HomeMy WebLinkAbout2018-03 - Departmental Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Departmental Financial Report
Page Contents
2 Fund Guide
3 Narrative
4 Summaries
8 General Fund Departments
21 Special Revenue Funds
59 Debt Service/Capital Project Funds
78 Enterprise Funds
101 Internal Service Funds
109 Trust Funds
112 Redevelopment Commission Funds
Distribution
Mayor Pete Buttigieg
Chief of Staff Laura O'Sullivan
Deputy Chief of Staff Suzanna Fritzberg
Common Council
Department Heads
Fiscal Officers
March 31, 2018
Controller
Page # General Fund Page # Enterprise Funds
8 101 General Fund 78 287 Emergency Medical Services Capital
79 288 Emergency Medical Services Operating
General Fund Departments 80 600 Consolidated Building Fund
9 101-0101 Mayor 81 601 Parking Garages
10 101-0201 City Clerk 82 610 Solid Waste Operations
11 101-0301 Common Council 83 611 Solid Waste Capital
12 101-0302 WNIT Contract 84 620 Water Works Operations
13 101-0401 Administration & Finance 85 622 Water Works Capital
14 101-0404 Morris Performing Arts Center 86 624 Water Works Customer Deposit
15 101-0405 Palais Royale Ballroom 87 625 Water Works Sinking
16 101-0501 Legal Department 88 626 Water Works Bond Reserve
17 101-0602 Engineering 89 629 Water Works Reserve Operations & Maintenance
18 101-0801 Police Department 90 640 Sewer Repair Insurance
19 101-0901 Fire Department 91 641 Sewage Works Operations
20 101-1008 Human Rights 92 642 Sewage Works Capital
93 643 Sewage Works Reserve Operations & Maint.
Special Revenue Funds 94 649 Sewage Sinking
21 102 Rainy Day 95 653 Sewage Debt Service Reserve
22 201 Parks & Recreation 96 659 Sewer Bond 2011
23 202 Motor Vehicle Highway 97 661 Sewer Bond 2012
24 203 Recreation Nonreverting 98 670 Century Center
25 209 Studebaker-Oliver Revitalizing Grants 99 671 Century Center Capital
26 210 Economic Development State Grants 100 672 Century Center Energy Conservation Debt Svc
27 211 Department of Community Investment (DCI)
28 212 Dept of Community Investment Grants Internal Service Funds
29 216 Police State Seizures 101 222 Central Services
30 217 Gift, Donation, Bequest 102 224 Central Services Capital
31 218 Police Curfew Violations 103 226 Liability Insurance
32 219 Unsafe Building 104 278 Take Home Vehicle Police
33 220 Law Enforcement Continuing Education 105 279 IT / Innovation / 311 Call Center
34 221 Landlord Registration 106 711 Self-Funded Employee Benefits
35 227 Loss Recovery 107 713 Unemployment Compensation
36 244 Emergency Phone System 108 714 Parental Leave
37 249 Public Safety LOIT
38 251 Local Roads & Streets Trust Funds
39 252 Excess Welfare Distribution 109 701 Firefighters Pension
40 257 LOIT Special Distribution 110 702 Police Pension
41 258 Human Rights Federal Grant 111 730 City Cemetery
42 265 Local Road & Bridge Grant
43 271 Eastrace Waterway Redevelopmemt Commission Funds
44 273 Morris PAC / Palais Royale Marketing 112 324 TIF - River West Development Area (Airport)
45 274 Morris PAC / Self-Promotion 113 422 TIF - West Washington
46 280 Police Block Grants 114 425 TIF - Leighton Plaza (Redevelop Retail)
47 281 Economic Develop Commission-Revenue Bonds 115 429 TIF - River East Development Area (NE Dev)
48 289 HAZMAT 116 430 TIF - Southside Development #1
49 291 Indiana River Rescue 117 432 TIF - Southside Development #3
50 292 Police Grants 118 435 TIF - Douglas Road
51 294 Regional Police Academy 119 436 TIF - River East Residential (NE Res)
52 295 COPS MORE Grant 120 433 Redevelopment General
53 299 Police Federal Drug Enforcement 121 439 Certified Technology Park
54 404 County Option Income Tax 122 454 Airport Urban Enterprise Zone
55 408 Economic Development Income Tax 123 754 Industrial Revolving Fund
56 410 Urban Development Action Grant 124 315 Redevelopment Bond - Airport Taxable
57 655 Project Releaf 125 317 Coveleski Debt Service Reserve
58 705 Police K-9 Unit 126 328 Redevelopment Bond - Palais Royale
127 752 South Bend Redevelopment Authority
Debt Service/Capital Project Funds 128 756 Smart Streets Debt Service
129 758 Erskine Village Debt Service
59 313 Football Hall of Fame Debt Service
60 755 South Bend Building Corp
61 757 2015 Parks Bond Debt Service
62 377 Professional Sports Development
63 760 Eddy Street Commons Debt Service
64 401 Coveleski Stadium Capital
65 403 Zoo Endowment
66 405 Park Nonreverting Capital
67 406 Cumulative Capital Development
68 407 Cumulative Capital Improvement
69 412 Major Moves Construction
70 416 Morris Performing Arts Center Capital
71 450 Palais Royale Historic Preservation
72 471 2017 Parks Bond Capital
73 677 Football Hall of Fame Capital
74 750 Equipment/Vehicle Leasing
75 751 2015 Parks Bond Capital
76 753 Smart Streets Bond Capital
77 759 Eddy Street Commons Capital
2
March 2018
The Monthly Departmental Financial Report
The City of South Bend has developed the attached Monthly Departmental Financial Report to provide
current year financial information for each City fund, as well as individual departments within the General
Fund, in a condensed format. Information is provided for revenue, expenditures, encumbrances, cash
balances and staffing levels. Also included in this report are text boxes that allow departmental fiscal officers
to provide an explanation of significant expenditure and staffing variances and spending on major capital
projects. Departmental fiscal officers are asked to complete the monthly financial reports (“blue sheets”) for
their funds and General Fund departments no later than the 18th of the month following the reporting period.
The staff of the Department of Administration & Finance then summarizes the data and publishes this
consolidated report no later than 30 days after the end of the reporting period.
The Monthly Departmental Financial Report supplements—but does not replace—other financial reports
that the City prepares such as the Monthly Financial Report, Controller’s Cash Report, the Department of
Local Government Finance’s Annual Financial Report (AFR), or the Comprehensive Annual Financial
Report (CAFR).
Summary Trends & Observations
As of March 31, 2018, total revenue for the year was $60,854,815, 18% of estimated revenue. As of
March 31, 2017, total revenue received was $61,812,377. Revenue was higher this time last year due to
the timing of inter-fund transfers. Property taxes are received in June and December each year and are
budgeted at $77,600,790 in 2018. Local income tax (LOIT, COIT and EDIT) receipts are budgeted to be
$29,256,797 in 2018, to be received in monthly installments of $2.44 million.
As of March 31, 2018, total expenditures were $83,716,460 and outstanding encumbrances were
$70,879,722, a total of $154,606,182 which represents 33% of the amended expenditure budget.
Encumbrances are either holdovers from previous years or obligations for the remainder of the year.
If encumbrances were excluded, expenditures were 18% of the amended expenditure budget at the end of
the period. Total expenditures, excluding encumbrances, were $84,638,506 as of March 31, 2017.
We hope that you find this Monthly Departmental Financial Report useful in better understanding the
finances of the City of South Bend. If you have any questions regarding this report, please contact the
Department of Administration & Finance by calling 311.
3
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
March 31, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
City Funds
General Fund 60,006,889 1,260,904 3,909,363 3,814,539 56,097,526 7%
Special Revenue
102 Rainy Day 80,000 8,451 49,702 24,354 30,298 62%
201 Parks & Recreation 16,200,516 472,843 793,002 670,804 15,407,514 5%
202 Motor Vehicle Highway 11,288,058 1,559,435 2,608,313 2,370,074 8,679,745 23%
203 Recreation Nonreverting 1,523,436 149,734 316,471 364,134 1,206,965 21%
209 Studebaker-Oliver Revitalizing Grants 205,014 2,632 44,360 59,981 160,654 22%
210 Economic Development State Grants 75,887 339 4,333 18,820 71,554 6%
211 Department of Community Investment (DCI)2,654,656 597,142 705,400 444,475 1,949,256 27%
212 Dept of Community Investment Grants 2,941,929 177,763 556,409 648,018 2,385,520 19%
216 Police State Seizures 32,000 162 4,826 13,612 27,174 15%
217 Gift, Donation, Bequest 45,800 30,663 50,033 121,991 (4,233) 109%
218 Police Curfew Violations 300 11 62 68 238 21%
219 Unsafe Building 908,773 177,440 196,531 190,283 712,242 22%
220 Law Enforcement Continuing Education 271,500 30,422 76,499 78,364 195,001 28%
221 Landlord Registration 6,000 57 312 3,775 5,688 5%
227 Loss Recovery 4,000 590 3,845 2,322 155 96%
249 Public Safety LOIT 7,635,539 636,611 1,910,998 1,868,809 5,724,541 25%
251 Local Roads & Streets 1,868,000 163,935 531,097 325,873 1,336,903 28%
257 LOIT Special Distribution 2,240,000 1,770 13,740 163,011 2,226,260 1%
258 Human Rights Federal Grant 167,400 7,584 25,064 102,262 142,336 15%
265 Local Road & Bridge Grant - 753 753 2,000,000 (753) 0%
271 Eastrace Waterway - - - 3 - 0%
273 Morris PAC / Palais Royale Marketing 20,400 3,146 3,565 1,749 16,835 17%
274 Morris PAC / Self-Promotion 100,000 7,205 19,337 - 80,663 19%
280 Police Block Grants 35 3 19 9 16 54%
281 Economic Develop Commission-Revenue Bonds 200 23 135 66 65 67%
289 HAZMAT 10,200 23 131 63 10,069 1%
291 Indiana River Rescue 45,500 5,508 21,025 29,145 24,475 46%
294 Regional Police Academy 22,500 1,379 17,925 12,041 4,575 80%
295 COPS MORE Grant 92,000 1,128 29,287 38,332 62,713 32%
299 Police Federal Drug Enforcement 51,000 160 6,701 459 44,299 13%
404 County Option Income Tax 11,611,424 1,240,204 3,124,061 2,956,565 8,487,363 27%
408 Economic Development Income Tax 11,285,625 1,259,362 3,096,512 3,900,404 8,189,113 27%
410 Urban Development Action Grant 138,728 369 11,637 1,353 127,091 8%
655 Project Releaf 445,800 37,857 115,659 112,482 330,141 26%
705 Police K-9 Unit 2,020 2 14 7 2,006 1%
Special Revenue Total 71,974,240 6,574,706 14,337,758 16,523,707 57,636,482 20%
City Debt Service
312 2017 Parks Bond Debt Service 451,000 - - - 451,000 0%
313 Football Hall of Fame Debt Service 345,479 26,131 26,153 79 319,326 8%
755 South Bend Building Corp 2,636,025 1,054 1,325,247 1,326,996 1,310,778 50%
757 2015 Parks Bond Debt Service 379,907 31,719 63,654 65,287 316,253 17%
760 Eddy Street Commons Debt Service 1,279,472 628,897 629,322 - 650,150 49%
City Debt Service Total 5,091,883 687,801 2,044,376 1,392,362 3,047,507 40%
Capital Project
377 Professional Sports Development 620,000 - 37 196,222 619,963 0%
401 Coveleski Stadium Capital 44,250 45 264 217 43,986 1%
403 Zoo Endowment 400 - - 119 400 0%
405 Park Nonreverting Capital 120,600 413 1,202 5,311 119,398 1%
406 Cumulative Capital Development 459,200 350 2,662 1,203 456,538 1%
407 Cumulative Capital Improvement 278,500 311 1,990 150,862 276,510 1%
412 Major Moves Construction 518,178 2,536 321,595 602,479 196,583 62%
416 Morris Performing Arts Center Capital 129,000 7,547 21,746 26,766 107,254 17%
450 Palais Royale Historic Preservation 17,100 618 5,226 2,522 11,874 31%
451 2018 Fire Station #9 Capital - 4,864,008 4,864,008 - (4,864,008) 0%
471 2017 Parks Bond Capital 3,000 10,526 10,526 - (7,526) 351%
677 Football Hall of Fame Capital 5,000 363 2,162 1,181 2,838 43%
750 Equipment/Vehicle Leasing 4,604,750 651 1,568 673 4,603,182 0%
751 2015 Parks Bond Capital 4,500 4,303 4,860 908 (360) 108%
753 Smart Streets Bond Capital 1,500 175 352 1,267 1,148 23%
759 Eddy Street Commons Capital 2,000 4 38 - 1,962 2%
Capital Project Total 6,807,978 4,891,851 5,238,236 989,728 1,569,742 77%
Enterprise
287 Emergency Medical Services Capital 585,000 4,146 1,102,103 1,806,922 (517,103) 188%
288 Emergency Medical Services Operating 5,186,384 962,243 1,529,651 1,223,192 3,656,733 29%
600 Consolidated Building Fund 2,862,755 413,962 692,956 905,999 2,169,799 24%
601 Parking Garages 1,229,600 122,744 330,590 290,418 899,010 27%
610 Solid Waste Operations 5,474,191 429,993 1,289,882 1,398,446 4,184,309 24%
611 Solid Waste Capital 1,077,506 - 293,133 100,458 784,373 27%
620 Water Works Operations 17,169,352 1,090,601 3,325,282 3,331,584 13,844,070 19%
622 Water Works Capital 25,000 1,764 10,364 6,059 14,636 41%
624 Water Works Customer Deposit 15,000 1,247 7,329 3,680 7,671 49%
625 Water Works Sinking 2,009,217 165,836 498,418 493,435 1,510,799 25%
626 Water Works Bond Reserve 16,000 1,176 6,791 3,462 9,209 42%
629 Water Works Reserve Operations & Maintenance 75,250 2,190 64,927 157,307 10,323 86%
640 Sewer Repair Insurance 626,535 54,602 167,706 164,574 458,829 27%
641 Sewage Works Operations 37,816,585 3,164,534 9,450,108 9,499,477 28,366,477 25%
642 Sewage Works Capital 9,900,000 5,623 34,252 415,282 9,865,748 0%
643 Sewage Works Reserve Operations & Maint.273,226 4,240 263,127 527,836 10,099 96%
649 Sewage Sinking 9,179,379 3,052,829 3,056,111 2,291,357 6,123,268 33%
653 Sewage Debt Service Reserve 14,700 4,038 7,716 2,132 6,984 52%
659 Sewer Bond 2011 - 1 125 (1) 0%
661 Sewer Bond 2012 10,000 396 2,973 7,111 7,027 30%
670 Century Center 4,557,114 296,240 901,911 897,599 3,655,203 20%
671 Century Center Capital 900 - 140 214 760 16%
672 Century Center Energy Conservation Debt Svc 420,124 - 221,445 14 198,679 53%
Enterprise Total 98,523,818 9,778,403 23,256,916 23,526,681 75,266,902 24%
-
4
City of South Bend
Monthly Department Financial Report
REVENUE SUMMARY
March 31, 2018
Values
Fund
Type Dept Name
Current Amended
Budget Current Month Actual Current YTD Actual Prior YTD Actual Budget Balance
Percent of
Budget
Internal Service
222 Central Services 8,708,507 730,557 2,185,869 2,074,725 6,522,638 25%
224 Central Services Capital 78,000 140 869 246 77,131 1%
226 Liability Insurance 2,100,123 172,513 555,967 775,164 1,544,156 26%
278 Take Home Vehicle Police 4,000 858 4,357 1,796 (357) 109%
279 IT / Innovation / 311 Call Center 6,850,931 567,429 1,720,720 1,291,863 5,130,211 25%
711 Self-Funded Employee Benefits 18,511,596 1,520,927 4,609,663 4,475,013 13,901,933 25%
713 Unemployment Compensation 2,000 185 1,093 675 907 55%
714 Parental Leave 155,694 39,462 39,462 - 116,232 25%
Internal Service Total 36,410,851 3,032,071 9,118,000 8,619,482 27,292,851 25%
Trust & Agency
701 Firefighters Pension 5,217,138 14 4,422 419 5,212,716 0%
702 Police Pension 6,005,500 244 4,073 9,526 6,001,427 0%
730 City Cemetery 250 23 138 69 112 55%
Trust & Agency Total 11,222,888 281 8,633 10,013 11,214,255 0%
City Funds Total 290,038,547 26,226,017 57,913,281 54,876,513 232,125,266 20%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport) 23,734,532 26,039 400,146 284,201 23,334,386 2%
422 TIF - West Washington 436,000 1,842 10,851 4,629 425,149 2%
425 TIF - Leighton Plaza (Redevelop Retail)197,014 11,324 32,865 35,160 164,149 17%
429 TIF - River East Development Area (NE Dev)2,425,809 6,937 44,349 23,968 2,381,460 2%
430 TIF - Southside Development #1 2,463,000 6,438 37,170 572,145 2,425,830 2%
432 TIF - Southside Development #3 - - - 7,921 - 0%
435 TIF - Douglas Road 1,150 165 857 292 293 75%
436 TIF - River East Residential (NE Res)4,405,500 61 5,446 442 4,400,054 0%
Tax Increment Financing Total 33,663,005 52,806 531,686 928,758 33,131,319 2%
Redevelopment
433 Redevelopment General 135 6 36 20 99 26%
439 Certified Technology Park 2,500 504 2,965 5,142 (465) 119%
454 Airport Urban Enterprise Zone 3,900 318 1,870 916 2,030 48%
754 Industrial Revolving Fund 210,000 32,213 46,895 21,526 163,105 22%
Redevelopment Total 216,535 33,041 51,765 27,605 164,770 24%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 853 5,019 2,474 8,981 36%
317 Coveleski Debt Service Reserve 5,000 425 2,501 1,225 2,499 50%
328 Redevelopment Bond - Palais Royale 20,000 1,427 8,390 4,149 11,610 42%
752 South Bend Redevelopment Authority 3,367,200 1,235,043 1,485,014 2,009,432 1,882,186 44%
756 Smart Streets Debt Service 1,716,500 367 857,159 441 859,341 50%
758 Erskine Village Debt Service - - - 3,961,780 - 0%
Debt Service Total 5,122,700 1,238,115 2,358,083 5,979,501 2,764,618 46%
Redevelopment Commission Controlled Funds Total 39,002,240 1,323,962 2,941,533 6,935,864 36,060,707 8%
Grand Total 329,040,787 27,549,979 60,854,815 61,812,377 268,185,972 18%
5
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
March 31, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
City Funds
General Fund
101-0101 Mayor's Office 908,142 73,404 211,090 174,762 366 696,685 23%
101-0201 City Clerk 573,553 40,587 131,174 113,257 42,877 399,502 30%
101-0301 Common Council 670,013 56,765 166,462 110,385 77,920 425,631 36%
101-0302 WNIT Contract 43,000 43,000 43,000 - - - 100%
101-0401 Administration & Finance 2,639,826 179,655 518,776 544,618 62,095 2,058,955 22%
101-0404 Morris Performing Arts Center 1,320,791 75,014 214,206 202,543 28,770 1,077,815 18%
101-0405 Palais Royale 541,428 30,536 86,121 65,884 20,542 434,765 20%
101-0501 Legal Department 1,200,973 73,951 235,300 261,933 4,286 961,387 20%
101-0602 Engineering 1,750,084 103,308 313,555 259,596 155,559 1,280,970 27%
101-0801 Police Department 29,626,242 2,718,475 7,327,883 6,582,626 453,011 21,845,348 26%
101-0901 Fire Department 21,439,343 1,725,671 5,038,778 4,694,536 280,858 16,119,707 25%
101-1008 Human Rights 447,133 28,107 92,194 110,454 7,710 347,229 22%
General Fund Total 61,160,528 5,148,473 14,378,540 13,120,592 1,133,994 45,647,994 25%
Special Revenue
201 Parks & Recreation 16,417,948 1,153,376 3,299,451 2,777,299 675,271 12,443,226 24%
202 Motor Vehicle Highway 12,387,981 730,837 2,590,116 2,210,909 274,067 9,523,798 23%
203 Recreation Nonreverting 1,616,634 61,804 186,953 145,021 115,909 1,313,773 19%
209 Studebaker-Oliver Revitalizing Grants 1,078,598 1,898 19,945 98,366 81,153 977,500 9%
210 Economic Development State Grants 257,133 18,003 18,003 18,003 185,120 54,010 79%
211 Department of Community Investment (DCI)3,077,096 228,504 656,844 544,640 189,500 2,230,752 28%
212 Dept of Community Investment Grants 5,874,598 64,822 525,776 697,447 2,696,973 2,651,850 55%
216 Police State Seizures 32,000 - - - - 32,000 0%
217 Gift, Donation, Bequest 46,161 (3,461) - 72,900 200 45,961 0%
218 Police Curfew Violations 1,000 - - - - 1,000 0%
219 Unsafe Building 972,413 43,198 145,126 164,602 417,151 410,136 58%
220 Law Enforcement Continuing Education 594,624 4,699 79,128 262,547 37,568 477,928 20%
221 Landlord Registration 1,000 5 5 10 - 995 1%
227 Loss Recovery 515,323 10,857 145,065 10,945 120,258 250,000 51%
244 Emergency Phone System - - - - - - 0%
249 Public Safety LOIT 7,622,970 748,915 1,837,257 1,567,113 - 5,785,713 24%
251 Local Roads & Streets 3,088,508 38,357 79,971 217,818 1,180,592 1,827,945 41%
252 Excess Welfare Distribution - - - - - - 0%
257 LOIT Special Distribution 4,113,349 118,674 265,525 1,093,717 992,881 2,854,944 31%
258 Human Rights Federal Grant 163,234 9,448 25,104 28,060 1,490 136,640 16%
265 Local Road & Bridge Grant 2,437,632 254,290 256,945 - 191,063 1,989,624 18%
271 Eastrace Waterway - - - - - - 0%
273 Morris PAC / Palais Royale Marketing 18,000 - - 3,675 2,828 15,172 16%
274 Morris PAC / Self-Promotion 50,000 - - - - 50,000 0%
289 HAZMAT 10,000 - - 685 - 10,000 0%
291 Indiana River Rescue 101,800 1,296 2,146 1,904 6,606 93,048 9%
292 Police Grants - - - 5,392 - - 0%
294 Regional Police Academy 22,500 695 5,021 1,137 - 17,479 22%
295 COPS MORE Grant 112,785 10,748 37,910 122,999 13,298 61,578 45%
299 Police Federal Drug Enforcement 51,000 - - 47,537 - 51,000 0%
404 County Option Income Tax 11,726,673 1,190,526 3,060,431 3,283,528 567,563 8,098,679 31%
408 Economic Development Income Tax 12,068,344 2,100,014 2,446,133 2,696,517 1,153,903 8,468,309 30%
410 Urban Development Action Grant 610,131 - 31,814 30,702 - 578,318 5%
655 Project Releaf 702,042 140,787 147,097 109,300 - 554,945 21%
705 Police K-9 Unit 2,020 - - - - 2,020 0%
Special Revenue Total 85,773,497 6,928,291 15,861,763 16,212,773 8,903,393 61,008,340 29%
City Debt Service
312 2017 Parks Bond Debt Service - - - - - - 0%
313 Football Hall of Fame Debt Service 1,258,617 (1,685) 631,315 631,735 - 627,302 50%
755 South Bend Building Corp 2,636,025 1,431,631 1,431,631 1,437,970 - 1,204,394 54%
757 2015 Parks Bond Debt Service 380,107 190,341 190,341 198,566 - 189,766 50%
760 Eddy Street Commons Debt Service 3,779,472 628,472 628,472 - 2,500,000 651,000 83%
City Debt Service Total 8,054,221 2,248,759 2,881,759 2,268,271 2,500,000 2,672,462 67%
Capital Project
377 Professional Sports Development 814,870 - 462,190 468,440 - 352,680 57%
401 Coveleski Stadium Capital 145,000 - - - - 145,000 0%
405 Park Nonreverting Capital 252,872 2,465 58,085 85,745 23,644 171,143 32%
406 Cumulative Capital Development 459,200 - 223,126 140,546 - 236,074 49%
407 Cumulative Capital Improvement 278,500 - 249,500 185,125 - 29,000 90%
412 Major Moves Construction 2,573,799 267,049 363,023 604 818,686 1,392,090 46%
416 Morris Performing Arts Center Capital 109,500 39,497 39,497 2,053 21,545 48,457 56%
450 Palais Royale Historic Preservation 45,000 - - - - 45,000 0%
451 2018 Fire Station #9 Capital - - - - - - 0%
471 2017 Parks Bond Capital 10,309,100 - 17,750 - - 10,291,350 0%
677 Football Hall of Fame Capital 129,227 4,224 18,248 21,299 6,032 104,947 19%
750 Equipment/Vehicle Leasing 7,590,534 1,238,339 1,238,339 1,472,626 1,666,922 4,685,273 38%
751 2015 Parks Bond Capital 3,136,530 742,870 885,439 274,356 2,213,147 37,944 99%
753 Smart Streets Bond Capital 2,101,500 5,592 18,023 1,272,543 - 2,083,478 1%
759 Eddy Street Commons Capital 39,103,750 - - - 16,103,750 23,000,000 41%
Capital Project Total 67,049,382 2,300,036 3,573,220 3,923,337 20,853,726 42,622,435 36%
Enterprise
287 Emergency Medical Services Capital 3,078,454 612,456 1,089,942 386,396 134,797 1,853,715 40%
288 Emergency Medical Services Operating 6,431,746 494,754 1,384,694 1,196,785 98,181 4,948,871 23%
600 Consolidated Building Fund 4,643,250 297,140 1,018,905 817,664 135,840 3,488,506 25%
601 Parking Garages 1,252,344 87,880 221,997 109,415 13,974 1,016,373 19%
610 Solid Waste Operations 5,496,049 316,475 1,360,359 1,190,284 661,267 3,474,423 37%
