iJ�i ail SERVICE PURPOSES Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.18-2018 A RESOLUTION OF THE BOARD OF PUBLIC WORKS APPROVING THE DONATION OF FUNDS TO PROJECT IMPACT SOUTH BEND, INC. FOR LOCAL SMALL BUSINESS DEVELOPMENT AND COMMUNITY SERVICE PURPOSES WHEREAS, the Board of Public Works (the "Board") for the City of South Bend, Indiana (the "City"), exists and operates in accordance with the laws of the State of Indiana; and WHEREAS, Project Impact South Bend, Inc. ("Project Impact") is an Indiana non-profit corporation and is exempt from federal income taxation under Section 501(c)(3) of the Internal Revenue Code; and WHEREAS, Project Impact, along with other community partners, anticipates carrying out certain local business development and community service efforts to stimulate local small business advancement and entrepreneurial achievement in the City; and WHEREAS, the City desires to promote, aid, and support Project Impact's local business development and community service efforts by donating certain funds (the "City Funds") to Project Impact to defray Project Impact's startup expenses for this community service initiative, including, but not limited to, expenses related to inventory relocation, building outfitting, and technology acquisition (collectively, the "Permitted Expenditures"), but excluding any administrative fees and personnel expenses; and WHEREAS, the City Funds have previously been appropriated by the South Bend Common Council; and WHEREAS, the Board has determined that donating the City Funds to Project Impact for use in its local business development and community service efforts constitutes a valid public purpose and will serve the interests of the City's residents. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. The Board hereby donates the City Funds to Project Impact in an amount equal to Thirty Thousand Dollars ($30,000.00) to be used by Project Impact for the Permitted Expenditures in furtherance and support of its local business development and community service efforts in the City. 2. This Resolution will be in full force and effect after its adoption by the Board. ADOPTED at a meeting of the City of South Bend Board of Public Works held on April 24, 2018, at 1308 County -City Building, 227 W. Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Therese J. Dorau ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: REGULAR MEETING APRIL 24, 2018 128 Type Business Description Amount/ Motion/ Funding Second Purchase Clinton And Agreement for Purchase of $2,190 Maradik/Dorau Agreement Sundra Gilkie City Property at 616/618 Sherman Ave. Amendment AIDS Increase Contract Cost for $3,299.54; Maradik/Dorau No. 1 to Ministries/AIDS use in Rapid Rehousing New Total Contract Assist of North Activities $52,305.54 Indiana, Inc. (ESG) Contract Greater Impact Negotiated Contract for . NTE $20,000 Maradik/Dorau Lawn Care RFP for Lawn Maintenance (Park and Mentorship Program Maintenance) Professional American Renewable Natural Gas $62,080 Maradik/Dorau Services Structurepoint, Value Feasibility Study (Utilities, Agreement Inc. Sewage Works/Wastew ater, Engineering) QPA Dell, Inc. Fifteen (15) Laptops for $51,467.85 Maradik/Dorau Purchase South Bend Police (Subject to Department 2018 Q 1 City Lease) Acceptance Steel Warehouse City to accept Dedication N/A Maradik/Dorau of Right -of- Company, Inc. of Right -of -Way for Tucker Way Plat of Drive Project Dedication Task Order Stantec Preparation for Regulatory $188,920 Maradik/Dorau No. 4 Consulting Meetings and Other Long (Wastewater Services, Inc. Term Control Plan Tasks Professional Services Engineering) Software GolfNow, LLC G1 Software for all City N/A Maradik/Dorau Trade Golf Courses in Exchange Agreement for Eight (8), Eighteen (18) Hole Rounds of Golf Trade Times per Day, per Golf Course for Two (2) Years Professional Jones Petrie Century Center Building $28,150 Maradik/Dorau Services Rafinski Improvements (Hotel/Motel Agreement Tax) Professional Jones Petrie Century Center Parking Lot $38,030 Maradik/Dorau Services Rafinski Entry Gateways and (Hotel/Motel Agreement Exterior Signage Tax) First City of South Extend Period in which the N/A Maradik/Dorau Amendment Bend Board of Board of Public Works is