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HomeMy WebLinkAbout050818 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 8, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 1 1. REVIEW OF MINUTES A. Agenda Review, Regular Meeting, and Claims Review Meeting of April 19, April 24, and May 1, 2018 2. OPENING OF BIDS A. Ravina Park – Bowman Creek Stabilization – Project No. 117-073 1. Funding: Special LOIT/MVH/RWDA TIF (257.0608.431.42.96/202.0619.431.31.06/324.1050.460.42.01) B. Two (2), More or Less, 2018 or Newer, 4x4 Crew Cab Concrete Trucks – Spec N 1. Funding: Sewer Capital (642.0621.415.42.05) C. Two (2), More or Less, 2018 or Newer, Mid-Size Four Door Hybrid Sedan Automobiles – Spec P 1. Funding: Fire Department Capital (287.0902.422.43.02) D. Sale of City-Owned Property – 209 S. Meade Street 3. REJECT BIDS AND RE-ADVERTISE A. One (1) or More, 2018 or Newer, Combination Jet Rodder/Vacuum Machine with Cab & Chasses – Spec O 1. Reason: Changes to the Specifications 2. Funding: Sewer Capital (642.0621.415.42.05) 4. OPENING OF QUOTATIONS A. Seitz Park Reconstruction – Project No. 117-093A 1. Funding: General Park (452.1101.452.42.01) B. Morris Granada Bar Top 1. Award 2. Funding: Joint Licensing Fund C. 2018 Tree and Stump Removal – Project No. 118-048A 1. Funding: MVH (202.0619.431.31.06) D. Leighton Parking Garage Entrance Repair – Project No. 118-038 1. Funding: Major Moves (412.0401.415.36.01) 5. OPENING OF PROPOSALS A. Bowman and City Cemeteries Improvements 1. Funding: Venues, Parks, and Arts Capital (201.1101.452.36.09) B. Natural Gas Supply for City of South Bend Owned Facilities 1. Funding: Natural Gas Supply (222.0617.419.35.02) C. Updates to City of South Bend Occupied Offices at the County-City Building 1. Funding: Various Department Funds CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 8, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 2 6. AWARD BIDS AND APPROVE CONTRACTS A. Water Treatment Chemicals 2018-2019 1. Company: a) Alexander Chemical Corporation (1) Item No. 4, Flourisilicic Acid (2) Item. No. 8, Sulfur Dioxide (3) Item No. 10, Liquid Calcium Nitrate (4) Item No. 11, Sodium Hypochlorite b) Kemira Water Solutions, Inc. (1) Item No. 3, Ferric Chloride c) Polydyne Inc. (1) Item No. 9, Dry Polymer Flocculent d) Watcon, Inc. (1) Item No. 6, Blended Phosphate Sequestrant e) JCI Jones Chemicals, Inc. (1) Item No. 1, Chlorine 1 Ton Cylinders (2) Item No. 2, Chlorine 150 Lb. Cylinders f) Hawkins, Inc. (1) Item No. 5, Potassium Permanganate 55 Lb. Pails (2) Item No. 12, Sodium Permanganate 275 Gal. Totes (3) Item No. 13, Sodium Permanganate 500 Gal. Bulk g) No Bids Item No. 7 and 14 2. Amount: Unit Prices 3. Funding: Various Operational Budgets B. Wastewater Treatment Plant Belt Filter Press No. 1 Rehabilitation – Project No. 118-019 1. Company: Alfa Laval, Inc. 2. Amount: NTE $203,131 3. Funding: Utilities, Wastewater, Other Equipment (641.0630.793.36.05) C. One (1) or More, 2018 or Newer, Trash Tote Cleaning Trailer System – Spec M 1. Company: Hydro-Chem Systems, Inc. 2. Amount: $69,890 3. Funding: Solid Waste Capital Lease (611.0610.415.37.11/12) 7. AWARD QUOTATIONS AND APPROVE CONTRACTS A. West Race Emergency Repair – Project No. 115-115 1. Company: HRP Construction, Inc. 2. Amount: $84,100; Base Bid plus Alternate B 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 8, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 3 8. CHANGE ORDERS A. Century Center Vestibule Heater Replacement – Project No. 117-044 1. Company: Edward J. White, Inc. 2. Change Order No.: 1 3. Increase Amount: $1,945.74 4. Percent of Increase: 6.04% 5. Revised Contract Amount: $34,150.74 6. Funding: Hotel/Motel Tax (7304.42010.000.0099) 9. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Edison and Ironwood Road Corridor Rehabilitation – Project No. 116-070 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 3 (Final) 3. Decrease Amount: ($91,376.34) 4. Percent of Decrease: (6.43%) 5. Total Percent of Change: (4.94%) 6. Revised Contract Amount: $1,330,517.10 7. Funding: Local Road and Bridge Matching Grant (265.0608.431.36.10) 10. PROJECT COMPLETION AFFIDAVITS A. 2017 Engineering Remodel – Project No. 117-116 1. Company: Ziolkowski Construction, Inc. 2. Final Contract Amount: $13,392 3. Funding: Building and Street Maintenance (101.0602.431.36.01) B. Century Center Cooling Tower Replacement – Project No. 117-035 1. Company: Edward J. White, Inc. 2. Final Contract Amount: $226,631 3. Funding: Hotel/Motel Tax (7304.42010.000.0099) C. 2017 Code Enforcement Remodel – Project No. 117-117 1. Company: Ziolkowski Construction, Inc. 2. Final Contract Amount: $6,339 3. Funding: Consolidated Building Fund/Code Enforcement (600.1201.415.39.89) 11. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Ameritech Drive Pavement Improvements – Project No. 117-057A 1. Title Sheet 2. Funding: RWDA TIF (324.1050.460.31.20) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 8, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 4 12. RESOLUTIONS A. A Resolution of the South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property – Firefighter Helmet and Boots 1. No. 19-2018 – Assistant Chief James Luccki 2. No. 20-2018 – Battalion Chief David Maenhout 3. No. 21-2018 – Firefighter Kenneth Noell B. No. 22-2018 – A Resolution of the Board of Public Works of the City of South Bend, Indiana Approving the Provision of Additional Funds to the St. Joseph County Public Library 1. Description: Provision of $25,000 for the St. Joseph Public Library for Devices Designated for Martin Luther King Jr. Digital Access Sites C. No. 23-2018 – A Resolution of the Board of Public Works for the City of South Bend, Indiana Approving the Master Tax-Exempt Lease Purchase Agreement with PNC Equipment Finance, LLC 1. Description: Authorization for City Controller to Finalize and Execute documents in Connection with Lease Financing for Vehicles and Equipment 13. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Commercial Contract – Pemberton Davis 1. Description: Data Drops and Installation for Martin Luther King Jr. Center 2. Amount: $2,268 3. Funding: Innovation & Technology Professional Services (279.0672.415.31.06) B. Software Agreement – Network Solutions Incorporated 1. Description: Hardware, SmartNet, and Professional Services for Martin Luther King Jr. Center 2. Amount: $21,022.05 3. Funding: Innovation and Technology Supplies (279.0672.415.21.05) C. Lateral Proposal – St. Joe Valley Metronet, Inc. 1. Description: Provide and Install New Conduit and Fiber for Martin Luther King Jr. Center 2. Amount: N/A D. Professional Services Agreement – La Casa de Amistad, Inc. 1. Description: West Side South Bend Event and Marketing Services 2. Amount: $16,000 3. Funding: COIT (404.1001.460.39.79) E. QPA Software Agreement Renewal – Kronos, Inc. 1. Description: Annual Renewal for Kronos Software Products 2. Amount: $273,969.60 3. Funding: IT Operations (279.0672.415.36.04) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 8, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 5 F. Software Agreement – Network Solutions Incorporated 1. Description: Expand Public Wi-Fi to Western Avenue 2. Amount: $6,979 3. Funding: Innovation and Technology Supplies (279.0672.415.21.05) G. Lateral Proposal – St. Joe Valley Metronet, Inc. 1. Description: Provide and Install New Conduit for Western Avenue 2. Amount: $3,500 3. Funding: Innovation and Technology Supplies (279.0672.415.21.05) H. QPA Master Lease Purchase Agreement – Hewlett-Packard Financial Services Company 1. Description: 2018 Computer Refresh; Replace End of Life Computers 2. Amount: NTE $214,470.50 3. Funding: Q1 Large Equipment Lease (750.0801.421.43.06) I. QPA Purchase - Dell 1. Description: Replace Water Works Field Laptops at End of Life 2. Amount: $25,054.26 3. Funding: Q1 2018 Equipment Lease (750.0801.421.43.06) J. Professional Services Agreement – Antonius Northern 1. Description: Resident Engagement, Communication, and Data Gathering/Evaluation for Final Grant Submission to Bloomberg’s Mayor Challenge 2. Amount: NTE $10,000 3. Funding: DCI Professional Services (211.1001.460.31.06) K. Software Agreement – Michiana Health Information Network, LLC 1. Description: Software and Records Management for Mobile Integrated Community Health Outreach Program (Community Paramedicine) 2. Amount: $10,776 3. Funding: Fire Department Professional Services (288.0902.422.31.06) L. Amendment No. 1 to Professional Services Agreement – Jones Petrie Rafinski 1. Description: Additional Construction Phase Services for the Charles Black Center 2. Amount: NTE $15,000 3. Funding: Parks Bond M. Service Agreement – Perkin Elmer Health Sciences, Inc. 1. Description: Inductively Coupled Plasma Machine for the Water Works/Wastewater Lab to Analyze Metals 2. Amount: $7,410 3. Funding: Water Works Operating Fund/Wastewater O&M (620.0640.603.31.35/641.0630.793.63.35) N. Professional Services Agreement – EPOCH Architecture + Planning CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 8, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 6 1. Description: Venues, Parks, and Arts Restroom Remodeling 2. Amount: NTE $45,450 3. Funding: Parks Bond (471.1138.452.42.01) O. Master Service Agreement – Accela 1. Description: Two (2) Year Accela Software Renewal 2. Amount: $75,187.88 3. Funding: Code Enforcement (279.0672.416.31.06) P. Letter of Authorization – Studebaker National Museum 1. Description: Authorization by City Controller to Conduct 2018 Car Raffle Q. Data Sharing Agreement – University of Notre Dame 1. Description: No Cost Agreement to Better Inform Paving Practices through Data Analysis and Modeling R. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Route Survey and Parcel Plats for East Bank Trail 2. Amount: NTE $45,100 3. Funding: Park Bond (471.1141.452.42.01) S. Professional Services Agreement – Lawson-Fisher Associates 1. Description: Design of West Bank Trail Corridor Improvements from South Jefferson Blvd. North to LaSalle Avenue 2. Amount: $284,000 3. Funding: RWDA TIF Cash/Bond T. Equipment Lease Agreement – PNC Equipment Finance, LLC 1. Description: Financing for Various Department Vehicles and Equipment 2. Amount: $6,115,434 3. Funding: Various Departmental Budgets 14. LICENSES AND PERMITS A. Block Party – Non-Residential 1. Applicant: City of South Bend Venues, Parks, and Arts a) Event: 18th Annual Kids Triathlon b) Locations: (1) Wall St. from Greenlawn Ave. to Southwood Ave. (2) Greenlawn Ave. from Wall St. to Belmont Ave./Twyckenham Dr. (3) Ironwood Dr. from Belmont Ave. to Greenlawn Ave. c) Date/Time: July 14, 2018; 5:30 a.m. to 11:00 a.m. d) Favorable Recommendations 2. Applicant: Bike Michiana Coalition a) Event: Bike to Work Week Blueberry Pancake Breakfast b) Location: Michigan St. from Washington St. to Colfax Ave. c) Date/Time: May 15, 2018; 5:00 a.m. to 10:00 a.m. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 8, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 7 d) Favorable Recommendations 3. Applicant: Morris Performing Arts Center a) Event: Fridays by the Fountain b) Location: Michigan St. from Martin Luther King Jr. Dr. to Colfax Ave. c) Date/Time: Every Friday from June to August, 2018; 9:00 a.m. to 2:00 p.m. d) Favorable Recommendations; Subject to Working around Cross-Streets Construction Project 4. Applicant: Megan Kirwan and Matthew Teters a) Event: Riverlights Music Festival b) Location: Niles Ave. from E. Washington St. to Jefferson Blvd. c) Date/Time: June 2, 2018; 6:00 a.m. to 11:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: Jan Kowalski a) Event: South Bend West Side Memorial Day Parade b) Date/Time: May 28, 2018; 5:00 a.m. to 12:00 p.m. c) See Engineering Comment 2. Applicant: Living Stones Church a) Event: Ready.Set.School! Parade b) Date/Time: July 28, 2018; 9:00 a.m. to 10:00 a.m. c) Favorable Recommendations 3. Applicant: Buffalo Soldiers MC South Bend a) Event: HIV Prevention Motorcycle Ride b) Date/Time: June 23, 2018; 9:00 a.m. to 3:30 p.m. c) See Police, Fire, and Engineering Comments 4. Applicant: American Legion Post 357 a) Event: Stars and Stripes Forever Ride b) Date/Time: May 26, 2018; 8:00 a.m. to 1:30 p.m. c) Favorable Recommendations C. Licenses 1. Type: Open-Air Business a) Applicant: KemperLesnik b) Description: Table and Banners for Complimentary Cookies c) Location: Corner of Eddy St. and E. Angela Blvd. d) Date/Time: May 16, 2018; 11:00 a.m. to 2:30 p.m. e) Favorable Recommendations D. Sidewalk Cafés 1. Applicant: The General Deli & Café a) Location: 609 and 613 E. Jefferson Blvd. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 8, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 8 b) Days/Time: Monday to Friday; 7:00 a.m. to 11:00 p.m., Saturday, 9:00 a.m. to 11:00 p.m., Sunday, 9:00 a.m. to 9:00 p.m. c) Favorable Recommendations 2. Applicant: Frank’s Place a) Location: 327 W. Marion St. b) Days/Times: Sunday to Saturday; 11:00 a.m. to 11:00 p.m. c) Favorable Recommendations; Engineering Comments 3. Applicant: Bruno’s Pizza a) Location: 131 S. Michigan St. b) Days/Times: Sunday - Thursday; 11:00 a.m. to 9:00 p.m., Friday- Saturday; 11:00 a.m. to 10:00 p.m. c) Favorable Recommendations 15. STREET/ALLEY VACATIONS A. Applicant: Ezequias Ruiz 1. Location: First East/West Alley North of Prast St., bounded on the East by the West Right-of-Way of Elmer St., on the West by the North/South Alley between Prast St. and Lincoln Way West 2. Purpose: Use as Driveway and Decrease Litter/Vandalism in the Alley 3. See Fire and Engineering Department Comments 16. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: 738 S. Ironwood Dr. 2. All criteria has been met 17. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52980 Winterberry Drive – Water/Sewer 18. RATIFY BONDS A. Excavation Bonds 1. Cascade Drilling, L.P, Approved Effective April 17,2018 2. Thayer Power & Communication Line Construction Co., LLC, Approved Effective April 6, 2018 B. Occupancy Bonds 1. Thayer Power & Communication Line Construction Co., LLC, Approved Effective April 6, 2018 2. Asplundh Tree Expert, LLC, Approved Effective April 25, 2018 3. Acorn Landscaping LLC, Approved Effective April 13, 2018 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING May 8, 2018 – 9:30 a.m. Location: 1308 County-City Building South Bend, Indiana 46601 GARY A. GILOT SUZANNA M. FRITZBERG ELIZABETH A. MARADIK THERESE J. DORAU JAMES A. MUELLER Page 9 19. CLAIMS 20. PRIVILEGE OF THE FLOOR 21. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.