611 Solid Waste Capital 1,076,706 218 332,149 433,832 - 744,557 31%
620 Water Works Operations 18,070,280 1,400,705 4,186,606 3,896,505 874,254 13,009,419 28%
622 Water Works Capital 1,578,570 - 1,642 303,490 408,928 1,168,000 26%
624 Water Works Customer Deposit 15,000 1,247 4,987 3,395 - 10,013 33%
625 Water Works Sinking 2,009,217 241 2,090 1,425 - 2,007,127 0%
626 Water Works Bond Reserve 16,000 - - - - 16,000 0%
629 Water Works Reserve Operations & Maintenance 23,000 2,190 8,641 5,581 - 14,359 38%
640 Sewer Repair Insurance 632,224 82,703 148,176 124,631 129,330 354,718 44%
641 Sewage Works Operations 49,900,408 5,260,214 10,460,737 8,815,789 2,065,935 37,373,736 25%
6
City of South Bend
Monthly Department Financial Report
EXPENDITURE SUMMARY
March 31, 2018
Values
Fund
Type Department Name
Current Amended
Budget
Current Month
Actual Current YTD Actual Prior YTD Actual
Current
Encumbrances Budget Balance
Percent of
Budget*
642 Sewage Works Capital 12,314,553 15,324 645,825 1,864,759 1,822,290 9,846,438 20%
643 Sewage Works Reserve Operations & Maint.35,000 4,240 16,943 10,225 - 18,057 48%
649 Sewage Sinking 9,156,379 - 1,500 1,500 - 9,154,879 0%
659 Sewer Bond 2011 - - - - - - 0%
661 Sewer Bond 2012 642,186 - 501,426 283,471 126,788 13,972 98%
670 Century Center 4,557,114 305,181 935,835 616,165 - 3,621,279 21%
671 Century Center Capital 20,000 - - - - 20,000 0%
672 Century Center Energy Conservation Debt Svc 306,737 - - - - 306,737 0%
Enterprise Total 121,255,217 8,880,970 22,322,454 20,061,310 6,471,585 92,461,178 24%
Internal Service
222 Central Services 8,807,688 660,670 2,171,360 1,940,960 2,095,403 4,540,924 48%
224 Central Services Capital 155,036 - 39,181 14,585 31,955 83,900 46%
226 Liability Insurance 3,667,116 260,814 845,343 505,578 247,392 2,574,381 30%
278 Take Home Vehicle Police 10,000 - - 972 - 10,000 0%
279 IT / Innovation / 311 Call Center 7,155,112 405,139 1,272,965 737,935 982,390 4,899,757 32%
711 Self-Funded Employee Benefits 18,145,518 1,462,636 3,840,160 3,354,619 1,164,770 13,140,588 28%
713 Unemployment Compensation 80,000 5,094 5,659 18,468 - 74,341 7%
714 Parental Leave 155,694 12,094 13,859 - - 141,835 9%
Internal Service Total 38,176,164 2,806,446 8,188,527 6,573,116 4,521,910 25,465,727 33%
Trust & Agency
701 Firefighters Pension 5,112,457 378,759 1,269,821 1,181,165 - 3,842,636 25%
702 Police Pension 6,583,452 509,711 1,613,567 1,547,536 - 4,969,885 25%
730 City Cemetery 25,000 - - - - 25,000 0%
Trust & Agency Total 11,720,909 888,470 2,883,388 2,728,702 - 8,837,521 25%
City Funds Total 393,189,918 29,201,445 70,089,651 64,888,100 44,384,609 278,715,658 29%
Redevelopment Commission Controlled Funds
Tax Increment Financing
324 TIF - River West Development Area (Airport)45,356,182 2,735,556 8,568,989 5,906,309 17,560,941 19,226,253 58%
422 TIF - West Washington 1,885,916 12,194 86,370 2,420 799,545 1,000,000 47%
425 TIF - Leighton Plaza (Redevelop Retail)158,166 18,559 29,372 18,923 - 128,794 19%
429 TIF - River East Development Area (NE Dev)7,587,691 53,243 433,336 173,959 4,496,292 2,658,063 65%
430 TIF - Southside Development #1 7,556,026 36,978 49,899 176,073 3,634,135 3,871,992 49%
432 TIF - Southside Development #3 - - - 3,961,667 - - 0%
435 TIF - Douglas Road 144,650 - - 150,000 4,200 140,450 3%
436 TIF - River East Residential (NE Res)4,320,000 - 2,109,636 1,683,089 - 2,210,364 49%
Tax Increment Financing Total 67,008,631 2,856,530 11,277,602 12,072,439 26,495,113 29,235,916 56%
Redevelopment
433 Redevelopment General 4,500 - - - - 4,500 0%
439 Certified Technology Park - - - - - - 0%
454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0%
754 Industrial Revolving Fund 157,000 7,415 13,247 14,437 - 143,753 8%
Redevelopment Total 211,500 7,415 13,247 14,437 - 198,253 6%
Debt Service
315 Redevelopment Bond - Airport Taxable 14,000 853 3,414 2,282 - 10,586 24%
328 Redevelopment Bond - Palais Royale 20,000 1,427 5,708 3,828 - 14,292 29%
752 South Bend Redevelopment Authority 3,365,829 1,483,953 1,483,953 2,739,739 - 1,881,876 44%
756 Smart Streets Debt Service 1,709,794 852,884 852,884 394,784 - 856,910 50%
758 Erskine Village Debt Service - - - 4,522,897 - - 0%
Debt Service Total 5,109,623 2,339,118 2,345,960 7,663,530 - 2,763,663 46%
Redevelopment Commission Controlled Funds Total 72,329,754 5,203,062 13,636,809 19,750,406 26,495,113 32,197,832 55%
Grand Total 465,519,672 34,404,507 83,726,460 84,638,506 70,879,722 310,913,490 33%
* Includes year to date expenditures and encumbrances
7
Fund Name Fund Number 101
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 39,246,940 - - - - 39,246,940 0%
Local Income Taxes - - - - - - 0%
Other Taxes 4,229,000 - 108,889 105,655 - 4,120,111 3%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits 230,510 32,995 123,247 121,865 - 107,263 53%
Charges for Services 933,677 45,451 169,019 192,022 - 764,658 18%
Fines, Forfeitures, and Fees 8,920 1,320 2,735 2,005 - 6,185 31%
Interest Earnings 240,000 12,818 119,365 66,176 - 120,635 50%
Bond Proceeds - - - - - - 0%
Donations 337,500 - - - - 337,500 0%
Other Income 14,222,014 1,168,320 3,386,108 3,326,815 - 10,835,906 24%
Transfers In 413,714 - - - - 413,714 0%
Total Revenue 60,006,889 1,260,904 3,909,363 3,814,539 - 56,097,526 7%
Expenditures by Dept
101-0101 Mayor's Office 908,142 73,404 211,090 174,762 366 696,685 23%
101-0201 City Clerk 573,553 40,587 131,174 113,257 42,877 399,502 30%
101-0301 Common Council 670,013 56,765 166,462 110,385 77,920 425,631 36%
101-0302 WNIT Contract 43,000 43,000 43,000 - - - 100%
101-0401 Admin & Finance 2,639,826 179,655 518,776 544,618 62,095 2,058,955 22%
101-0404 Morris PAC 1,320,791 75,014 214,206 202,543 28,770 1,077,815 18%
101-0405 Palais Royale 541,428 30,536 86,121 65,884 20,542 434,765 20%
101-0501 Legal Dept 1,200,973 73,951 235,300 261,933 4,286 961,387 20%
101-0602 Engineering Dept 1,750,084 103,308 313,555 259,596 155,559 1,280,970 27%
101-0801 Police Dept 29,626,242 2,718,475 7,327,883 6,582,626 453,011 21,845,348 26%
101-0901 Fire Dept 21,439,343 1,725,671 5,038,778 4,694,536 280,858 16,119,707 25%
101-1008 Human Rights 447,133 28,107 92,194 110,454 7,710 347,229 22%
101-1201 Code Enforcement - - - - - - 0%
Total Expenditures by Dept 61,160,528 5,148,473 14,378,540 13,120,592 1,133,994 45,647,994 25%
Expenditures by Type
Personnel 48,804,832 4,029,114 11,216,605 10,447,630 9,116 37,579,111 23%
Supplies 1,487,868 273,709 436,348 180,782 477,713 573,807 61%
Services 10,382,061 842,851 2,643,480 2,403,216 630,137 7,108,444 32%
Debt Service 453,739 2,798 82,106 88,963 - 371,633 18%
Capital 32,028 - - - 17,028 15,000 53%
Transfers Out - - - - - - 0%
Total Expenditures by Type 61,160,528 5,148,473 14,378,540 13,120,592 1,133,994 45,647,994 25%
Net (1,153,639) (3,887,570) (10,469,177) (9,306,053) 10,449,532
Cash Balance 25,939,981 25,129,120
Fund Purpose:
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture and recreation expenses, and certain
debt service obligations. The main source of revenue is property taxes. See subsequent pages for detail of expenditures by department.
The Geneneral Fund original budget is a balanced budget. The amended budget expenditures exceed revenues because the amended budget includes the
encumbrances rolled forward from 2017 to 2018.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
General Fund
General Fund
City Funds
8
Department Name Fund/Dept No.101-0101
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 908,042 73,404 211,090 174,762 - 696,952 23%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100 - - - - 100 0%
Transfers In - - - - - - 0%
Total Revenue 908,142 73,404 211,090 174,762 - 697,052 23%
Expenditures
Personnel 736,276 53,248 157,139 139,156 - 579,137 21%
Supplies 1,002 7 151 167 366 485 52%
Services 169,555 20,040 53,474 35,292 - 116,081 32%
Debt Service 1,309 109 327 147 - 982 25%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 908,142 73,404 211,090 174,762 366 696,685 23%
Net - - - - 366
Staffing Budget Actual
Full Time 7 7
Part-Time /Seasonal/Temporary N/A 1
Total 7 8
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief
executive officer of the city.
In 2018, planning for a paid internship program. Increase from 2017 service category due mainly to the increase in Interfund Allocations for IT which allow for all
departments to see the full cost of IT and other administration functions that they would not have seen in the past. Also, health insurance rose approximately 5% per
employee. Debt service payments are for a copier lease. The promotional account has seen an 556% increase in expenditures. The increase is attributable to
purchases related to "Keys of the City" and payments to JP Morgan Chase for various credit card purchases.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Mayor's Office
General Fund
City Funds
9
Department Name Fund/Dept No.101-0201
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 573,553 40,587 131,174 113,257 - 442,379 23%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 573,553 40,587 131,174 113,257 - 442,379 23%
Expenditures
Personnel 368,354 27,099 81,003 74,363 - 287,351 22%
Supplies 9,407 413 2,021 1,261 2,000 5,386 43%
Services 195,792 13,075 48,150 37,633 40,877 106,765 45%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 573,553 40,587 131,174 113,257 42,877 399,502 30%
Net - - - - 42,877
Staffing Budget Actual
Full Time 5 5
Part-Time /Seasonal/Temporary N/A -
Total 5 5
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering
relationships and common ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
Encumbered from 2017: $1,300 for Office Depot, $400 for brochure translations, and $470 for document holders from Boyce, and $9000 for new
lighting
Value Purchase Orders for 2018: $2,000 for law books, $4200 for legal counsel, $630 for Cintas, $10,000 for Municode, $1,500 for Ricoh, $1000 for
agenda translations, $720 for AT&T iPad data plans, $10,000 for South Bend Tribune legal notices, $5,500 for Mishawaka Enterprise Legal Notices.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
City Clerk
General Fund
City Funds
10
Department Name Fund/Dept No.101-0301
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 670,013 56,765 166,462 110,385 - 503,551 25%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 670,013 56,765 166,462 110,385 - 503,551 25%
Expenditures
Personnel 366,291 22,900 71,046 68,191 - 295,245 19%
Supplies 11,707 269 3,963 195 3,451 4,293 63%
Services 292,015 33,596 91,453 42,000 74,468 126,093 57%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 670,013 56,765 166,462 110,385 77,920 425,631 36%
Net - - - - 77,920
Staffing Budget Actual
Full Time 9 9
Part-Time /Seasonal/Temporary N/A -
Total 9 9
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents & that the betterment of South
Bend is always our highest priority. There are nine (9) Council Members.
Encumbered from 2017: $16,199.17 from Council/Clerk accounts for new waiting room furniture, $1,549.97 to purchase new cameras for the Council Chambers, and
$1,120 for electrical work in the informal meeting room
Value Purchase Orders for 2018: $1,000 for office supplies, $500 for water, $29,000 for Additional legal services, $84,819.00 for legal counsel and $1,500 for the
Canon copies.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Common Council
General Fund
City Funds
11
Department Name Fund/Dept No.101-0302
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 43,000 43,000 43,000 - - - 100%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 43,000 43,000 43,000 - - - 100%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 43,000 43,000 43,000 - - - 100%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 43,000 43,000 43,000 - - - 100%
Net - - - - -
Department Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2012 the City, along with the City of Mishawaka and St. Joseph County, entered into an agreement with WNIT Public Television for the establishment and
maintenance of a public access channel which is used to broadcast all public Common Council meetings, among other things. The allocation of costs is $43,000 to
South Bend, $13,000 to Mishawaka and $29,000 to Saint Joseph County. The current WNIT contract expires February 2, 2020.
This annual expenditure was previously paid from the Council department (101-0301) but was segregated upon the Council's request.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
WNIT Contract
General Fund
City Funds
12
Department Name Fund/Dept No.101-0401
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,627,776 179,655 505,976 532,356 - 2,121,800 19%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,050 - 12,801 12,262 - (751) 106%
Transfers In - - - - - - 0%
Total Revenue 2,639,826 179,655 518,776 544,618 - 2,121,050 20%
Expenditures
Personnel 2,280,450 157,698 454,459 437,998 - 1,825,991 20%
Supplies 23,530 625 2,511 5,246 10,063 10,956 53%
Services 332,697 21,123 60,537 100,105 52,032 220,128 34%
Debt Service 3,149 209 1,269 1,269 - 1,880 40%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,639,826 179,655 518,776 544,618 62,095 2,058,955 22%
Net - - - - 62,095
Staffing Budget Actual
Full Time 24 24
Part-Time /Seasonal/Temporary N/A 1
Total 24 25
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services,
human resources, diversity & inclusion, risk management, and benefits administration.
The majority of the revenue received is procurement-card commissions.
Encumbrances:
Services - $20,000 for an outstanding contract for diversity consulting; the remaining $32,032 is for professionals services related to financial reporting and copier repair
& maintenance
Personnel is currently at 20% of budget due two open positions for the first two months of the year, partial offset by vacation pay outs as a result of employees leaving
the workforce or changing employee status. The increase in Personnel expenditures in 2018 compared to 2017 is due to open budgeted positions in the early part of
2017 and the transfer of the Code Enforcement Director of Finance to Admin & Finance in 2018.
The 2018 budget also includes cost for the evolving Diversity & Inclusion Program that is being put into place at the City.
There are no capital expenditures at this time.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Administration & Finance
General Fund
City Funds
13
Department Name Fund/Dept No.101-0404
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 219,791 (129,182) (69,588) (79,050) - 289,379 -32%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 540,500 37,917 97,899 140,728 - 442,601 18%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 560,500 166,280 185,894 140,865 - 374,606 33%
Transfers In - - - - - - 0%
Total Revenue 1,320,791 75,014 214,206 202,543 - 1,106,585 16%
Expenditures
Personnel 583,005 43,778 120,044 106,364 - 462,961 21%
Supplies 5,846 2,665 3,855 2,660 12,350 (10,358) 277%
Services 731,940 28,572 90,307 93,519 16,420 625,212 15%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,320,791 75,014 214,206 202,543 28,770 1,077,815 18%
Net - - - - 28,770
Staffing Budget Actual
Full Time 7 7
Part-Time /Seasonal/Temporary N/A 4
Total 7 11
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This department accounts for the operating costs of the Morris Performing Arts Center, the Premier Performing Arts Center in this region of the country. It provides
improved quality of life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues.
Maintenance and marketing positions for the Morris (Custodian, Director of Marketing & Promotions, Manager - Assistant Facility Operations, Manager - Interactive
Marketing, and Manager - Facility Operations) are now budgeted in the Parks & Recreation Fund 201.
As part of the Venues, Parks & Arts consolidation, maintenance and marketing costs are charged to Fund 201 and then allocated back to the Morris and Palais. At the
end of March 2018, supplies and services expenditures were posted from Fund 201.
There are no Capital Expenses budgeted for this year. This is an Operating Budget. By Ordinance, Fund 416 is used to support renovating, remodeling, or, otherwise
improving the facilities and / or service to the patrons at the Morris Performing Arts Center.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Morris Performing Arts Center
General Fund
City Funds
14
Department Name Fund/Dept No.101-0405
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 142,456 23,414 12,706 17,165 - 129,750 9%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 374,572 6,608 67,604 44,812 - 306,968 18%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 24,400 514 5,811 3,906 - 18,589 24%
Transfers In - - - - - - 0%
Total Revenue 541,428 30,536 86,121 65,884 - 455,307 16%
Expenditures
Personnel 157,818 16,086 41,280 22,729 - 116,538 26%
Supplies 3,014 730 1,074 794 5,973 (4,033) 234%
Services 365,596 13,719 43,767 42,361 14,569 307,260 16%
Debt Service - - - - - - 0%
Capital 15,000 - - - - 15,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 541,428 30,536 86,121 65,884 20,542 434,765 20%
Net - - - - 20,542
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This department accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service,
for both social events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance.
As part of the Venues, Parks & Arts consolidation, maintenance and marketing costs are charged to Fund 201 and then allocated back to the Morris and Palais. At the
end of March 2018, supplies and services expenditures were posted from Fund 201.
Capital projects for the Palais Royale are located in the Palais Royale Historic Preservation Fund #450.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Palais Royale
General Fund
City Funds
15
Department Name Fund/Dept No.101-0501
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,124,088 73,951 216,425 243,458 - 907,663 19%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 76,885 - 18,875 18,475 - 58,010 25%
Transfers In - - - - - - 0%
Total Revenue 1,200,973 73,951 235,300 261,933 - 965,673 20%
Expenditures
Personnel 1,082,003 65,404 208,799 223,030 - 873,204 19%
Supplies 3,626 371 658 2,875 282 2,686 26%
Services 114,072 8,176 25,842 35,710 4,004 84,226 26%
Debt Service 1,272 - - 318 - 1,272 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,200,973 73,951 235,300 261,933 4,286 961,387 20%
Net - - - - 4,286
Staffing Budget Actual
Full Time 10 9
Part-Time /Seasonal/Temporary N/A 1
Total 10 10
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and
professionally-skilled staff, efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
Overall, the Legal Department's 2018 budget increased by 4%. There was a 13% increase in personnel, but a decrease of 38% in the Services & Charges category.
Reduction is primarily due to decrease in allocations from other departments. At the beginning of 2017, the Department renovated its reception area and conference
room using funds that were transferred to the Professional Services line item and the Supplies line item.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Legal Department
General Fund
City Funds
16
Department Name Fund/Dept No.101-0602
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 1,397,917 83,988 261,925 207,739 - 1,135,992 19%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 120,000 17,020 46,680 46,580 - 73,320 39%
Charges for Services 12,000 675 1,825 5,277 - 10,175 15%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 220,167 1,625 3,125 - - 217,042 1%
Transfers In - - - - - - 0%
Total Revenue 1,750,084 103,308 313,555 259,596 - 1,436,529 18%
Expenditures
Personnel 971,784 66,095 183,383 142,928 130 788,271 19%
Supplies 23,630 1,082 5,259 5,959 3,977 14,393 39%
Services 726,661 34,087 117,173 96,436 151,451 458,036 37%
Debt Service 28,009 2,044 7,739 14,273 - 20,270 28%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,750,084 103,308 313,555 259,596 155,559 1,280,970 27%
Net - - - - 155,559
Staffing Budget Actual
Full Time 21 22
Part-Time /Seasonal/Temporary N/A 4
Total 21 26
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Engineering Department oversees the design and execution of the City's construction projects.
Other income includes reimbursement from the River West TIF for 100% of the salary of Director of Redevelopment Engineering $99,183) and an Engineer I ($67,917)
plus taxes and benefits. Encumbrances include $155,559 for various contractors for a variety of projects, such as; Northshore Trails $47,500, East Race Repairs
$16,500, Water System evaluation $38,982, West Race Gate Repair $9,865, among others.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Engineering
General Fund
City Funds
17
Department Name Fund/Dept No.101-0801
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 29,065,242 2,699,253 7,291,194 6,519,690 - 21,774,048 25%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations 7,500 - - - - 7,500 0%
Other Income 553,500 19,222 36,690 62,935 - 516,810 7%
Transfers In - - - - - - 0%
Total Revenue 29,626,242 2,718,475 7,327,883 6,582,626 - 22,298,359 25%
Expenditures
Personnel 23,872,149 2,139,167 5,722,031 5,267,757 - 18,150,118 24%
Supplies 821,557 237,386 282,309 76,312 303,109 236,139 71%
Services 4,495,508 341,486 1,250,772 1,165,601 132,874 3,111,862 31%
Debt Service 420,000 436 72,771 72,956 - 347,229 17%
Capital 17,028 - - - 17,028 - 100%
Transfers Out - - - - - - 0%
Total Expenditures 29,626,242 2,718,475 7,327,883 6,582,626 453,011 21,845,348 26%
Net - - - - 453,011
Staffing Budget Actual
Full Time 248 244
Part-Time /Seasonal/Temporary N/A 23
Total 248 267
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Police Department exists to serve and protect our community with the highest quality emergency services protecting life and property.
This fund includes the expenditures for 192 of the 247 budgeted Police officers and 44 full time civilian staff. Fund 249 contains the funding for 43 of the 247 Police
officers that are funded by the Public Safety LOIT Fund 249.