to Master Park Authorized to act as Agent Agency Commissioners for Board of Park Agreement Commissioners for Public Works Projects Professional Emily Macellari Graphic Design Services $1,200 Maradik/Dorau Services for Public Works Reports, (Engineering Agreement Marketing and Outreach Professional Materials Services) Professional Maclovio Cantu Traffic Calming Artwork at $650 Maradik/Dorau Services IV Riverside Drive and (LRSA) Agreement Hudson Ave. Professional Lawson Fisher Olive Road Project Right NTE $199,000 Maradik/Dorau Services Associates P.C. of Way Services (Special LOIT; Agreement Subject to Council Appropriation) 1 I 1 REGULAR MEETING APRIL 24, 2018 129 1 1 1 Amendment Lawson Fisher Utility Identification for $24,200; Maradik/Dorau to Associates P.C. Corby Blvd./Ironwood New Total Professional Dr./Rockne Dr. Project $492,825 Services (Special LOIT Agreement subject to Council Appropriation) APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Date/Time Location Motion Carried City of South Non May 29, 2018; 9:00 Byers Avenue Maradik/Dorau Bend Venues, Residential a.m. to 2:00 p.m. from Sample St. to Parks & Arts Block Party — Mishawaka Best Street Avenue Festival Ever City of South Non May 4, 2018; 4:00 Ten (10) Parking Gilot/Maradik Bend Office of Residential p.m.to 8:00 p.m. Spaces East Side Ms. Dorau Sustainability Block Party — of S. Michigan St. disclosed she May the 4 h along Gridiron, is the staff Vehicle Ride North of member and Drive Chocolate Cafe submitting the Event request but she has no monetary benefit National MS Procession - May 5, 2018; 8:00 On route as Maradik/Dorau Society Walk MS: a.m. to 12:00 p.m. submitted South Bend American Procession - May 20, 2018; 8:00 On route as Maradik/Dorau Legion Riders Fallen Heroes a.m. to 1:00 p.m. submitted Family Ride Mamas Against Procession - May 12, 2018; 9:30 On route as Maradik/Dorau Violence May 15 a.m. to 1:00 p.m. submitted; subject Annual Walk to staying on Against sidewalks and Violence obeying traffic laws 101Dine LLC, Sidewalk Cafe Sunday, 11:00 a.m. to 101 N. Michigan Maradik/Dorau d/b/a Cafe 9:00 p.m.; Monday to Street Navarre Thursday, 11:00 a.m. to 11:00 p.m.; Friday, 11:00 a.m. to 12:00 a.m.; Saturday, 4:00 p.m. to 12:00 a.m. Aloft South Sidewalk Cafe Sunday, 10:00 a.m. to 111 N. Main Maradik/Dorau Bend 11:00 p.m.; Monday to Street Subject to Friday, 2:00 p.m. to 5'ADA access 2:00 a.m.; Saturday, on sidewalk 10:00 a.m. to 2:00 a.m. and revised drawing of layout submitted Woochi Sidewalk Cafe Sunday, 12:00 p.m. to 123 W. Maradik/Dorau Japanese 9:00 p.m.; Monday to Washington St. Fusion & Bar Thursday, 11:00 a.m. to 10:00 p.m.; Friday, 11:00 a.m. to 11:00 p.m.; Saturday, 12:00 P.M. to 11:00 P.M. REGULAR MEETING APRIL 24, 2018 130 Fiddler's Sidewalk Cafe Monday to Thursday, 127 N. Main St. Maradik/Dorau Hearth 11:00 a.m. to 11:00 Subject to p.m.; Friday to 5'ADA access Saturday, 11:00 a.m. on sidewalk to 12:00 a.m.; Sunday, and revised 11:00 a.m. to 9:00 drawing of p•m• layout submitted Tapastrie, LLC Sidewalk Caf6 Monday to Saturday; 103 W. Colfax Maradik/Dorau 4:30 p.m. to 11:00 Ave. p.m. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — CITY OF SOUTH BEND VENUES, PARKS, AND ARTS — MISHAWAKA AVENUE 31sT STREET AND ESTHER STREET Mr. Gilot stated a Revocable Permit has been received from the Venues, Parks, and Arts Department for the purpose of allowing the installation of seventeen (17) banners on existing poles with banner arms at Mishawaka Avenue, 3 1 " Street, and, Esther Street for the Best Week Ever event. The encroachment shall remain in the right of way until such time that the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the Revocable Permit was approved. Mr. Gilot questioned whether the Board needs to review these, suggesting it could be an internal review group that approves the design and installation. UN -FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST EAST/WEST ALLEY SOUTH OF SAMPLE STREET FROM EAST RIGHT-OF-WAY OF SOUTH MAIN STREET TO NORTH/SOUTH ALLEY BETWEEN SOUTH MICHIGAN STREET AND SOUTH MAIN STREET Mr. Gilot indicated that Jim Linder, 1336 E. Wayne St. North, South Bend, IN 46615, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Fire Department and Solid Waste. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from Community Investment and Engineering stating the vacation does not meet IC 36-7-3-13 criteria. Both departments state the vacation would hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous and the vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient. Therefore, Ms. Maradik made a motion recommending unfavorable of the request for vacation. Ms. Dorau seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE ALLEY FROM WEST OR SOUTH RIGHT-OF-WAY OF MADISON STREET TO NORTHWEST/SOUTHEAST ALLEY BETWEEN NORTH TAYLOR STREET AND NORTH WILLIAM STREET Mr. Gilot indicated that Joseph Weatherly, 420 W. Madison Street, South Bend, IN 46601, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Fire Department, Solid Waste, Community Investment and Engineering. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Therefore, Ms. Maradik made a motion to give a favorable recommendation for the request for vacation. Ms. Dorau seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST NORTH/SOUTH ALLEY WEST OF CARROLL STREET EAST OF MICHIGAN STREET SOUTH OF BRONSON STREET NORTH OF PENN CENTRAL RAILROAD Mr. Gilot indicated that JPTC Real Estate, PO Box 6004, South Bend, IN 46624, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of REGULAR MEETING APRIL 24, 2018 131 [l 1 favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Fire Department, Solid Waste, Community Investment and Engineering. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would not hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. Therefore, Ms. Maradik made a motion to give a favorable recommendation for the request for vacation. Ms. Dorau seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Mr. Gilot advised that the Fire Department along with Notre Dame students, the American Red Cross, and La Casa, has submitted the following request to allow staging for their equipment when they canvas the neighborhood to deliver and install fire alarms. Upon a motion made by Ms. Maradik, seconded by Ms. Dorau and carried, the following traffic control device was approved: TEMPORARY INSTALLATION: No Parking Zone Request for Fire Department Alarm Canvas LOCATION: Intersection of Scott Street and Calvert Street DATE: April 29, 2018, and May 6, 2018; 11:00 a.m. to 4:00 p.m. REMARKS: All criteria has been met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend. A. Miller Builders, Inc., 806 Greenpine Court, Mishawaka, IN 46545 1. 25621 Scent Trail — Water/Sewer (Key # 021-1036-059294) 2. 25607 Scent Trail — Water/Sewer (Key # 021-1036-059295) B. Irish Rentals, LLC, 4404 Technology Drive, South Bend, IN 46628 1. 53667 Terre Verde Hills Court — Water/Sewer (Key # 021-1037-061203) 2. 51587 Audubon Woods Drive — Water (Key # 002-1003-005732) C. Capstone Building and Remodeling, PO Box 1052, South Bend, IN 46624 1. 19327 Foley Circle North— Water/Sewer (Key # 002-1007-017041) D. Linda Harris, 20023 Ritter Ave., South Bend, IN —Water (Key # 001-1017- 034401) Upon a motion by Ms. Maradik, seconded by Ms. Dorau and carried, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. RATIFY RELEASE OF EXCAVATION BOND Ms. Donna Hanson, Division of Engineering, recommended that the following Excavation Bond be released pursuant to Resolution 100-2000 as fh11nwc- Business Bond Type Approved/ Released Effective Date TBE Group Inc. d/b/a Cardno TBE Excavation Released August 18, 2018 Ms. Maradik made a motion that the bond's release as outlined above be ratified. Ms. Dorau seconded the motion, which carried. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. REGULAR MEETING APRIL 24, 2018 132 Name Amount of Claim Date City of South Bend $5,686,604.94 04/20/2018 City of South Bend $1,948,995.26 04/24/2018 U.S. Bancorp and U.S. Bank National $219,387.50 04/20/2018 U.S. Bank National Association/Smart Streets; Requisition No. 81 $5,791.33 04/18/2018 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Dorau seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried, the meeting adjourned at 10:50 a.m. BOARD OF PUBLIC WORKS Gary A. Gi ot, President Jam A. Mueller, Member Suzanna M. Fritzberg, Member Elizabeth A. Maradik, Member Therese J. Do au, Member ATTEST: Li da M. Martin, Clerk 1