Police cars are lease-purchased out of COIT Fund #404.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Police Department
General Fund
City Funds
18
Department Name Fund/Dept No.101-0901
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 21,293,229 1,725,671 5,038,778 4,652,163 - 16,254,451 24%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 144,614 - - - - 144,614 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500 - - - - 500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,000 - - 42,373 - 1,000 0%
Transfers In - - - - - - 0%
Total Revenue 21,439,343 1,725,671 5,038,778 4,694,536 - 16,400,565 24%
Expenditures
Personnel 18,075,662 1,416,005 4,112,563 3,884,309 8,986 13,954,113 23%
Supplies 583,512 30,128 134,033 85,160 136,141 313,338 46%
Services 2,780,169 279,537 792,182 725,066 135,731 1,852,256 33%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 21,439,343 1,725,671 5,038,778 4,694,536 280,858 16,119,707 25%
Net - - - - 280,858
Staffing Budget Actual
Full Time 178 186
Part-Time /Seasonal/Temporary N/A -
Total 178 186
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response,
and dynamic outreach.
The South Bend Fire Department is budgeted to have 253 sworn firefighters, 6 recruits and 7 civilian full time employees. 35 firefighters are paid directly through the
Public Safety LOIT (Fund 249). 47 Sworn and 4 civilian employees' costs are allocated to EMS Operations (Fund 288).
There is a lengthy recruitment process every 2 years. The Fire Department hires individuals in groups of 6-10 as needed. The Fire Department also employs civilian
administrative staff who handle payroll, purchasing, and billing for ambulance services.
A major expense in R&M vehicles came from one vehicle where the pump froze up and cracked. This amounted to 29k of the 93k spent this month. January spent
almost 25% of the annual budget. There was also 3 retirements in January. An additional 2 Retirements in February and the recruit class was sworn in. March had
additional R&M vehicles with 2 additional Engine rebuilds for $93K total expenditures.
Expenses related to purchasing Fire Department capital equipment and capital improvements are not paid out of the General Fund. All capital projects relating to the
Fire Department operations are run through the EMS Capital Fund #287.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Fire Department
General Fund
City Funds
19
Department Name Fund/Dept No.101-1008
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 447,133 28,107 92,194 110,454 - 354,939 21%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 447,133 28,107 92,194 110,454 - 354,939 21%
Expenditures
Personnel 311,040 21,634 64,857 80,806 - 246,183 21%
Supplies 1,037 32 515 153 - 522 50%
Services 135,056 6,441 26,822 29,495 7,710 100,524 26%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 447,133 28,107 92,194 110,454 7,710 347,229 22%
Net - - - - 7,710
Staffing Budget Actual
Full Time 4 3
Part-Time /Seasonal/Temporary N/A -
Total 4 3
Department Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Human Rights mission is to educate and promote fair housing as well as ensure that all citizens receive equal opportunity for education, employment, access to
public conveniences and accommodations, and the acquisition through purchase or rental of real property including but not limited to, housing and the elimination of
segregation or separation based on race, religion, color, sex, disability, national origin, ancestry, sexual orientation or gender identity and familial status in housing, since
such segregation is an impediment to equal opportunity.
The Commission increased the salaries of two (2) Investigator VI's by 10% to compensate them for the added workload incurred due to the loss of two employees that
will not be replaced.
There are no capital projects at this time.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Human Rights
General Fund
City Funds
20
Fund Name Fund Number 102
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 80,000 8,451 49,702 24,354 - 30,298 62%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 80,000 8,451 49,702 24,354 - 30,298 62%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 80,000 8,451 49,702 24,354 30,298
Cash Balance 10,327,966 10,208,727
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to accumulate cash reserves for unforeseen purposes.
Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the
State of Indiana that are required to be deposited into this fund. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the
advances must be paid back within six months.
During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or $1,405,850, was deposited into the Rainy Day
Fund as allowed under the statute.
The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with
Standard & Poor's.
Interest rates are expected to rise over the next few years, increasing interest earnings revenue. No expenditures are budgeted in this fund.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Rainy Day
Special Revenue Funds
City Funds
21
Fund Name Fund Number 201
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 8,943,000 - - - - 8,943,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes 670,000 - - - - 670,000 0%
Grants/Intergovernmental 2,050,000 - 195,060 - - 1,854,940 10%
Licenses & Permits - - - - - - 0%
Charges for Services 2,903,820 126,987 182,121 170,897 - 2,721,699 6%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 24,996 4,057 24,482 7,811 - 514 98%
Bond Proceeds - - - - - - 0%
Donations 20,000 - - 25,000 - 20,000 0%
Other Income 301,100 19,900 69,440 367,097 - 231,660 23%
Transfers In 1,287,600 321,900 321,900 100,000 - 965,700 25%
Total Revenue 16,200,516 472,843 793,002 670,804 - 15,407,514 5%
Expenditures by Dept
201-1100 Administration 1,227,968 113,541 330,509 346,398 6,466 890,994 27%
201-1101 Maintenance 7,184,730 455,011 1,439,244 1,238,966 236,711 5,508,775 23%
201-1102 Golf Courses 1,588,326 131,255 249,845 207,226 239,608 1,098,873 31%
201-1103 Recreation 2,181,005 127,055 385,899 443,862 27,517 1,767,588 19%
201-1104 Potawatomi Zoo 700,000 3,005 368,678 370,348 - 331,322 53%
201-1106 Potawatomi Greenhouse 46,602 18,840 28,513 12,118 - 18,089 61%
201-1108 Graffiti Removal 106,459 7,197 21,868 37,576 3,322 81,269 24%
201-1110 Marketing & Events 1,269,263 71,723 211,248 120,805 71,593 986,423 22%
201-1111 Regional Cities Grant 2,113,595 225,748 263,648 - 90,055 1,759,892 17%
Total Expenditures by Dept 16,417,948 1,153,376 3,299,451 2,777,299 675,271 12,443,226 24%
Expenditures by Type
Personnel 8,352,126 536,733 1,653,217 1,615,885 - 6,698,909 20%
Supplies 1,253,370 113,476 205,530 123,176 364,223 683,617 45%
Services 4,761,303 501,415 1,410,504 1,007,722 311,048 3,039,751 36%
Debt Service 346,299 1,752 30,201 30,516 - 316,098 9%
Capital 1,600,000 - - - - 1,600,000 0%
Transfers Out 104,850 - - - - 104,850 0%
Total Expenditures by Type 16,417,948 1,153,376 3,299,451 2,777,299 675,271 12,443,226 24%
Net (217,432) (680,533) (2,506,449) (2,106,495) 2,964,288
Cash Balance 3,702,619 2,395,770
Staffing Budget Actual
Full Time 95 95
Part-Time /Seasonal/Temporary N/A 71
Total 95 166
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of the Venues, Parks and Arts (VPA) that are predominantly taxpayer funded. There are eight divisions within the department:
Administration, Maintenance, Golf, Recreation, Greenhouse, Graffiti, Experience and the Regional Cities grant division.
Property tax and other tax revenues are received in June and December of the year. Charges for Services include intra-City charges such as site mowing and graffiti
removal.
In 2017, the VPA Maintenance department has assumed responsibility for maintenance and marketing of the Morris/Palais building and will receive revenue via a
Service Maintenance Agreement, valued at $653K. As part of the process, VPA picked up 3 FTE's from the Morris that are now being paid from this fund.
In 2017 the City won a Regional Cities grant. In July, entered its portion of the grant into its 2017 budget as $5 million in grant revenues and $4 million in capital
expenditures. These values are reflected above.
Encumbrances: $113.6k design work for St. Louis Blvd, $10.4k Morris PAC advertising, and other various supplies and services.
Jan 2018-No Donations were taken in. Receipts in 2017 were from IUSB's upgrade for the Veteran Park. $25k is expected in 2018.
Feb 2018 - Experience division has generated higher expense compared to last year due to upcoming events for Mommy/Son dance and Best Week Ever.
Maintenance had significant purchase due to construction of Charles Black Center.
Mar 2018 - Other income down from CYTD. Feb reimbursement from DTSB not collected. Follow-up needed. Transfer in Interfund Operational totaled $321k for the
1st quarter.
VPA's capital needs, other than the Regional Cities grant, are being addressed through a bond that was issued in 2015. Please see Fund 751 for details.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Parks & Recreation
Special Revenue Funds
City Funds
22
Fund Name Fund Number 202
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 7,220,000 607,008 1,605,655 1,307,841 - 5,614,345 22%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 223,365 - 19,724 55,160 - 203,641 9%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 30,861 5,490 34,806 14,264 - (3,945) 113%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 26,082 - 1,191 1,565 - 24,891 5%
Transfers In 3,787,750 946,938 946,938 991,244 - 2,840,813 25%
Total Revenue 11,288,058 1,559,435 2,608,313 2,370,074 - 8,679,745 23%
Expenditures by Dept
202-0607 Street Department 10,789,090 684,025 2,447,457 1,982,295 200,388 8,141,246 25%
202-0619 Curb & Sidewalk Program 1,598,891 46,813 142,659 228,614 73,680 1,382,552 14%
Total Expenditures by Dept 12,387,981 730,837 2,590,116 2,210,909 274,067 9,523,798 23%
Expenditures by Type
Personnel 4,747,217 317,525 1,128,736 931,810 - 3,618,481 24%
Supplies 2,659,954 183,228 557,173 341,025 164,848 1,937,932 27%
Services 4,089,983 168,764 617,272 666,824 109,219 3,363,493 18%
Debt Service 874,829 61,319 270,937 271,250 - 603,892 31%
Capital 15,998 - 15,998 - - - 100%
Transfers Out - - - - - - 0%
Total Expenditures by Type 12,387,981 730,837 2,590,116 2,210,909 274,067 9,523,798 23%
Net (1,099,923) 828,597 18,198 159,165 (844,053)
Cash Balance 7,215,481 6,336,952
Staffing Budget Actual
Full Time 47 51
Part-Time /Seasonal/Temporary N/A 7
Total 47 58
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the following departments: Streets, Traffic & Lighting, and Curb & Sidewalk.
Historically, this fund has received its revenues through gasoline taxes, but since 2008 has also received wheel tax revenues. Currently, it receives transfers from COIT
to support the curb and sidewalk program, from EDIT to support street department operations and from Project ReLeaf to support leaf collection efforts in the City.
Encumbrances: Traffic signal cabinets and related accessories, snowplow blades, asphalt for pothole patching, various professional services for curb & sidewalk
projects and street projects.
From Christmas weekend, when the real winter snowfall started, through the snowfall of Friday, February 9th, the Street Department Teamsters worked approximately
2,845 hours overtime preparing for and clearing snow from City streets. This cost the department about $90,000. In addition, the Sewer Operations and Maintenance
Department (who are part of the Streets' Work Group) worked approximately 2,100 hours overtime with a cost of about $67,000. During this timeframe, approximately
5,500 tons of salt were used for snow and ice control. Based on this year's cost of salt at $51.39 per ton, that is an expense of $282,645.00.
$20,000 is budgeted for a new printer for the sign shop.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Motor Vehicle Highway
Special Revenue Funds
City Funds
23
Fund Name Fund Number 203
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,392,436 148,754 308,269 360,641 - 1,084,167 22%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 680 3,899 2,024 - 2,101 65%
Bond Proceeds - - - - - - 0%
Donations 120,000 - - - - 120,000 0%
Other Income 5,000 300 4,303 1,469 - 697 86%
Transfers In - - - - - - 0%
Total Revenue 1,523,436 149,734 316,471 364,134 - 1,206,965 21%
Expenditures by Dept
203-1103 Recreation 1,435,893 51,303 158,502 137,048 111,532 1,165,859 19%
203-1110 Marketing & Events 180,741 10,502 28,451 7,973 4,377 147,913 18%
Total Expenditures by Dept 1,616,634 61,804 186,953 145,021 115,909 1,313,773 19%
Expenditures by Type
Personnel 500,648 20,559 58,867 62,249 - 441,781 12%
Supplies 284,708 7,622 21,497 17,432 80,272 182,939 36%
Services 706,278 33,624 106,589 65,340 35,637 564,052 20%
Debt Service - - - - - - 0%
Capital 125,000 - - - - 125,000 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 1,616,634 61,804 186,953 145,021 115,909 1,313,773 19%
Net (93,198) 87,930 129,519 219,113 (106,808)
Cash Balance 921,693 1,029,255
Staffing Budget Actual
Full Time 1 1
Part-Time /Seasonal/Temporary N/A 19
Total 1 20
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for recreation programs and events that are self supporting through user fees or sponsorships and donations. This fund is budgeted generally to
cover costs of programs. Programs include camps, leagues, fitness center, special events, and other activities.
Supplies encumbrances are for annual PO's to suppliers of commodities, such as Sam's Club, and for pool supplies. Services encumbrances are annual PO's for
sports referees and contracts for fitness instructors.
The Director of the Fitness Center resigned in September 2017. VPA has elected to leave the position vacant at this time.
Feb 2018 - Charges for Services revenue saw an increase from last year due to Daddy/Daughter and Mommy/Son dance and Recreation programs. As a result, there is
an increase in supplies and services. With better weather approaching, their is an expectation that these accounts will see an increase in the upcoming months.
Other income increased from 2016 to 2017 due to Edge Adventure revenue share contribution.
March 2018 - Charges for Services, which includes Recreation and Experience Special Events down from last year.
Capital budget is typically used to repair or maintain parks and athletics equipment and facilities. There are no defined projects at this time.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Recreation Nonreverting
Special Revenue Funds
City Funds
24
Fund Name Fund Number 209
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 101,014 1,898 40,054 58,002 - 60,960 40%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 734 4,306 1,979 - (306) 108%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 100,000 - - - - 100,000 0%
Transfers In - - - - - - 0%
Total Revenue 205,014 2,632 44,360 59,981 - 160,654 22%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,078,598 1,898 19,945 98,366 81,153 977,500 9%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,078,598 1,898 19,945 98,366 81,153 977,500 9%
Net (873,584) 734 24,415 (38,385) (816,846)
Cash Balance 899,478 816,700
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year
to year.
EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse
brownfields. A brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a
hazardous substance, pollutant, or contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a
city-wide basis. Sites included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection
areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support
cleanup activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment
Strategy, a phased approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for
remediation and post-cleanup reporting, and community involvement activities.
Brownfield Assessment Grant awarded by EPA for use in South Bend, Mishawaka and St. Joseph County covers the outstanding encumbrance. The City can draw
revenue from the grant as it make expenditures. It is unclear whether additional grants will be available after 2017. Other income is derived from repayment from fund
324 (River West TIF). Last payment due in 2020.
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Studebaker-Oliver Revitalizing Grants
Special Revenue Funds
City Funds
25
Fund Name Fund Number 210
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,375 - 2,375 - - - 100%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 7,919 339 1,958 3,083 - 5,961 25%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 65,593 - - 15,737 - 65,593 0%
Transfers In - - - - - - 0%
Total Revenue 75,887 339 4,333 18,820 - 71,554 6%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 185,120 - - - 185,120 - 100%
Debt Service 72,013 18,003 18,003 18,003 - 54,010 25%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 257,133 18,003 18,003 18,003 185,120 54,010 79%
Net (181,246) (17,664) (13,670) 818 17,544
Cash Balance 414,451 351,813
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program.
Encumbrances are related to State BEP grant.
Capital expenditures shown here are for equipment for the Ignition Park/ND Turbo project.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Economic Development State Grants
Special Revenue Funds
City Funds
26
Fund Name Fund Number 211
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 440,636 117,417 160,198 - - 280,438 36%
Licenses & Permits - - - - - - 0%
Charges for Services 334,500 11,468 71,592 60,389 - 262,909 21%
Fines, Forfeitures, and Fees 2,000 - - 365 - 2,000 0%
Interest Earnings 10,000 752 5,105 3,053 - 4,895 51%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,500 1,000 2,000 - - (500) 133%
Transfers In 1,866,020 466,505 466,505 380,668 - 1,399,515 25%
Total Revenue 2,654,656 597,142 705,400 444,475 - 1,949,256 27%
Expenditures
Personnel 2,175,705 159,438 473,948 395,602 - 1,701,757 22%
Supplies 24,968 2,918 6,523 2,144 6,084 12,362 50%
Services 876,423 66,148 176,374 146,894 183,416 516,633 41%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 3,077,096 228,504 656,844 544,640 189,500 2,230,752 28%
Net (422,440) 368,639 48,556 (100,165) (281,496)
Cash Balance 1,166,209 1,262,385
Staffing Budget Actual
Full Time 23 25
Part-Time /Seasonal/Temporary N/A -
Total 23 25
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the activities of the Department of Community Investment.
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
Transfers In come from EDIT Fund 408 on a quarterly basis.
Vacant position: Economic Empowerment Specialist, expected to be filled in March 2018; Part-time position transferred to Code in March.
Encumbrances: Other contractuals relating to housing study; economic empowerment activities; and accounting services plus administrative costs.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Department of Community Investment (DCI)
Special Revenue Funds
City Funds
27
Fund Name Fund Number 212
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,723,542 177,358 470,729 578,064 - 2,252,813 17%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 1,000 - - 20 - 1,000 0%
Interest Earnings 2,000 8 178 190 - 1,822 9%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 215,387 397 85,502 69,743 - 129,885 40%
Transfers In - - - - - - 0%
Total Revenue 2,941,929 177,763 556,409 648,018 - 2,385,520 19%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Grants & Subsidies 5,874,598 64,822 525,776 697,447 2,696,973 2,651,850 55%
Transfers Out - - - - - - 0%
Total Expenditures 5,874,598 64,822 525,776 697,447 2,696,973 2,651,850 55%
Net (2,932,669) 112,940 30,634 (49,430) (266,330)
Cash Balance 481,610 192,497
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
This fund accounts for various grants including:
Community Development Block Grant - CDBG funds can be used for a variety of community development opportunities such as providing
affordable housing, a suitable living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area
median income. CDBG funds can also be used for the elimination of slum and blight.
Emergency Solutions Grant - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with
operational costs of the shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with
community problems that are the result of the mortgage foreclosure crisis in the nation. NSP grantees develop their own programs and funding
priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or
foreclosed homes or residential properties that will be used to house individuals or families whose incomes do not exceed 50 percent of the area
median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent
of area median income.
Shelter Plus Care Program - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services
funded through other sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include
those with serious mental illness, chronic problems with alcohol and/or drugs, and HIV/AIDS or related diseases.
There will likely be little predictable trend in revenue and expenditure from year to year because not all grants are on-going and the timing of funding
varies widely. The City can only draw revenue in response to funds expended so revenues will come in as funds are spent. The federal government
does not allow the City to hold too much cash.
Expenditures in 2018, as in previous years, will be made by outside not-for-profits for eligible activities such as: Homeownership Assistance; Housing
Acquisition/Rehab/Resale; Owner-Occupied Housing Rehab; Spot Blight Clearance; Technical Assistance; Public Services; Public Facility
Improvements; Emergency Shelter Operations; Rapid Re-housing; Shelter Plus Supportive Services; and New Housing Construction. All services
must either assist low/moderate income households or eliminate slum & blight and/or other requirements specific to the particular grants. The not-for-
profits can generally apply for funding for 2019 in the summer of 2018.
Encumbrances: CDBG, ESG & Other Federal Grant contracts which have gone through the BPW
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Dept of Community Investment Grants
Special Revenue Funds
City Funds
28
Fund Name Fund Number 216
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 30,000 - 3,865 13,076 - 26,135 13%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 162 961 536 - 1,039 48%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 32,000 162 4,826 13,612 - 27,174 15%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 32,000 - - - - 32,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 32,000 - - - - 32,000 0%
Net - 162 4,826 13,612 (4,826)
Cash Balance 198,992 231,217
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for law enforcement expenditures financed by the authorized state or local agencies sale of confiscated property.
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the State for seized assets in drug activities.
Expenditures are to be used to support the Police Department's effort to combat drug activity. February had approximately $4k of released state assets.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Police State Seizures
Special Revenue Funds
City Funds
29
Fund Name Fund Number 217
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 95 532 225 - 268 66%
Bond Proceeds - - - - - - 0%
Donations 45,000 30,568 49,502 121,766 - (4,502) 110%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 45,800 30,663 50,033 121,991 - (4,233) 109%
Expenditures
Personnel - - - - - - 0%
Supplies 2,500 - - - - 2,500 0%
Services 43,661 (3,461) - 72,900 200 43,461 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 46,161 (3,461) - 72,900 200 45,961 0%
Net (361) 34,124 50,033 49,091 (50,194)
Cash Balance 150,776 165,865
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects.
Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. Donations to
South Bend Animal Care & Control are tracked in this fund.
There are no specific projects budgeted at this time. $2,500 is budgeted for bike signage. $3,461 is budgeted for miscellaneous services to spend off of mayor's office
donations. $40,000 is budgeted for Animal Care & Control to either build a "catio" or veterinarian space. $200 is budgeted for miscellaneous services for Animal Care &
Control.
The negative expense in March is due to the reclassification of a purchase. It was supposed to be purchased out of another fund. In March, the purchase was charged to
the other fund.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Gift, Donation, Bequest
Special Revenue Funds
City Funds
30
Fund Name Fund Number 218
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 200 - - 38 - 200 0%
Interest Earnings 100 11 62 30 - 38 62%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 300 11 62 68 - 238 21%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 - - - - 1,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 - - - - 1,000 0%
Net (700) 11 62 68 (762)
Cash Balance 12,902 12,631
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew
violations.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Police Curfew Violations
Special Revenue Funds
City Funds
31
Fund Name Fund Number 219
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 199,500 11,375 26,383 24,593 - 173,117 13%
Fines, Forfeitures, and Fees 61,000 3,750 7,833 20,751 - 53,167 13%
Interest Earnings - 247 247 - - (247) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 648,273 162,068 162,068 144,939 - 486,205 25%
Total Revenue 908,773 177,440 196,531 190,283 - 712,242 22%
Expenditures
Personnel 294,907 21,022 66,965 64,695 - 227,942 23%
Supplies 26,650 1,178 4,952 4,540 1,815 19,884 25%
Services 650,856 20,997 73,209 95,367 415,336 162,310 75%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 972,413 43,198 145,126 164,602 417,151 410,136 58%
Net (63,640) 134,242 51,405 25,681 302,106
Cash Balance 433,052 397,676
Staffing Budget Actual
Full Time 4 4
Part-Time /Seasonal/Temporary N/A -
Total 4 4
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Unsafe Building Fund was established in 2016 to receive fines and fees related to Indiana's Unsafe Building law. The expenses incurred for board-ups,
demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana
Unsafe Building Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it
also pursues citizens' complaints, partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach
programs to enrich the City of South Bend's neighborhoods.
This fund accounts for the activities of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property
cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a division of Code Enforcement.
Revenue in Fines, Forfeitures, and Fees represent miscellaneous collections for delinquent billing through invoices which were deemed uncollectible, and therefore
turned over to a collection agency. Also included in this category is revenue collected by the Ordinance Violation Bureau for fines levied against property owners for
certain violations tagged by Code Enforcement. In addition, in 2018 Fund 219 will receive interfund operating transfers from Fund 408 (EDIT) in the amount of
$648,273.
Encumbrances include: $47,000 attorney fees for code hearings (2 hearings/week, 50 weeks/year), $165,222 for city-wide centralized mowing through Venues, Parks &
Arts (VPA), $99,054 for city-wide graffiti removal program through VPA), $100,590 NEAT landfill dumping fees and tire disposal.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Unsafe Building
Special Revenue Funds
City Funds
32
Fund Name Fund Number 220
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 140,000 13,279 34,957 32,764 - 105,044 25%
Fines, Forfeitures, and Fees 106,000 6,198 26,136 38,956 - 79,864 25%
Interest Earnings 5,000 465 2,752 1,964 - 2,249 55%
Bond Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income 18,500 10,480 12,655 4,680 - 5,845 68%
Transfers In - - - - - - 0%
Total Revenue 271,500 30,422 76,499 78,364 - 195,001 28%
Expenditures
Personnel - - - - - - 0%
Supplies 322,091 330 35,943 27,352 29,535 256,613 20%
Services 272,533 4,370 43,185 235,196 8,033 221,315 19%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 594,624 4,699 79,128 262,547 37,568 477,928 20%
Net (323,124) 25,723 (2,629) (184,183) (282,927)
Cash Balance 569,537 610,169
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established for the continuing education and supplies for police and is funded by fees from accident reports, gun permits, false alarm and loud noise fines.
Approximately 25% of the budget is for travel expenses. 40% is for training supplies. The remaining budget is for training events.
Expenses: $22k ammunition, $13k guns & sites
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Law Enforcement Continuing Education
Special Revenue Funds
City Funds
33
Fund Name Fund Number 221
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 4,000 50 305 3,775 - 3,695 8%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees 2,000 - - - - 2,000 0%
Interest Earnings - 7 7 - - (7) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 6,000 57 312 3,775 - 5,688 5%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,000 5 5 10 - 995 1%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,000 5 5 10 - 995 1%
Net 5,000 52 307 3,765 4,693
Cash Balance 9,992 4,990
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance, enacted by the Common Council in 2016. The proceeds from the
registration, $5 registration per year, will fund Code Enforcement's costs of the program. There is a penalty of $100 to $500 per landlord for failure to comply with the
new ordinance. Any revenues from penalties will be used to subsidize the City's Curb and Sidewalk program.
Primary revenue for this account is generated by landlord registrations, with the majority of the revenue stream flowing in from September through February.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Landlord Registration
Special Revenue Funds
City Funds
34
Fund Name Fund Number 227
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 590 3,845 2,322 - 155 96%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,000 590 3,845 2,322 - 155 96%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 488,641 2,457 131,909 3,345 106,732 250,000 49%
Debt Service - - - - - - 0%
Capital 26,682 8,400 13,156 7,600 13,526 - 100%
Transfers Out - - - - - - 0%
Total Expenditures 515,323 10,857 145,065 10,945 120,258 250,000 51%
Net (511,323) (10,267) (141,220) (8,623) (249,845)
Cash Balance 713,798 961,942
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The
fund continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects and the Vacant and Abandoned Housing initiative.
Services include $200,000 granular activated carbon reconditioning and various legal and professional services.
The capital encumbrance is for costs related to the purchasing of properties along the West Side Corridors (Western & Lincolnway West). These properties are up for
tax sale. The City is only purchasing properties which fit into the City’s strategy for future improvement of the corridors.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Loss Recovery
Special Revenue Funds
City Funds
35
Fund Name Fund Number 244
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - - -
Cash Balance - 33,671
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2014 to better track costs related to the City's emergency dispatch center that was funded by State 911 revenue. However, the State
mandated consolidation of all dispatch centers within the county the following year.
This fund was closed in 2015 with the advent of the county-wide PSAP system. The remaining funds were used towards the 2017 payment for the county-wide PSAP
system.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Emergency Phone System
Special Revenue Funds
City Funds
36
Fund Name Fund Number 249
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 7,629,539 635,795 1,907,385 1,866,905 - 5,722,154 25%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,000 816 3,613 1,905 - 2,387 60%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 7,635,539 636,611 1,910,998 1,868,809 - 5,724,541 25%
Expenditures by Dept
249-0805 Police PS LOIT 4,268,691 465,263 1,058,094 870,062 - 3,210,597 25%
249-0905 Fire PS LOIT 3,354,279 283,653 779,163 697,051 - 2,575,116 23%
Total Expenditures by Dept 7,622,970 748,915 1,837,257 1,567,113 - 5,785,713 24%
Expenditures by Type
Personnel 7,622,970 748,915 1,837,257 1,567,113 - 5,785,713 24%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 7,622,970 748,915 1,837,257 1,567,113 - 5,785,713 24%
Net 12,569 (112,305) 73,742 301,696 (61,173)
Cash Balance 1,061,122 1,242,145
Staffing Budget Actual
Full Time 78 77
Part-Time /Seasonal/Temporary N/A N/A
Total 78 77
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. The City has adopted a special
income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees that were formerly paid by property taxes.
This fund covered the costs of salaries and fringe benefits for 43 police officers and 35 firefighters in 2018.
Not applicable to this fund
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Public Safety LOIT
Special Revenue Funds
City Funds
37
Fund Name Fund Number 251
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,570,000 152,338 462,651 266,076 - 1,107,349 29%
Grants/Intergovernmental 280,000 - 42,802 52,765 - 237,198 15%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 18,000 2,953 17,000 6,757 - 1,000 94%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 8,644 8,644 274 - (8,644) 0%
Transfers In - - - - - - 0%
Total Revenue 1,868,000 163,935 531,097 325,873 - 1,336,903 28%
Expenditures
Personnel - - - - - - 0%
Supplies 670,364 5,400 5,400 - 364 664,600 1%
Services 1,359,606 18,578 53,551 40,400 694,223 611,832 55%
Debt Service - - - - - - 0%
Capital 1,058,538 14,379 21,020 177,418 486,005 551,512 48%
Transfers Out - - - - - - 0%
Total Expenditures 3,088,508 38,357 79,971 217,818 1,180,592 1,827,945 41%
Net (1,220,508) 125,578 451,126 108,055 (491,042)
Cash Balance 3,792,071 2,938,089
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to track expenditures for road projects. In 2008, wheel tax revenue was moved from this fund to the Motor Vehicle Highway Fund (202). This fund
receives gas taxes as its primary revenue source.
This fund receives most of its revenue through the gas tax, budgeted at $1.570 million for 2018. Other Income is reimbursement from the Indiana Department of
Transportation (INDOT) as they pay the City back for their share of certain construction projects. The City received a reimbursement from INDOT for State Road 933 in
the amounts of $404,537 in 2015 and $367,660 in 2016. In 2017 INDOT reimbursed the City $202,759 for various ongoing projects (Boland Trail, Bendix Dr. - Lathrop to
I-80, Safe Routes to School-Coquillard, Olive St. - Tucker to Delaware).
The fund is used predominantly for street capital projects. The large encumbrance in supplies is for street material.
Encumbrances: $183k Ironwood sidewalks, $311k traffic signal improvements, $105k traffic cameras, $55k traffic lighting loops, $37k traffic calming, $72k bridge
striping, $85 Crack Sealing, $25K Solar Radar Speed Display, $75K Safe Routes to School, $64K Sewer Repair,$14K Traffic Count, $108K road repairs
Projects carried over from 2017 include the Safe Routes to School initiative for Coquillard and Lincoln, Olive Sample Overpass, and the Boland bicycle trail. The
encumbrance includes $56K for Bendix Dr. (Lathrop to Toll Road), $14K for the Boland Trail, $75K for Safe Routes to School (Coquillard and Lincoln schools), $47K for
Olive St. at Sample completion, and $183K Ironwood sidewalks.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Local Roads & Streets
Special Revenue Funds
City Funds
38
Fund Name Fund Number 252
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 100%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - - -
Cash Balance - 8
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In 2009, the City received a one-time $2.9 million distribution for this fund, ear-marked for public safety. In 2012, the City spent approximately $2.1 million for portable
radios for both the Police and Fire departments.
This fund was closed in 2017.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Excess Welfare Distribution
Special Revenue Funds
City Funds
39
Fund Name Fund Number 257
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 2,200,000 - - - - 2,200,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 1,770 13,740 10,116 - 26,260 34%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 152,895 - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,240,000 1,770 13,740 163,011 - 2,226,260 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 548,058 90,377 228,783 21,886 337,775 (18,500) 103%
Debt Service - - - - - - 0%
Capital 1,565,291 28,297 36,742 71,831 655,106 873,443 44%
Transfers Out 2,000,000 - - 1,000,000 - 2,000,000 0%
Total Expenditures 4,113,349 118,674 265,525 1,093,717 992,881 2,854,944 31%
Net (1,873,349) (116,904) (251,785) (930,706) (628,683)
Cash Balance 2,049,276 3,094,360
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of
infrastructure expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. The remainder was deposited into the Rainy Day Fund
(102).
A total of $4,217,549, representing 75% of the total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to
the Redevelopment Authority.
Encumbrances: $242k Olive St-Tucker and Delaware, $127k INDOT-Bendix & Lathrop, $240k Ironwood & Corby roundabout, $129k Boland Trail, $263k Safe Routes to
School projects (LaSalle/Marquette and Monroe/Studebaker), $70k Quiet Zone (RR and West Side), $17k Edison & Ironwood corridor.
The capital budget for 2018 is $2,950,000 comprised of 4 projects: Bendix: Lathrop to I-80; Olive Road: Prairie to Tucker; Safe Routes to School: LaSalle/Marquette,
and Ironwood: SR23 to Corby (which is a Community Crossing project and will is transferred to Fund 265).
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
LOIT Special Distribution
Special Revenue Funds
City Funds
40
Fund Name Fund Number 258
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 145,000 - 10,000 91,200 - 135,000 7%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 399 2,344 1,012 - (344) 117%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 20,400 7,185 12,720 10,051 - 7,680 62%
Transfers In - - - - - - 0%
Total Revenue 167,400 7,584 25,064 102,262 - 142,336 15%
Expenditures
Personnel 80,013 6,170 18,443 13,892 - 61,570 23%
Supplies 2,000 631 631 5,630 1,169 200 90%
Services 81,221 2,647 6,029 8,538 321 74,871 8%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 163,234 9,448 25,104 28,060 1,490 136,640 16%
Net 4,166 (1,864) (41) 74,202 5,696
Cash Balance 571,938 554,267
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund tracks the portion of the Human Rights Department that is funded by the federal government, including grants from the Department of Housing & Urban
Development (HUD) and the Equal Employment Opportunity Commission (EEOC). The Human Rights Department's mission is to educate and promote fair housing as
well as ensure that all citizens receive equal employment opportunity.
This year the Human Rights Commission promoted the Investigator VI, to the Housing Managar (new position). Last year, the Commission lost two of its employees
and there were no plans to replace them. At this time, revenue is lower than last year due to timing of receipts.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Human Rights Federal Grant
Special Revenue Funds
City Funds
41
Fund Name Fund Number 265
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - 1,000,000 - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 753 753 - - (753) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 1,000,000 - - 0%
Total Revenue - 753 753 2,000,000 - (753) 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,437,632 254,290 256,945 - 191,063 1,989,624 18%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,437,632 254,290 256,945 - 191,063 1,989,624 18%
Net (2,437,632) (253,537) (256,192) 2,000,000 (1,990,377)
Cash Balance 988,836 2,000,000
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in December 2016 to account for the receipt of the Community Crossings grant and matching revenue and for the payment of expenditures on
eligible projects, per the Indiana State Board of Accounts.
Community Crossings is a partnership between INDOT and Hoosier communities, both urban and rural, to invest in infrastructure projects that catalyze economic
development, create jobs, and strengthen local transportation networks.
In February 2017, the City received the $1 million Community Crossings state grant from INDOT. $1 million was transferred from Fund 257 (LOIT 2016 Special
Distribution) to match the grant revenue. Community Crossings Matching Grant project includes concrete pavement reconstruction, asphalt milling and resurfacing, and
traffic signal modernization.
Encumbrances: $396k Edison/Ironwood Corridor, $42k Ravina Park
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Local Road & Bridge Grant
Special Revenue Funds
City Funds
42
Fund Name Fund Number 271
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 3 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 3 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - - - 3 -
Cash Balance - 1,350
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was originally dedicated to accounting for revenues and expenses from East Race Waterway events and races. In recent years, there have been no races.
This fund was closed in 2017.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Eastrace Waterway
Special Revenue Funds
City Funds
43
Fund Name Fund Number 273
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 3,100 3,300 1,643 - 16,700 17%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 400 46 265 106 - 135 66%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,400 3,146 3,565 1,749 - 16,835 17%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 18,000 - - 3,675 2,828 15,172 16%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 18,000 - - 3,675 2,828 15,172 16%
Net 2,400 3,146 3,565 (1,926) 1,663
Cash Balance 58,719 45,161
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for
commercial promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing
Arts Center and Palais Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within
both the Morris Performing Arts Center and Palais Royale.
Expenditures are for advertisements and promotional services.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Morris PAC / Palais Royale Marketing
Special Revenue Funds
City Funds
44
Fund Name Fund Number 274
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 99,000 7,200 19,332 - - 79,668 20%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 5 5 - - 995 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 100,000 7,205 19,337 - - 80,663 19%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net 50,000 7,205 19,337 - 30,663
Cash Balance - -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a Special Revenue Fund created to account for Self Promoter Events. A fee of $1.00 per ticket sold will be deposited into this fund. Earnings on self-promoted
events will be retained in this fund.
Expenditures are for marketing/advertising.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Morris PAC / Self-Promotion
Special Revenue Funds
City Funds
45
Fund Name Fund Number 280
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35 3 19 9 - 16 54%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 35 3 19 9 - 16 54%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 35 3 19 9 16
Cash Balance 3,940 3,895
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund has been used to account for certain Police grants. There are no open grants at this time.
Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Police Block Grants
Special Revenue Funds
City Funds
46
Fund Name Fund Number 281
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200 23 135 66 - 65 67%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 200 23 135 66 - 65 67%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 200 23 135 66 65
Cash Balance 28,002 27,678
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was used for the expenses of Economic Development Revenue Bonds. These bonds have been paid off.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Economic Develop Commission-Revenue Bonds
Special Revenue Funds
City Funds
47
Fund Name Fund Number 289
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 10,000 - - - - 10,000 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200 23 131 63 - 69 66%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,200 23 131 63 - 10,069 1%
Expenditures
Personnel - - - - - - 0%
Supplies 10,000 - - 685 - 10,000 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,000 - - 685 - 10,000 0%
Net 200 23 131 (622) 69
Cash Balance 27,595 26,152
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous
Materials Response. This typically happens once or twice a year. There are no employees associated with this fund, responses are made by firefighters of the South
Bend Fire Department.
Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year.
No major capital expenditures are planned through this fund. Major purchases are funded through the Fire Department and EMS Capital and the minimal fees collected
in this fund are used to replace equipment and gear used in responses.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
HAZMAT
Special Revenue Funds
City Funds
48
Fund Name Fund Number 291
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 45,000 5,400 20,400 28,800 - 24,600 45%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 108 625 345 - (125) 125%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 45,500 5,508 21,025 29,145 - 24,475 46%
Expenditures
Personnel 15,500 231 692 692 - 14,808 4%
Supplies 17,800 1,065 1,454 1,212 6,606 9,740 45%
Services 68,500 - - -- 68,500 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 101,800 1,296 2,146 1,904 6,606 93,048 9%
Net (56,300) 4,213 18,878 27,240 (68,573)
Cash Balance 143,612 169,261
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The fund collects tuition fees for students attending the Indiana River Rescue School. There are typically 2-4 schools a year, each a week in duration. Expenditures are
for the maintenance and repair of rescue equipment.
Funding relies on the number of Indiana River Rescue School (IRRS) courses offered in any given year. In recent years, demand from the fire departments of Chicago
and New York has increased the need for additional dedicated classes. In those years, revenue can increase dramatically. In 2017, the Fire Department held 4 river
rescue schools and anticipates at least 6 schools in 2018.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Indiana River Rescue
Special Revenue Funds
City Funds
49
Fund Name Fund Number 292
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - - - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - 5,392 - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 5,392 - - 0%
Net - - - (5,392) -
Cash Balance 48,451 71,237
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund
295.
The City did not received any grants during 2016 and 2017.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Police Grants
Special Revenue Funds
City Funds
50
Fund Name Fund Number 294
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 20,000 1,300 17,500 11,800 - 2,500 88%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 79 425 191 - 75 85%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 - - 50 - 2,000 0%
Transfers In - - - - - - 0%
Total Revenue 22,500 1,379 17,925 12,041 - 4,575 80%
Expenditures
Personnel - - - - - - 0%
Supplies 1,500 - 190 224 - 1,310 13%
Services 21,000 695 4,831 913 - 16,169 23%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 22,500 695 5,021 1,137 - 17,479 22%
Net - 684 12,904 10,904 (12,904)
Cash Balance 100,242 86,979
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to fund the cost of course material and instructors at the South Bend Police Academy. The enforcement courses are offered to other police
departments who pay a fee to attend the training.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Regional Police Academy
Special Revenue Funds
City Funds
51
Fund Name Fund Number 295
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 53,750 - 25,422 - - 28,328 47%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 500 102 652 541 - (152) 130%
Bond Proceeds - - - - - - 0%
Donations 3,250 - - - - 3,250 0%
Other Income 34,500 1,026 3,213 37,791 - 31,287 9%
Transfers In - - - - - - 0%
Total Revenue 92,000 1,128 29,287 38,332 - 62,713 32%
Expenditures
Personnel - - - - - - 0%
Supplies 67,785 9,608 9,608 13,156 11,178 47,000 31%
Services 45,000 1,140 28,302 109,843 2,120 14,578 68%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 112,785 10,748 37,910 122,999 13,298 61,578 45%
Net (20,785) (9,620) (8,623) (84,667) 1,135
Cash Balance 126,714 152,757
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track Federal Grants received for specific purposes outlined in each grant. The cash balance results from funds received from the grants
along with impound towing fees. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the Making Officer
Redeployment Effective (MORE) program.
January expenditures of $25k was paid to other cities (Gary and East Chicago) that received grants. In February, a Project Safe Neighborhood grant was received.
March had the start of the body camera project, expenses went through supplies.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
COPS MORE Grant
Special Revenue Funds
City Funds
52
Fund Name Fund Number 299
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 50,000 - 6,201 - - 43,799 12%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 160 501 459 - 499 50%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 51,000 160 6,701 459 - 44,299 13%
Expenditures
Personnel - - - - - - 0%
Supplies 6,000 - - 34,337 - 6,000 0%
Services - - - 13,200 - - 0%
Debt Service - - - - - - 0%
Capital 45,000 - - - - 45,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 51,000 - - 47,537 - 51,000 0%
Net - 160 6,701 (47,079) (6,701)
Cash Balance 137,430 178,979
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to receive the Police Department share of money acquired in drug enforcement activity. Expenditures are to be used to fund drug
enforcement and training.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Police Federal Drug Enforcement
Special Revenue Funds
City Funds
53
Fund Name Fund Number 404
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,906,293 908,858 2,726,573 2,614,816 - 8,179,720 25%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 95,000 7,187 41,515 20,961 - 53,485 44%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 610,131 324,159 355,973 320,788 - 254,158 58%
Transfers In - - - - - - 0%
Total Revenue 11,611,424 1,240,204 3,124,061 2,956,565 - 8,487,363 27%
Expenditures
Personnel - - - - - - 0%
Supplies 827,697 56,297 179,659 281,236 16,528 631,510 24%
Services 6,622,919 322,479 1,673,945 1,626,272 416,270 4,532,704 32%
Debt Service 1,054,612 114,463 505,847 578,095 - 548,765 48%
Capital 433,845 387 4,080 24,868 134,765 295,000 32%
Transfers Out 2,787,600 696,900 696,900 773,058 - 2,090,700 25%
Total Expenditures 11,726,673 1,190,526 3,060,431 3,283,528 567,563 8,098,679 31%
Net (115,249) 49,678 63,630 (326,963) 388,685
Cash Balance 8,780,785 8,585,462
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the receipt and county option income tax (COIT) and expenditures of those funds. The COIT tax rate is 0.6% of gross wages in Saint Joseph
County and the City of South Bend receives an allocated percentage of this revenue. The revenue is determined annually by the Indiana Department of Local
Government Finance (DLGF). Expenditures in this fund include debt service payments, maintenance, and the Curb & Sidewalk program.
The growth rate of COIT revenue is projected to be 2% per year for 2018-2022. Other income represents principal payments on an interfund loan to the Urban
Development Action Grant (UDAG) fund 410 in connection with the 1st Source Bank / Hotel renovation project.
Expenditures in this fund include debt service payments, maintenance, and the Curb and Sidewalk Program.
In 2018, telephone expenditures in the amount of $550,329 were transferred from the COIT Fund 404 to the IT-Innovation Fund 279. Electricity for the street lights and
traffic signals is budgeted at $1.65 million for 2018.
The City will transfer $1.5 million to the Motor Vehicle Highway Fund 202 to cover the Curb & Sidewalk program budget in 2018. $1.3 million is budgeted to be
transferred to the Parks & Recreation Fund 201. In 2018, $150,000 was budgeted for a goodwill strategic outreach unit focused on community oriented policing.
2018 budgeted capital projects include streetscapes of $180,000 and property acquisition for the Department of Community and Investment (DCI) in the amount of
$115,000.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
County Option Income Tax
Special Revenue Funds
City Funds
54
Fund Name Fund Number 408
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes 10,720,965 893,413 2,680,240 2,633,354 - 8,040,725 25%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 150,000 - - 150,000 - 150,000 0%
Fines, Forfeitures, and Fees 354,660 354,660 354,660 354,660 - - 100%
Interest Earnings 60,000 11,186 61,510 27,154 - (1,510) 103%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 103 103 - - (103) 0%
Transfers In - - - 735,236 - - 0%
Total Revenue 11,285,625 1,259,362 3,096,512 3,900,404 - 8,189,113 27%
Expenditures
Personnel - - - - - - 0%
Supplies 83 - - - 83 100%
Services 6,050,558 677,788 992,446 854,218 1,153,820 3,904,292 35%
Debt Service 386,107 61,827 93,288 131,260 - 292,819 24%
Capital 190,000 - - 59,165 - 190,000 0%
Transfers Out 5,441,596 1,360,399 1,360,399 1,651,874 - 4,081,197 25%
Total Expenditures 12,068,344 2,100,014 2,446,133 2,696,517 1,153,903 8,468,309 30%
Net (782,719) (840,652) 650,380 1,203,886 (279,196)
Cash Balance 13,508,821 12,364,672
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Economic Development Income Tax (EDIT) Fund receives a 0.4% income tax on wages within St. Joseph County and the City of South Bend receives an allocated
share of this revenue. The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point) Bonds and 2015 Parks Bonds, various economic
development initiatives, and transfers to the Department of Community Investment, Street Department, Code Enforcement/Animal Control Department and the
consolidated county-wide 911 call center.
In 2018 and 2019, the fund includes $2.0 million dollars in funding for neighborhood strategy implementation and small business development. In order to maintain
adequate cash reserves in this fund, this funding is not included beyond 2019. The contribution to consolidated county 911 center is estimated to increase by 20%
during 2018 as a placeholder amount and will be adjusted to actual after the county budget is finalized. Beginning in 2021, transfers to the Department of Community
Investment, Street Department and Code Enforcement / Animal Control were reduced by approximately 12% to maintain adequated reserves in the fund. The final
payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its
development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J.
Wright has been paying the job penalty fines since 2011. At this time, revenue is lower than last year due to timing of receipts.
For 2018, $190,000 has been budgeted. This includes $140,000 for property acquisition for DCI and $50,000 for improvements to the City Cemetery.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Economic Development Income Tax
Special Revenue Funds
City Funds
-
-
55
Fund Name Fund Number 410
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,110 369 2,260 1,353 - 3,850 37%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 132,618 - 9,377 - - 123,241 7%
Transfers In - - - - - - 0%
Total Revenue 138,728 369 11,637 1,353 - 127,091 8%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 610,131 - 31,814 30,702 - 578,318 5%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 610,131 - 31,814 30,702 - 578,318 5%
Net (471,403) 369 (20,177) (29,348) (451,226)
Cash Balance 451,034 563,129
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments. Currently, it is used
to pay for an inter-fund loan from the COIT Fund (404) in connection with a downtown hotel/parking garage project.
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. Final payment due
in 2022. Expenditures relate to inter-fund loan (DS-082) from COIT. When final revenue payment due from BDC, it may be prudent to payoff the debt to the COIT fund
and potentially close this fund rather than following current amortization schedule which goes out to 2046. Therefore, we budgeted $610,131 in 2018 to accelerate
payment using the current balance in cash reserves. It appears we will only be able to payoff $500,000 as it is unlikely we will receive entire anticipated revenue.
Payments in future years will be made as BDC loan collections are received.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Urban Development Action Grant
Special Revenue Funds
City Funds
56
Fund Name Fund Number 655
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 439,680 37,137 111,562 110,349 - 328,118 25%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 6,120 720 4,097 2,133 - 2,023 67%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 445,800 37,857 115,659 112,482 - 330,141 26%
Expenditures
Personnel 50,729 - - - - 50,729 0%
Supplies 4,344 - - - - 4,344 0%
Services 47,987 3,287 9,597 10,181 - 38,390 20%
Debt Service 48,982 - - 11,619 - 48,982 0%
Capital - - - - - - 0%
Transfers Out 550,000 137,500 137,500 87,500 - 412,500 25%
Total Expenditures 702,042 140,787 147,097 109,300 - 554,945 21%
Net (256,242) (102,929) (31,438) 3,182 (224,804)
Cash Balance 794,137 879,771
Staffing Budget Actual
Full Time --
Part-Time /Seasonal/Temporary N/A -
Total --
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the fall and spring leaf collection program. The program is financed by a $0.99 per month charge on residents' utility bills.
The annual transfer of $350,000 is to cover a portion of MVH costs paid for spring & fall Project Releaf. These costs include supervisory wages and benefits, gasoline,
depreciation on the leaf vacs and other costs.
During the 2017 fall leaf collection program, the City employed 12 workers and collected 26,308 total cubic yards of leaves.
2018 Spring ReLeaf will begin on March 26th (weather permitting) and run for two (2) weeks.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Project ReLeaf
Special Revenue Funds
City Funds
57
Fund Name Fund Number 705
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20 2 14 7 - 6 70%
Bond Proceeds - - - - - - 0%
Donations 2,000 - - - - 2,000 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,020 2 14 7 - 2,006 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,020 - - - - 2,020 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,020 - - - - 2,020 0%
Net - 2 14 7 (14)
Cash Balance 2,899 2,865
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was set up to receive donations for the Police K9 unit and track expenditures of those funds.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Police K-9 Unit
Special Revenue Funds
City Funds
58
Fund Name Fund Number 313
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 274,435 - - - - 274,435 0%
Local Income Taxes - - - - - - 0%
Other Taxes 45,000 - - - - 45,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 87 109 79 - (109) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 26,044 26,044 26,044 - - - 100%
Transfers In - - - - - - 0%
Total Revenue 345,479 26,131 26,153 79 - 319,326 8%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,258,617 (1,685) 631,315 631,735 - 627,302 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,258,617 (1,685) 631,315 631,735 - 627,302 50%
Net (913,138) 27,816 (605,162) (631,656) (307,976)
Cash Balance (580,944) (338,862)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to collect a separate property tax levy (distributions received in June and December) and is used to pay debt service on the former College Football
Hall of Fame building (payments due in February and July). Because of the timing of revenue and expenditures this fund will typically have a negative cash balance until
the property tax distributions are received.
The Hall of Fame bond was refunded during 2011 resulting in lower debt service payments. The final payment was February 1, 2018.
Due to a reduction in the property tax levy for this fund, COIT Fund 404 helped pay a portion of the debt service payments in 2017.
This fund has a negative cash balance because the final debt service payment had to be made prior to receiving property tax revenue in June.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Football Hall of Fame Debt Service
City Debt Service
City Funds
59
Fund Name Fund Number 755
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 1,054 1,497 246 - (497) 150%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 2,635,025 - 1,323,750 1,326,750 - 1,311,275 50%
Total Revenue 2,636,025 1,054 1,325,247 1,326,996 - 1,310,778 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,636,025 1,431,631 1,431,631 1,437,970 - 1,204,394 54%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 2,636,025 1,431,631 1,431,631 1,437,970 - 1,204,394 54%
Net - (1,430,578) (106,384) (110,974) 106,384
Cash Balance 665,202 651,115
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Building Corporation receives debt service payments from the City and passes them through to trustee banks and bondholders. The South Bend
Building Corporation is a separate legal entity.
This fund was established in 2017 to integrate this activity into the City's formal accounting system. The South Bend Building Corporation is reported as a fund in the
City's Comprehensive Annual Financial Report (CAFR).
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Debt service payments are for the 2012 Police & Fire refunding (debt schedule #39), the 2010 Public Works Building refunding (#36), and the 2013 EMS Fire
Station/Tower bonds (#116). Debt payments are made twice a year, in February and August.
The 2010 Public Works Building refunding bonds are scheduled to be paid off in 2021. The 2012 Police & Fire refunding are scheduled to be paid off in 2023. The 2013
EMS Fire Station/Tower bonds are scheduled to be paid off in 2033.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
South Bend Building Corp
City Debt Service
City Funds
60
Fund Name Fund Number 757
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 258 470 207 - 330 59%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 379,107 31,461 63,184 65,080 - 315,923 17%
Total Revenue 379,907 31,719 63,654 65,287 - 316,253 17%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 380,107 190,341 190,341 198,566 - 189,766 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 380,107 190,341 190,341 198,566 - 189,766 50%
Net (200) (158,621) (126,687) (133,279) 126,487
Cash Balance 431,082 428,664
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Parks Bond Debt Service Fund 757 accounts for the receipt of monthly lease rental payments from the City's EDIT Fund 408 and the payment of debt service
principal and interest semi-annually to the bond holders for the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was $5,605,000 and the final payment
is due August 1, 2035.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Transfers in are from the bond trustee. Payments are for principal and interest on the 2015 Parks Bond.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
2015 Parks Bond Debt Service
City Debt Service
City Funds
61
Fund Name Fund Number 760
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 425 850 - - (850) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,279,472 628,472 628,472 - - 651,000 49%
Total Revenue 1,279,472 628,897 629,322 - - 650,150 49%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,779,472 628,472 628,472 - 2,500,000 651,000 83%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 3,779,472 628,472 628,472 - 2,500,000 651,000 83%
Net (2,500,000) 425 850 - (850)
Cash Balance 2,502,330 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (436) and the subsequent semi-annual payment of debt service
principal and interest to the bondholders. The par amount of the 2017 Eddy Street Commons Bond was $25 million and the final payment is due February 15, 2037. This
fund will hold a minimum of $2.5 million in cash reserves per the bond covenant. The bonds were closed on August 14, 2017 and the first debt service payment is due
on February 15, 2018. A debt service reserve amount of $2.5 million dollars was established at the debt closing.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the final payment on
February 15, 2037. The bond was issued for Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
Encumbrances: Bond principal and interest payments
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Eddy Street Commons Debt Service
City Debt Service
City Funds
62
Fund Name Fund Number 377
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 600,000 - - 177,752 - 600,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 - 37 606 - 1,963 2%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 18,000 - - 17,864 - 18,000 0%
Transfers In - - - - - - 0%
Total Revenue 620,000 - 37 196,222 - 619,963 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 814,870 - 462,190 468,440 - 352,680 57%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 814,870 - 462,190 468,440 - 352,680 57%
Net (194,870) - (462,153) (272,218) 267,283
Cash Balance (438,447) 125,060
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund collects a special tax which is used primarily for debt service and improvements at the Four Winds Field (Coveleski) baseball stadium. South Bend’s
Professional Sports Development Area (PSDA) was formed in 1997. The Indiana Department of Revenue collects a portion of state sales and income taxes generated
in the PSDA and remits them to St. Joseph County, which issues a check to the city of South Bend.
Effective January 1, 2013, this fund no longer collects hotel/motel tax allocations from St. Joseph County for payment to the Hall of Fame, but still receives funding from
the State for PSDA on a monthly basis. The PSDA area includes Four Winds field, Century Center, MPAC and Studebaker National Museum. The Professional Sports
Development Area (PSDA) revenue is projected to end in August 2018.
The fund is used to pay debt service on the 2010 Four Winds Field (Coveleski Stadium Bonds) with the final payment due on January 15, 2019. In addition, the final
payment of $100,000 on a five-year commitment for the Synagogue Building at Four Winds Field will be made in 2018.
After the 2010 Coveleski Stadium Recovery Zone Economic Development Bonds are paid off, the cash balance in the Coveleski Stadium Debt Service Reserve Fund
(317) will be transferred into this fund during 2019. Any cash reserves in the fund after the debt is paid off can be used for capital projects within the PSDA district.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Professional Sports Development
Capital Project
City Funds
63
Fund Name Fund Number 401
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 43,500 - - - - 43,500 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 750 45 264 217 - 486 35%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 44,250 45 264 217 - 43,986 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 80,000 - - - - 80,000 0%
Debt Service - - - - - - 0%
Capital 65,000 - - - - 65,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 145,000 - - - - 145,000 0%
Net (100,750) 45 264 217 (101,014)
Cash Balance 54,791 90,751
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for minor capital improvements for Four Winds Field at Coveleski Stadium. Revenues are in the form of compensation received by the City based on
stadium attendance.
Due to recent lease agreements, no capital revenues have been collected for this fund, limiting its budget.
2018 budgeted expenditures include painting of the concourse and other improvements in conjunction with the ongoing development.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Coveleski Stadium Capital
Capital Project
City Funds
64
Fund Name Fund Number 403
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 400 - - 119 - 400 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 400 - - 119 - 400 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 400 - - 119 400
Cash Balance - 50,017
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for donations dedicated to Potawatomi Zoo.
The City spent funds that were held on zoo projects in 2017 to use the funds that were available to cover the projects. All future capital funds spent on the zoo will be
funded through other funds. This fund was closed in 2017
The 2017 capital budget is for the re-paving of the zoo parking lot.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Zoo Endowment
Capital Project
City Funds
65
Fund Name Fund Number 405
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 17,100 349 761 828 - 16,339 4%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 64 441 483 - 1,059 29%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 22,000 - - 4,000 - 22,000 0%
Transfers In 80,000 - - - - 80,000 0%
Total Revenue 120,600 413 1,202 5,311 - 119,398 1%
Expenditures
Personnel - - - - - - 0%
Supplies 86,372 - 24,121 24,462 17,282 44,969 48%
Services 54,000 - - 4,954 - 54,000 0%
Debt Service - - - - - - 0%
Capital 112,500 2,465 33,965 56,330 6,362 72,173 36%
Transfers Out - - - - - - 0%
Total Expenditures 252,872 2,465 58,085 85,745 23,644 171,143 32%
Net (132,272) (2,052) (56,884) (80,435) (51,744)
Cash Balance 119,821 230,274
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a capital fund that accounts for revenues collected and expenses for specific purposes or locations. These locations are Potawatomi and Rum Village Picnic
Areas, the East Race, Golf Courses, Forestry, and Howard Park Ice Rink. Currently, this fund is used for more than capital expenditures.
This fund receives most of its revenue through an inter-fund transfer from the Parks & Recreation Fund (201) Golf Division (1102). A small amount of revenue is
collected from mowing fees for abatement mowing and from picnic area/pavilion rentals.
Encumbrances: various repair parts
The cash balance includes $60,300 that is restricted to expenditures in Voorde Park.
Capital expenditures are for the purchase of equipment for the golf courses.
$31,500 of Capital Expenditures is allocated for maintenance motor equipment from Bobcat of Fort Wayne.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Park Non-Reverting Capital
Capital Project
City Funds
66
Fund Name Fund Number 406
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 419,000 - - - - 419,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes 37,100 - - - - 37,100 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,100 350 2,662 1,203 - 438 86%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 459,200 350 2,662 1,203 - 456,538 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 459,200 - 223,126 140,546 - 236,074 49%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 459,200 - 223,126 140,546 - 236,074 49%
Net - 350 (220,465) (139,344) 220,465
Cash Balance 400,593 440,970
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. It receives revenue from a property tax levy.
Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property tax is a special tax rate that is reduced
by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established.
Expenditures are for debt service payments on capital leases and the due dates vary per lease. Only police vehicles and related equipment are financed out of this fund
at this time.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Cumulative Capital Development
Capital Project
City Funds
67
Fund Name Fund Number 407
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 250,500 - - 150,000 - 250,500 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 311 1,990 862 - 1,010 66%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 25,000 - - - - 25,000 0%
Transfers In - - - - - - 0%
Total Revenue 278,500 311 1,990 150,862 - 276,510 1%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 250,500 - 249,500 185,125 - 1,000 100%
Capital 28,000 - - - - 28,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 278,500 - 249,500 185,125 - 29,000 90%
Net - 311 (247,510) (34,263) 247,510
Cash Balance 182,774 343,982
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund receives revenues from the hotel/motel tax as well as the cigarette tax. The fund is used to pay debt service on a Century Center bond. The final payment on
the 2011 Century Center Bond Refunding is due February 1, 2018.
Revenue in this fund includes $250,000 in cigarette taxes from other units of government. The cigarette tax allocation is usually received in June and December.
After the Century Center bond is paid off, the fund will be used to help in financing the My SB Parks and Trails project that is being managed by the Venues, Parks &
Arts Department. The final payment ($150,000) of hotel/motel tax revenue was in 2017.
This month, an adjustment to revenue was made in the amount of $221,437 as this amount was receipted into this fund in error. Money was transferred to the correct
fund of 672.
For 2018, $28,000 has been budgeted for MY SB Parks and trail improvements.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Cumulative Capital Improvement
Capital Project
City Funds
68
Fund Name Fund Number 412
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 2,536 14,206 5,890 - 10,794 57%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 493,178 - 307,389 596,589 - 185,789 62%
Transfers In - - - - - - 0%
Total Revenue 518,178 2,536 321,595 602,479 - 196,583 62%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,593,881 267,049 363,023 604 557,115 673,743 58%
Debt Service - - - - - - 0%
Capital 979,918 - - - 261,571 718,347 27%
Transfers Out - - - - - - 0%
Total Expenditures 2,573,799 267,049 363,023 604 818,686 1,392,090 46%
Net (2,055,621) (264,513) (41,427) 601,875 (1,195,508)
Cash Balance 2,864,965 2,965,965
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements
projects and also makes loans to other funds. Annual revenue is the loan payments from those other funds. In recent years the fund has been used in connection with
the City's Smart Streets program.
Initial funding for the Major Moves fund in the amount of $12,823,151 was received from the State of Indiana on September 15, 2006, derived from the State lease of the
I-80 toll road to a private company. This fund has been used in the past to provide seed money for economic development projects at Douglas Road, Eddy Street
Commons, and the Triangle Development near Notre Dame. The amounts advanced for these projects are being repaid by the respective tax increment financing (TIF)
funds as per formal amortization schedules. In 2017 the fund received annual payments of $879,086 on these loans.
The 2018 budget continues funding for Parking Garage Maintenance for $750K, and Capital improvements of $1.2M at Ironwood/Corby/Rockne, with an additional
$100k for School Zone Flashing Beacons.
Encumbrances: $557K for parking garage repairs, $173k for US 31 Utility Relocation, and $88.5K for various projects including Northshore Trails Master Plan, and
traffic study.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Major Moves Construction
Capital Project
City Funds
69
Fund Name Fund Number 416
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 125,000 7,200 19,651 25,357 - 105,349 16%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 347 2,095 1,409 - 1,905 52%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 129,000 7,547 21,746 26,766 - 107,254 17%
Expenditures
Personnel - - - - - - 0%
Supplies 25,000 - - 1,236 2,545 22,455 10%
Services 27,500 11,805 11,805 817 - 15,695 43%
Debt Service - - - - - - 0%
Capital 57,000 27,692 27,692 - 19,000 10,308 82%
Transfers Out - - - - - - 0%
Total Expenditures 109,500 39,497 39,497 2,053 21,545 48,457 56%
Net 19,500 (31,950) (17,751) 24,713 58,797
Cash Balance 397,822 614,546
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for capital projects at the Morris Performing Arts Center (MPAC).
This fund was established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons of the Morris Performing Arts
Center. There is no staffing for this fund. Funds in this account are received from a per ticket surcharge included on every sold ticket.
Dimmer Rack Upgrades (Lighting 1/3) in the amount of $31,475
Marqee Upgrade in the amount of $172,258
Encumbrances: marquee upgrade
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Morris Performing Arts Center Capital
Capital Project
City Funds
70
Fund Name Fund Number 450
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 600 93 543 225 - 57 91%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 16,500 525 4,683 2,297 - 11,817 28%
Transfers In - - - - - - 0%
Total Revenue 17,100 618 5,226 2,522 - 11,874 31%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 45,000 - - - - 45,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 45,000 - - - - 45,000 0%
Net (27,900) 618 5,226 2,522 (33,126)
Cash Balance 114,828 95,432
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom.
There are no operational related expenditures, such as personnel.
This fund is funded through a portion of revenues received from functions held at the Palais.
Repairs/Improvements needed:
- Masonry repair
- Small repairs of the plaster/decorative paint
- Curtain Replacement (part one of three) in the amount of $25,000.00 - existing is 15 years old and showing signs of excessive wear and dry rot.
There are no capital projects budgeted at this time.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Palais Royale Historic Preservation
Capital Project
City Funds
71
Fund Name Fund Number 471
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 10,526 10,526 - - (7,526) 351%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,000 10,526 10,526 - - (7,526) 351%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - 17,750 - - (17,750) 0%
Capital 10,309,100 - - - - 10,309,100 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,309,100 - 17,750 - - 10,291,350 0%
Net (10,306,100) 10,526 (7,224) - (10,298,876)
Cash Balance 13,881,735 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
These are the various projects:
Series A - Howard Park Series G - Seitz Park
Riverfront promenade AM General parking and plaza area
Stormwater habitat area East Race promenade and bridge
Series B - St. Louis Street Series H - Pinhook Park
St. Louis Street parking and street upgrades (Howard Park)Pavilion upgrade
Series C - Colfax-Seitz Reconnect river flow to lagoon
Riverfront trail upgrades - Colfax to Seitz Park Playground and site improvements
Series D - Howard-Farmers Series I - Other Park Improvements
Riverfront trail upgrades - Howard Park to Farmer's Market Park security, lighting, and storage
Series E - Miami-Twyckenham Restrooms modernization & ADA compliance
Riverfront trail upgrades - Miami to Twyckenham Series J - Pinhook Park
Series F - Seitz-Howard Pinhook Park neighborhood connectivity
Riverfront trail upgrades - Seitz Park to Howard Park Series K - Future Project
Seitz Park parking Future park acquisitions, partnerships, and build-outs
This fund accounts for the expenditures of the bond proceeds from the 2017 Parks Bond issued in 2017.
The City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond
closing date was December 20, 2017. Net proceeds after bond issuance costs are $13,856,100. The bonds will be repaid over a period of 15 years with the first debt
service payment due on July 15, 2018 and the final payment due on January 15, 2033.
Bond issuance costs of $192,520 were paid in 2017. Feb 2018 - There were $17,750 in bond issuance costs.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
2017 Parks Bond Capital
Capital Project
City Funds
72
Fund Name Fund Number 677
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 363 2,162 1,181 - 2,838 43%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 363 2,162 1,181 - 2,838 43%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 129,227 4,224 18,248 21,299 6,032 104,947 19%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 129,227 4,224 18,248 21,299 6,032 104,947 19%
Net (124,227) (3,860) (16,086) (20,118) (102,109)
Cash Balance 431,529 475,322
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to provide capital repairs and improvements at the former College Football Hall of Fame building. The fund received distributions from the
PSDA Tax Fund (377) through 2010.
The College Football Hall of Fame ceased operations in South Bend at the end of 2012 and the building has been vacant since. Still working on selling building--under
purchase agreement but ownership has not yet transferred.
Budgeted expenditures are for the utilities and maintenance of the building until the time it is sold.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Football Hall of Fame Capital
Capital Project
City Funds
73
Fund Name Fund Number 750
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,000 651 1,568 673 - 1,432 52%
Bond Proceeds 4,601,750 - - - - 4,601,750 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,604,750 651 1,568 673 - 4,603,182 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 7,590,534 1,238,339 1,238,339 1,472,626 1,666,922 4,685,273 38%
Transfers Out - - - - - - 0%
Total Expenditures 7,590,534 1,238,339 1,238,339 1,472,626 1,666,922 4,685,273 38%
Net (2,985,784) (1,237,688) (1,236,771) (1,471,953) (82,091)
Cash Balance 2,361,853 1,705,941
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to pay for City vehicles and equipment that are financed by a lease. The funds are maintained by trustee financial institutions and expended upon the
provision by the City of a proper claim form and invoice.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Encumbrances: Vehicles and equipment to be purchased for various departments with bond proceeds
The City leases certain vehicles and equipment for the police department, public works and other departments and pays them through capital lease proceeds that are
accounted for in this fund. These the capital expenditures in 2018 thus far:
Solid Waste - trash truck - $239,617
Police Dept - police cars - $973,722 | police car equipment - $58,044
Parks Dept - experiential vehicle - $25,000 down payment
Animal Control - pickup truck with animal box - $72,627
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Equipment/Vehicle Leasing
Capital Project
City Funds
74
Fund Name Fund Number 751
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 553 1,110 908 - 3,390 25%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 3,750 3,750 - - (3,750) 0%
Transfers In - - - - - - 0%
Total Revenue 4,500 4,303 4,860 908 - (360) 108%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 72,663 1,868 43,539 - 29,660 (536) 101%
Debt Service - - - - - - 0%
Capital 3,063,867 741,003 841,900 274,356 2,183,487 38,480 99%
Transfers Out - - - - - - 0%
Total Expenditures 3,136,530 742,870 885,439 274,356 2,213,147 37,944 99%
Net (3,132,030) (738,567) (880,579) (273,449) (38,304)
Cash Balance 2,390,645 4,063,750
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to account for the bond proceeds and expenditures of the 2015 Parks/EDIT bond that is accounted for by US Bank in trustee accounts. The original
bond was issued in 2015 for $5,605,000. The City submits pay requests for costs incurred under the bond to US Bank.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Repairs including trails, morris water fountain, A/C, and electrical. Services including landscaping and desgin/architectural fees for various projects. $40k for furniture
and appliances for the updated lodge in Howard Park.
Encumbrance: $3.0 mil was encumbered for the construction costs for the renovations to the Charles Black Center. Of that encumbrance, $1,227,356 has been spent.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
2015 Parks Bond Capital
Capital Project
City Funds
75
Fund Name Fund Number 753
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,500 175 352 1,267 - 1,148 23%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,500 175 352 1,267 - 1,148 23%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,500 - - - - 1,500 0%
Debt Service - - - - - - 0%
Capital 2,100,000 5,592 18,023 1,272,543 - 2,081,978 1%
Transfers Out - - - - - - 0%
Total Expenditures 2,101,500 5,592 18,023 1,272,543 - 2,083,478 1%
Net (2,100,000) (5,417) (17,671) (1,271,276) (2,082,329)
Cash Balance 1,022,485 4,658,178
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of the Smart Streets Bond Capital Fund is to account for the remaining expenditures from the bond issued in 2015 in the amount of $25,000,000.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
The only revenue anticipated is interest revenue and is not expected to be significant. Other Income is reimbursements from developers.
The bond was secured to change 1-way streets to 2-way--primarily Main, Michigan and St. Joseph streets. This project includes elements of complete streets concepts
to encourage walkability, bike riding, as well as easier driving throughout downtown and entryway streets. Spending down bond proceeds until exhausted.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Smart Streets Bond Capital
Capital Project
City Funds
76
Fund Name Fund Number 759
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 4 38 - - 1,962 2%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 4 38 - - 1,962 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 39,103,750 - - - 16,103,750 23,000,000 41%
Transfers Out - - - - - - 0%
Total Expenditures 39,103,750 - - - 16,103,750 23,000,000 41%
Net (39,101,750) 4 38 - (22,998,038)
Cash Balance 16,129,352 -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule
#163). The funds will be spent on Phase II of the Eddy Street Commons mixed use development near the University of Notre Dame.
This fund accounts for the cash in 3 trustee bank accounts: Bond Issuance Cost, Hotel Construction Fund, and Mixed-Use Construction Fund.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
In August 2017, the $25 million in bond proceeds was deposited into the trustee bank. $22.5 million was deposited into Fund 759 and $2.5 million was deposited in
Fund 760. The cost of issuance was $396,250, paid out of Fund 759.
First expenditures for Eddy Street Commons Project, Phase II will show in February report as it is one month in arrears.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Eddy Street Commons Capital
Capital Project
City Funds
77
Fund Name Fund Number 287
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental 75,000 - - - - 75,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services 500,000 - 1,078,551 1,798,417 - (578,551) 216%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 4,146 23,552 8,504 - (13,552) 236%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 585,000 4,146 1,102,103 1,806,922 - (517,103) 188%
Expenditures
Personnel - - - - - - 0%
Supplies 58,750 39,950 39,950 - 18,800 - 100%
Services 311,653 56,377 315,708 - 46,839 (50,894) 116%
Debt Service 824,058 126 212,836 235,792 - 611,223 26%
Capital 1,883,993 516,003 521,448 150,604 69,159 1,293,387 31%
Transfers Out - - - - - - 0%
Total Expenditures 3,078,454 612,456 1,089,942 386,396 134,797 1,853,715 40%
Net (2,493,454) (608,310) 12,161 1,420,525 (2,370,818)
Cash Balance 4,357,753 5,050,059
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2015 to track capital expenditures related to Emergency Medical Services. The fund receives revenues from Medicaid settlements and
transfers from EMS Operating Fund (288). These funds are used for capital purchases such as fire apparatus, ambulances and major construction projects.
Encumbrances: $184.2k Station #9 architectural services; $58.7k helmets; $18.0k for station 4 work Expenditures: $96.5k demolition of houses for Station #9 $140.2k
Station #9 architectural services of this 72k was an over payment that has since been returned.
March $497K was spent on the final payment for 2 Pumper trucks. $55K was encumbered for 2 new pickups.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Emergency Medical Services Capital
Enterprise Funds
City Funds
78
Fund Name Fund Number 288
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,163,884 958,708 1,515,943 1,217,125 - 3,647,941 29%
Fines, Forfeitures, and Fees 2,500 - 100 700 - 2,400 4%
Interest Earnings 15,000 3,534 12,016 4,092 - 2,984 80%
Bond Proceeds - - - - - - 0%
Donations - - 100 750 - (100) 0%
Other Income 5,000 - 1,493 525 - 3,508 30%
Transfers In - - - - - - 0%
Total Revenue 5,186,384 962,243 1,529,651 1,223,192 - 3,656,733 29%
Expenditures
Personnel 5,284,333 455,307 1,179,844 1,007,522 - 4,104,489 22%
Supplies 395,167 12,822 87,020 76,517 71,739 236,408 40%
Services 731,342 26,624 98,018 112,428 25,349 607,974 17%
Debt Service 1,093 - - 318 1,093 (0) 100%
Capital 19,811 - 19,811 - - (0) 100%
Transfers Out - - - - - - 0%
Total Expenditures 6,431,746 494,754 1,384,694 1,196,785 98,181 4,948,871 23%
Net (1,245,362) 467,489 144,958 26,407 (1,292,138)
Cash Balance 2,040,078 1,785,503
Staffing Budget Actual
Full Time 51 48
Part-Time /Seasonal/Temporary N/A 1
Total 51 49
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the expenditures of the Emergency Medical Services (EMS) program. The revenues in this account are generated through user fees for the South
Bend Fire Department EMS division, Training Bureau, and Inspections. This Fund captures personnel and operating expenses primarily for Emergency Medical
Services division and reflects a portion of the cost associated with operating ambulances.
Fire Department and EMS capital expenditures are accounted for in the EMS Capital Fund #287.
Encumbrances: $19.8k drones
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Emergency Medical Services Operating
Enterprise Funds
City Funds
79
Fund Name Fund Number 600
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 81,150 8,707 24,877 19,895 - 56,273 31%
Charges for Services 1,487,152 135,674 360,576 321,618 - 1,126,576 24%
Fines, Forfeitures, and Fees 286,900 19,855 43,873 14,913 - 243,027 15%
Interest Earnings 5,000 2,312 14,653 6,077 - (9,653) 293%
Bond Proceeds - - - - - - 0%
Donations 3,500 - - - - 3,500 0%
Other Income 9,500 25 1,589 1,668 - 7,911 17%
Transfers In 989,553 247,388 247,388 541,829 - 742,165 25%
Total Revenue 2,862,755 413,962 692,956 905,999 - 2,169,799 24%
Expenditures by Dept
600-1201 Code Enforcement 1,835,827 123,310 426,579 324,596 81,973 1,327,275 28%
600-1207 Animal Care & Control 968,596 66,239 210,024 186,071 46,956 711,616 27%
600-1208 Rental Unit Inspection 180,000 51 51 - - 179,949 0%
600-1306 Building Department 1,658,827 107,540 382,251 306,998 6,911 1,269,665 23%
Total Expenditures by Dept 4,643,250 297,140 1,018,905 817,664 135,840 3,488,506 25%
Expenditures by Type
Personnel 2,996,448 201,713 618,427 565,574 - 2,378,021 21%
Supplies 144,608 7,643 28,850 29,361 46,085 69,673 52%
Services 1,289,958 85,458 325,301 198,460 88,442 876,215 32%
Debt Service 132,236 2,326 46,327 24,269 1,313 84,596 36%
Capital 80,000 - - - - 80,000 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 4,643,250 297,140 1,018,905 817,664 135,840 3,488,506 25%
Net (1,780,495) 116,822 (325,949) 88,335 (1,318,707)
Cash Balance 2,819,326 2,707,472
Fund Purpose:
Staffing Budget Actual Budget Actual
Full Time 23 24 18 14
Part-Time /Seasonal/Temporary N/A 5 N/A -
Total 23 29 18 14
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Part-Time /Seasonal/Temporary
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Consolidated Building Fund
Enterprise Funds
City Funds
This fund accounts for two departments: Code Enforcement and the Building Department.
600-1201 - Neighborhood Code Enforcement upholds and enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000
International Property Maintenance Code. 600-1207 - Animal Care & Control runs the animal shelter and enforces animal welfare laws regarding animal cruelty and
neglect per City, State, and Federal regulations. 600-1208 - The Rental Unit Inspection division, to be established in 2018, will be conducting property inspections and
issuing a license for all rental properties in the City. 600-1306 - The Building Department regulates the “built environment” through enforcement of current building codes
and zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of
South Bend and all properties with a 5 digit address within St. Joseph County.
Code Enforcement (600-1201)/Animal Control (600-1207)Building Department (600-1306)
Staffing
Full Time
Total
While some revenues are derived from fees for processing abandoned
vehicles and animal control activities, the vast majority comes from a
transfer from the EDIT Fund 408. The $2.1 million transfer helps fund Code
Enforcement and Animal Control activities which, unlike the Building Dept,
are not enterprises by nature. Other Income is mostly collections for
ordinance violations.
Encumbrances: Code Enforcement- $67k Primarily set up for vendors
providing recurring monthy operational services.Animal Care & Control-
$78k various institutional and medical supplies and vet services.
The majority of the Building Department's expenses are for personnel
costs, approximately 70% of the budget. Other expenses include vehicle
lease payments, fuel and repairs, building rent and
cleaning/maintenance, and supplies.
Capital expenditures are scheduled for the replacement of Animal Care &
Control vans with two new box trucks.
Planning on purchasing 3 new vehicles in 2018.
80
Fund Name Fund Number 601
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 1,162,700 114,263 309,713 272,395 - 852,987 27%
Fines, Forfeitures, and Fees 55,700 7,351 14,516 15,484 - 41,184 26%
Interest Earnings 10,000 1,060 6,176 2,339 - 3,824 62%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 1,200 70 184 200 - 1,016 15%
Transfers In - - - - - - 0%
Total Revenue 1,229,600 122,744 330,590 290,418 - 899,010 27%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 1,092,344 87,880 161,272 109,415 13,974 917,098 16%
Debt Service - - 60,725 - - (60,725) 0%
Capital 160,000 - - - - 160,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,252,344 87,880 221,997 109,415 13,974 1,016,373 19%
Net (22,744) 34,864 108,593 181,004 (117,363)
Cash Balance 1,331,976 1,151,255
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. Parking garage operations are under outside
contract with Downtown South Bend, Inc. Other contracts are for various repair & maintenance projects among the garages.
The vast majority of the Services encumbrance is what remains of $892K for the annual Block By Block contract, for maintaining the garages and assisting patrons. In
addition to revenues for parking fees, $265K in revenue is a reimbursement from DTSB to the City to reimburse for the City's expenditures to a third party for the
Downtown Ambassador program.
A new contract is in the works that will possibly change the fee schedule in 2018.
Occupancy levels continue to increase with downtown density. 2017 rate changes increased revenue for much needed capital repairs (all surplus reserved for this
purpose in the future).
Feb 2018 - $60,725 in principal and interest for parking garage loan.
March 2018 - Charges for Services is up PYTD due to a significant increase in monthly parking for all parking garages. However, daily and special events parking show
a slight decrease PYTD. Services expenditures are higher YTD this year. Utilities were paid out of 601 starting September 2017. As a result, Services 2018 numbers
will show higher year over year going forward.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Parking Garages
Enterprise Funds
City Funds
81
Fund Name Fund Number 610
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 5,347,191 428,222 1,280,080 1,397,454 - 4,067,111 24%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,800 611 3,399 727 - (599) 121%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 124,200 1,160 6,403 265 - 117,797 5%
Transfers In - - - - - - 0%
Total Revenue 5,474,191 429,993 1,289,882 1,398,446 - 4,184,309 24%
Expenditures
Personnel 1,721,069 121,643 385,747 397,070 - 1,335,322 22%
Supplies 374,159 9,837 53,701 57,450 172,804 147,655 61%
Services 2,324,115 184,996 627,911 635,763 488,463 1,207,741 48%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 1,076,706 - 293,000 100,000 - 783,706 27%
Total Expenditures 5,496,049 316,475 1,360,359 1,190,284 661,267 3,474,423 37%
Net (21,858) 113,518 (70,476) 208,163 709,886
Cash Balance 527,610 420,188
Staffing Budget Actual
Full Time 24 23
Part-Time /Seasonal/Temporary N/A -
Total 24 23
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the Solid Waste Department. It is funded by charging City residents a monthly fee for pick-up and disposal of trash at area
landfills and recycling centers. Funds are transferred out to the Solid Waste Capital Fund #611 for the payment of debt service obligations as needed.
In September of 2017, the refuse ordinance was amended to include, among other changes, new miscellaneous charges for return trip fees and contamination fees.
New GL lines were created for these two new charges, as well as for two pre-existing miscellaneous charges for tote replacement fees and administrative (start) fees so
that all four could be tracked, budgeted and accounted for separately.
2018 Budgeted "Other Revenue" includes $75,000 in revenue expected to be generated by selling several units at city auction.
Encumbrances
Services: $435k in landfill fees
Supplies: $100k for purchase of totes
Solid Waste capital expenditures are accounted for in the Solid Waste Capital Fund #611.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Solid Waste Operations
Enterprise Funds
City Funds
82
Fund Name Fund Number 611
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 800 - 133 458 - 667 17%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,076,706 - 293,000 100,000 - 783,706 27%
Total Revenue 1,077,506 - 293,133 100,458 - 784,373 27%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,076,706 218 332,149 433,832 - 744,557 31%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,076,706 218 332,149 433,832 - 744,557 31%
Net 800 (218) (39,016) (333,374) 39,816
Cash Balance 918 3,074
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for debt service and capital expenditures related to the Solid Waste Department. This fund receives transfers from the Solid Waste Operations Fund
#610.
Transfers in from operating Fund #610 are done as needed to have funds available for debt service payments, per City debt payment schedules.
2018 budgeted debt service includes a new lease-purchase request to replace three of the oldest rear load trucks in the fleet with three CNG fueled, front load units.
Also includes a request to lease-purchase a trailer mounter power washer for trash and yard waste tote maintenance.
With few exceptions, all vehicles and equipment are lease-purchased over a five year term. The debt service payments cover lease payments for eleven trucks in the
fleet.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Solid Waste Capital
Enterprise Funds
City Funds
83
Fund Name Fund Number 620
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 16,998,852 1,081,662 3,285,268 3,312,606 - 13,713,584 19%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35,000 2,398 15,227 7,257 - 19,773 44%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 72,500 2,863 9,569 1,320 - 62,931 13%
Transfers In 63,000 3,678 15,218 10,401 - 47,782 24%
Total Revenue 17,169,352 1,090,601 3,325,282 3,331,584 - 13,844,070 19%
Expenditures
Personnel 5,720,076 402,450 1,260,403 1,231,028 - 4,459,673 22%
Supplies 1,680,924 143,148 408,127 321,485 152,967 1,119,830 33%
Services 6,452,056 544,211 1,325,014 1,144,782 717,959 4,409,083 32%
Debt Service 433,926 1,066 211,320 109,457 3,329 219,277 49%
Capital - - - - - - 0%
Transfers Out 3,783,298 309,831 981,742 1,089,753 - 2,801,556 26%
Total Expenditures 18,070,280 1,400,705 4,186,606 3,896,505 874,254 13,009,419 28%
Net (900,928) (310,105) (861,324) (564,920) 834,650
Cash Balance 2,986,362 3,164,418
Staffing Budget Actual
Full Time 65 66
Part-Time /Seasonal/Temporary N/A 3
Total 65 69
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve
requirements and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
The lower percentage of revenue budget YTD was foreseeable. Annual budget includes nine months of additional revenues coming in from the first phase of Water
Works proposed rate case. The IURC approved a new tariff order on March 7, 2018. Additional revenues will begin generating in the month of April.
Debt service expense is greater in 2018 due to an additional water meter lease principal installment.
Water Works capital expenditures are accounted for in the Water Works Capital Fund #622.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Water Works Operations
Enterprise Funds
City Funds
84
Fund Name Fund Number 622
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 25,000 1,764 10,364 6,059 - 14,636 41%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 25,000 1,764 10,364 6,059 - 14,636 41%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 1,578,570 - 1,642 303,490 408,928 1,168,000 26%
Transfers Out - - - - - - 0%
Total Expenditures 1,578,570 - 1,642 303,490 408,928 1,168,000 26%
Net (1,553,570) 1,764 8,722 (297,430) (1,153,363)
Cash Balance 2,155,408 2,290,085
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include Wells, Reservoirs, Transmission and
Distribution Mains, Pumping, Treatment and Transportation Equipment and other general plant items.
Encumb:
Truck 3/4 Ton Exf Cab 4WD (1) $48,723
Hydro-Excavator Vactor (1) $345,848
North Station Well #1 Replacement Project $14,357
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Water Works Capital
Enterprise Funds
City Funds
85
Fund Name Fund Number 624
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 15,000 1,247 7,329 3,680 - 7,671 49%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 15,000 1,247 7,329 3,680 - 7,671 49%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 15,000 1,247 4,987 3,395 - 10,013 33%
Total Expenditures 15,000 1,247 4,987 3,395 - 10,013 33%
Net - - 2,342 285 (2,342)
Cash Balance 1,519,907 1,525,530
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Security deposits are collected from utility customers and are retained in this restricted fund. Upon termination of service, refunds are credit applied to the customers
final bill.
Revenue and expenditures are tied to the enrollment and termination of service.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Water Works Customer Deposit
Enterprise Funds
City Funds
86
Fund Name Fund Number 625
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 241 1,633 1,435 - 7,367 18%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 2,000,217 165,595 496,785 492,000 - 1,503,432 25%
Total Revenue 2,009,217 165,836 498,418 493,435 - 1,510,799 25%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 2,000,217 - 500 - - 1,999,717 0%
Capital - - - - - - 0%
Transfers Out 9,000 241 1,590 1,425 - 7,410 18%
Total Expenditures 2,009,217 241 2,090 1,425 - 2,007,127 0%
Net - 165,595 496,328 492,009 (496,328)
Cash Balance 524,390 542,167
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. It receives transfers from the Water Works
Operations Fund #620.
Biannual debt service installments are disbursed at the end of June and December. June's payment includes 50% of the annual interest and December's payment
comprises the rest of the interest and all of the principal.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Water Works Sinking (Debt Service)
Enterprise Funds
City Funds
87
Fund Name Fund Number 626
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,000 1,176 6,791 3,462 - 9,209 42%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 16,000 1,176 6,791 3,462 - 9,209 42%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 16,000 - - - - 16,000 0%
Total Expenditures 16,000 - - - - 16,000 0%
Net - 1,176 6,791 3,462 (6,791)
Cash Balance 1,431,299 1,430,826
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to ensure compliance with certain debt service bond covenants. Required balance is determined by debt service financing arrangements at
the time of issuance. 2018 cash reserve requirement is $1,421,206.
Surplus cash from investment earnings will be transferred out to the Water Works Operating Fund #620 at a later date.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Water Works Bond Reserve
Enterprise Funds
City Funds
88
Fund Name Fund Number 629
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 23,000 2,190 12,678 6,035 - 10,322 55%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 52,250 - 52,249 151,272 - 1 100%
Total Revenue 75,250 2,190 64,927 157,307 - 10,323 86%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 23,000 2,190 8,641 5,581 - 14,359 38%
Total Expenditures 23,000 2,190 8,641 5,581 - 14,359 38%
Net 52,250 - 56,286 151,727 (4,036)
Cash Balance 2,670,169 2,614,000
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to hold cash reserves to serve as fiscal protection against the risk of revenue shortfalls, emergencies, and other economic risks that may
impact the Water Utility's ability to meet financial commitments.
The Cash Balance of this fund is equivalent to two months' worth of the amended annual operating expenditure budget in Water Works Operations Fund #620,
excluding transfers.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Water Works Reserve Operations & Maintenance
Enterprise Funds
City Funds
89
Fund Name Fund Number 640
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 615,685 53,044 158,581 160,307 - 457,104 26%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,850 1,558 9,125 4,266 - 1,725 84%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 626,535 54,602 167,706 164,574 - 458,829 27%
Expenditures
Personnel 226,098 18,281 51,900 42,758 - 174,198 23%
Supplies 46,948 8,717 10,604 4,641 10,335 26,009 45%
Services 359,178 55,705 85,672 77,232 118,995 154,512 57%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 632,224 82,703 148,176 124,631 129,330 354,718 44%
Net (5,689) (28,101) 19,530 39,942 104,111
Cash Balance 1,898,544 1,799,731
Staffing Budget Actual
Full Time 2 2
Part-Time /Seasonal/Temporary N/A -
Total 2 2
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Sewer Insurance program is funded by a monthly charge on city residents' sewer bills. The city is responsible for the main sewer line; from the main line to the
house is the homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber,
i.e., collapsed line, complete root infiltration, etc. that requires excavation work. The program is set up so that the homeowner pays a maximum $500.00 deductible
toward the cost of the repair and the city pays the rest.
2017 Stats/Expenses:
1st quarter: "Successful" Second Opinions - 49; "Unsuccessful" Second Opinions - 9; "Digs" - 19. Total program expense $124,888.46.
2nd quarter: "Successful" Second Opinions - 31; "Unsuccessful" Second Opinions - 13; "Digs" - 12. Total program expense $83,975.79.
3rd quarter: "Successful" Second Opinions - 17; "Unsuccessful" Second Opinions - 9; "Digs" - 9. Total program expense $55,053.89.
4th quarter: "Successful" Second Opinions - 33; "Unsuccessful" Second Opinions - 9; "Digs" - 8. Total program expense $60,819.82.
Encumbrances: Sewer insurance contractor and repair materials
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Sewer Repair Insurance
Enterprise Funds
City Funds
90
Fund Name Fund Number 641
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 37,433,610 3,146,045 9,357,011 9,450,429 - 28,076,599 25%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 100,000 12,013 69,115 34,559 - 30,885 69%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 52,975 2,236 7,039 4,264 - 45,936 13%
Transfers In 230,000 4,240 16,943 10,225 - 213,057 7%
Total Revenue 37,816,585 3,164,534 9,450,108 9,499,477 - 28,366,477 25%
Expenditures by Dept
641-0621 Sewer Department 9,874,691 636,994 2,299,958 1,337,858 704,231 6,870,502 30%
641-0625 Concrete Crew 484,265 38,464 106,987 70,981 16,880 360,398 26%
641-0630 Wastewater Department 37,870,668 4,512,206 7,601,245 7,074,527 1,339,581 28,929,842 24%
641-0631 Organic Resources 1,670,534 72,550 452,684 332,392 5,243 1,212,607 27%
641-0650 Clay Sewage 250 - (137) 31 - 387 -55%
Total Expenditures by Dept 49,900,408 5,260,214 10,460,737 8,815,789 2,065,935 37,373,736 25%
Expenditures by Type
Personnel 8,060,686 580,943 1,852,010 1,676,668 - 6,208,676 23%
Supplies 2,556,060 169,262 524,890 323,321 270,768 1,760,402 31%
Services 16,452,705 1,048,904 3,307,707 2,599,323 1,795,166 11,349,832 31%
Debt Service 716,922 25,507 335,365 305,728 - 381,557 47%
Capital - - - - - - 0%
Transfers Out 22,114,035 3,435,597 4,440,765 3,910,750 - 17,673,270 20%
Total Expenditures by Type 49,900,408 5,260,214 10,460,737 8,815,789 2,065,935 37,373,736 25%
Net (12,083,823) (2,095,680) (1,010,629) 683,688 (9,007,259)
Cash Balance 12,678,908 14,498,182
Staffing Budget Actual
Full Time 92 87
Part-Time /Seasonal/Temporary N/A 6
Total 92 93
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater Division, Sewer Division, Organic Resources Division,
and Concrete Crew.
Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional
activated sludge plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewer Division: Responsible for sewer maintenance preventative program that cleans and inspects the storm and sanitary sewer system in the City and Clay Township
and sewer construction program that repairs sewer mains, catch basins, manholes, and structure raising for the Street Department paving program.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
The last across-the-board sewer rate increase was effective 1/1/2016 to cover higher operating costs and the EPA-mandated Long Term Control Plan (LTCP) designed
to address overflow issues. In late 2016, the Council approved a three step, phased-in sewer rates and charges surcharge on outside-city customers only. The first
surcharge of 5% was made effective 10/1/17, increased to 10% on 1/1/18, and planned to increase to 14% on 1/1/19.
Encumbrances:
Wastewater – Supply orders total $91k: $24k repair maintenance parts, $62k chemicals, $34k misc supplies. Open services orders total $1.2 million: $658k
engineering (multiple projects including electrical evaluation, stress testing evaluation, mechanical piping), $344k other contractual services (including EMNET,
downspout program, St. Jo River study), $52k waste hauling
Organic Resources -$2k uniforms
Sewers – Supply orders total $97k: $40k street materials. Open services orders total $607k: $278k sewer manhole lining, $205k - old clay utility sewer lining, $75k for
hazardous waste disposal.
Sewage Works capital expenditures are accounted for in the Sewage Works Capital Fund #642.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Sewage Works Operations
Enterprise Funds
City Funds
91
Fund Name Fund Number 642
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 45,000 5,623 34,252 15,282 - 10,748 76%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - 400,000 - - 0%
Transfers In 9,855,000 - - - - 9,855,000 0%
Total Revenue 9,900,000 5,623 34,252 415,282 - 9,865,748 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 12,314,553 15,324 645,825 1,864,759 1,822,290 9,846,438 20%
Transfers Out - - - - - - 0%
Total Expenditures 12,314,553 15,324 645,825 1,864,759 1,822,290 9,846,438 20%
Net (2,414,553) (9,701) (611,573) (1,449,478) 19,310
Cash Balance 6,736,802 5,767,535
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to purchase capital equipment and fund major renovations/restorations for the Wastewater and Sewer Departments. The primary source of income is
from Sewage Works Operating Fund #641, which transfers funds here as needed.
Prior year $400k in other income was one-time capital contribution from Pokagon Band of the Potawatomi.
Year to Date totals spent include: Camera Truck $284k.
Encumbrances:
Motor Equipment: Tandem Axle Dump Truck ($207k), Utility crew trucks ($114k)
Capital Projects: $967k for Headworks Influent Gate Improvements, $361k Farmington lift station rehab project, $102k for Secondary Treatment Improvements.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Sewage Works Capital
Enterprise Funds
City Funds
92
Fund Name Fund Number 643
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 35,000 4,240 24,901 11,081 - 10,099 71%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 238,226 - 238,226 516,755 - - 100%
Total Revenue 273,226 4,240 263,127 527,836 - 10,099 96%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 35,000 4,240 16,943 10,225 - 18,057 48%
Total Expenditures 35,000 4,240 16,943 10,225 - 18,057 48%
Net 238,226 - 246,184 517,611 (7,958)
Cash Balance 5,399,084 5,153,129
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The purpose of this fund is to hold the equivalent of two month's of Sewage Works (Sewers & Wastewater) budgeted operating expenses in reserve.
Interest earned on the fund balance is transferred out to Sewage Works Operating Fund #641.
Fund 641 needed to transfer $238k to this fund in order for this fund to meet its 2018 cash reserve requirement.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Sewage Works Reserve Operations & Maint.
Enterprise Funds
City Funds
93
Fund Name Fund Number 649
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 13,000 703 3,985 2,964 - 9,015 31%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 9,166,379 3,052,126 3,052,126 2,288,393 - 6,114,253 33%
Total Revenue 9,179,379 3,052,829 3,056,111 2,291,357 - 6,123,268 33%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 9,156,379 - 1,500 1,500 - 9,154,879 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 9,156,379 - 1,500 1,500 - 9,154,879 0%
Net 23,000 3,052,829 3,054,611 2,289,857 (3,031,611)
Cash Balance 3,911,172 3,105,519
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used to pay all debt service obligations for Wastewater and Sewers. Mandatory transfers from Sewage Works Operating Fund #641 are done in specified
amounts each month to satisfy bond covenants.
Debt has grown significantly in recent years as the City continues work on the EPA-mandated Long-Term Control Plan (LTCP). Debt service payments are due in June
and December.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Sewage Sinking (Debt Service)
Enterprise Funds
City Funds
94
Fund Name Fund Number 653
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,700 4,038 7,716 2,132 - 6,984 52%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,700 4,038 7,716 2,132 - 6,984 52%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 14,700 4,038 7,716 2,132 6,984
Cash Balance 4,146,065 4,113,764
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for required debt service reserves as required by bond documents.
This Debt Reserve fund is held in a separate account at Bank of NY Mellon Trust. The account was fully funded for existing debt in 2013. A reconciliation of this
account is done on a monthly basis.
Not applicable to this fund.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Sewage Debt Service Reserve
Enterprise Funds
City Funds
95
Fund Name Fund Number 659
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 1 125 - (1) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - 1 125 - (1) 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net - 1 125 (1)
Cash Balance 146 51,803
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for expenditures of bond proceeds.
This Sewage Works Revenue Bond closed in October of 2011. The significant projects this bond has funded are listed below.
From issue late in 2011, this bond has funded numerous projects including:
Diamond Ave. Trunk Sewer, Phase II $3.7 million
East Bank Sewer Separation, Phase II $2.8 million
East Bank Sewer Separation, Phase III $2.3 million
LaSalle School Area Sewer Separation, $1.7 million
East Bank Sewer Separation, Phase III $545,000
Southwood Sewer Separation, $1,438,816
Diamond Ave. Trunk Sewer, Phase III $248,000
St. Joseph River CSO Stabilization $217,831
Secondary Clarifier Upgrade $545,828
Wastewater Treatment Plant Digester Upgrade $5,945,471
The remaining funds ought to be transferred to Sewage Sinking Fund #649, pursuant to IC 5-1-13. This is being researched by the fiscal officer.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Sewer Bond 2011
Enterprise Funds
City Funds
-
-
-
96
Fund Name Fund Number 661
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 10,000 396 2,973 7,111 - 7,027 30%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 10,000 396 2,973 7,111 - 7,027 30%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 632,186 - 501,426 283,471 126,788 3,972 99%
Transfers Out 10,000 - - - - 10,000 0%
Total Expenditures 642,186 - 501,426 283,471 126,788 13,972 98%
Net (632,186) 396 (498,453) (276,360) (6,945)
Cash Balance 143,668 2,609,996
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for expenditures of bond proceeds.
Some interest revenue will likely be earned until cash balance is completely spent. Any interest earned will be transferred to the debt service Fund 649
to be applied to future payments.
Since issue through December 2015, projects funded from this Bond include:
- East Bank Sewer Separation-Phase 4 - $2.6 million
- Diamond Ave. Sewer Separation Phase 3 - $2.6 million
- Prairie Avenue Sewer Separation-Phase - $600,445
- Southwood Sewer Separation - $919,608
- Fairfax Sewer - $70,022
- East Bank Sewer Separation-Phase 5 - $2,096,088
- Sewer Sensory Control Network - $193,609
- Wastewater Treatment Plant Grit/Screening Improvements - $186,216
- Secondary Improvements - $3,723,987
- CSO LTCP re-look - $1,714,206
Encumbrances: 2016 Sewer Separation Project #114-062 Phase 5. This project was formally completed 4/10/18. Final retainage invoice should be
forthcoming.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Sewer Bond 2012
Enterprise Funds
City Funds
97
Fund Name Fund Number 670
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 1,275,000 106,250 318,750 318,750 - 956,250 25%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 3,269,598 188,968 581,089 578,151 - 2,688,509 18%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 12,516 1,022 2,071 697 - 10,445 17%
Transfers In - - - - - - 0%
Total Revenue 4,557,114 296,240 901,911 897,599 - 3,655,203 20%
Expenditures
Personnel 2,397,782 174,912 515,620 506,541 - 1,882,162 22%
Supplies 799,598 44,113 156,903 98,060 - 642,695 20%
Services 1,077,725 86,157 263,312 11,564 - 814,413 24%
Debt Service - - - - - - 0%
Capital 192,834 - - - - 192,834 0%
Transfers Out 89,175 - - - - 89,175 0%
Total Expenditures 4,557,114 305,181 935,835 616,165 - 3,621,279 21%
Net - (8,942) (33,925) 281,434 33,925
Cash Balance 1,830,507 1,794,924
Staffing Budget Actual
Full Time -6
Part-Time /Seasonal/Temporary N/A 5
Total -11
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operating costs of Century Center, the City's convention center. Century Center is currently managed by SMG Corporation.
SMG has assumed management of Century Center effective July 1, 2013. One of their contractual duties is to reduce the operating deficit in the fund. Covered by
hotel/motel tax revenue which is received twice per year. The first installment was received in February 2015. Other income includes charges to large conferences for
electric costs.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Century Center
Enterprise Funds
City Funds
98
Fund Name Fund Number 671
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 900 - 140 214 - 760 16%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 900 - 140 214 - 760 16%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital 20,000 - - - - 20,000 0%
Transfers Out - - - - - - 0%
Total Expenditures 20,000 - - - - 20,000 0%
Net (19,100) - 140 214 (19,240)
Cash Balance 865,493 866,200
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2012 to account for capital expenditures at Century Center. The funds are accounted for in a separate capital bank account.
Fund 670 and 671 are reported on an accrual basis, unlike the rest of the City's funds.
In 2013, the fund received a capital contribution of $575,000 from the new facility manager and a $100,000 allocation of Professional Sports Development Area (PSDA)
taxes. The remainder of these funds have been appropriated for spending during 2015. $25,000 was appropriated to help pay for the Wall of Fame in conjunction with
the South Bend Alumni Association. $50,000 was transferred out to the new fund 672 for bond payments on the Energy Savings Contract.
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century
Center are paid directly from the County budget and do not pass through the City's accounting system. For 2018, the Century Center is requesting $909,000 for capital
expenditures to be paid from the Hotel/Motel Tax Fund Budget. This request is subject to St Joseph County appropriation.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Century Center Capital
Enterprise Funds
City Funds
99
Fund Name Fund Number 672
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 221,437 - 221,437 - - - 100%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 109,512 - 8 14 - 109,504 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 89,175 - - - - 89,175 0%
Total Revenue 420,124 - 221,445 14 - 198,679 53%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 306,737 - - - - 306,737 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 306,737 - - - - 306,737 0%
Net 113,387 - 221,445 14 (108,058)
Cash Balance 280,327 57,067
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make
improvements at the Century Center including a new roof and other energy efficiency projects. The bonds will be paid off over a 15 year period and the final payment is
due on May 1, 2031.
This fund receives revenue in the following ways: a pledge of hotel/motel tax revenue from Saint Joseph County in the amount of $221,437 per year starting in 2018; an
operating transfer from Century Center Fund 670; and a federally-subsidized interest rebate of approximately 80% of interest paid.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Century Center Energy Conservation Debt Svc
Enterprise Funds
City Funds
100
Fund Name Fund Number 222
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits 11,400 - 96 196 - 11,304 1%
Charges for Services 3,931,957 272,698 853,463 797,639 - 3,078,494 22%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 9,000 517 2,781 2,306 - 6,219 31%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,756,150 457,342 1,329,529 1,274,584 - 3,426,621 28%
Transfers In - - - - - - 0%
Total Revenue 8,708,507 730,557 2,185,869 2,074,725 - 6,522,638 25%
Expenditures by Dept
222-0605 Equipment Services 3,072,612 180,814 670,008 594,193 4,422 2,398,182 22%
222-0606 Building Maintenance 213,832 17,679 51,945 50,082 - 161,887 24%
222-0612 Central Stores 236,428 19,527 58,014 21,596 - 178,414 25%
222-0613 Print Shop 192,329 11,992 32,552 32,493 2,145 157,632 18%
222-0614 Radio Shop 336,927 22,527 68,665 63,607 1,217 267,045 21%
222-0616 Energy/Sustainability 380,560 13,856 55,068 58,671 16,714 308,778 19%
222-0617 Electric & Gas Utilities 4,375,000 394,275 1,235,109 1,120,319 2,070,904 1,068,987 76%
222-0627 Sustainability Grant - - - - - - 0%
Total Expenditures by Dept 8,807,688 660,670 2,171,360 1,940,960 2,095,403 4,540,924 48%
Expenditures by Type
Personnel 3,459,613 237,490 749,927 686,097 - 2,709,686 22%
Supplies 166,144 (25,026) 21,891 9,390 5,266 138,987 16%
Services 5,088,972 447,371 1,395,723 1,241,644 2,090,137 1,603,111 68%
Debt Service 15,959 835 3,819 3,829 - 12,140 24%
Capital - - - - - - 0%
Transfers Out 77,000 - - - - 77,000 0%
Total Expenditures by Type 8,807,688 660,670 2,171,360 1,940,960 2,095,403 4,540,924 48%
Net (99,181) 69,887 14,509 133,765 1,981,714
Cash Balance 1,087,051 1,534,798
Staffing Budget Actual
Full Time 43 40
Part-Time /Seasonal/Temporary N/A 2
Total 43 42
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Central Services Department provides a variety of services to other city departments, along with several local county, state and federal agencies. Central Services
consists of 5 divisions: Equipment Services (0605), Building Maintenance (0606), Central Stores (0612), Print Shop (0613), Radio Shop (0614).
The Office of Sustainability is a division of Central Services Fund 222. Divisions include 0616, which funds sustainability office operations, including staff and program
expenses, and receives income from grants and rebates, and 0617, which pays for all natural gas and electricity utility bills and receives income from interfund transfers
from other departments.
The Centralized purchasing operation moved to Central Services, adding one new Purchasing Director. We will continue to find savings through Central Purchasing and
contracting initiatives, also establish Centralized building and grounds programs. Reduce City emissions of greenhouse gases and air pollutants. Secure grant dollars to
help pay for CNG powered vehicles. Average Fuel prices for Mar is $2.08 for Unleaded and $2.48 for Diesel. Budgeted amount per gallon is $2.50. Equipment Services
continues to purchase new vehicles with compressed natural gas or hybrids. The Compressed Natural Gas price is $1.25.
Encumbrances: Repair parts, tools, uniforms, repair services, radio shop calibration of equipment, Gas and electric for City Depts., printshop machine leases.
Capital spending is accounted for in Fund 224 - Central Services Capital Fund.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Central Services
Internal Service Funds
City Funds
101
Fund Name Fund Number 224
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,000 140 869 246 - 131 87%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 77,000 - - - - 77,000 0%
Total Revenue 78,000 140 869 246 - 77,131 1%
Expenditures
Personnel - - - - - - 0%
Supplies 12,000 - - 1,572 - 12,000 0%
Services 55,000 - - 13,012 2,100 52,900 4%
Debt Service - - - - - - 0%
Capital 88,036 - 39,181 - 29,855 19,000 78%
Transfers Out - - - - - - 0%
Total Expenditures 155,036 - 39,181 14,585 31,955 83,900 46%
Net (77,036) 140 (38,312) (14,339) (6,769)
Cash Balance 155,988 97,823
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for capital expenditures for the Central Services department. This fund receives transfers from the Central Services Operating Fund (222).
Tire Machine, Tire Balancer, New radio system software/meter calibration, Parking Lot Paving, Compressed Natural Gas station maintenance repairs, Front office new
door.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Central Services Capital
Internal Service Funds
City Funds
102
Fund Name Fund Number 226
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 2,058,123 168,832 517,531 728,311 - 1,540,592 25%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 40,000 3,681 22,436 11,110 - 17,564 56%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 2,000 - 16,000 35,742 - (14,000) 800%
Transfers In - - - - - - 0%
Total Revenue 2,100,123 172,513 555,967 775,164 - 1,544,156 26%
Expenditures by Dept
226-0403 Safety/Risk Management 262,724 17,760 53,844 55,666 7,015 201,865 23%
226-0412 Liability Insurance 2,058,406 84,217 279,458 121,894 - 1,778,948 14%
226-0417 Business Insurance 665,269 16,075 49,206 66,746 210,779 405,284 39%
226-0418 Workers' Compensation 680,717 142,763 462,835 261,272 29,599 188,284 72%
Total Expenditures by Dept 3,667,116 260,814 845,343 505,578 247,392 2,574,381 30%
Expenditures by Type
Personnel 277,445 21,335 63,782 64,821 - 213,663 23%
Supplies 26,982 225 2,319 3,068 3,993 20,670 23%
Services 3,362,689 239,254 779,241 437,689 243,400 2,340,048 30%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 3,667,116 260,814 845,343 505,578 247,392 2,574,381 30%
Net (1,566,993) (88,301) (289,376) 269,586 (1,030,224)
Cash Balance 4,513,250 4,876,880
Staffing Budget Actual
Full Time 3 3
Part-Time /Seasonal/Temporary N/A 0
Total 3 3
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety &
Risk Department. Revenues for this fund come from other City funds that pay a share proportionate to their anticipated liability expenses.
The Safety & Risk Department is working towards furthering best practices for safety and, therefore, increasing supply expenditures under the assumption that
prevention upfront will reduce workers' compensation claims, thus saving the City money in the future.
The City's legal team continues to manage all claims against the City and has greatly reduced the amount of money paid out. This practice has allowed the City to see
significant reductions in claims payouts over the past few years.
The City budgeted $1,952,820 in 2018 for expected liability claims. At the end of March, only $52,700 had been spent.
The City budgeted $571,386 for expected workers compensation activities. At the end of March, workers compensation activities totaled $404,862. Year-to-date activity
exceeds prior year to date activity.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Liability Insurance
Internal Service Funds
City Funds
103
Fund Name Fund Number 278
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,000 618 3,637 1,796 - 363 91%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - 240 720 - - (720) 0%
Transfers In - - - - - - 0%
Total Revenue 4,000 858 4,357 1,796 - (357) 109%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 10,000 - - 972 - 10,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 10,000 - - 972 - 10,000 0%
Net (6,000) 858 4,357 825 (10,357)
Cash Balance 756,121 753,676
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund charges police officers for liability insurance and gasoline costs for take home police vehicles. Deductions from officers for gas and insurance have been
suspended for 2017 and are estimated to be suspended for 2018 in accordance with an agreement with the Fraternal Order of Police (FOP). The agreement calls for
the suspension of the deduction based on the price of gas and the balance of cash in this fund. The cash reserve requirement is $750,000. This fund pays for police
vehicle off duty accident claims. Claims have been minimal in this fund since it was created. This fund is classified as an Internal Service Fund for financial reporting.
The cash reserves in this fund have increased in recent years. The revenue is the amount deducted from officers' pay for the vehicle take home program. The decrease
in revenue is the result of suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. Current
receipts are from Officers that take vehicles home out of county.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Take Home Vehicle Police
Internal Service Funds
City Funds
104
Fund Name Fund Number 279
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - 1,263 1,263 - - (1,263) 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 6,850,931 566,166 1,719,457 1,291,863 - 5,131,474 25%
Transfers In - - - - - - 0%
Total Revenue 6,850,931 567,429 1,720,720 1,291,863 - 5,130,211 25%
Expenditures by Dept
279-0104 311 Call Center 595,066 41,786 121,308 116,343 3,086 470,671 21%
279-0672 Information Technology 6,430,317 364,655 1,098,378 542,873 902,854 4,429,086 31%
279-0673 Innovation 129,729 (1,302) 53,279 78,719 76,450 -100%
Total Expenditures by Dept 7,155,112 405,139 1,272,965 737,935 982,390 4,899,757 32%
Expenditures by Type
Personnel 2,373,819 163,722 472,838 419,201 - 1,900,981 20%
Supplies 117,065 3,115 18,867 11,817 10,995 87,203 26%
Services 4,443,113 231,491 756,741 282,616 971,395 2,714,977 39%
Debt Service 221,115 6,812 24,519 24,300 - 196,596 11%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures by Type 7,155,112 405,139 1,272,965 737,935 982,390 4,899,757 32%
Net (304,181) 162,289 447,755 553,928 230,454
Cash Balance 2,070,606 553,928
Staffing Budget Actual
Full Time 27 26
Part-Time /Seasonal/Temporary N/A 1
Total 27 27
Fund Purpose:
Explain Significant Revenue, Expenditure and Staffing Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This internal service fund was established to track the cost of the Department of Innovation & Technology.
The 311 Call Center is a division of the Department of Innovation & Technology. It was established to handle citizen telephone calls in an efficient and effective manner.
It provides citizens with a "one-stop" shop to contact city departments with inquiries and service requests.
The IT division provides technical services to the various departments within the City.
This fund's revenue is a monthly allocation between the various City departments that are served by the 311 Call Center and IT Department.
Expenditures are predominantly related to salaries & benefits and IT software services. Outstanding encumbrances for supplies are for items that have been ordered
and not yet invoiced and for wiring that has been scheduled to be performed. Outstanding encumbrances for services are mainly various software services. PO's are set
at the beginning of the year, but services are paid out on a monthly basis. The major expenditures are for Sungard NaviLine hosting, Amazon Web Services hosting,
VoIP Phone Service, internet service, storage service, Tier1 Help Desk Support, and MyStaffingPro.
Encumbrances: The main encumbrances are a service agreement with Superion for the City's accounting software; various software renewals; network expansion;
ongoing professional services with EnFocus and others.
The 311 Call Center has 7 full-time employees and 1 part-time employee. The Dept of Innovation & Technology has 19 full-time employees.
IT's capital projects are paid out of COIT Fund 404.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
IT / Innovation / 311 Call Center
Internal Service Funds
City Funds
105
Fund Name Fund Number 711
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 18,441,596 1,512,068 4,556,009 4,452,424 - 13,885,587 25%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 60,000 8,732 51,188 18,027 - 8,812 85%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 10,000 127 2,467 4,563 - 7,533 25%
Transfers In - - - - - - 0%
Total Revenue 18,511,596 1,520,927 4,609,663 4,475,013 - 13,901,933 25%
Expenditures
Personnel - - - - - - 0%
Supplies 163,000 14,888 32,630 19,866 64,961 65,409 60%
Services 1,363,360 266,765 319,555 290,293 1,017,484 26,322 98%
Insurance 16,205,444 1,180,983 3,487,975 3,044,460 82,326 12,635,143 22%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 413,714 - - - - 413,714 0%
Total Expenditures 18,145,518 1,462,636 3,840,160 3,354,619 1,164,770 13,140,588 28%
Net 366,078 58,291 769,504 1,120,395 761,345
Cash Balance 11,772,445 7,851,210
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund handles expenses relating to insurance and claims relating to employees, including medical, dental, life, flex spending, etc.
Revenue is the employee deductions from payroll and the employer contributions.
For 2018, the City will pay $996,000 for the employee wellness clinic, which is the major portion of the Services encumbrance. The clinic opened on January 18, 2016,
and was set in place with the understanding that the City should see a drop in claims expenses over time.
The City does not anticipate claims rising substantially from 2017 to 2018.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Self-Funded Employee Benefits
Internal Service Funds
City Funds
106
Fund Name Fund Number 713
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,000 185 1,093 675 - 907 55%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,000 185 1,093 675 - 907 55%
Expenditures
Personnel 60,000 5,094 5,659 15,341 - 54,341 9%
Supplies - - - - - - 0%
Services 20,000 - - 3,127 - 20,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 80,000 5,094 5,659 18,468 - 74,341 7%
Net (78,000) (4,908) (4,566) (17,793) (73,434)
Cash Balance 221,063 268,759
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2011 to account for unemployment claims and outplacement services paid. All unemployment claims and outplacement services are paid
through this fund.
Typically, this fund charges an allocation of 0.25% of payroll to most departments to cover the cost of unemployment claims paid. However, beginning in Nov 2016, the
charge of 0.25% of payroll costs was suspended indefinitely due to the fund's high cash reserves. The allocation will likely remain suspended during 2017 - 2019 and will
resume in 2020.
The personnel expenditures line item is unemployment compensation claims paid out. Claims have been relatively stable. The services line item includes a monthly
administrative fee of $309 and any expenditures on potential outplacement services. In 2018, nothing has been paid so far for outplacement services.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Unemployment Compensation
Internal Service Funds
City Funds
107
Fund Name Fund Number 714
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services 155,694 39,462 39,462 - - 116,232 25%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - - - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 155,694 39,462 39,462 - - 116,232 25%
Expenditures
Personnel 155,694 12,094 13,859 - - 141,835 9%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 155,694 12,094 13,859 - - 141,835 9%
Net - 27,368 25,603 - (25,603)
Cash Balance 25,603 -
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
Beginning in 2018, the City plans to offer a Parental Leave Program to its employees to provide additional paid time off for employees for the child or adoption of a child.
The Parental Leave Program is currently being developed based on the models of other progressive, best-in-class employers and will be implemented during 2018.
The program will be funded by a 0.25% charge against gross departmental wages. This charge may increase or decrease based on the financial needs of the program
and the performance of the fund. As a note, the Unemployment Compensation Fund 713 charge of 0.25% of gross payroll has been suspended indefinitely due to
significant fund reserves and will offset the costs of the Parental Leave Program to the departments in the 2018 budget.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Parental Leave Fund
Internal Service Funds
City Funds
108
Fund Name Fund Number 701
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,212,638 - - - - 5,212,638 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 14 2,060 419 - 2,440 46%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - 2,362 - - (2,362) 0%
Transfers In - - - - - - 0%
Total Revenue 5,217,138 14 4,422 419 - 5,212,716 0%
Expenditures
Personnel 5,105,307 378,541 1,269,398 1,177,865 - 3,835,909 25%
Supplies 200 - 67 10 - 133 34%
Services 6,950 218 357 3,290 - 6,593 5%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 5,112,457 378,759 1,269,821 1,181,165 - 3,842,636 25%
Net 104,681 (378,745) (1,265,400) (1,180,746) 1,370,081
Cash Balance (801,371) (1,013,174)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department
budget. Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and December.
The Fire Pension fund receives State of Indiana pension relief payments in June and September to reimburse the City for actual pension costs paid and reported in the
previous year. For 2017, the total amount received was $4,920,712.04. The first payment was received in June in the amount of $2,461,856.02. The second payment
was received in September in the amount of $2,458,856.02.
Personnel expenses increased due to one DROP payment of $124,915.00 and adding two new retired firefighters to the 1937 Convertee Fund.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Fire Pension
Trust Funds
City Funds
109
Fund Name Fund Number 702
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes 5,993,000 - - - - 5,993,000 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 4,500 212 3,974 1,628 - 526 88%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 8,000 32 100 7,898 - 7,900 1%
Transfers In - - - - - - 0%
Total Revenue 6,005,500 244 4,073 9,526 - 6,001,427 0%
Expenditures
Personnel 6,575,252 509,619 1,613,294 1,544,261 - 4,961,958 25%
Supplies 800 - - - - 800 0%
Services 7,400 92 272 3,276 - 7,128 4%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 6,583,452 509,711 1,613,567 1,547,536 - 4,969,885 25%
Net (577,952) (509,467) (1,609,493) (1,538,011) 1,031,541
Cash Balance (724,493) (745,457)
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana. Retiree health
insurance was paid from this fund through 2016; that cost was not reimbursed by the state and was transferred to the regular Police Department budget. The fund
receives state pension relief reimbursement two times per year--typically in June and December.
The Police Pension fund receives pension relief distributions from the State of Indiana to reimburse the City for pension costs paid and reported in the previous fiscal
year. For 2017, the total amount received was $6,204,179.46. The first payment was received in June in the amount of $3,103,589.73. The second payment was
received in September in the amount of $3,103,589.73.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Police Pension
Trust Funds
City Funds
110
Fund Name Fund Number 730
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 250 23 138 69 - 112 55%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 250 23 138 69 - 112 55%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 25,000 - - - - 25,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 25,000 - - - - 25,000 0%
Net (24,750) 23 138 69 (24,888)
Cash Balance 28,607 28,872
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This trust fund is designated for expenses specifically for the City Cemetery. Revenue was originally derived from the sale of cemetery plots and burial expenses. There
are few sites available for sale and most plots are occupied, resulting in little burial activity. This fund is managed by the Parks Department.
$25,000 has been generically budgeted for repairs, but no specific projects exist at this time.
The City Cemetery Master Plan is funded through TIF - West Washington Fund 422. See Fund 422 for details.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
City Cemetery Trust
Trust Funds
City Funds
111
Fund Name Fund Number 324
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 18,358,133 - - - - 18,358,133 0%
Local Income Taxes - - - - - - 0%
Other Taxes 395,000 - - - - 395,000 0%
Grants/Intergovernmental 365,000 - - 33,745 - 365,000 0%
Licenses & Permits - - - - - - 0%
Charges for Services 4,320 1,060 1,060 - - 3,260 25%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 200,000 22,699 140,923 72,369 - 59,077 70%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 4,378,079 - 249,040 171,976 - 4,129,039 6%
Transfers In 34,000 2,280 9,123 6,111 - 24,877 27%
Total Revenue 23,734,532 26,039 400,146 284,201 - 23,334,386 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 5,794,741 306,791 2,001,173 342,317 2,423,846 1,369,721 76%
Debt Service 8,059,345 - 3,441,796 3,649,640 - 4,617,549 43%
Capital 31,502,096 2,428,765 3,126,020 1,914,352 15,137,094 13,238,982 58%
Transfers Out - - - - - - 0%
Total Expenditures 45,356,182 2,735,556 8,568,989 5,906,309 17,560,941 19,226,253 58%
Net (21,621,650) (2,709,518) (8,168,843) (5,622,107) 4,108,134
Cash Balance 27,220,457 26,888,014
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the collection of Tax Increment Financing Revenues for the River West Development Area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31/17. Includes: Berlin Place; Charles Black Center; Coal Line Trail; Code Demolitions; Downtown Streetscape;
Fire Station #4; Hibberd; Historic LWW Homes; JMS Building; Lafayette Building; LWW/Charles Martin Intersection; Nello; Olive St. Metronet; Patel Hotel & Plaza;
Portage Ave. Bridge; Renaissance District; Sample/Sheridan Improvements; South Shore Feasibility Study; Southeast Master Plan Implementation; Tucker Drive; Unity
Gardens; Wayne Street Association; West Bank Trail Improvements; Western Ave. Streetscape; and Ziker Project.
In January 2018, we made $1M refund payment to St. Joseph County to reimburse them for refunds made in 2017.
In 2017, major expenditures (other than debt service) included: Berlin Place; Chet Waggoner Drive; Coal Line Trail; Four Winds Field Planning Area Improvements; Fire
Station #4; Ignition Park Infrastructure; JMS Building; LaSalle Hotel; Nello; Olive Street Metronet; Patel Hotel; Project Lead the Way; Southeast Master Plan; and
Western Avenue Streetscape.
Major capital expenditures thus far in 2018 include: $431K for Berlin Place; $1.136M for Fire Station #4; $1.85M for Renaissance District Phase III; and $247K for
Western Avenue Streetscape.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
TIF - River West Development Area (Airport)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
112
Fund Name Fund Number 422
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 420,000 - - - - 420,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 16,000 1,842 10,851 4,629 - 5,149 68%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 436,000 1,842 10,851 4,629 - 425,149 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 479 - - 2,420 479 100%
Debt Service - - - - - - 0%
Capital 1,885,437 12,194 86,370 - 799,067 1,000,000 47%
Transfers Out - - - - - - 0%
Total Expenditures 1,885,916 12,194 86,370 2,420 799,545 1,000,000 47%
Net (1,449,916) (10,352) (75,519) 2,209 (574,852)
Cash Balance 2,213,099 1,963,267
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Encumbrances: City Cemetery project--land and street improvements
The City Cemetery Master Plan is funded through this TIF.
City Cemetery Master Plan - General Strategy
1. Redefine the Role of the City Cemetery: South Bend has a definite tilt toward recreation in the way that it utilizes its public open space. By focusing on a passive
recreation approach and highlighting the artistry of the monuments, this open space will better support the adjacent active recreation spaces while strengthening a
unique amenity to the neighborhood.
2. Make City Cemetery an Asset to the Surrounding Neighborhoods: Currently, the City Cemetery is isolated and difficult to find. Better connecting it to not only other
nearby historic amenities, but to the surrounding community will increase use and ultimately strengthen the neighborhood.
3. Connect to the West Side Main Streets Plan: South Bend has recently undergone an extensive planning process that took an indepth analysis of two major
thoroughfares, Lincoln Way West and Western Avenue, into the city. These corridors are both within a relatively close proximity to the City Cemetery and the proposed
direction of the West Side Main Streets Plan should be incorporated into this process.
4. Focus on the People: A community’s physical environment strongly influences the health of its residents. To counter balance disproportionate spending on green
space within lower income areas, the City of South Bend is strongly focused on Environmental Justice and creating equitable spaces around the community. By
addressing rampant blight in the area around the cemetery and better connecting this open space to active recreation and historically significant elements in the area, a
stronger, more vibrant, and healthier community will emerge.
5. Showcase the History: The history of the City Cemetery is undeniable; from the artistic wrought iron gate to the stone monuments to the unique landmarks throughout
its 21 acres. It contains elements that have local and national significance, such as the gravesite of Schuyler Colfax, the 17th Vice President of the United States.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
TIF - West Washington
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
-
113
Fund Name Fund Number 425
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,706 127 741 398 - 965 43%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 195,308 11,198 32,125 34,762 - 163,183 16%
Transfers In - - - - - - 0%
Total Revenue 197,014 11,324 32,865 35,160 - 164,149 17%
Expenditures
Personnel - - - - - - 0%
Supplies 10,342 135 1,634 145 - 8,708 16%
Services 147,824 18,424 27,738 18,778 - 120,086 19%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 158,166 18,559 29,372 18,923 - 128,794 19%
Net 38,848 (7,234) 3,493 16,238 35,355
Cash Balance 180,228 203,048
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund is used for South Bend downtown retail space property management.
Revenue and expenditures are reported one month in arrears.
Operations under outside contract with Bradley Co. Currently under purchase agreement to sell the property. Hope to transfer ownership by summer 2018.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
TIF - Leighton Plaza (Redevelop Retail)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
114
Fund Name Fund Number 429
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,300,000 - - - - 2,300,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - 1,400 - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 57,000 6,937 40,801 18,444 - 16,199 72%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 68,809 - 3,548 4,124 - 65,261 5%
Transfers In - - - - - - 0%
Total Revenue 2,425,809 6,937 44,349 23,968 - 2,381,460 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 170,246 14,466 52,179 97,352 93,067 24,999 85%
Debt Service - - - - - - 0%
Capital 7,417,445 38,777 381,156 76,607 4,403,225 2,633,063 65%
Transfers Out - - - - - - 0%
Total Expenditures 7,587,691 53,243 433,336 173,959 4,496,292 2,658,063 65%
Net (5,161,882) (46,306) (388,986) (149,991) (276,603)
Cash Balance 8,388,808 7,725,659
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The boundaries for this TIF district were changed during the 2015 TIF re-alignment. This fund was formerly known as the Northeast TIF. Due to changes in boundary,
this area now includes a portion of South Bend Central Development Area (Fund 420). Financing is provided by property tax proceeds in excess of those attributable to
the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31. Includes: Eddy/Sample/Beyer Improvements; Corby/Howard Street Storm Sewer evaluation' Howard Park
Ice Rink Demolition; Howard Park Improvements; Niles/Jefferson Tunnel; Perley--Safe Routes to School; Riverfront Park & Trails; Wharf Development.
This TIF funds projects including:
River Front Parks & Trails Project - My SB Parks and Trails is a combination of park, trail, and riverfront upgrades that will fundamentally change the landscape of South
Bend’s shared green spaces.
Howard Park Project - The project calls for demolishing and rebuilding old Howard Park landmarks like the Recreation Center and the ice rink.
East Bank Sewer Separation Project - This project impacts one of the largest geographic areas. Combined sewers will be separated. This project will support the City’s
redevelopment of the area by providing new storm sewers adequate to meet the needs of future growth.
Newman Center site development - The old Newman Recreation Center at Sample Street and Northside Boulevard will be developed into a multi-use building. It will be
renamed The Armory.
Wharf Development Project - The Wharf site is an empty lot across from the Commerce Center on Colfax. The South Bend Redevelopment Commission gave
developers the 'okay' to move forward with the project, $2.5 coming from TIF funds and $16 mil. from private investments. The plan is to build 12-15 luxury condos,
along with 6,000-8,000 square feet of commercial space.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
TIF - River East Development Area (NE Dev)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
115
Fund Name Fund Number 430
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 2,400,000 - - - - 2,400,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 63,000 6,438 37,170 10,916 - 25,830 59%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 561,229 - - 0%
Total Revenue 2,463,000 6,438 37,170 572,145 - 2,425,830 2%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 2,411,430 - 10,896 15,321 1,341,542 1,058,992 56%
Debt Service - - - - - - 0%
Capital 5,144,596 36,978 39,003 160,753 2,292,593 2,813,000 45%
Transfers Out - - - - - - 0%
Total Expenditures 7,556,026 36,978 49,899 176,073 3,634,135 3,871,992 49%
Net (5,093,026) (30,539) (12,729) 396,071 (1,446,162)
Cash Balance 7,856,580 5,017,959
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund accounts for the TIF revenue and expenses of those funds on eligible development projects for this TIF area. Financing is provided by property tax proceeds in
excess of those attributable to the assessed value of the property in the district before redevelopment.
Development agreements/commitments unspent by 12/31/17. Includes: Bowen Street Improvements; Chippewa/Main/Michigan; Erskine Drainage Improvements;
Erskine Golf Course Improvements; Ireland/Miami Improvements; Ireland Rd Traffic Study; South Wellfield Improvements.
Major project in 2017 was Chippewa Roundabout. Significant commitments thus far in 2018 are: $237K for Bowen Street Improvements; $400K for Erskine Drainage
Improvements; $992K for Erskine Golf Course Improvements; $400K for St. Joseph Streetscape; and $1.565M for South Well Field Improvements.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
TIF - Southside Development #1
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
116
Fund Name Fund Number 432
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 7,921 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue - - - 7,921 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - 3,961,667 - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - 3,961,667 - - 0%
Net - - - (3,953,746) -
Cash Balance - 904,519
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was used to pay debt service.
The bond was paid off in February 2017. The Redevelopment Commission passed a resolution in to close the allocation area. The remaining cash was transferred to
South Side #1 (Fund 430) and the fund is no longer active.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
TIF - Southside Development #3
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
117
Fund Name Fund Number 435
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 1,150 165 857 292 - 293 75%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 1,150 165 857 292 - 293 75%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 144,650 - - - 4,200 140,450 3%
Debt Service - - - 150,000 - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 144,650 - - 150,000 4,200 140,450 3%
Net (143,500) 165 857 (149,708) (140,157)
Cash Balance 201,656 7,025
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka. Financing is provided by property tax
proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment.
This fund borrowed money from the City of Mishawaka and Major Moves Fund (412) to finance construction. TIF tax revenue was used to repay the loans. During
February 2015, the amounts due to the City of Mishawaka was paid in full. In 2017, the inter-fund debt to Major Moves Fund 412 (debt schedule #64) was paid off. The
remaining cash will be spent on additional projects or returned to St. Jospeh County. Then the fund will be closed.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
TIF - Douglas Road
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
118
Fund Name Fund Number 436
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes 4,400,000 - - - - 4,400,000 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,500 61 5,446 442 - 54 99%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 4,405,500 61 5,446 442 - 4,400,054 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 76,697 - - - - 76,697 0%
Debt Service 4,243,303 - 2,109,636 1,683,089 - 2,133,667 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 4,320,000 - 2,109,636 1,683,089 - 2,210,364 49%
Net 85,500 61 (2,104,190) (1,682,647) 2,189,690
Cash Balance 1,383,053 713,706
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast Residential TIF. Financing
is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund is used to pay
debt service payments on redevelopment bonds.
Expenditures are related to debt service for the Eddy Street Commons Project--payment on the ESC Bonds and reimbursement to Major Moves fund for project costs.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of
Notre Dame's campus. Capital expenditures related to the project are tracked in Fund 759. Debt payments related to these new bonds began in February 2018.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
TIF - River East Residential (NE Res)
Tax Increment Financing Funds
Redevelopment Commission Controlled Funds
119
Fund Name Fund Number 433
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 135 6 36 20 - 99 26%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 135 6 36 20 - 99 26%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 4,500 - - - - 4,500 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 4,500 - - - - 4,500 0%
Net (4,365) 6 36 20 (4,401)
Cash Balance 7,428 8,473
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund's sole expenditure is for general legal fees for the Redevelopment Commission.
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The
Commission operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about
new development within those areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common
Council. In addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the
Commission.
Expect to spend down and eventually close this fund.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Redevelopment General
Redevelopment Funds
Redevelopment Commission Controlled Funds
120
Fund Name Fund Number 439
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 504 2,965 5,142 - (465) 119%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 2,500 504 2,965 5,142 - (465) 119%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 2,500 504 2,965 5,142 (465)
Cash Balance 616,030 2,155,565
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund receives a special state tax distribution and is used for improvements at Innovation Park and Ignition Park, the city's two certified technology parks.
Capital funds are to be expended in Ignition Park and Innovation Park. No funds yet appropriated for 2018.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Certified Technology Park
Redevelopment Funds
Redevelopment Commission Controlled Funds
121
Fund Name Fund Number 454
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 3,900 318 1,870 916 - 2,030 48%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 3,900 318 1,870 916 - 2,030 48%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 50,000 - - - - 50,000 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 50,000 - - - - 50,000 0%
Net (46,100) 318 1,870 916 (47,970)
Cash Balance 388,497 384,011
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In
the past, majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013.
This fund has been used in the past to pay for job training programs.
$50,000 budgeted for urban enterprise area job training for 2018.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Airport Urban Enterprise Zone
Redevelopment Funds
Redevelopment Commission Controlled Funds
122
Fund Name Fund Number 754
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 183,000 25,213 36,192 17,823 - 146,808 20%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income 27,000 7,000 10,703 3,703 - 16,297 40%
Transfers In - - - - - - 0%
Total Revenue 210,000 32,213 46,895 21,526 - 163,105 22%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services 142,000 6,566 11,551 12,887 - 130,449 8%
Debt Service 15,000 849 1,696 1,550 - 13,304 11%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 157,000 7,415 13,247 14,437 - 143,753 8%
Net 53,000 24,798 33,648 7,089 19,352
Cash Balance 2,966,104 2,724,543
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Industrial Revolving Fund is a loan fund for small businesses that is governed by a separate Board of Directors which contracts with the City's Community
Investment Dept for administration services. The Industrial Revolving Fund is reported as a fund in the City's Comprehensive Annual Financial Report (CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
A City cash reserve target has not been established for the fund but it operates under federal guidelines with respect the amount of loans and cash balances that must
be maintained.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Expenses include legal costs; staff contract costs; and professional services necessary to properly oversee operations and review new and outstanding loans. Costs
shown under debt service relate to Trustee fees charged by the Trustee bank.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Industrial Revolving Fund
Redevelopment Funds
Redevelopment Commission Controlled Funds
123
Fund Name Fund Number 315
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 14,000 853 5,019 2,474 - 8,981 36%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 14,000 853 5,019 2,474 - 8,981 36%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 14,000 853 3,414 2,282 - 10,586 24%
Total Expenditures 14,000 853 3,414 2,282 - 10,586 24%
Net - - 1,604 192 (1,604)
Cash Balance 1,040,462 1,038,904
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment
Authority bonds (debt schedule 6; due to pay off 8/1/2024) for the airport taxable project.
The only activity is interest income which is promptly transferred out to the corresponding TIF fund (River West - 324). Any variance in the trend of interest income will
be due to changes in prevailing interest rates.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Airport 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
124
Fund Name Fund Number 317
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 5,000 425 2,501 1,225 - 2,499 50%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 5,000 425 2,501 1,225 - 2,499 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures - - - - - - 0%
Net 5,000 425 2,501 1,225 2,499
Cash Balance 519,692 513,692
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This fund was established in 2010 to collect reserve monies as stipulated in the 2010 Coveleski Stadium Recovery Zone Economic Development Bond covenants (debt
schedule 81).
The fund only receives interest earnings revenue. The fund is at the proper level per the bond financial advisor, Crowe Horwath. No additional transfers-in are needed.
The final bond debt service payment is January 15, 2019. After the bonds are paid off, the cash balance in this fund will be transferred to the Professional Sports
Development Area (PSDA) Fund (377).
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Coveleski Debt Service Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
125
Fund Name Fund Number 328
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 20,000 1,427 8,390 4,149 - 11,610 42%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - - - - 0%
Total Revenue 20,000 1,427 8,390 4,149 - 11,610 42%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - - - - 0%
Capital - - - - - - 0%
Transfers Out 20,000 1,427 5,708 3,828 - 14,292 29%
Total Expenditures 20,000 1,427 5,708 3,828 - 14,292 29%
Net - - 2,682 320 (2,682)
Cash Balance 1,739,495 1,735,840
Fund Purpose:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule 5; due to pay off 8/1/2024) for the Palais Royale project.
The only activity is interest income which is promptly transferred out to the corresponding TIF fund (324 - River West). Any variance in the trend of interest income will
be due to changes in prevailing interest rates.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
SBCDA 2003 Debt Reserve
Debt Service Funds
Redevelopment Commission Controlled Funds
126
Fund Name Fund Number 752
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,700 543 1,014 432 - 1,686 38%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 3,364,500 1,234,500 1,484,000 2,009,000 - 1,880,500 44%
Total Revenue 3,367,200 1,235,043 1,485,014 2,009,432 - 1,882,186 44%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 3,105,829 1,483,953 1,483,953 2,004,503 - 1,621,876 48%
Capital - - - - - - 0%
Transfers Out 260,000 - - 735,236 - 260,000 0%
Total Expenditures 3,365,829 1,483,953 1,483,953 2,739,739 - 1,881,876 44%
Net 1,371 (248,910) 1,060 (730,307) 311
Cash Balance 523,292 502,462
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The South Bend Redevelopment Authority Funds records debt service payments received by the City that are passed through to the paying agent bank and the
bondholders per bond agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report
(CAFR).
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Debt service payments are for the 2009 Morris PAC refunding (debt schedule #11), 2011 Century Center refunding (#7), 2013 Century Center refunding (#62), and 2015
Eddy Street Commons refunding (#54). Debt payments are made twice a year, in February and August.
The 2009 Morris PAC bonds are scheduled to be paid off in 2017 and the 2011 Century Center bonds are scheduled to be paid off in 2018.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
South Bend Redevelopment Authority
Debt Service Funds
Redevelopment Commission Controlled Funds
127
Fund Name Fund Number 756
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings 2,500 367 659 441 - 1,841 26%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In 1,714,000 - 856,500 - - 857,500 50%
Total Revenue 1,716,500 367 857,159 441 - 859,341 50%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service 1,709,794 852,884 852,884 394,784 - 856,910 50%
Capital - - - - - - 0%
Transfers Out - - - - - - 0%
Total Expenditures 1,709,794 852,884 852,884 394,784 - 856,910 50%
Net 6,706 (852,517) 4,275 (394,343) 2,431
Cash Balance 1,722,920 1,714,097
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
The Smart Streets Debt Service Fund records debt service payments made on the 2015 Smart Streets bond that had a par amount of $25,000,000. The final payment is
due February 1, 2037.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
City lease rental payments are received from the River West TIF Fund (324). The Smarts Streets project converted a number of downtown streets from one-way to two-
way traffic and added amenities such as larger sidewalks, bicycle lanes, street trees to increase the attractiveness and economic vitality of the downtown area.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Smart Streets Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds
128
Fund Name Fund Number 758
Fund Type Date Updated 4/20/2018
Control
Current Current Current Prior
Amended Month Year to Date Year to Date Current Budget Percent of
Budget Actual Actual Actual Encumbrances Balance Budget
Revenue
Property Taxes - - - - - - 0%
Local Income Taxes - - - - - - 0%
Other Taxes - - - - - - 0%
Grants/Intergovernmental - - - - - - 0%
Licenses & Permits - - - - - - 0%
Charges for Services - - - - - - 0%
Fines, Forfeitures, and Fees - - - - - - 0%
Interest Earnings - - - 113 - - 0%
Bond Proceeds - - - - - - 0%
Donations - - - - - - 0%
Other Income - - - - - - 0%
Transfers In - - - 3,961,667 - - 0%
Total Revenue - - - 3,961,780 - - 0%
Expenditures
Personnel - - - - - - 0%
Supplies - - - - - - 0%
Services - - - - - - 0%
Debt Service - - - 3,961,668 - - 0%
Capital - - - - - - 0%
Transfers Out - - - 561,229 - - 0%
Total Expenditures - - - 4,522,897 - - 0%
Net - - - (561,117) -
Cash Balance - -
Fund Purpose:
Accounting Methodology:
Explain Significant Revenue and Expenditure Changes/Variances Below:
Explain Significant Spending on Capital Projects Below:
In February 2017, the 2005 Erskine Village Developer Bond was paid off early, thanks to sufficient tax increment financing revenue.
The accounting records are maintained in US Bank trustee accounts. This fund was established in 2017 to integrate this activity into the City's formal accounting system.
Revenue and expenditures are one month in arrears because the City receives the trustee bank statements after the books are closed. Thus, changes are entered in
the general ledger the following month.
Debt was paid off in early 2017 and the fund was closed.
City of South Bend, Indiana
Monthly Financial Report
March 31, 2018
Erskine Village Debt Service
Debt Service Funds
Redevelopment Commission Controlled Funds
129